CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT LECTURESHIP (CSIMAL)
Doc. Ref. No.: UTP-ACA-CSIMAL-SIT-01 Issue Version:1.0 Date: June 2013 S JUNE 2013
AMENDMENT SHEET
Version Date Author Summary of Changes June 2013 Roslina Nordin Ali M Izmafaimal Abdul Manaf This guideline has been revised and restructured according to new SIIP course syllabus. Some of the contents are referring to previous SIIP Guidelines - Doc. Ref. No.: UTP-ACA-CSIMAL-01
Doc. Ref. No.: UTP-ACA-CSIMAL-SIT-01 Issue Version:1.0 Date: June 2013
CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT LECTURESHIP UNIVERSITI TEKNOLOGI PETRONAS Bandar Seri Iskandar, 31750Tronoh, Perak DarulRidzuan Tel : +6 (05) 3688380 /8381/8382/8385/8387/ 8388 Fax : +6 (05) 368 8386 Email : siip@petronas.com.my
This Guideline for Student Industrial Training (SIT) is only available to UTP students and companies participating in the practical training programme of UTP students.
The guidelines shall be kept in a secure place, where access is available only to those authorized to see them.
Reproduction by any means, including storage on an electronic system, is prohibited.
CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT LECTURESHIP 2013
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TABLE OF CONTENTS GUIDELINES FOR STUDENT INDUSTRIAL INTERNSHIP PROGRAMME ( SIIP ) AMENDMENT SHEET S 1 INTRODUCTION 1 2 PURPOSE OF INDUSTRIAL INTERNSHIP 2 3 COURSE LEARNING OUTCOMES 2 4 TRAINING APPROACH 2 5 BENEFITS TO THE INDUSTRY 3 6 STUDENT ELIGIBILITY 3 6.1 PRE-REGISTRATION 6.2 REGISTRATION FOR PLACEMENT 6.3 APPEAL FOR REGISTRATION 7 STUDENT INDUSTRIAL TRAINING PROCESS 4 7.1 PRE-STUDENT INDUSTRIAL TRAINING 7.2 DURING STUDENT INDUSTRIAL TRAINING 7.3 POST-STUDENT INDUSTRIAL TRAINING 8 DETAILS OF INDUSTRIAL INTERNSHIP PROGRAMME 6 8.1 HOST COMPANIES 8.2 DURATION AND PERIOD OF INTERNSHIP 8.3 TRANSER OF INTERNSHIP PLACEMENT 8.4 LEAVE 8.5 INSURANCE 8.6 TRAINING ALLOWANCE 8.7 SAFETY TRAINING 8.8 VISITS BY THE UTP (ACADEMIC) SUPERSIOR 9 RESPONSIBILITIES 9 9.1 RESPONSIBILITIES OF THE HOST COMPANIES 9.2 RESPONSIBILITIES OF UTP 10 REPORT DUTY CONFIRMATION 12 11 OFFENCES AND PENALTIES DURING INDUSTRIAL INTERNSHIP 12 12 ASSESSMENT OF INDUSTRIAL TRAINING 13 13 LOGBOOK 13 14 STUDENT INDUSTRIAL TRAINING (SIT) PRESENTATION 14 15 ASSESSMENT OF STUDENT PERFORMANCE AND COMPETENCY 14 16 STUDENT INDUSTRIAL TRAINING REPORT 15 17 GENERAL WRITING FORMAT 17 18 STUDENT`S FINAL GRADING 19 19 APPENDICES 20-61
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List Of Tables
Table 1 Types of Offence and Penalty on Final Internship Grade
12 Table 2 Student Industrial Training Assessment 13 Table 3 Hard Cover Color 18 Table 4 Grading Scheme 19
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1. INTRODUCTION
UniversitiTeknologi PETRONAS (UTP) was established with the objective to produce well-rounded graduates who are not only technically competent but also possess other traits such as lifetime learning capacity, critical thinking, communication and behavioral skills, business acumen, practical aptitude and solution synthesis ability.
In line with the vision to close the industry gap, UTP has made it compulsory for its undergraduate students to undergo practical work in the form of a fourteen (14) - week industrial attachment prior to their completion of studies at UTP. Student Industrial Training (SIT) shall carry seven (7) credit hours. SIT provides opportunity to the students to experience the real working environment of the industry. The students will develop skills in work ethics, communication, management and working in a team.
SIT is coordinated by the Centre for Student Internship, Mobility and Adjunct Lectureship (CSIMAL) who is responsible in ensuring the success of SIT. With an average of 500 interns per semester, CSIMAL has successfully secured the placements for all students with various host companies such as PETRONAS subsidiaries, government-linked companies (GLC), multi-national companies (MNC), as well as major overseas corporation i.e. in US, Germany, France, Austria, Singapore, UAE, Italy and UK.
UTP has always placed great emphasis in having a close collaboration with the industries in which its graduates will eventually gain recognition from industry players locally and abroad. This internship programme is a prime example of the UniversityIndustry collaboration.
Currently, UTP offers five engineering programmes namely Chemical, Civil, Electrical & Electronics, Mechanical and Petroleum Engineering, and three technological programmes namely Information & Communication Technology, Business Information Systems and Petroleum Geosciences at Bachelor degree level.
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2. PURPOSE OF STUDENT INDUSTRIAL TRAINING (SIT)
The purpose of the Student Industrial Training (SIT) is to expose UTP students to the real working environment so that they can relate theoretical knowledge with application in the industry. From the SIT, the students will also develop skills in safety practices, work ethics, communication, management, etc. Furthermore, SIT will establish a close relationship between the industries and UTP. The exposure to industrial environment will help the students to develop their soft skills and work experience.
3. COURSE LEARNING OUTCOMES
At the end of this course, students should be able to: 3.1 Demonstrate skills in communication, management and teamwork. 3.2 Adopt ethic, professionalism and HSE practices in work culture. 3.3 Demonstrate continuous building of skills and knowledge throughout the training. 3.4 Appreciation of sustainability issues in industry.
4. TRAINING APPROACH
SIT should have the following features: 4.1. Safety awareness 4.2. Continuous technical building skill and exposure 4.3. Hands-on training 4.4. Team-work activities 4.5. Leadership and management skills 4.6. Sustainability awareness
The suggested training areas (but not limited to) for the respective programmes can be found in Appendix I.
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5. BENEFITS TO THE INDUSTRY
5.1. Provides opportunity for the industry to assess the capabilities of potential employee. 5.2. Recognizes the industrys support to the education sector. 5.3. Facilitates and strengthens university-industry partnership and linkages. 5.4. Receives fresh, energetic, enthusiastic and productive employees. 5.5. Enhances the companys reputation among graduates.
6. STUDENT ELIGIBILITY
6.1. PRE-REGISTRATION Student is eligible to pre-register internship upon meeting the following requirements: i. Obtained a minimum CGPA of 2.00/4.00 AND, ii. Earned a minimum of 75 credit hours (Engineering and Petroleum Geosciences) or 45 credit hours (Business Information Systems and Information & Communication Technology) excluding the credit hours for Failed courses AND iii. Completed 5 semesters for (Engineering and Petroleum Geosciences) or 3 semesters (Business Information Systems and Information & Communication Technology)
6.2. REGISTRATION FOR PLACEMENT i. Obtained a minimum CGPA of 2.00/4.00 AND, ii. The total earned and registered courses shall have a minimum of 90 credit hours (Engineering and Petroleum Geosciences) or 60 credit hours (Business Information Systems and Information & Communication Technology) excluding the credit hours for Failed courses AND iii. Have completed or taken the following courses: a) All basic Engineering, Technology & Mathematics courses. b) Health, Safety & Environment (HSE) (CCB2012) c) Islamic Studies / Moral Studies (MPW2143/ MPW2153) d) BahasaKebangsaan A / B (MPW2113/MPW2123) e) Professional Communication Skills (HCB2033)
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6.3. APPEAL FOR REGISTRATION If a student does not meet the minimum requirement as mentioned in 6.1 and 6.2, an appeal to undergo internship shall be made within FOUR (4) weeks after the commencement of the semester. Students are requiringto appeal using FormSIIP-03: Appeal for SIT Registration. (Appendix II). Students are required toattach the following documents: i. Overall study plan until graduation. ii. Approved exemption courses by Registry (if applicable). iii. Students are required to get endorsement from the respective program Head OfDepartment (HOD). iv. Students are to return the endorsed Form SIIP-03 within TWO (2) weeks after the first SIIP Briefing to CSIMAL HOD for approval.
7. STUDENT INDUSTRIAL TRAINING PROCESS
7.1. PRE-Student Industrial Training i. The first Student Industrial Training briefing session is given to students within the first month of the semester. ii. Students are required to submit Personal Data Info (PDI) and Resume/CV to CSIMAL within 2 weeks after first briefing session. iii. Application of placement are as follows : a) Direct application Form SIIP-04: SIIP Program Placement Letter and Reply Form forplacement shall be provided by CSIMAL.(Appendix III) Student shall send applications to suitable companies for Internship placement. Industrial Training placement must be secured at the approved host one (1) month before internship commencement date. A confirmation letter will be issued by the Host Company to the students once the internship placement has been accepted. Students are required to reply to Host Company whether to accept or decline the offer.
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b) Through CSIMAL CSIMAL will advertise or announce on the internship placements offer by companies. Students are required to register with CSIMAL. CSIMAL will submit students application to companies. A confirmation letter will be issued by the Host Company to the students and/or CSIMAL once the internship placement has been accepted. Students are required to reply to Host Company whether to accept or decline the offer. For overseas placement, students are assisted in visa/work permit applications and travel arrangements. The second Industrial Internship briefing session will be conducted between the THIRTEEN(13) to FOURTEEN(14) week of the semester by CSIMAL. Students are to confirm placement before the internship starts.
7.2. DURING STUDENT INDUSTRIAL TRAINING i. Report Duty Confirmation must be completed by students during the first week of SIT. ii. Students are to submit proposed project topic for Student Industrial Project (SIP) between week THREE (3) to FOUR (4) iii. Students are to submit the SIT Report to HC SV and UTP SV on week ELEVEN (11). iv. HC SV and UTP SV are to evaluate the SIT Report and complete the SIT-C form. v. UTP SV shall conduct assessment visit to the company between week TWELVE (12) and FOURTEEN (14). The assessment are follow: a) Oral Presentation by students and completion of SIT-A Form (Oral Presentation Evaluation Form) by HC SV and UTP SV. b) HC SV and UTP SV are to assess on the Students Competency and Performance by completing the SIT-C form. vi. HC SV is to submit all SITs assessment form to UTP SV at the end of the assessment visit.
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vii. Students are to submit A COPY of the Logbook Weekly Report scores to UTP SV (as of the visit week). viii. Students are to submit the Summary of the Logbook weekly report scores from week 1 - 14 to CSIMAL on week FOURTEEN (14). ix. UTP SV shall key in the assessment scores and submit all the SIP evaluation forms to CSIMAL upon returning from assessment visit.
7.3. POST- STUDENT INDUSTRIAL TRAINING i. Students shall submit hardcopy of Logbook and SIT Report to CSIMAL (for official stamping) upon returning to UTP (on the first week of the semester and after completion of Student Industrial Project-SIP). ii. CSIMALs Course Evaluation Form is to be filled up and submitted by students upon submission of hardcopy Logbook and Industrial Training Report. iii. Consolidation of marks for SIT-A, SIT-B, SIT-C and Logbook is conducted two weeks after the end of internship. iv. The final marks and grades are endorsed by University Examination committee. v. The Final marks and grades are approved during Senate meeting. vi. SITs official result will be announced by the Registration and Examination Unit.
8. DETAILS OF STUDENT INDUSTRIAL INTERNSHIP PROGRAMME
8.1. HOST COMPANIES i. Students are only allowed to undergo SIT at companies which have been recognized by CSIMAL. ii. New host companies shall apply for in-house evaluation by CSIMAL. iii. CSIMALs Guidelines will be given to the host Company Supervisors for their reference.
8.2. DURATION AND PERIOD OF INTERNSHIP The minimum duration of the SIT shall be for a period of 14 weeks.
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8.3. TRANSFER OF INTERNSHIP PLACEMENT Students are not encouraged to transfer or change to another Host Company without prior approval from CSIMAL and agreement from the Host Company. For any application to transfer, the following procedures shall be followed: i. Submit request to change host using Form SIIP-05:Requisition to Change Host Company to CSIMAL.(Appendix IV) ii. Evaluation of submission will be carried out after getting recommendation from programme coordinator. Submission also shall include offer letter from new host and obtain consent of leaving from current host. iii. Student can only change Host Company after getting approval from CSIMAL.
8.4. LEAVE Entitlement of annual leave (if any) is based on the host company policy. In the event that the student has to take leave due to emergency, student shall seek prior approval from the Host Company. In the case of prolonged leave (exceeding 7 days) due to hospitalization, student shall notify both CSIMAL and host company in writing and provides necessary documents as evidence. Please note that the minimum duration of SIT is as per 8.2, therefore students are required to replace any leave taken other than the annual leave given by host company (if any).
8.5. INSURANCE Students are covered by group personal insurance throughout SIT (Appendix V).
8.6. TRAINING ALLOWANCE Training allowance entitlement is solely at the host companys discretion. Although the training allowance is not a requirement, substantial numbers of host companies provide training allowance in order to make its internship programme attractive and competitive.
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8.7. SAFETY TRAINING Student shall abide to safety as students are encouraged to attend safety training as deem fit by the Host Company.
i. Basic Offshore Safety Induction & Emergency Training (BOSIET) AND National Institute of Occupational Safety and Health (NIOSH) Safety Passport. Procedure for BOSIET/NIOSH are as follows: a) Submit the Requisition for BOSIET /NIOSH using Form SIIP-07 (Appendix VI) a month before the training to CSIMAL. b) Upon approval student can attend the training. c) Host Company shall use their own fund to pay for the total cost of training and medical check-up. d) CSIMAL will pay 50% of the cost based on the invoice sent to CSIMAL after completion of the training. e) CSIMAL will not cover the cost for traveling, lodging and meals throughout the training.
ii. Green Card (special requirement for Civil Engineering Programme) Green Card is an integrated program that involves the registration and accreditation of Construction Personnel to enhance safety levels at Construction Sites. Students who have been issued the Green Card by CIDB are automatically covered by Insurance Scheme that insures the students against death and accidents. Green Card is mandatory for all Civil Engineering students before going for internship. Training is organized by Civil Engineering Department every semester.
8.8. VISITS BY THE UTP (ACADEMIC) SUPERVISORS SIT assessment visit will be conducted at the Host Company tentatively between week 11 to 14. For overseas attachments, CSIMAL will make the most cost effective arrangement to access the students.
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9. RESPONSIBILITIES
9.1. RESPONSIBILITIES OF THE HOST COMPANIES i. HOST COMPANY SUPERVISOR (HCS) Host Companies plays an important role in ensuring the success of the industrial internship programme. They are expected to provide the following support: a) Plans and schedules the overall internship programme to ensure that it provides maximum opportunity for students to obtain useful experience related to their field of study (Section A of Appendix VII). b) Selects and assigns qualified engineering/technology staff to be students Host Company Supervisor. c) Assists students to find accommodation and transportation (if necessary). d) Provides briefing on the background of the organization/company. e) Discusses with the students the details of their internship programmes expected outcomes. f) Supervises and guides students in their industrial training. g) Provides the necessary facilities, equipment, tools and guidance to students. h) Provides necessary recommendations to improve the programme. i) Assess logbook (Section B of Appendix VII) fortnightly and checks their detailed of logbook reports (Section C of Appendix VII). j) Provides weekly report scores using Summary of the Weekly Report Scores (Logbook) Form (Appendix VIII) k) Evaluates students oral presentation during assessment visit using Form SIT-A (Appendix IX) l) Evaluates Students Performance and Competency using Form SIT-B (Appendix X : HC SVs Copy) m) Evaluates Industrial Training Report using Form SIT-C(Appendix XI)
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9.2. RESPONSIBILITIES OF UTP i. CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT LECTURESHIP (CSIMAL) a) Facilitate the internship programme so that it can complement the learning outcomes. b) Provides list of approved companies to students for selection. c) Confirms the placement of students with the Host Companies.Sends students resume to the Host Companies (if necessary). d) Assists students on visa/work permit application for internship ( if necessary) e) Coordinates the following visits by UTP supervisors: Pre-Visit and briefing to the Host Companys management (if necessary). Organize and arrange the assessment visit for UTP Supervisors to Host Companies. f) Reviews the industrial internship matters and schedule with the students before, during and after SIT. g) Finalizes students grading in Internship Committee Meeting. h) Organizes special assignments such as UTP Industry Dialogue, Forum or Sharing Session.
ii. DEPARTMENT INTERNSHIP COORDINATOR a) Addresses internship matters/updates at respective departments. b) Compiles students scores using Form SIT-A, SIT-B, SIT-C and Logbook (Appendix VII). c) Promotes and establishes UTP-Industry relationship via internship. d) Assigning of UTP SVs from respective departments. e) Review and endorse application for new host companys registration f) Encourages contribution of industrial projects towards final year project.
iii. UTP SUPERVISORS a) Establish and maintain communication with students and Host Company Supervisor throughout the duration of the internship period. b) Develop and maintain good rapport with the Host Companies.
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c) Visit the Host Companies and review the industrial training schedules with Host Company Supervisor. d) Evaluate the students oral presentation at the Host Company using Form SIT-A e) Review and assess the Students' Performance and Competency with the Host Company supervisors usingForm SIT-B.(Appendix X : UTP SVs Copy) f) Evaluate Industrial Training Report using Form SIT-C.(Appendix XI) g) Complete the Industrial Training Visit Report form after the assessment visit using Form SIT-D (Appendix XII) h) Complete and collect all the assessment forms from Host Company SV at the end of the assessment visit. i) Submit both Host Company and UTP SVs assessment form to CSIMAL. j) Provide necessary recommendations to improve the programme.
iv. UTP STUDENTS a) To confirm and proposed Industrial Internship Project title to CSIMAL TWO (2) weeks after SIT starts. b) Adhere to the UTP and Host Companys rules and regulation (Appendix XIII : General Plant Rules and Regulations) c) Follow the Host Companys safety procedures. d) Maintain good discipline and personal conduct. e) Listen to and follow their supervisors instruction. f) Meet work schedules (Appendix VII: Section A:) on time. g) Discuss with supervisor on the training schedule (if necessary) h) Update logbook regularly and present it to the Host Company Supervisor for weekly review and endorsement. i) Be responsible and committed in acquiring as much knowledge and skills as possible during the internship j) Perform oral presentation to the Host Company and UTP supervisors during the assessment visit. k) Complete and submit the hardcopy of logbook and industrial training report to CSIMAL upon returning to UTP (on the first week of the beginning semester) l) Make the necessary recommendations to improve the programme.
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10. REPORT DUTY CONFIRMATION
The students are required to submit Report Duty Confirmation to CSIMAL between the first and second week of internship.
11. OFFENCES & PENALTIES DURING STUDENT INDUSTRIAL TRAINING
Students undergoing Industrial Internship Programme must adhere to the rules and regulations, as specified by the respective host company/industry and also comply with the Students Disciplinary Rules & Regulations of UniversitiTeknologi PETRONAS and Academic Policies and Procedures.
Internship students committing inappropriate conduct during the course of soliciting internship placement and during the period of undergoing industrial internship programme will be subjected to the following penalties as per Table 1.
Table 1: Types of Offence and Penalty on Final Internship Grade Major offenses Final Grade F Minor Offence Lower one grade for Final Grade i Termination of internship by host company due to students fault. Accepting more than 1 internship offer OR failure to decline internship offer officially OR last minute rejection of internship offer. ii Any act of academic misconduct will subject a student to disciplinary action. Academic misconduct includes but not limited to: a. Cheating b. Plagiarism c. False information and representation, fabrication or alteration of information d. Theft or damaged of intellectual property Failure to report at host company on official reporting day without a valid reason. iii Change of host company during the course of internship program without prior approval by CSIMAL iv Conduct of Ethics
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12. ASSESSMENT OF INDUSTRIAL TRAINING
The students will be evaluated on following aspects: 12.1. Demonstration of skills in communication, management and teamwork. 12.2. Adopting ethic, professionalism and HSE practices in work culture 12.3. Demonstrating continuous building of skills and knowledge throughout the training. 12.4. Appreciation of sustainability issues in industry
Table2: Student Industrial Training Assessment Item Percentage (%) Host Company Supervisor UTP Examiner Log Book 20 - Students Performance & Competency 35 15 Industrial Training Report & Presentation 15 15 Total 70 30
13. LOGBOOK
The logbook contains weekly and detailed reports prepared by the students and endorsed by the Host Company Supervisor (Appendix VII: Section B and Section C). The students should describe the tasks that they are undertaking, how these tasks contribute towards achieving the Host Company's objectives, the problems and challenges they face, the lessons learn from the experience, and provide any comments or recommendations they wish to make. The logbook should also record any points discussed with the Host Company Supervisor in relation to the industrial training. Student must submit summary of weekly scores of the logbook (in soft copy format) to CSIMAL in week 14.
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14. STUDENT INDUSTRIAL TRAINING (SIT) PRESENTATION Students are required to present an oral presentation describing the gist of their industrial training, experience gained during the training and significant contribution that they have given to the host company. The UTP and Host Company Supervisor will jointly evaluate the oral presentation. The evaluation will be based on the following criteria in the Form SIT-A (Appendix IX): 14.1. Visual and Non-Verbal Communication 14.2. Content 14.3. Clarity of presentation 14.4. Questions and Answers
15. ASSESSMENT OF STUDENTS PERFORMANCE & COMPETENCY
This Form SIT-B (Appendix X) contains the assessment of students performance during the Industrial Internship Programme. The TEN (10) attributes are evaluated based on the students performance, task completion and competencies.
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16. STUDENT INDUSTRIAL TRAINING REPORT
The purpose of this report is to measure the students understanding of the companys ethics and HSE practices. Students to explain in detail the skills and knowledge that has been learn throughout SIT. This will give the opportunity to the students to exercise their writing skills and to clearly communicate ideas and experience. The activities must show the students development in terms of cognitive and practical skills. It is compulsory for students to prepare and submit the Industrial Training report. It must be submitted in soft copy format to Host Company SV and UTP SV in week ELEVEN (11) for assessment process. Hardcopy format of the report is to be submitted to CSIMAL upon returning to UTP (on the first week of the beginning semester). Marks will be deducted as follows for late submission: i. 20% will be deducted immediately upon late submission. ii. 50% will be deducted a week after submission dateline. iii. 0 marks will be given after third week of submission dateline.
16.1 Industrial Project Report Outline The report consists of many parts arranged in a certain order. It is recommended that the contents are in the following order: i. Host Company Verification Statement (Appendix XIV) Non-Confidentiality Statement (if required) Endorsement by the Host Company Supervisor ii. Acknowledgment iii. Table of Contents iv. List of Figures v. List of Table vi. Internship Training Report a) Introduction General Overview of the company o Core business o Types of products o Types of services
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b) Work Culture Occupational Health and Safety o Safety regulations o Training provided o Company SOP Work Environment o Team work o Work Ethics c) Works Experience Skills gained o Communication skills o Time management o Initiative Knowledge o Understanding job requirement o Completing task given on time d) Discussion on sustainability Common practice and future recommendations on (if any): o Environmental o Economical o Political and cultural dimensions e) Conclusion and recommendations Overall Summary vii. References viii. Appendices
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17. GENERAL WRITING FORMAT
17.1. Language The Industrial project report must be written in acceptable and formal English.
17.2. Font and Spacing All text should be 1.5 lines spacing between paragraphs (Times New Roman regular font-style, size 12) written on white A4 paper on one side of each sheet.
17.3. Length The minimum length of the report, excluding appendices is 40 pages.
17.4. Pagination All pages must be numbered in proper sequences from Introduction to the end of the report including pages on figures, tables and appendices. All front materials are numbered in small Roman Numerals (e.g. i, ii, iii). Page numbers appear by themselves and are not to be enclosed in parenthesis, hyphens or other decorative symbols. Page number must be positioned at the bottom and centered.
17.5. Mathematical Equations Mathematical equations must be spaced out; superscript and subscript must be clearly shown and numbered.
17.6. Documenting Sources Students are required to cite the sources from which ideas they are using. Please refer the documentation system to be used is American Psychological Association (APA).
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25mm 25mm 17.7. Margin The top, bottom and right margin are 25 mm except the left margin which is 40 mm. All paragraphs should start from the left margin.
17.8. Number of Copies Student must submit ONE (1) hard cover logbook, ONE (1) hardcopy and ONE (1) soft copy (in CD) of the Industrial Training report to CSIMAL within one (1) week after return to UTP (on the beginning of the semester).
17.9. Hard Bound Copy The Industrial Training report must be properly bound with hard cover. The hard cover color for each Programme is as per Table 3. Table 3: Hard Cover Color Department Color Chemical Engineering Dark Green Electrical Engineering Dark Brown Mechanical Engineering Maroon Civil Engineering Black Petroleum Engineering/Geoscience Dark Red Computer Information Science Dark Blue
25mm 40mm m
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17.10. Labels The spine of the Industrial project report should include students name and ID number, duration of internship and the phrase Student Industrial Training Report.
17.11. Front Hard Cover Format Format on front hard cover should include the phrase Student Industrial Internship Training Report, duration of internship (month & year only), Host Companys name, students name, ID number and programme.
18. STUDENTS FINAL GRADING The Internship Sub-Committee which consists of Head of Student Industrial Internship Programme (Chairman) and respective Department Internship Coordinators will verify and certify the status of the SIT undertaken by the students. The final grades will be given as per Table 4 below: Table 4: Grading Scheme Score Grade 50.0 - 100 PASS 00.0 49.9 FAIL
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APPENDICES
Appendix I: List of Training Areas
Appendix II: Form SIIP-03 :Appeal for SIT Registration
Appendix III: Form SIIP-04 :SIIP Placement Letter & Reply Form
Appendix IV: Form SIIP-05 : Requisition to Change Host Company
Appendix V: Health Insurance
Appendix VI: FORM SIIP-07: Requisition For Bosiet/NIOSH
Appendix VII: Logbook (Section A, Section B, Section C)
Appendix VIII : Summary of the Weekly Report Scores (Log Book) Form
Appendix IX : Form SIT-A : Oral Presentation Evaluation
Appendix X: Form SIT-B : Assessment Of Students Performance & Competency (HC SVs Copy & UTP SVs Copy)
Appendix XI: Form SIT-C : Industrial Training Report Evaluation
Appendix XII : Form SIT-D : Industrial Training Visit Report
Appendix XIII : General Plant Rules And Regulations
Appendix XIV : Host Companys Verification Statement
Appendix XV: Student Industrial Training Process Flow
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APPENDIX I
List Of Training Areas
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LIST OF TRAINING AREAS
B. Eng. (Hons) Chemical Engineering Research and Development Health, Safety and Environment Statistical Process Control Process Design & Unit Operation Process & Instrumentation Control Plant Process/Maintenance Process Analysis Thermal System Design Management & Administration Production Planning Computer Application
B. Eng. (Hons) Civil Engineering Research and Development Health, Safety and Environment Transportation Design & Construction of Infrastructures Geotechnical Engineering Structure Integrity Waste Water Treatment & Operation Toxic & Hazardous Waste Management Environmental Impact Assessment Hydrology Project Management Marine Pollution & Control Computer Application
B. Eng. (Hons) Electrical & Electronics Engineering Research And Development Health, Safety And Environment Devices &Instrument Manufacturing Repair & Maintenance Of Machine Installation Of Devices/Equipment Testing & Troubleshooting Calibration & Interconnection Of Instrument Electronic & Control Electromechanical Systems Cathodic Protection Power Generation Electrical Distribution Equipment & Systems Management & Administration Computer Application
B. Eng. (Hons) Petroleum Engineering Research and Development Health, Safety and Environment Oil & Gas Exploration Drilling & Well Construction Production Operation & Maintenance Well Completion Field Abandonment Project Management Reservoir Engineering Management & Administration Computer Application
B. Tech. (Hons) Petroleum Geosciences Research and Development Health, Safety and Environment Oil & Gas Exploration Geophysical Exploration Reservoir Geosciences Basin studies Seismic Imaging Hydrocarbon Prediction & Assessment Rock Physics Geomechanics in Earth Science Reservoir characterization
B. Eng. (Hons) Mechanical Engineering Research and Development Health, Safety and Environment Design & Construction Drawing Assembly & Fabrication Tasks Thermal System Design Structural Engineering Condition Monitoring Installation, Testing, Repair & Maintenance of Machine/Devices Quality Control/Assurance Petroleum Production, Transportation and Processing Management & Administration Production Planning Computer Application
B. Tech. (Hons) Business Information System Database Development Web & E-Commerce Information Systems Analysis Knowledge Management Investment & Portfolio Management Information System Administration & Maintenance Business Analysis Corporate Management Business & Cyber Law
B. Tech. (Hons) Information & Communication Technology ICT Solution Development Web Development Systems Analysis& Design Network Management Software Development & Maintenance System Security & Management Video Production & Media Streaming Database Management Strategic Management Multimedia & Virtual Reality
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APPENDIX II
FORM SIIP-03
Appeal for SIT Registration
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CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT LECTURESHIP (CSIMAL)
UNIVERSITI TEKNOLOGI PETRONAS
APPEAL FOR STUDENT INDUSTRIAL TRAINING (SIT) REGISTRATION Part A : TO BE COMPLETED BY STUDENT Name ID Number Program Email Address Internship Batch / Semester
Current GPA / CGPA Contact Number
Accumulated Credit hours (Excluding the Credit Hours for fail courses)
Reason
Signature
Date
Note : Please attach your study plan together with this form Part B : TO BE COMPLETED BY HEAD OF DEPARTMENT Request Endorse Yes No Recommendation / Justification Name&Official Stamp
Signature Date Part C : TO BE COMPLETED BY CSIMAL Decision
Approve Not approve Kindly refer to the attachment for details Name&Official Stamp Signature
Note : - 1. Request shall be within 2 weeks after the 1 st internship briefing every semester
2.Please return the form to CSIMAL office SIIP-03
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Part D: TO BE COMPLETED BY CSIMAL HOD
Approve
Allowed to go for internship with the condition pass ALLcourses in current semester
Able to secure placement before ________. Failing which you should continue your study at UTP for the following semester.
Not Approve Reason : __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ ______________________________
KI V Reason : __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ ______________________________
SIIP-03
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APPENDIX III
FORM SIIP-04
SIIP Placement Letter and Reply Form
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Date:
AP Ir Dr Idris b Ismail Head Student Industrial Internship Programme UniversitiTeknologi PETRONAS Bandar Seri Iskandar 31750 Tronoh Perak DarulRidzuan Fax No: 05-3688386.
Dear Sir,
PLACEMENT OF UTP STUDENT FOR INDUSTRIAL INTERNSHIP TRAINING PROGRAMME (TO
With regards to the above, we are pleased to inform you that we have agreed to accommodate your student for the industrial internship training from . to
*Attached is the offer letter to the student, which provides information on the terms and conditions of the industrial internship program.
Thank you.
Yours faithfully,
Name: Position: Company Name: Company Address / Official Stamp: Fax Number:
STUDENTS CONFIRMATION (To be filled by student)
I,_______________________________ NRIC / Passport No: _____________________ accept / reject * the industrial training placement offered to me effective from _______________ to_______________.
Signature : _______________ Programme : _______________ Date : _______________
Note: * delete whichever is irrelevant
SIIP-04
28
APPENDIX IV
FORM SIIP-05
Requisition to Change Host Company
29
Part A : TO BE COMPLETED BY STUDENT Current HC
Secure New HC (If yes please state HC name & enclose offer letter) Yes / No Reason(s) Recommendation by UTP Supervisor
Signature Signature & Official Stamp
Date Date Part B : TO BE COMPLETED BY HOST COMPANY SUPERVISOR / REPRESENTATIVE FROM HOST COMPANY Request approve/ Not approve (please justify)
Name
Signature& Stamp Date Part B : TO BE COMPLETED BY CSIMAL Decision
Approve Not Approve
Name
Signature & stamp
Date
Note : - 1. Request shall be made four weeks after report duty at HC 2. The form must be completed and approved two weeks before transfer internship placement 3.Form to be submitted to mazdiana.mazlan@petronas.com.my (for program : CHE, ME, EE & CV) or remmi_abdullah@petronas.com.my (for program : CIS,PE & PG)
REQUISITION TO CHANGE HOST COMPANY (HC) Students Name: __________________________ Students ID no: _________________
Programme: _____________________ _______ Period of Training: ________________
SIIP-05
30
APPENDIX V
Health Insurance
31
LOCAL STUDENTS INSURANCE SCHEDULE OF BENEFITS.
GROUP FAMILY TAKAFUL (TKG 1151) RM 14.00/student GROUP HOSPITALIZATION AND SURGERY TAKAFUL (TKH 0398) RM 22.00/student
SCOPE OF COVERAGE
BENEFIT
Hospitalization (room and board) *As charged of overall annual limit - Ward 1 st class of government hospitals only Miscellaneous (maximum per disability) *As charged of overall annual limit ICU / Daily Cash Allowance *As charged of overall annual limit RM 20/day max 30 days Surgical Fees (maximum per disability) *As charged of overall annual limit Outpatient Accidental Treatment (maximum per injury) *As charged of overall annual limit Hospital Cash Benefit RM 20/day max 120 days
NOTE: *as charged of overall annual limit is every student is subject to max. claim yearly RM 5,000.00 * this policy is subject to the terms and conditions governed by Etiqa Takaful and Insurance * the policy is inclusive the offshore activities.
SCOPE OF COVERAGE
BENEFIT
Natural Death RM 10,000.00 Accidental Death RM 20,000.00 Permanent Total Disability RM 10,000.00 Permanent Total Disability due to Accident RM 20,000.00 Funeral Expenses RM 1,000.00 Hospital Benefit due to Accident RM 30/day max 25 days
32
APPENDIX VI
FORM SIIP-07
Requisition for BOSIET/NIOSH
33
Details of Training Date: Venue: Details of Medical Check-up Date: Clinic: Part A : TO BE COMPLETED BY HOST COMPANY SUPERVISOR / REPRESENTATIVE
JUSTIFICATION (please attach training schedule)
STUDENTS SIGNATURE:
HOST COMPANY SUPERVISOR SIGNATURE & STAMP:
NAME & IC NUMBER:
NAME: DATE: DATE: Part B : APPROVAL BY CSIMAL APPROVE: (please justify)
NOT APPROVE : (please justify)
SIGNATURE & STAMP:
NAME :
DATE: Note : - 1. Request shall be made upon recommendation from host company supervisor. 2. This form must be completed and approved 2 weeks before training. 3. Please return the completed form to CSIMAL (email izmafaimal.manaf@petronas.com.my orroslina_nordinali@petronas.com.myor fax: 605-36883860
Students Name: ____________________________________ Students ID no: _______
Programme: _____
Place of Training : ______________________ Period of Training: ________________ REQUISITION FOR BOSIET/NIOSH TRAINING SIIP-07
34
REQUISITION FOR BOSIET TRAINING: PROCESS FLOW
Responsibility / Action
Document Process Students Internship Coordinators &CSIMAL CSIMAL SIIP-03 SIIP-03 START Application &Recommendation from HC SV
Letter of Undertaking to HC
Approval by CSIMAL Letter of Undertaking Medical Check up& Training Host Company Host Company Payment by HC to clinic & training provider
Payment to HC Invoice CSIMAL
Issue invoice to CSIMAL Student Medical Report & certificate END YES NO
35
APPENDIX VII
LOGBOOK
SECTION A : SIT TRAINING SCHEDULE SECTION B : SIT WEEKLY REPORT SECTION C : DETAILED REPORT
(please return this form to CSIMAL within three weeks after students registration) (Make copies if necessary )
Host Company Supervisor Signature &stamp:
Name:
Designation:
Date:
Students Name: __________________________ Student no: _______ Programme: _____
Place of Training : _________________________ Period of Training: ______________________________________
37
SECTION B: SIT WEEKLY REPORT
LOGBOOK WEEK No.1-2
WEEK NO DATE BRIEF DESCRIPTION OF DAILY ACTIVITIES
Logbook Weekly Evaluation by HOST COMPANY SUPERVISOR Instruction to Host Company Supervisor: Please refer to the students detailed report for that particular week before assessing his/her performance. Please mark in the appropriate box based on the following score : [1] Unsatisfactory [2] Below Average [3] Average [4] Good [5] Excellent
Students Score 1 2 3 4 5
Initiative
Incomplete work Completes required work as requested.
Completes required work, identifies and pursues opportunities to expand knowledge, skills, and abilities. Independence Too dependent on others.
Independent in pursuing knowledge
Very independent and pursues substantial, additional knowledge. Reflection
Minimum review prior learning
Occasionally review prior learning (past experiences inside and outside of the work environment).
Always reviews prior learning (past experiences inside and outside of the work environment) and indicating broader perspective. Curiosity
Minimum curiosity Explores a topic in depth
Explores a topic in depth yielding a rich awareness
Total Score : ______ / 20 Comments : Host Company Supervisors Signature & stamp:
Name: Designation: Host Companys name:
Date: (Make copies if necessary )
38
SECTION C : DETAIL REPORT
DETAIL REPORT WEEK NO. 1
Objective(s) of the activities :
Contents :
Verified by (Host Company Supervisor)
Initial & stamp :
(Make copies if necessary)
39
APPENDIX VIII
Summary Of The Weekly Report Scores (Log Book) Form
40
SUMMARY OF THE WEEKLY REPORT SCORES (LOG BOOK) FORM
Excellent eye contact, very confident throughout the presentation and well groomed Good eye contact, confident with the speech throughout the presentation and pleasantly groomed Some eye contact, fairly confident throughout the presentation and adequately groomed Little eye contact, lack confidence with the speech throughout the presentation and fairly groomed No eye contact, no confidence with the speech throughout the presentation and poorly groomed 2
Content (40%)
Clear and concise background, objectives, continuity of content The background and objectives are well prepared and extremely organized The background and objectives are well prepared and well organized The background and objectives are implied and organized fairly well Unclear background and objectives but showed some organization Failed to explain the background or objectives and unorganized 2 Describe and explain Involve wide-ranging or conflicting technical, engineering and other issues Have no obvious solution and require abstract thinking In depth description and explanation on a wide range of industrial engineering issues with own originalities and ideas Good description and explanation on a wide range of industrial engineering issues with own originalities and ideas Superficial description and explanation on a wide range of industrial engineering issues with own originalities and ideas Minimal description and explanation on a wide range of industrial engineering issues with own originalities and ideas Poor description and explanation on a wide range of industrial engineering issues with own originalities and ideas 4 Conclusions and recommendations Adequacy of key ideas pertinent to objectives Acceptable recommendations Conclusion effectively summarizes the presentation with extensive recommendations Conclusion mostly summarizes the presentation with acceptable recommendations Conclusion adequately summarizes the presentation with reasonable recommendations Conclusion minimally summarizes the presentation with the least recommendations Conclusion are either absent or fails to summarize the presentation with no recommendations 2 Clarity of presentation (20%)
Fluency and choice of words Tone of voice (monotonous, intonation) Articulation is well, uses appropriate word choice and speaks with great enthusiasm Articulation is good, uses appropriate word choice and speaks with high enthusiasm Articulation is moderate, uses appropriate word choices and speaks with enthusiasm Articulation is fair, uses inappropriate word choice and speaks with lack enthusiasm Articulation is poor, uses inappropriate word choices and speaks with no enthusiasm 2 Pace and continuity Use of aids Rate of speech is appropriate and uses impressive selection of audio and/or visual aids Rate of speech is good and uses suitable selection of audio and/or visual aids Rate of speech is fairly appropriate and uses some selection of audio and/or visual aids Rate of speech is inappropriate and uses minimum selection of audio and/or visual aids Rate of speech is inappropriate and uses the least audio and/or visual aids 2
Questions and Answers (30%)
Ability to listen, attitude towards person asking the question (defensive, respect) Fully understand the questions given and respect the evaluators Understand the questions given and respect the evaluators Fairly understand the questions given and respect the evaluators Fairly understand the questions given and defensive towards the evaluators Unable to understand the questions given and disrespect towards the evaluators 2 Technical and factual accuracy; Grasp of subject Creativity and ability to handle question use of example Impressive understanding of the subject matter and answered all questions fluently and confidently Good understanding of the subject matter and answered all questions fluently and confidently Average understanding of the subject matter and answered most questions fairly confident Fairly understanding of the subject matter and answered some questions unconfidently Poor understanding of the subject matter and unable to answer some questions and unprepared. 4 TOTAL SCORE /100 FORM SIT-A
43
APPENDIX X
FORM SIT-B
Assessment of Students Performance and Competency (Host Company SV& UTP SV Copy)
44
ASSESSMENT OF STUDENTS PERFORMANCE & COMPETENCY
A t t r i b u t e s
Section 1 : Performance and Tasks Completion
P l e a s e t i c k o r c i r c l e t h e a p p r o p r i a t e ma r k f o r e a c h c a t e g o r y 5 [Excellent] 4 [Good] 3 [Average] 2 [Below Average] 1 [Unsatisfactory] 1
Knowledge of the workplace Understanding of general function and purpose of the Department or section. High understanding on the function and purpose of the Department or section. Good understanding on the function and purpose of the Department or section. Moderate understanding on the function and purpose of the Department or section. Low understanding on the function and purpose of the Department or section.
