ISLAMIC RELIEF WORLDWIDE - PHILIPPINES

JOB TITLE:
HR Manager/ Officer
BASE LOCATION:
IR Philippines
DIVISION:
Management
DEPARTMENT / PURPOSE:
Human Resources Services
JOB PURPOSE:
To provide technical HR support within IR Philippines
Office
REPORTING TO:
Head of Mission/Country Director
STAFF REPORTING:
Assistant HR Officers
BUDGETARY RESPONSIBILITY:
None

KEY OBJECTIVES

To provide a quality personnel service to staff as well as supporting
Management committee in carrying out the day to day duties within the office,
ensuring that the principals and practices of Islamic Relief Worldwide are
maintained.

KEY ROLES/RESPONSIBILITIES

1. Through planned recruitment, ensuring that the organisation employs
the right balance of staff in terms of skills and experience in order to
achieve the organisation's objectives.
2. To participate in staff recruitment within the organisation: this includes
Job approval from department, preparing advertisements, checking
application forms, initial short-listing of candidates, assisting
departments in developing job descriptions and preparing Test &
interviews.
3. Arrange to prepare Result sheet, appointment & joining.
4. Provide support and guidance to all divisions and offices on personnel
related issues including employment law advice, grievances and
disciplinary matters.
5. To participate in monitoring, evaluating and reporting on the progress of
the departments different activities.
6. To participate in the planning and decision making process related to
personnel matters.
7. Assist other Personnel Officers in developing, maintaining and updating
HR policies and procedures, whilst working closely with all departments
to ensure line managers understand and implement the policies and
procedures correctly.
8. To promote equality and diversity as part of the culture of the
organisation.
9. To liaise with a wide range of organisations involved in areas such as
race relations, disability, gender and health and safety.
10. Assist in the job evaluation, appraisal process and salary reviews.
11. Administering attendance record, leave record & payroll.
12. Ensure that all personnel records and files relating to staff are up to
date, correct and kept confidential, archiving data where necessary.
13. Advise on employment legislation.
14. Participate in developing the HR Strategy and strategic plan,
undertaking work.
15. To assist Management in preparing summary of staff handbook (policy &
procedure manual) to be accessible to all staff.
16. To participate in training employees on personnel related matters i.e.
performance appraisals, grievances, disciplinary etc.
17. To work autonomously and on own initiative, to be pro-active in
developing yourself to achieve set targets.

Person Specification:

ESSENTIAL DESIRABLE Means of
Verification
Qualification:
University degree on HR
Qualifications:
Other HR Qualification
Qualifications:
A
Experience:
1. Minimum 2 year personnel
experience within a complex or an
international organisation
2. Experience of successfully
managing workload, prioritising
tasks and allocating time to
different activities
3. Able to demonstrate experience of
providing a wide range of
personnel support to a high
standard including recruitment and
equal opportunities
4. Ability to plan, prioritise,
implement and meet targets in a
pressurised environment whilst
producing accurate work with
minimum support

5. Experience of undertaking a range
of tasks requiring a high degree of
confidentiality, discretion,
sensitivity and negotiating skills.

6. Experience of working
independently and on own
initiative.
7. Experience of providing advice and
consultation on employment law.
Experience:

1. Experience of working
within the charity sector
2. Experience of successfully
participating in developing
and running training
activities





















Experience:

A

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Knowledge, Skills & Abilities:

1. Ability to advice staff on HR
matters
2. Good knowledge of employment
law and its practical application
3. Sound knowledge of payroll
system
4. Working Knowledge of Personnel
Databases
5. Well developed IT skills and
knowledge of Microsoft office in
particular Microsoft Word & Excel
6. Ability to work autonomously with
minimum supervision
Knowledge, Skills & Abilities:

1. Understanding of current
service developments and
HR issues in the sector











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Attributes & Aptitudes:

1. Good interpersonal skills

2. Ability to communicate effectively
both oral and in writing with all
employees and representatives
outside of the organisation

3. Good presentation skills

4. Able to work flexibly and on own
initiative

5. Able to analyse and solve problem
from complex information and
make an informed decision

6. Good organisational skills

7. Understand the importance of and
ensure confidentiality at all times

8. Able to work to challenging
deadlines and priorities work
accordingly

9. Good team worker with ability to
build effective working
relationships and establish
credibility with colleagues and
outside agencies


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Job description approved by:

Head of Mission: Date: