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GUIDELINES FOR

STUDENT INDUSTRIAL TRAINING


(SIT) IBB/ICB3037



CENTRE FOR STUDENT INTERNSHIP,
MOBILITY AND ADJUNCT
LECTURESHIP (CSIMAL)

Doc. Ref. No.: UTP-ACA-CSIMAL-SIT-01
Issue Version:1.0
Date: June 2013
S
JUNE 2013




AMENDMENT SHEET

Version Date Author Summary of Changes
June 2013
Roslina Nordin
Ali
M Izmafaimal
Abdul Manaf
This guideline has been revised and
restructured according to new SIIP course
syllabus. Some of the contents are referring
to previous SIIP Guidelines - Doc. Ref. No.:
UTP-ACA-CSIMAL-01



Electronic File
Name:
UTP GUIDELINES FORSTUDENT INDUSTRIAL TRAINING-VER.1
Prepared by CSIMAL Programme

Release Date
Owned by: CSIMAL Programme

Approved by:

Doc. Ref. No.: UTP-ACA-CSIMAL-SIT-01
Issue Version:1.0
Date: June 2013

CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT LECTURESHIP
UNIVERSITI TEKNOLOGI PETRONAS
Bandar Seri Iskandar, 31750Tronoh, Perak DarulRidzuan
Tel : +6 (05) 3688380 /8381/8382/8385/8387/ 8388 Fax : +6 (05) 368 8386
Email : siip@petronas.com.my

This Guideline for Student Industrial Training (SIT) is only
available to UTP students and companies participating in
the practical training programme of UTP students.

The guidelines shall be kept in a secure place, where
access is available only to those authorized to see them.

Reproduction by any means, including storage on an
electronic system, is prohibited.











CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT
LECTURESHIP 2013

ii





TABLE OF CONTENTS
GUIDELINES FOR STUDENT INDUSTRIAL INTERNSHIP PROGRAMME ( SIIP )
AMENDMENT SHEET S
1 INTRODUCTION 1
2 PURPOSE OF INDUSTRIAL INTERNSHIP 2
3 COURSE LEARNING OUTCOMES 2
4 TRAINING APPROACH 2
5 BENEFITS TO THE INDUSTRY 3
6 STUDENT ELIGIBILITY 3
6.1 PRE-REGISTRATION
6.2 REGISTRATION FOR PLACEMENT
6.3 APPEAL FOR REGISTRATION
7 STUDENT INDUSTRIAL TRAINING PROCESS 4
7.1 PRE-STUDENT INDUSTRIAL TRAINING
7.2 DURING STUDENT INDUSTRIAL TRAINING
7.3 POST-STUDENT INDUSTRIAL TRAINING
8 DETAILS OF INDUSTRIAL INTERNSHIP PROGRAMME 6
8.1 HOST COMPANIES
8.2 DURATION AND PERIOD OF INTERNSHIP
8.3 TRANSER OF INTERNSHIP PLACEMENT
8.4 LEAVE
8.5 INSURANCE
8.6 TRAINING ALLOWANCE
8.7 SAFETY TRAINING
8.8 VISITS BY THE UTP (ACADEMIC) SUPERSIOR
9 RESPONSIBILITIES 9
9.1 RESPONSIBILITIES OF THE HOST COMPANIES
9.2 RESPONSIBILITIES OF UTP
10 REPORT DUTY CONFIRMATION 12
11 OFFENCES AND PENALTIES DURING INDUSTRIAL INTERNSHIP 12
12 ASSESSMENT OF INDUSTRIAL TRAINING 13
13 LOGBOOK 13
14 STUDENT INDUSTRIAL TRAINING (SIT) PRESENTATION 14
15 ASSESSMENT OF STUDENT PERFORMANCE AND COMPETENCY 14
16 STUDENT INDUSTRIAL TRAINING REPORT 15
17 GENERAL WRITING FORMAT 17
18 STUDENT`S FINAL GRADING 19
19 APPENDICES 20-61

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List Of Tables

Table 1 Types of Offence and Penalty on Final
Internship Grade

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Table 2 Student Industrial Training Assessment 13
Table 3 Hard Cover Color 18
Table 4 Grading Scheme 19























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1. INTRODUCTION

UniversitiTeknologi PETRONAS (UTP) was established with the objective to produce
well-rounded graduates who are not only technically competent but also possess other
traits such as lifetime learning capacity, critical thinking, communication and behavioral
skills, business acumen, practical aptitude and solution synthesis ability.

In line with the vision to close the industry gap, UTP has made it compulsory for its
undergraduate students to undergo practical work in the form of a fourteen (14) - week
industrial attachment prior to their completion of studies at UTP. Student Industrial
Training (SIT) shall carry seven (7) credit hours. SIT provides opportunity to the
students to experience the real working environment of the industry. The students will
develop skills in work ethics, communication, management and working in a team.

SIT is coordinated by the Centre for Student Internship, Mobility and Adjunct
Lectureship (CSIMAL) who is responsible in ensuring the success of SIT. With an
average of 500 interns per semester, CSIMAL has successfully secured the placements
for all students with various host companies such as PETRONAS subsidiaries,
government-linked companies (GLC), multi-national companies (MNC), as well as
major overseas corporation i.e. in US, Germany, France, Austria, Singapore, UAE, Italy
and UK.

UTP has always placed great emphasis in having a close collaboration with the
industries in which its graduates will eventually gain recognition from industry players
locally and abroad. This internship programme is a prime example of the
UniversityIndustry collaboration.

Currently, UTP offers five engineering programmes namely Chemical, Civil, Electrical
& Electronics, Mechanical and Petroleum Engineering, and three technological
programmes namely Information & Communication Technology, Business Information
Systems and Petroleum Geosciences at Bachelor degree level.




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2. PURPOSE OF STUDENT INDUSTRIAL TRAINING (SIT)

The purpose of the Student Industrial Training (SIT) is to expose UTP students to the
real working environment so that they can relate theoretical knowledge with application
in the industry. From the SIT, the students will also develop skills in safety practices,
work ethics, communication, management, etc. Furthermore, SIT will establish a close
relationship between the industries and UTP. The exposure to industrial environment
will help the students to develop their soft skills and work experience.


3. COURSE LEARNING OUTCOMES

At the end of this course, students should be able to:
3.1 Demonstrate skills in communication, management and teamwork.
3.2 Adopt ethic, professionalism and HSE practices in work culture.
3.3 Demonstrate continuous building of skills and knowledge throughout the training.
3.4 Appreciation of sustainability issues in industry.


4. TRAINING APPROACH

SIT should have the following features:
4.1. Safety awareness
4.2. Continuous technical building skill and exposure
4.3. Hands-on training
4.4. Team-work activities
4.5. Leadership and management skills
4.6. Sustainability awareness

The suggested training areas (but not limited to) for the respective programmes can be
found in Appendix I.






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5. BENEFITS TO THE INDUSTRY

5.1. Provides opportunity for the industry to assess the capabilities of potential
employee.
5.2. Recognizes the industrys support to the education sector.
5.3. Facilitates and strengthens university-industry partnership and linkages.
5.4. Receives fresh, energetic, enthusiastic and productive employees.
5.5. Enhances the companys reputation among graduates.


6. STUDENT ELIGIBILITY

6.1. PRE-REGISTRATION
Student is eligible to pre-register internship upon meeting the following
requirements:
i. Obtained a minimum CGPA of 2.00/4.00 AND,
ii. Earned a minimum of 75 credit hours (Engineering and Petroleum
Geosciences) or 45 credit hours (Business Information Systems and
Information & Communication Technology) excluding the credit hours for
Failed courses AND
iii. Completed 5 semesters for (Engineering and Petroleum Geosciences) or 3
semesters (Business Information Systems and Information & Communication
Technology)

6.2. REGISTRATION FOR PLACEMENT
i. Obtained a minimum CGPA of 2.00/4.00 AND,
ii. The total earned and registered courses shall have a minimum of 90 credit
hours (Engineering and Petroleum Geosciences) or 60 credit hours (Business
Information Systems and Information & Communication Technology)
excluding the credit hours for Failed courses AND
iii. Have completed or taken the following courses:
a) All basic Engineering, Technology & Mathematics courses.
b) Health, Safety & Environment (HSE) (CCB2012)
c) Islamic Studies / Moral Studies (MPW2143/ MPW2153)
d) BahasaKebangsaan A / B (MPW2113/MPW2123)
e) Professional Communication Skills (HCB2033)

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6.3. APPEAL FOR REGISTRATION
If a student does not meet the minimum requirement as mentioned in 6.1 and 6.2, an
appeal to undergo internship shall be made within FOUR (4) weeks after the
commencement of the semester. Students are requiringto appeal using FormSIIP-03:
Appeal for SIT Registration. (Appendix II). Students are required toattach the
following documents:
i. Overall study plan until graduation.
ii. Approved exemption courses by Registry (if applicable).
iii. Students are required to get endorsement from the respective program Head
OfDepartment (HOD).
iv. Students are to return the endorsed Form SIIP-03 within TWO (2) weeks after
the first SIIP Briefing to CSIMAL HOD for approval.

7. STUDENT INDUSTRIAL TRAINING PROCESS

7.1. PRE-Student Industrial Training
i. The first Student Industrial Training briefing session is given to students within
the first month of the semester.
ii. Students are required to submit Personal Data Info (PDI) and Resume/CV to
CSIMAL within 2 weeks after first briefing session.
iii. Application of placement are as follows :
a) Direct application
Form SIIP-04: SIIP Program Placement Letter and Reply Form
forplacement shall be provided by CSIMAL.(Appendix III)
Student shall send applications to suitable companies for Internship
placement.
Industrial Training placement must be secured at the approved host
one (1) month before internship commencement date.
A confirmation letter will be issued by the Host Company to the
students once the internship placement has been accepted.
Students are required to reply to Host Company whether to accept or
decline the offer.



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b) Through CSIMAL
CSIMAL will advertise or announce on the internship placements
offer by companies.
Students are required to register with CSIMAL.
CSIMAL will submit students application to companies.
A confirmation letter will be issued by the Host Company to the
students and/or CSIMAL once the internship placement has been
accepted.
Students are required to reply to Host Company whether to accept or
decline the offer.
For overseas placement, students are assisted in visa/work permit
applications and travel arrangements.
The second Industrial Internship briefing session will be conducted
between the THIRTEEN(13) to FOURTEEN(14) week of the
semester by CSIMAL.
Students are to confirm placement before the internship starts.

7.2. DURING STUDENT INDUSTRIAL TRAINING
i. Report Duty Confirmation must be completed by students during the first
week of SIT.
ii. Students are to submit proposed project topic for Student Industrial Project
(SIP) between week THREE (3) to FOUR (4)
iii. Students are to submit the SIT Report to HC SV and UTP SV on week
ELEVEN (11).
iv. HC SV and UTP SV are to evaluate the SIT Report and complete the SIT-C
form.
v. UTP SV shall conduct assessment visit to the company between week
TWELVE (12) and FOURTEEN (14). The assessment are follow:
a) Oral Presentation by students and completion of SIT-A Form (Oral
Presentation Evaluation Form) by HC SV and UTP SV.
b) HC SV and UTP SV are to assess on the Students Competency and
Performance by completing the SIT-C form.
vi. HC SV is to submit all SITs assessment form to UTP SV at the end of the
assessment visit.

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vii. Students are to submit A COPY of the Logbook Weekly Report scores to
UTP SV (as of the visit week).
viii. Students are to submit the Summary of the Logbook weekly report scores
from week 1 - 14 to CSIMAL on week FOURTEEN (14).
ix. UTP SV shall key in the assessment scores and submit all the SIP evaluation
forms to CSIMAL upon returning from assessment visit.

7.3. POST- STUDENT INDUSTRIAL TRAINING
i. Students shall submit hardcopy of Logbook and SIT Report to CSIMAL (for
official stamping) upon returning to UTP (on the first week of the semester and
after completion of Student Industrial Project-SIP).
ii. CSIMALs Course Evaluation Form is to be filled up and submitted by
students upon submission of hardcopy Logbook and Industrial Training Report.
iii. Consolidation of marks for SIT-A, SIT-B, SIT-C and Logbook is conducted
two weeks after the end of internship.
iv. The final marks and grades are endorsed by University Examination
committee.
v. The Final marks and grades are approved during Senate meeting.
vi. SITs official result will be announced by the Registration and Examination
Unit.

8. DETAILS OF STUDENT INDUSTRIAL INTERNSHIP PROGRAMME

8.1. HOST COMPANIES
i. Students are only allowed to undergo SIT at companies which have been
recognized by CSIMAL.
ii. New host companies shall apply for in-house evaluation by CSIMAL.
iii. CSIMALs Guidelines will be given to the host Company Supervisors for their
reference.

8.2. DURATION AND PERIOD OF INTERNSHIP
The minimum duration of the SIT shall be for a period of 14 weeks.




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8.3. TRANSFER OF INTERNSHIP PLACEMENT
Students are not encouraged to transfer or change to another Host Company
without prior approval from CSIMAL and agreement from the Host Company. For
any application to transfer, the following procedures shall be followed:
i. Submit request to change host using Form SIIP-05:Requisition to Change Host
Company to CSIMAL.(Appendix IV)
ii. Evaluation of submission will be carried out after getting recommendation from
programme coordinator. Submission also shall include offer letter from new host
and obtain consent of leaving from current host.
iii. Student can only change Host Company after getting approval from CSIMAL.

8.4. LEAVE
Entitlement of annual leave (if any) is based on the host company policy. In the
event that the student has to take leave due to emergency, student shall seek prior
approval from the Host Company. In the case of prolonged leave (exceeding 7
days) due to hospitalization, student shall notify both CSIMAL and host company
in writing and provides necessary documents as evidence. Please note that the
minimum duration of SIT is as per 8.2, therefore students are required to replace
any leave taken other than the annual leave given by host company (if any).

8.5. INSURANCE
Students are covered by group personal insurance throughout SIT (Appendix V).

8.6. TRAINING ALLOWANCE
Training allowance entitlement is solely at the host companys discretion.
Although the training allowance is not a requirement, substantial numbers of host
companies provide training allowance in order to make its internship programme
attractive and competitive.







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8.7. SAFETY TRAINING
Student shall abide to safety as students are encouraged to attend safety training as
deem fit by the Host Company.

i. Basic Offshore Safety Induction & Emergency Training (BOSIET) AND
National Institute of Occupational Safety and Health (NIOSH) Safety Passport.
Procedure for BOSIET/NIOSH are as follows:
a) Submit the Requisition for BOSIET /NIOSH using Form SIIP-07 (Appendix
VI) a month before the training to CSIMAL.
b) Upon approval student can attend the training.
c) Host Company shall use their own fund to pay for the total cost of training
and medical check-up.
d) CSIMAL will pay 50% of the cost based on the invoice sent to CSIMAL
after completion of the training.
e) CSIMAL will not cover the cost for traveling, lodging and meals throughout
the training.

ii. Green Card (special requirement for Civil Engineering Programme)
Green Card is an integrated program that involves the registration and
accreditation of Construction Personnel to enhance safety levels at Construction
Sites. Students who have been issued the Green Card by CIDB are automatically
covered by Insurance Scheme that insures the students against death and
accidents.
Green Card is mandatory for all Civil Engineering students before going for
internship. Training is organized by Civil Engineering Department every
semester.

8.8. VISITS BY THE UTP (ACADEMIC) SUPERVISORS
SIT assessment visit will be conducted at the Host Company tentatively between
week 11 to 14. For overseas attachments, CSIMAL will make the most cost
effective arrangement to access the students.




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9. RESPONSIBILITIES

9.1. RESPONSIBILITIES OF THE HOST COMPANIES
i. HOST COMPANY SUPERVISOR (HCS)
Host Companies plays an important role in ensuring the success of the
industrial internship programme. They are expected to provide the following
support:
a) Plans and schedules the overall internship programme to ensure that it
provides maximum opportunity for students to obtain useful experience
related to their field of study (Section A of Appendix VII).
b) Selects and assigns qualified engineering/technology staff to be students
Host Company Supervisor.
c) Assists students to find accommodation and transportation (if necessary).
d) Provides briefing on the background of the organization/company.
e) Discusses with the students the details of their internship programmes
expected outcomes.
f) Supervises and guides students in their industrial training.
g) Provides the necessary facilities, equipment, tools and guidance to students.
h) Provides necessary recommendations to improve the programme.
i) Assess logbook (Section B of Appendix VII) fortnightly and checks their
detailed of logbook reports (Section C of Appendix VII).
j) Provides weekly report scores using Summary of the Weekly Report Scores
(Logbook) Form (Appendix VIII)
k) Evaluates students oral presentation during assessment visit using Form
SIT-A (Appendix IX)
l) Evaluates Students Performance and Competency using Form SIT-B
(Appendix X : HC SVs Copy)
m) Evaluates Industrial Training Report using Form SIT-C(Appendix XI)






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9.2. RESPONSIBILITIES OF UTP
i. CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT
LECTURESHIP (CSIMAL)
a) Facilitate the internship programme so that it can complement the learning
outcomes.
b) Provides list of approved companies to students for selection.
c) Confirms the placement of students with the Host Companies.Sends
students resume to the Host Companies (if necessary).
d) Assists students on visa/work permit application for internship ( if
necessary)
e) Coordinates the following visits by UTP supervisors:
Pre-Visit and briefing to the Host Companys management (if
necessary).
Organize and arrange the assessment visit for UTP Supervisors to Host
Companies.
f) Reviews the industrial internship matters and schedule with the students
before, during and after SIT.
g) Finalizes students grading in Internship Committee Meeting.
h) Organizes special assignments such as UTP Industry Dialogue, Forum or
Sharing Session.

ii. DEPARTMENT INTERNSHIP COORDINATOR
a) Addresses internship matters/updates at respective departments.
b) Compiles students scores using Form SIT-A, SIT-B, SIT-C and Logbook
(Appendix VII).
c) Promotes and establishes UTP-Industry relationship via internship.
d) Assigning of UTP SVs from respective departments.
e) Review and endorse application for new host companys registration
f) Encourages contribution of industrial projects towards final year project.

iii. UTP SUPERVISORS
a) Establish and maintain communication with students and Host Company
Supervisor throughout the duration of the internship period.
b) Develop and maintain good rapport with the Host Companies.

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c) Visit the Host Companies and review the industrial training schedules with
Host Company Supervisor.
d) Evaluate the students oral presentation at the Host Company using Form
SIT-A
e) Review and assess the Students' Performance and Competency with the
Host Company supervisors usingForm SIT-B.(Appendix X : UTP SVs
Copy)
f) Evaluate Industrial Training Report using Form SIT-C.(Appendix XI)
g) Complete the Industrial Training Visit Report form after the assessment
visit using Form SIT-D (Appendix XII)
h) Complete and collect all the assessment forms from Host Company SV at
the end of the assessment visit.
i) Submit both Host Company and UTP SVs assessment form to CSIMAL.
j) Provide necessary recommendations to improve the programme.

iv. UTP STUDENTS
a) To confirm and proposed Industrial Internship Project title to CSIMAL
TWO (2) weeks after SIT starts.
b) Adhere to the UTP and Host Companys rules and regulation (Appendix
XIII : General Plant Rules and Regulations)
c) Follow the Host Companys safety procedures.
d) Maintain good discipline and personal conduct.
e) Listen to and follow their supervisors instruction.
f) Meet work schedules (Appendix VII: Section A:) on time.
g) Discuss with supervisor on the training schedule (if necessary)
h) Update logbook regularly and present it to the Host Company Supervisor for
weekly review and endorsement.
i) Be responsible and committed in acquiring as much knowledge and skills as
possible during the internship
j) Perform oral presentation to the Host Company and UTP supervisors during
the assessment visit.
k) Complete and submit the hardcopy of logbook and industrial training report
to CSIMAL upon returning to UTP (on the first week of the beginning
semester)
l) Make the necessary recommendations to improve the programme.

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10. REPORT DUTY CONFIRMATION

The students are required to submit Report Duty Confirmation to CSIMAL between
the first and second week of internship.

11. OFFENCES & PENALTIES DURING STUDENT INDUSTRIAL TRAINING

Students undergoing Industrial Internship Programme must adhere to the rules and
regulations, as specified by the respective host company/industry and also comply
with the Students Disciplinary Rules & Regulations of UniversitiTeknologi
PETRONAS and Academic Policies and Procedures.

Internship students committing inappropriate conduct during the course of soliciting
internship placement and during the period of undergoing industrial internship
programme will be subjected to the following penalties as per Table 1.

Table 1: Types of Offence and Penalty on Final Internship Grade
Major offenses Final Grade F Minor Offence Lower one grade for
Final Grade
i Termination of internship by host company
due to students fault.
Accepting more than 1 internship offer OR
failure to decline internship offer officially
OR last minute rejection of internship
offer.
ii Any act of academic misconduct will subject
a student to disciplinary action. Academic
misconduct includes but not limited to:
a. Cheating
b. Plagiarism
c. False information and representation,
fabrication or alteration of information
d. Theft or damaged of intellectual property
Failure to report at host company on
official reporting day without a valid
reason.
iii Change of host company during the course
of internship program without prior
approval by CSIMAL
iv Conduct of Ethics

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12. ASSESSMENT OF INDUSTRIAL TRAINING

The students will be evaluated on following aspects:
12.1. Demonstration of skills in communication, management and teamwork.
12.2. Adopting ethic, professionalism and HSE practices in work culture
12.3. Demonstrating continuous building of skills and knowledge throughout the
training.
12.4. Appreciation of sustainability issues in industry

Table2: Student Industrial Training Assessment
Item
Percentage (%)
Host Company
Supervisor
UTP Examiner
Log Book 20 -
Students Performance &
Competency
35 15
Industrial Training Report &
Presentation
15 15
Total 70 30


13. LOGBOOK

The logbook contains weekly and detailed reports prepared by the students and
endorsed by the Host Company Supervisor (Appendix VII: Section B and Section C).
The students should describe the tasks that they are undertaking, how these tasks
contribute towards achieving the Host Company's objectives, the problems and
challenges they face, the lessons learn from the experience, and provide any comments
or recommendations they wish to make. The logbook should also record any points
discussed with the Host Company Supervisor in relation to the industrial training.
Student must submit summary of weekly scores of the logbook (in soft copy format) to
CSIMAL in week 14.




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14. STUDENT INDUSTRIAL TRAINING (SIT) PRESENTATION
Students are required to present an oral presentation describing the gist of their
industrial training, experience gained during the training and significant contribution
that they have given to the host company. The UTP and Host Company Supervisor
will jointly evaluate the oral presentation. The evaluation will be based on the
following criteria in the Form SIT-A (Appendix IX):
14.1. Visual and Non-Verbal Communication
14.2. Content
14.3. Clarity of presentation
14.4. Questions and Answers

15. ASSESSMENT OF STUDENTS PERFORMANCE & COMPETENCY

This Form SIT-B (Appendix X) contains the assessment of students performance
during the Industrial Internship Programme. The TEN (10) attributes are evaluated
based on the students performance, task completion and competencies.

















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16. STUDENT INDUSTRIAL TRAINING REPORT

The purpose of this report is to measure the students understanding of the companys
ethics and HSE practices. Students to explain in detail the skills and knowledge that
has been learn throughout SIT. This will give the opportunity to the students to
exercise their writing skills and to clearly communicate ideas and experience. The
activities must show the students development in terms of cognitive and practical
skills. It is compulsory for students to prepare and submit the Industrial Training
report. It must be submitted in soft copy format to Host Company SV and UTP SV in
week ELEVEN (11) for assessment process. Hardcopy format of the report is to be
submitted to CSIMAL upon returning to UTP (on the first week of the beginning
semester). Marks will be deducted as follows for late submission:
i. 20% will be deducted immediately upon late submission.
ii. 50% will be deducted a week after submission dateline.
iii. 0 marks will be given after third week of submission dateline.

16.1 Industrial Project Report Outline
The report consists of many parts arranged in a certain order. It is
recommended that the contents are in the following order:
i. Host Company Verification Statement (Appendix XIV)
Non-Confidentiality Statement (if required)
Endorsement by the Host Company Supervisor
ii. Acknowledgment
iii. Table of Contents
iv. List of Figures
v. List of Table
vi. Internship Training Report
a) Introduction
General Overview of the company
o Core business
o Types of products
o Types of services




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b) Work Culture
Occupational Health and Safety
o Safety regulations
o Training provided
o Company SOP
Work Environment
o Team work
o Work Ethics
c) Works Experience
Skills gained
o Communication skills
o Time management
o Initiative
Knowledge
o Understanding job requirement
o Completing task given on time
d) Discussion on sustainability
Common practice and future recommendations on (if any):
o Environmental
o Economical
o Political and cultural dimensions
e) Conclusion and recommendations
Overall Summary
vii. References
viii. Appendices











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17. GENERAL WRITING FORMAT

17.1. Language
The Industrial project report must be written in acceptable and formal English.

17.2. Font and Spacing
All text should be 1.5 lines spacing between paragraphs (Times New Roman
regular font-style, size 12) written on white A4 paper on one side of each sheet.

17.3. Length
The minimum length of the report, excluding appendices is 40 pages.

17.4. Pagination
All pages must be numbered in proper sequences from Introduction to the end of
the report including pages on figures, tables and appendices. All front materials
are numbered in small Roman Numerals (e.g. i, ii, iii). Page numbers appear by
themselves and are not to be enclosed in parenthesis, hyphens or other decorative
symbols. Page number must be positioned at the bottom and centered.

17.5. Mathematical Equations
Mathematical equations must be spaced out; superscript and subscript must be
clearly shown and numbered.

17.6. Documenting Sources
Students are required to cite the sources from which ideas they are using. Please
refer the documentation system to be used is American Psychological Association
(APA).









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25mm
25mm
17.7. Margin
The top, bottom and right margin are 25 mm except the left margin which is 40
mm. All paragraphs should start from the left margin.











17.8. Number of Copies
Student must submit ONE (1) hard cover logbook, ONE (1) hardcopy and ONE
(1) soft copy (in CD) of the Industrial Training report to CSIMAL within one (1)
week after return to UTP (on the beginning of the semester).

17.9. Hard Bound Copy
The Industrial Training report must be properly bound with hard cover. The hard
cover color for each Programme is as per Table 3.
Table 3: Hard Cover Color
Department Color
Chemical Engineering Dark Green
Electrical Engineering Dark Brown
Mechanical Engineering Maroon
Civil Engineering Black
Petroleum Engineering/Geoscience Dark Red
Computer Information Science Dark Blue

25mm
40mm
m

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17.10. Labels
The spine of the Industrial project report should include students name and ID
number, duration of internship and the phrase Student Industrial Training
Report.

17.11. Front Hard Cover Format
Format on front hard cover should include the phrase Student Industrial
Internship Training Report, duration of internship (month & year only), Host
Companys name, students name, ID number and programme.


18. STUDENTS FINAL GRADING
The Internship Sub-Committee which consists of Head of Student Industrial Internship
Programme (Chairman) and respective Department Internship Coordinators will verify
and certify the status of the SIT undertaken by the students. The final grades will be
given as per Table 4 below:
Table 4: Grading Scheme
Score Grade
50.0 - 100 PASS
00.0 49.9 FAIL
















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APPENDICES



Appendix I: List of Training Areas

Appendix II: Form SIIP-03 :Appeal for SIT Registration

Appendix III: Form SIIP-04 :SIIP Placement Letter & Reply Form

Appendix IV: Form SIIP-05 : Requisition to Change Host Company

Appendix V: Health Insurance

Appendix VI: FORM SIIP-07: Requisition For Bosiet/NIOSH

Appendix VII: Logbook (Section A, Section B, Section C)

Appendix VIII : Summary of the Weekly Report Scores (Log Book) Form

Appendix IX : Form SIT-A : Oral Presentation Evaluation

Appendix X: Form SIT-B : Assessment Of Students Performance &
Competency (HC SVs Copy & UTP SVs Copy)

Appendix XI: Form SIT-C : Industrial Training Report Evaluation

Appendix XII : Form SIT-D : Industrial Training Visit Report

Appendix XIII : General Plant Rules And Regulations

Appendix XIV : Host Companys Verification Statement

Appendix XV: Student Industrial Training Process Flow








21







APPENDIX I

List Of Training Areas


22

LIST OF TRAINING AREAS

B. Eng. (Hons) Chemical Engineering
Research and Development
Health, Safety and Environment
Statistical Process Control
Process Design & Unit Operation
Process & Instrumentation Control
Plant Process/Maintenance
Process Analysis
Thermal System Design
Management & Administration
Production Planning
Computer Application

B. Eng. (Hons) Civil Engineering
Research and Development
Health, Safety and Environment
Transportation
Design & Construction of Infrastructures
Geotechnical Engineering
Structure Integrity
Waste Water Treatment & Operation
Toxic & Hazardous Waste Management
Environmental Impact Assessment
Hydrology
Project Management
Marine Pollution & Control
Computer Application

B. Eng. (Hons) Electrical & Electronics
Engineering
Research And Development
Health, Safety And Environment
Devices &Instrument Manufacturing
Repair & Maintenance Of Machine
Installation Of Devices/Equipment
Testing & Troubleshooting
Calibration & Interconnection Of
Instrument
Electronic & Control
Electromechanical Systems
Cathodic Protection
Power Generation
Electrical Distribution Equipment &
Systems
Management & Administration
Computer Application

B. Eng. (Hons) Petroleum Engineering
Research and Development
Health, Safety and Environment
Oil & Gas Exploration
Drilling & Well Construction
Production Operation & Maintenance
Well Completion
Field Abandonment
Project Management
Reservoir Engineering
Management & Administration
Computer Application

B. Tech. (Hons) Petroleum Geosciences
Research and Development
Health, Safety and Environment
Oil & Gas Exploration
Geophysical Exploration
Reservoir Geosciences
Basin studies
Seismic Imaging
Hydrocarbon Prediction & Assessment
Rock Physics
Geomechanics in Earth Science
Reservoir characterization

B. Eng. (Hons) Mechanical Engineering
Research and Development
Health, Safety and Environment
Design & Construction Drawing
Assembly & Fabrication Tasks
Thermal System Design
Structural Engineering
Condition Monitoring
Installation, Testing, Repair &
Maintenance of Machine/Devices
Quality Control/Assurance
Petroleum Production, Transportation and
Processing
Management & Administration
Production Planning
Computer Application

B. Tech. (Hons) Business Information
System
Database Development
Web & E-Commerce
Information Systems Analysis
Knowledge Management
Investment & Portfolio Management
Information System Administration &
Maintenance
Business Analysis
Corporate Management
Business & Cyber Law

B. Tech. (Hons) Information &
Communication Technology
ICT Solution Development
Web Development
Systems Analysis& Design
Network Management
Software Development & Maintenance
System Security & Management
Video Production & Media Streaming
Database Management
Strategic Management
Multimedia & Virtual Reality

23







APPENDIX II

FORM SIIP-03

Appeal for SIT Registration






















24





CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND
ADJUNCT LECTURESHIP (CSIMAL)

UNIVERSITI TEKNOLOGI PETRONAS




APPEAL FOR STUDENT INDUSTRIAL TRAINING (SIT)
REGISTRATION
Part A : TO BE COMPLETED BY STUDENT
Name ID Number
Program Email Address
Internship Batch /
Semester

Current GPA /
CGPA
Contact
Number

Accumulated
Credit hours
(Excluding the Credit
Hours for fail courses)

Reason

Signature

Date

Note : Please attach your study plan together with this form
Part B : TO BE COMPLETED BY HEAD OF DEPARTMENT
Request Endorse
Yes No
Recommendation /
Justification
Name&Official
Stamp

Signature Date
Part C : TO BE COMPLETED BY CSIMAL
Decision

Approve Not approve
Kindly refer to the attachment for details
Name&Official
Stamp
Signature


Note : -
1. Request shall be within 2 weeks after the 1
st
internship briefing every semester


2.Please return the form to CSIMAL office
SIIP-03

25






Part D: TO BE COMPLETED BY CSIMAL HOD


Approve

Allowed to go for internship with the condition pass ALLcourses in current semester

Able to secure placement before ________. Failing which you should continue your study at UTP for the
following semester.

Not Approve
Reason :
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
______________________________

KI V
Reason :
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
______________________________


























SIIP-03

26








APPENDIX III

FORM SIIP-04

SIIP Placement Letter and Reply Form

27

Date:

AP Ir Dr Idris b Ismail
Head
Student Industrial Internship Programme
UniversitiTeknologi PETRONAS
Bandar Seri Iskandar
31750 Tronoh
Perak DarulRidzuan
Fax No: 05-3688386.

Dear Sir,

PLACEMENT OF UTP STUDENT FOR INDUSTRIAL INTERNSHIP TRAINING
PROGRAMME (TO

With regards to the above, we are pleased to inform you that we have agreed to accommodate
your student for the industrial internship training from . to

The details are as follows:

Student name: ________________________________________________________________
Programme: ________________________________________________________________
Period: ________________________________________________________________
ProposedIndustrial Project Topic: _______________________________________________
______________________________________________________________________________

*Attached is the offer letter to the student, which provides information on the terms and conditions of the
industrial internship program.

Thank you.

Yours faithfully,

Name:
Position:
Company Name:
Company Address / Official Stamp:
Fax Number:

STUDENTS CONFIRMATION (To be filled by student)

I,_______________________________ NRIC / Passport No: _____________________ accept / reject
* the industrial training placement offered to me effective from _______________ to_______________.

Signature : _______________
Programme : _______________
Date : _______________

Note: * delete whichever is irrelevant




SIIP-04

28






APPENDIX IV

FORM SIIP-05

Requisition to Change Host
Company









29


Part A : TO BE COMPLETED BY STUDENT
Current HC



Secure New HC
(If yes please state HC name &
enclose offer letter)
Yes / No
Reason(s)
Recommendation
by UTP Supervisor

Signature
Signature & Official
Stamp

Date Date
Part B : TO BE COMPLETED BY HOST COMPANY SUPERVISOR / REPRESENTATIVE FROM HOST COMPANY
Request approve/
Not approve
(please justify)

Name


Signature& Stamp Date
Part B : TO BE COMPLETED BY CSIMAL
Decision

Approve Not Approve

Name

Signature & stamp

Date

Note : -
1. Request shall be made four weeks after report duty at HC
2. The form must be completed and approved two weeks before transfer internship placement
3.Form to be submitted to mazdiana.mazlan@petronas.com.my (for program : CHE, ME, EE & CV) or
remmi_abdullah@petronas.com.my (for program : CIS,PE & PG)

REQUISITION TO CHANGE HOST COMPANY (HC)
Students Name: __________________________ Students ID no: _________________

Programme: _____________________ _______ Period of Training: ________________



SIIP-05

30






APPENDIX V

Health Insurance












31


LOCAL STUDENTS INSURANCE SCHEDULE OF BENEFITS.

GROUP FAMILY TAKAFUL (TKG 1151) RM 14.00/student
GROUP HOSPITALIZATION AND SURGERY TAKAFUL (TKH 0398)
RM 22.00/student


SCOPE OF COVERAGE

BENEFIT

Hospitalization
(room and board)
*As charged of overall annual limit
- Ward 1
st
class of government hospitals only
Miscellaneous
(maximum per disability)
*As charged of overall annual limit
ICU /
Daily Cash Allowance
*As charged of overall annual limit
RM 20/day max 30 days
Surgical Fees
(maximum per disability)
*As charged of overall annual limit
Outpatient Accidental Treatment
(maximum per injury)
*As charged of overall annual limit
Hospital Cash Benefit RM 20/day max 120 days


NOTE:
*as charged of overall annual limit is every student is subject to max. claim yearly RM
5,000.00
* this policy is subject to the terms and conditions governed by Etiqa Takaful and
Insurance
* the policy is inclusive the offshore activities.



SCOPE OF COVERAGE

BENEFIT

Natural Death RM 10,000.00
Accidental Death RM 20,000.00
Permanent Total Disability RM 10,000.00
Permanent Total Disability due to
Accident
RM 20,000.00
Funeral Expenses RM 1,000.00
Hospital Benefit due to Accident RM 30/day max 25 days

32







APPENDIX VI

FORM SIIP-07

Requisition for BOSIET/NIOSH










33











Details of Training
Date: Venue:
Details of Medical Check-up
Date: Clinic:
Part A : TO BE COMPLETED BY HOST COMPANY SUPERVISOR / REPRESENTATIVE


JUSTIFICATION
(please attach training
schedule)






STUDENTS
SIGNATURE:

HOST COMPANY SUPERVISOR
SIGNATURE & STAMP:

NAME &
IC NUMBER:

NAME:
DATE: DATE:
Part B : APPROVAL BY CSIMAL
APPROVE:
(please justify)



NOT APPROVE :
(please justify)




SIGNATURE & STAMP:

NAME :

DATE:
Note : -
1. Request shall be made upon recommendation from host company supervisor.
2. This form must be completed and approved 2 weeks before training.
3. Please return the completed form to CSIMAL (email izmafaimal.manaf@petronas.com.my orroslina_nordinali@petronas.com.myor
fax: 605-36883860

Students Name: ____________________________________ Students ID no: _______

Programme: _____

Place of Training : ______________________ Period of Training: ________________
REQUISITION FOR BOSIET/NIOSH TRAINING
SIIP-07

34




REQUISITION FOR BOSIET TRAINING: PROCESS FLOW















Responsibility
/ Action

Document Process
Students
Internship
Coordinators
&CSIMAL
CSIMAL
SIIP-03
SIIP-03
START
Application
&Recommendation
from HC SV

Letter of
Undertaking to
HC


Approval by
CSIMAL
Letter of
Undertaking
Medical Check
up& Training
Host Company
Host Company
Payment by HC
to clinic &
training provider


Payment to HC
Invoice
CSIMAL

Issue invoice to
CSIMAL
Student
Medical
Report &
certificate
END
YES
NO

35






APPENDIX VII

LOGBOOK

SECTION A : SIT TRAINING SCHEDULE
SECTION B : SIT WEEKLY REPORT
SECTION C : DETAILED REPORT


36

SECTION A: SIT TRAINING SCHEDULE






Department
Training
activities
Week No/ Date
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28






(please return this form to CSIMAL within three weeks after students registration) (Make copies if necessary )


Host Company Supervisor Signature &stamp:


Name:


Designation:

Date:

Students Name: __________________________ Student no: _______ Programme: _____

Place of Training : _________________________ Period of Training: ______________________________________

37


SECTION B: SIT WEEKLY REPORT


LOGBOOK WEEK No.1-2

WEEK NO DATE
BRIEF DESCRIPTION OF DAILY ACTIVITIES














Logbook Weekly Evaluation by HOST COMPANY SUPERVISOR
Instruction to Host Company Supervisor:
Please refer to the students detailed report for that particular week before assessing his/her performance.
Please mark in the appropriate box based on the following score :
[1] Unsatisfactory [2] Below Average [3] Average [4] Good [5] Excellent

Students
Score
1 2 3 4 5

Initiative

Incomplete work
Completes required work as
requested.

Completes required work,
identifies and pursues
opportunities to expand
knowledge, skills, and
abilities.
Independence
Too dependent on
others.

Independent in pursuing
knowledge

Very independent and
pursues substantial,
additional knowledge.
Reflection

Minimum review
prior learning

Occasionally review prior learning
(past experiences inside and outside of
the work environment).

Always reviews prior
learning (past experiences
inside and outside of the
work environment) and
indicating broader
perspective.
Curiosity

Minimum curiosity
Explores a topic in depth


Explores a topic in depth
yielding a rich awareness

Total Score : ______ / 20
Comments :
Host Company Supervisors Signature & stamp:

Name:
Designation:
Host Companys name:

Date:
(Make copies if necessary )




38


SECTION C : DETAIL REPORT


DETAIL REPORT WEEK NO. 1


Objective(s) of the activities :



Contents :

































Verified by (Host Company Supervisor)

Initial & stamp :

(Make copies if necessary)

39







APPENDIX VIII

Summary Of The Weekly
Report Scores (Log Book)
Form


40



SUMMARY OF THE WEEKLY REPORT SCORES (LOG BOOK) FORM








WEEK SCORE
1-2
3-4
5 - 6
7 - 8
9 10
11 - 12
13 - 14
TOTAL SCORE

KINDLY SUBMIT THIS FORM WITH SCORES (*to the completed weeks) TO UTP
SUPERVISOR DURING THE INDUSTRIAL INTERNSHIP TRAINING ORAL
PRESENTATION.


Host Company Supervisors Signature & stamp:

Name:
Designation:
Host Companys name:
Date:
*Note :Summary of the Weekly Report Scoes Form is to be submitted to UTP SV and cc to CSIMAL by week 14







Students Name: ________________________ Student no: _______

Programme: _____

Place of Training : _______________________ Period of Training: ___________

41






APPENDIX IX

FORM SIT-A

Oral Presentation Evaluation

42

ORAL PRESENTATION EVALUATION




Comments : Please justify your reasons for assigning the overall grade in the highest (5) or lowest (1) category

Host Company/UTPSupervisorSignature& stamp Name Date

CATEGORY

Criteria for Judging Quality
P l e a s e t i c k o r c i r c l e t h e a p p r o p r i a t e g r a d e f o r e a c h c a t e g o r y
G
r
a
d
e

A
w
a
r
d
e
d

M
u
l
t
i
p
l
i
c
a
t
i
o
n

F
a
c
t
o
r

T
o
t
a
l

M
a
r
k
s

(
%
)

5
[Excellent]
4
[Good]
3
[Average]
2
[Below Average]
1
[Unsatisfactory]
Visual
(Non-Verbal
Communication)
(10 %)
Appearance; Facial expression;
Confidence
Gestures; Eye contact

Excellent eye contact, very
confident throughout the
presentation and well groomed
Good eye contact, confident with
the speech throughout the
presentation and pleasantly
groomed
Some eye contact, fairly
confident throughout the
presentation and adequately
groomed
Little eye contact, lack
confidence with the speech
throughout the presentation and
fairly groomed
No eye contact, no confidence
with the speech throughout the
presentation and poorly groomed
2

Content
(40%)



Clear and concise background, objectives,
continuity of content
The background and objectives
are well prepared and extremely
organized
The background and objectives
are well prepared and well
organized
The background and objectives
are implied and organized fairly
well
Unclear background and
objectives but showed some
organization
Failed to explain the background
or objectives and unorganized
2
Describe and explain
Involve wide-ranging or conflicting
technical, engineering and other issues
Have no obvious solution and require
abstract thinking
In depth description and
explanation on a wide range of
industrial engineering issues with
own originalities and ideas
Good description and explanation
on a wide range of industrial
engineering issues with own
originalities and ideas
Superficial description and
explanation on a wide range of
industrial engineering issues with
own originalities and ideas
Minimal description and
explanation on a wide range of
industrial engineering issues with
own originalities and ideas
Poor description and explanation
on a wide range of industrial
engineering issues with own
originalities and ideas
4
Conclusions and recommendations
Adequacy of key ideas pertinent to
objectives
Acceptable recommendations
Conclusion effectively
summarizes the presentation
with extensive recommendations
Conclusion mostly summarizes
the presentation with acceptable
recommendations
Conclusion adequately
summarizes the presentation
with reasonable
recommendations
Conclusion minimally summarizes
the presentation with the least
recommendations
Conclusion are either absent or
fails to summarize the
presentation with no
recommendations
2
Clarity of
presentation (20%)


Fluency and choice of words
Tone of voice (monotonous, intonation)
Articulation is well, uses
appropriate word choice and
speaks with great enthusiasm
Articulation is good, uses
appropriate word choice and
speaks with high enthusiasm
Articulation is moderate, uses
appropriate word choices and
speaks with enthusiasm
Articulation is fair, uses
inappropriate word choice and
speaks with lack enthusiasm
Articulation is poor, uses
inappropriate word choices and
speaks with no enthusiasm
2
Pace and continuity
Use of aids
Rate of speech is appropriate
and uses impressive selection of
audio and/or visual aids
Rate of speech is good and uses
suitable selection of audio and/or
visual aids
Rate of speech is fairly
appropriate and uses some
selection of audio and/or visual
aids
Rate of speech is inappropriate
and uses minimum selection of
audio and/or visual aids
Rate of speech is inappropriate
and uses the least audio and/or
visual aids
2

Questions and
Answers (30%)


Ability to listen, attitude towards person
asking the question (defensive, respect)
Fully understand the questions
given and respect the evaluators
Understand the questions given
and respect the evaluators
Fairly understand the questions
given and respect the evaluators
Fairly understand the questions
given and defensive towards the
evaluators
Unable to understand the
questions given and disrespect
towards the evaluators
2
Technical and factual accuracy; Grasp of
subject
Creativity and ability to handle question
use of example
Impressive understanding of the
subject matter and answered all
questions fluently and confidently
Good understanding of the
subject matter and answered all
questions fluently and confidently
Average understanding of the
subject matter and answered
most questions fairly confident
Fairly understanding of the
subject matter and answered
some questions unconfidently
Poor understanding of the
subject matter and unable to
answer some questions and
unprepared.
4
TOTAL SCORE
/100
FORM SIT-A

43







APPENDIX X

FORM SIT-B

Assessment of Students Performance and
Competency
(Host Company SV& UTP SV Copy)











44


ASSESSMENT OF STUDENTS PERFORMANCE & COMPETENCY




A
t
t
r
i
b
u
t
e
s


Section 1 :
Performance and
Tasks Completion

P l e a s e t i c k o r c i r c l e t h e a p p r o p r i a t e ma r k f o r e a c h c a t e g o r y
5
[Excellent]
4
[Good]
3
[Average]
2
[Below Average]
1
[Unsatisfactory]
1

Knowledge of the
workplace
Understanding of general
function and purpose of
the Department or
section.
High understanding on
the function and purpose
of the Department or
section.
Good understanding
on the function and
purpose of the
Department or
section.
Moderate
understanding on the
function and purpose
of the Department or
section.
Low understanding
on the function and
purpose of the
Department or
section.

Failed to understand
the function and
purpose of the
Department or
section.
2

Understanding the
Job
Ability to understand the
instruction or the
requirement of the job.
High understanding on
the instruction or the
requirement of the
jobwith the ability to
anticipate future
requirement.
Good understanding
on the instruction or
the requirement of
the job.
Moderate
understanding on the
instruction or the
requirement of the
job.
Low understanding
on the instruction or
the requirement of
the job.
Lack or very
minimum
understanding of the
instruction or job
requirement.
3

Job Performance
Ability to perform the
assigned job.
Able to perform the
assigned job with
minimum or no guidance.
Able to perform the
assigned job with
some guidance.
Able to perform the
assigned jobwith
moderate guidance.
Able to perform the
assigned jobwith
close guidance.
Unable to perform
the assigned job
even with close
guidance.
4

Quality of Work
Accuracy or acceptability
of the work done.
Jobs were performed with
high accuracy and with
high quality.
Jobs were performed
accurately and with
good quality.
Jobs were performed
accurately and with
acceptable quality.
Jobs were performed
moderately and with
low quality.
Jobs were usually
wrongly performed or
unacceptable quality.
5

Job Timeliness
Ability to complete the
tasks within a given
time.
Tasks were completed
ahead of time with
minimum or without
monitoring.
Tasks were
completed within
time with minimum
monitoring.
Tasks were
completed within
time with some
monitoring.
Tasks were
completed within
time with close
monitoring.
Failed to complete
the assigned task
within time even with
close monitoring.


Section II : Students
Competencies

5
[Excellent]
4
[Good]
3
[Average]
2
[Below Average]
1
[Unsatisfactory]
1

Commitment in
Teamwork
Able to work with others
to complete assignment
given.
High ability to work with
other to complete the
assignment.
Good ability to work
with other to
complete the
assignment.
Moderate ability to
work with other to
complete the
assignment.
Low ability to work
with other to
complete the
assignment.
Unable to work with
other to complete the
assignment.
2

Integrity
Willingness to accept
and perform any given
task.
Always willing to accept &
perform any given tasks.
Usually willing to
accept & perform any
given tasks.
Sometimes willing to
accept & perform any
given tasks with a
reason.
Seldom willing to
accept & perform any
given tasks with a
reason.
Not willing to accept
& perform any given
tasks without any
reasons.
3

Communication Skills
Ability to work and
express ideas and views
with others.
High ability to express
ideas and views with
others.
Good ability to
express ideas and
views with others.
Decent ability to
express ideas and
views with others.
Acceptable ability to
express ideas and
views with others.
Unable and lack the
ability to express
ideas and views with
others.
4

Discipline
Punctual and complywith
the Host Companys
Safety procedures
&precaution.
High punctuality and
compliance to the Host
Companys Safety
procedures & Safety
precaution.
Good punctuality
andcompliance to the
Host Companys
Safety procedures &
Safety precaution.
Punctual and
acceptable
compliance to the
Host Companys
Safety procedures &
Safety precaution.
Low punctuality and
seldomcompliance to
the Host Companys
Safety procedures &
Safety precaution.
Not punctual and
have problems to
complywith the Host
Companys Safety
procedures & Safety
precaution.
5

Inquisitiveness and
Initiative
Ability to work
independently and
willing to learn and apply
new knowledge.
High initiative and always
willing to learn and apply
new knowledge.
Good initiative and
usually willing to
learn and apply new
knowledge.
Moderate initiative
and sometimes
willing to learn and
apply new
knowledge.
Low initiative and
seldom willing to
learn and apply new
knowledge.
No initiative and
reluctant to learn and
apply new
knowledge.

Students Name: ________________________ Student ID: _______ Programme: ________

Place of Training: ______________________ Period of Training: _____________________
FORM SIT-B-HC

45

(contd)


Section III: Comment on the Students Performance

(This section is to be filled by the Host Company Supervisor. Please provide comments on the
students performance and attributes which are assessed above and other related matters).

























Host Company Supervisor Signature & Stamp


Name:
Designation:
Date:

46



ASSESSMENT OF STUDENTS PERFORMANCE & COMPETENCY























A
t
t
r
i
b
u
t
e
s


Section 1 :
Performance and
Tasks Completion

P l e a s e t i c k o r c i r c l e t h e a p p r o p r i a t e ma r k f o r e a c h c a t e g o r y
5
[Excellent]
4
[Good]
3
[Average]
2
[Below Average]
1
[Unsatisfactory]
1

Knowledge of the
workplace
Understanding of general
function and purpose of
the Department or
section.
High understanding on
the function and purpose
of the Department or
section.
Good understanding
on the function and
purpose of the
Department or
section.
Moderate
understanding on the
function and purpose
of the Department or
section.
Low understanding
on the function and
purpose of the
Department or
section.

Failed to understand
the function and
purpose of the
Department or
section.
2

Understanding the
Job
Ability to understand the
instruction or the
requirement of the job.
High understanding on
the instruction or the
requirement of the
jobwith the ability to
anticipate future
requirement.
Good understanding
on the instruction or
the requirement of
the job.
Moderate
understanding on the
instruction or the
requirement of the
job.
Low understanding
on the instruction or
the requirement of
the job.
Lack or very
minimum
understanding of the
instruction or job
requirement.
3

Job Performance
Ability to perform the
assigned job.
Able to perform the
assigned job with
minimum or no guidance.
Able to perform the
assigned job with
some guidance.
Able to perform the
assigned jobwith
moderate guidance.
Able to perform the
assigned jobwith
close guidance.
Unable to perform
the assigned job
even with close
guidance.
4

Quality of Work
Accuracy or acceptability
of the work done.
Jobs were performed with
high accuracy and with
high quality.
Jobs were performed
accurately and with
good quality.
Jobs were performed
accurately and with
acceptable quality.
Jobs were performed
moderately and with
low quality.
Jobs were usually
wrongly performed or
unacceptable quality.


Section II : Students
Competencies

5
[Excellent]
4
[Good]
3
[Average]
2
[Below Average]
1
[Unsatisfactory]
1

Commitment in
Teamwork
Able to work with others
to complete assignment
given.
High ability to work with
other to complete the
assignment.
Good ability to work
with other to
complete the
assignment.
Moderate ability to
work with other to
complete the
assignment.
Low ability to work
with other to
complete the
assignment.
Unable to work with
other to complete the
assignment.
2

Communication Skills
Ability to work and
express ideas and views
with others.
High ability to express
ideas and views with
others.
Good ability to
express ideas and
views with others.
Decent ability to
express ideas and
views with others.
Acceptable ability to
express ideas and
views with others.
Unable and lack the
ability to express
ideas and views with
others.
3

Inquisitiveness and
Initiative
Ability to work
independently and
willing to learn and apply
new knowledge.
High initiative and always
willing to learn and apply
new knowledge.
Good initiative and
usually willing to
learn and apply new
knowledge.
Moderate initiative
and sometimes
willing to learn and
apply new
knowledge.
Low initiative and
seldom willing to
learn and apply new
knowledge.
No initiative and
reluctant to learn and
apply new
knowledge.

Students Name: ________________________ Student ID: _______ Programme: ________

Place of Training: ______________________ Period of Training: _____________________
FORM SIT-B-UTP

47

(contd)

Section III: Comment on the Students Performance

(This section is to be filled by the UTP Supervisor. Please provide comments on the students
performance and attributes which are assessed above and other related matters).



















UTP Supervisor Signature & Stamp


Name:
Designation:
Date:

48






APPENDIX XI

FORM SIT C

Student Industrial Training
Report Evaluation








49


STUDENT INDUSTRIAL TRAININGREPORT EVALUATION




CATEGORY Criteria for Judging Quality
P l e a s e c i r c l e t h e a p p r o p r i a t e g r a d e f o r e a c h c a t e g o r y
G
r
a
d
e

A
w
a
r
d
e
d

M
u
l
t
i
p
l
i
c
a
t
i
o
n

F
a
c
t
o
r

T
o
t
a
l

M
a
r
k
s

(
%
)

5
[Excellent]
4
[Good]
3
[Average]
2
[Below Average]
1
[Unsatisfactory]
Introduction (10)
CO3
General Overview of the company
o Core business
o Types of products
o Types of services

Very clear and detailed
overview of the company with
great emphasis on the product
and services of the company
Clear and detailed overview of
the company with good
emphasis on the product and
services of the company
Moderately clear and detailed
overview of the company with
emphasis on the product and
services of the company
Fairly or not detailed overview
of the company with not much
emphasis on the product and
services of the company
Failed to provide suitable
overview of the company with
very little emphasis on the
product and services of the
company
2
Work Culture (30)
CO2
Occupational Health and Safety
o Safety regulations
o Training provided
o Company SOP
Work environment
o Team work
o Work ethics
Very clear and detailed
explanation on the companys
HSE practices and training,
SOP and overall work
environment.
Clear and detailed explanation
on the companys HSE
practices and training, SOP and
overall work environment.
Moderately clear and detailed
explanation on the companys
HSE practices and training,
SOP and overall work
environment.
Fairly or not detailed
explanation on the companys
HSE practices and training,
SOP and overall work
environment.
Failed to provide suitable
explanation on the companys
HSE practices and training,
SOP and overall work
environment.
6
Work Experience (30)
CO3
Skills gained
o Communication skills
o Time management
o Initiative
Knowledge
o Understanding job requirement
o Completing task given on time
Very clear and detailed
description on the skills and
knowledge gained through the
experience in the department
Clear and detailed description
on the skills and knowledge
gained through the experience
in the department
Moderately clear and detailed
description on the skills and
knowledge gained through the
experience in the department
Fairly or not detailed
description on the skills and
knowledge gained through the
experience in the department
Failed to provide suitable
description on the skills and
knowledge gained through the
experience in the department
6
Discussion on
Sustainability (20)
CO4
Common practice and future
recommendations on (if any):
o Environmental
o Economical
o Political and cultural dimensions
Significant common practice
and future work recommended
Substantial common practice
and future work recommended
Sufficient common practice and
future work recommended
Insufficient common practice
and future work recommended
Poor common practice and
future work recommended
4
Conclusion and
Recommendations (10)
CO3
Overall Summary
Conclusion effectively reflects
the objectives
Conclusion reflects the
objectives
Conclusion moderately reflects
the objectives
Conclusion fairly reflects the
objectives
Conclusion poorly reflects the
objectives
2
TOTAL SCORE /100

Comments : Please justify your reasons for assigning the overall grade in the highest (5) or lowest (1) category

Host Company / UTP SupervisorSignature& stamp Name Date
Students Name: Student ID: Programme:

Place of Training: _______________________ Period of Training: ___________

FORM SIT-C


50









APPENDIX XII

FORM SIT D

Student Industrial Training Visit Report








51



STUDENT INDUSTRIAL TRAINING VISIT REPORT

Pl eas e t i c k or c i r c l e t he appr o pr i at e s c o r e

[5] Excellent

[4] Good

[3] Average

[2] Below Average

[1] Unsatisfactory




Placement Survey Form (To obtain information on placement opportunity for September 2013 or following semester)
Placement for foreign interns Yes No

Preferred mode of internship application Through CSIMAL Direct application by student
Employers Feedback on UTP Student Industrial Internship Program
5 4 3 2 1
Comment (If any) :
Future employment of UTP student at your company? YES / NO
UTP SUPERVISOR FEEDBACK 5 4 3 2 1
1. Appropriateness of training plans and schedule

2. Suitability of Host Company to provide industrial training and project
supervision


3. Safety culture with organization
COURSE LEARNING OUTCOME 5 4 3 2 1
1. Demonstrate skills in communication, management and teamwork (P4)

2. Adopt ethic, professionalism and HSE practices in work culture (A3)
3. Demonstrate continuous building of skills and knowledge throughout
the training (P4)


4. Appreciation of sustainability issues in industry (C3)
N
O
.

O
F

I
N
T
E
R
N
S

R
E
Q
U
I
R
E
D

I
N
T
A
K
E

PREFERRED PROGRAM
Chemical
Engineerin
g
Mechanical
Engineerin
g
Electrical &
Electronics
Engineerin
g
Civil
Engineerin
g
Petroleum
Engineerin
g
Petroleum
Geoscience
s

Information &
Communication
Technology
Business Information
System
Sept
2013




FORM SIT-D

52







APPENDIX XIII

General Plant Rules And Regulations



















GENERAL PLANT RULES AND REGULATIONS FOR STUDENTS


53

INTRODUCTION

These rules and regulations form part of the conditions of studentsinternship. Students should read them
carefully and make sure they understand them.

(i) Any student who contravenes the Plant Rules will be reported immediately by his immediate
Supervisor to the respective Manager or other Authorized Executive.

(ii) Where a serious offence is alleged, the student may be suspended from internship without
allowance pending investigation. Where the offence is found to be not proven, the student will be
reinstated and the period of suspension will be counted with the allowance (wherever applicable).

(iii) The Human Resource (HR) Training Executive together with the Industrial Relation Executive will
investigate the circumstances of the offence and relevant witnesses will be called up to give
evidence. The student concerned will have the right to give his/her version of the incident.

(iv) Where the HR Training Executive, in conjunction with the Industrial Relation Executive confers that
the offence is proven,disciplinary action will be taken as follows, either :

a) Verbal warning
b) Written warning
c) Suspension without allowance
d) Dismissal with or without notice

(v) On a case to case basis, the gravity of the offence and the previous record of the students will
determine the measure of the disciplinary action to be taken but as a guide for student, the offences
liable for immediate dismissal with or without notice are pointed out in the text. However, it is not
possible to cover all circumstances but there will be other serious offences which similarly may lead
to immediate dismissal with or without notice. Such dismissal will not in any way prejudice the
possibility of subsequent legal proceedings.

(vi) Apart from disciplinary offence, inefficiency and negligence will lead to a verbal warning, written
warning or dismissal depending on the seriousness of the offence and the record of the student.

(vii) The management reserves the right to amend the existing rules or introduce new rules to meet the
changing circumstances.


54

GENERAL RULES AND REGULATIONS

RULE 1: GENERAL CONDUCT ON PLANT PREMISES

YOU MUST NOT :-

(i) Smoke in any place where signs prohibits you from doing so.
(ii) Sleep whilst on training/duty.
(iii) Commit any immoral act on the premises.
(iv) Commit any criminal offence.
(v) Fight with or strike any other employee.
(vi) Adopt an insubordinate attitude to any Supervisor or Executive.
(vii) Fail to obey any order given by the trainer or any Authorized Executive.
(viii) Incite or aid another student to commit any of the above offences.

PENALTY - If you commit any of the above offences, you are liable to dismissal with or without notice.


RULE 2: HOUR OF TRAINING WORK

Training/working hours will be in accordance to the times of office hours/shift duty as determined by
the OPU/subsidiary from time to time for specified jobs.

YOU MUST:-

(i) Observe the office working hours which specified for your training.
(ii) Work shift as required.
(iii) Be ready to start training/work at your appointed place and time in your work dress.
(iv) Be prepared to work overtime when the job requires it.
(v) Report immediately to your Line Trainer/Supervisor if you are late for work.

YOU MUST NOT:-

(i) Arrive late for training/work.
(ii) Stop training/work before the normal finishing time.
(iii) Leave your assigned training/work until relieved where you are undergoing continuous or semi-
continuous shift.

PENALTY - If you commit any of the offences listed above, you are liable to dismissal with or without
notice.















55

RULE 3: TIME RECORDING

YOU MUST:-

(i) Clock IN at the beginning and OUT at the end of each training day or shift.
(ii) Report immediately to your Line Trainer/Supervisor if you accidentally clock the wrong card or if
you find that someone has clocked yours.

YOU MUST NOT:-

(i) Clock other persons card.
(ii) Allow anybody else to clock your card.
(iii) Make any entry on or deletion in your or any others students time card.
(iv) Tamper with the time clocks in any way.

PENALTY - If you commit any of the offences listed above, you are liable to dismissal with or without
notice.


RULE 4: ENTERING AND LEAVING THE PLANT AND SECURITY CHECK

YOU MUST:-

(i) Only enter or leave the Office or Plant through an authorized gate.
(ii) Produce your entry pass when required to do so to anyone appointed by the Management.
(iii) Accept the right of the Security Guards to search you when entering or leaving the Plant or
during working hours in the presence of a responsible person authorized by the OPU/subsidiary.
(iv) Be only in the specified places as indicated in your security pass card.
(v) Accept the right of access of an authorized official of the OPU/subsidiary to inspect any locker
provided.

YOU MUST NOT:-

(i) Leave the plant other than at the normal stopping time without a leave slip or permission from
your trainer/supervisor or a Medical card from Medical Officer authorizing the Security to pass
you out.
(ii) Take any material out of the Plant unless you have an official note giving you permission to do
so.
(iii) Bring any vehicle, bag, basket, tin, parcel or other container into the premises, if deemed against
the OPUs/subsidiarys rules and regulations.

PENALTY - You are liable to immediate dismissal with or without notice if you commit an offence.













56

RULE 5: LEAVE, ABSENCE AND HOLIDAYS

YOU MUST:-

(i) Observe the gazetted holidays of the OPU/subsidiary or host company.

YOU MUST NOT:-

(i) Take any leave. However, in the case of emergency, obtain prior permission from your Line
Trainer/Supervisor and if this is not possible you must telephone your Line Trainer/Supervisor
immediately to give your reason.

PENALTY - If you are absent without prior permission or valid reason or proof, you are liable to
immediate dismissal with or without notice.


RULE 6: MEDICAL LEAVE

YOU MUST:-

(i) Inform you the Line Trainer/Supervisor immediately if you are sick and unable to work.
(ii) Inform the Line Trainer/Supervisor before 5.00 p.m. if you are on night shift and cannot attend.
(iii) Notify the Line Trainer/Supervisor 24 hours before returning to training/work if you are on shift.
(iv) Report immediately to your Line Trainer/Supervisor on returning to training/work after absence
by reason of sickness or other cause.
(v) A certificate must be obtained from any registered medical practitioner to cover the period of
sickness. The certificate has to be submitted to the Head of Training through your Line
Trainer/Supervisor.

PENALTY - If you are absent without leave, you are liable to immediate dismissal.


RULE 7: PANTRY AND AMENITIES

YOU MUST:-

(i) Take your meals only during the recognised meal breaks and in the OPUs/subsidiarys premises
either in the canteen, pantry or mess rooms provided, unless otherwise authorised.
(ii) Take care of the pantry or mess room furniture and facilities and dispose of rubbish in the trays
or bins provided.

YOU MUST NOT:-

(i) Eat your meals in any part of the Plant premises other than the canteen, pantry or mess room or
otherwise without prior permission of the management.
(ii) Leave your training/job to take a meal where you are in charge of a continuous or semi-
continuous process without the permission of your Supervisor.

PENALTY - If you commit any of the above offences, you are liable to suspension without allowance.






57


RULE 8: USE OF PLANT AND EQUIPMENT

YOU MUST:-

(i) Use or operate any OPUs/subsidiarys property, buildings, fittings, plant, goods, machinery,
tools, stores, materials in any stage of their use or manufacture unless it is in the course of your
training/duty.
(ii) Do private work either for yourself or other people on the OPUs/subsidiarys premises.

PENALTY - If you cause deliberate damage to the OPUs/subsidiarys property or guilty of a gross
negligence resulting in damage to the OPUs/subsidiarys property or financial loss, you are liable to
immediate dismissal with or without notice.
























58







APPENDIX XIV

Host Companys
Verification Statement


59


VERIFICATON STATEMENT



I hereby verify that this report was written by ___________________________________
(Students Name)
and all information regarding this company and the projects involved are NOT confidential.























Host Company Supervisors Signature &
Stamp


Name:
Designation:
Host Companys:
Date:



60











APPENDIX XV

Student Industrial Training Process Flow














61

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