Failed to understand the function and purpose of the Department or section. 2
Understanding the Job Ability to understand the instruction or the requirement of the job. High understanding on the instruction or the requirement of the jobwith the ability to anticipate future requirement. Good understanding on the instruction or the requirement of the job. Moderate understanding on the instruction or the requirement of the job. Low understanding on the instruction or the requirement of the job. Lack or very minimum understanding of the instruction or job requirement. 3
Job Performance Ability to perform the assigned job. Able to perform the assigned job with minimum or no guidance. Able to perform the assigned job with some guidance. Able to perform the assigned jobwith moderate guidance. Able to perform the assigned jobwith close guidance. Unable to perform the assigned job even with close guidance. 4
Quality of Work Accuracy or acceptability of the work done. Jobs were performed with high accuracy and with high quality. Jobs were performed accurately and with good quality. Jobs were performed accurately and with acceptable quality. Jobs were performed moderately and with low quality. Jobs were usually wrongly performed or unacceptable quality. 5
Job Timeliness Ability to complete the tasks within a given time. Tasks were completed ahead of time with minimum or without monitoring. Tasks were completed within time with minimum monitoring. Tasks were completed within time with some monitoring. Tasks were completed within time with close monitoring. Failed to complete the assigned task within time even with close monitoring.
Commitment in Teamwork Able to work with others to complete assignment given. High ability to work with other to complete the assignment. Good ability to work with other to complete the assignment. Moderate ability to work with other to complete the assignment. Low ability to work with other to complete the assignment. Unable to work with other to complete the assignment. 2
Integrity Willingness to accept and perform any given task. Always willing to accept & perform any given tasks. Usually willing to accept & perform any given tasks. Sometimes willing to accept & perform any given tasks with a reason. Seldom willing to accept & perform any given tasks with a reason. Not willing to accept & perform any given tasks without any reasons. 3
Communication Skills Ability to work and express ideas and views with others. High ability to express ideas and views with others. Good ability to express ideas and views with others. Decent ability to express ideas and views with others. Acceptable ability to express ideas and views with others. Unable and lack the ability to express ideas and views with others. 4
Discipline Punctual and complywith the Host Companys Safety procedures &precaution. High punctuality and compliance to the Host Companys Safety procedures & Safety precaution. Good punctuality andcompliance to the Host Companys Safety procedures & Safety precaution. Punctual and acceptable compliance to the Host Companys Safety procedures & Safety precaution. Low punctuality and seldomcompliance to the Host Companys Safety procedures & Safety precaution. Not punctual and have problems to complywith the Host Companys Safety procedures & Safety precaution. 5
Inquisitiveness and Initiative Ability to work independently and willing to learn and apply new knowledge. High initiative and always willing to learn and apply new knowledge. Good initiative and usually willing to learn and apply new knowledge. Moderate initiative and sometimes willing to learn and apply new knowledge. Low initiative and seldom willing to learn and apply new knowledge. No initiative and reluctant to learn and apply new knowledge.
Students Name: ________________________ Student ID: _______ Programme: ________
Place of Training: ______________________ Period of Training: _____________________ FORM SIT-B-HC
45
(contd)
Section III: Comment on the Students Performance
(This section is to be filled by the Host Company Supervisor. Please provide comments on the students performance and attributes which are assessed above and other related matters).
Host Company Supervisor Signature & Stamp
Name: Designation: Date:
46
ASSESSMENT OF STUDENTS PERFORMANCE & COMPETENCY
A t t r i b u t e s
Section 1 : Performance and Tasks Completion
P l e a s e t i c k o r c i r c l e t h e a p p r o p r i a t e ma r k f o r e a c h c a t e g o r y 5 [Excellent] 4 [Good] 3 [Average] 2 [Below Average] 1 [Unsatisfactory] 1
Knowledge of the workplace Understanding of general function and purpose of the Department or section. High understanding on the function and purpose of the Department or section. Good understanding on the function and purpose of the Department or section. Moderate understanding on the function and purpose of the Department or section. Low understanding on the function and purpose of the Department or section.
Failed to understand the function and purpose of the Department or section. 2
Understanding the Job Ability to understand the instruction or the requirement of the job. High understanding on the instruction or the requirement of the jobwith the ability to anticipate future requirement. Good understanding on the instruction or the requirement of the job. Moderate understanding on the instruction or the requirement of the job. Low understanding on the instruction or the requirement of the job. Lack or very minimum understanding of the instruction or job requirement. 3
Job Performance Ability to perform the assigned job. Able to perform the assigned job with minimum or no guidance. Able to perform the assigned job with some guidance. Able to perform the assigned jobwith moderate guidance. Able to perform the assigned jobwith close guidance. Unable to perform the assigned job even with close guidance. 4
Quality of Work Accuracy or acceptability of the work done. Jobs were performed with high accuracy and with high quality. Jobs were performed accurately and with good quality. Jobs were performed accurately and with acceptable quality. Jobs were performed moderately and with low quality. Jobs were usually wrongly performed or unacceptable quality.
Commitment in Teamwork Able to work with others to complete assignment given. High ability to work with other to complete the assignment. Good ability to work with other to complete the assignment. Moderate ability to work with other to complete the assignment. Low ability to work with other to complete the assignment. Unable to work with other to complete the assignment. 2
Communication Skills Ability to work and express ideas and views with others. High ability to express ideas and views with others. Good ability to express ideas and views with others. Decent ability to express ideas and views with others. Acceptable ability to express ideas and views with others. Unable and lack the ability to express ideas and views with others. 3
Inquisitiveness and Initiative Ability to work independently and willing to learn and apply new knowledge. High initiative and always willing to learn and apply new knowledge. Good initiative and usually willing to learn and apply new knowledge. Moderate initiative and sometimes willing to learn and apply new knowledge. Low initiative and seldom willing to learn and apply new knowledge. No initiative and reluctant to learn and apply new knowledge.
Students Name: ________________________ Student ID: _______ Programme: ________
Place of Training: ______________________ Period of Training: _____________________ FORM SIT-B-UTP
47
(contd)
Section III: Comment on the Students Performance
(This section is to be filled by the UTP Supervisor. Please provide comments on the students performance and attributes which are assessed above and other related matters).
UTP Supervisor Signature & Stamp
Name: Designation: Date:
48
APPENDIX XI
FORM SIT C
Student Industrial Training Report Evaluation
49
STUDENT INDUSTRIAL TRAININGREPORT EVALUATION
CATEGORY Criteria for Judging Quality P l e a s e c i r c l e t h e a p p r o p r i a t e g r a d e f o r e a c h c a t e g o r y G r a d e
A w a r d e d
M u l t i p l i c a t i o n
F a c t o r
T o t a l
M a r k s
( % )
5 [Excellent] 4 [Good] 3 [Average] 2 [Below Average] 1 [Unsatisfactory] Introduction (10) CO3 General Overview of the company o Core business o Types of products o Types of services
Very clear and detailed overview of the company with great emphasis on the product and services of the company Clear and detailed overview of the company with good emphasis on the product and services of the company Moderately clear and detailed overview of the company with emphasis on the product and services of the company Fairly or not detailed overview of the company with not much emphasis on the product and services of the company Failed to provide suitable overview of the company with very little emphasis on the product and services of the company 2 Work Culture (30) CO2 Occupational Health and Safety o Safety regulations o Training provided o Company SOP Work environment o Team work o Work ethics Very clear and detailed explanation on the companys HSE practices and training, SOP and overall work environment. Clear and detailed explanation on the companys HSE practices and training, SOP and overall work environment. Moderately clear and detailed explanation on the companys HSE practices and training, SOP and overall work environment. Fairly or not detailed explanation on the companys HSE practices and training, SOP and overall work environment. Failed to provide suitable explanation on the companys HSE practices and training, SOP and overall work environment. 6 Work Experience (30) CO3 Skills gained o Communication skills o Time management o Initiative Knowledge o Understanding job requirement o Completing task given on time Very clear and detailed description on the skills and knowledge gained through the experience in the department Clear and detailed description on the skills and knowledge gained through the experience in the department Moderately clear and detailed description on the skills and knowledge gained through the experience in the department Fairly or not detailed description on the skills and knowledge gained through the experience in the department Failed to provide suitable description on the skills and knowledge gained through the experience in the department 6 Discussion on Sustainability (20) CO4 Common practice and future recommendations on (if any): o Environmental o Economical o Political and cultural dimensions Significant common practice and future work recommended Substantial common practice and future work recommended Sufficient common practice and future work recommended Insufficient common practice and future work recommended Poor common practice and future work recommended 4 Conclusion and Recommendations (10) CO3 Overall Summary Conclusion effectively reflects the objectives Conclusion reflects the objectives Conclusion moderately reflects the objectives Conclusion fairly reflects the objectives Conclusion poorly reflects the objectives 2 TOTAL SCORE /100
Comments : Please justify your reasons for assigning the overall grade in the highest (5) or lowest (1) category
Host Company / UTP SupervisorSignature& stamp Name Date Students Name: Student ID: Programme:
Place of Training: _______________________ Period of Training: ___________
FORM SIT-C
50
APPENDIX XII
FORM SIT D
Student Industrial Training Visit Report
51
STUDENT INDUSTRIAL TRAINING VISIT REPORT
Pl eas e t i c k or c i r c l e t he appr o pr i at e s c o r e
[5] Excellent
[4] Good
[3] Average
[2] Below Average
[1] Unsatisfactory
Placement Survey Form (To obtain information on placement opportunity for September 2013 or following semester) Placement for foreign interns Yes No
Preferred mode of internship application Through CSIMAL Direct application by student Employers Feedback on UTP Student Industrial Internship Program 5 4 3 2 1 Comment (If any) : Future employment of UTP student at your company? YES / NO UTP SUPERVISOR FEEDBACK 5 4 3 2 1 1. Appropriateness of training plans and schedule
2. Suitability of Host Company to provide industrial training and project supervision
3. Safety culture with organization COURSE LEARNING OUTCOME 5 4 3 2 1 1. Demonstrate skills in communication, management and teamwork (P4)
2. Adopt ethic, professionalism and HSE practices in work culture (A3) 3. Demonstrate continuous building of skills and knowledge throughout the training (P4)
4. Appreciation of sustainability issues in industry (C3) N O .
O F
I N T E R N S
R E Q U I R E D
I N T A K E
PREFERRED PROGRAM Chemical Engineerin g Mechanical Engineerin g Electrical & Electronics Engineerin g Civil Engineerin g Petroleum Engineerin g Petroleum Geoscience s
Information & Communication Technology Business Information System Sept 2013
FORM SIT-D
52
APPENDIX XIII
General Plant Rules And Regulations
GENERAL PLANT RULES AND REGULATIONS FOR STUDENTS
53
INTRODUCTION
These rules and regulations form part of the conditions of studentsinternship. Students should read them carefully and make sure they understand them.
(i) Any student who contravenes the Plant Rules will be reported immediately by his immediate Supervisor to the respective Manager or other Authorized Executive.
(ii) Where a serious offence is alleged, the student may be suspended from internship without allowance pending investigation. Where the offence is found to be not proven, the student will be reinstated and the period of suspension will be counted with the allowance (wherever applicable).
(iii) The Human Resource (HR) Training Executive together with the Industrial Relation Executive will investigate the circumstances of the offence and relevant witnesses will be called up to give evidence. The student concerned will have the right to give his/her version of the incident.
(iv) Where the HR Training Executive, in conjunction with the Industrial Relation Executive confers that the offence is proven,disciplinary action will be taken as follows, either :
a) Verbal warning b) Written warning c) Suspension without allowance d) Dismissal with or without notice
(v) On a case to case basis, the gravity of the offence and the previous record of the students will determine the measure of the disciplinary action to be taken but as a guide for student, the offences liable for immediate dismissal with or without notice are pointed out in the text. However, it is not possible to cover all circumstances but there will be other serious offences which similarly may lead to immediate dismissal with or without notice. Such dismissal will not in any way prejudice the possibility of subsequent legal proceedings.
(vi) Apart from disciplinary offence, inefficiency and negligence will lead to a verbal warning, written warning or dismissal depending on the seriousness of the offence and the record of the student.
(vii) The management reserves the right to amend the existing rules or introduce new rules to meet the changing circumstances.
54
GENERAL RULES AND REGULATIONS
RULE 1: GENERAL CONDUCT ON PLANT PREMISES
YOU MUST NOT :-
(i) Smoke in any place where signs prohibits you from doing so. (ii) Sleep whilst on training/duty. (iii) Commit any immoral act on the premises. (iv) Commit any criminal offence. (v) Fight with or strike any other employee. (vi) Adopt an insubordinate attitude to any Supervisor or Executive. (vii) Fail to obey any order given by the trainer or any Authorized Executive. (viii) Incite or aid another student to commit any of the above offences.
PENALTY - If you commit any of the above offences, you are liable to dismissal with or without notice.
RULE 2: HOUR OF TRAINING WORK
Training/working hours will be in accordance to the times of office hours/shift duty as determined by the OPU/subsidiary from time to time for specified jobs.
YOU MUST:-
(i) Observe the office working hours which specified for your training. (ii) Work shift as required. (iii) Be ready to start training/work at your appointed place and time in your work dress. (iv) Be prepared to work overtime when the job requires it. (v) Report immediately to your Line Trainer/Supervisor if you are late for work.
YOU MUST NOT:-
(i) Arrive late for training/work. (ii) Stop training/work before the normal finishing time. (iii) Leave your assigned training/work until relieved where you are undergoing continuous or semi- continuous shift.
PENALTY - If you commit any of the offences listed above, you are liable to dismissal with or without notice.
55
RULE 3: TIME RECORDING
YOU MUST:-
(i) Clock IN at the beginning and OUT at the end of each training day or shift. (ii) Report immediately to your Line Trainer/Supervisor if you accidentally clock the wrong card or if you find that someone has clocked yours.
YOU MUST NOT:-
(i) Clock other persons card. (ii) Allow anybody else to clock your card. (iii) Make any entry on or deletion in your or any others students time card. (iv) Tamper with the time clocks in any way.
PENALTY - If you commit any of the offences listed above, you are liable to dismissal with or without notice.
RULE 4: ENTERING AND LEAVING THE PLANT AND SECURITY CHECK
YOU MUST:-
(i) Only enter or leave the Office or Plant through an authorized gate. (ii) Produce your entry pass when required to do so to anyone appointed by the Management. (iii) Accept the right of the Security Guards to search you when entering or leaving the Plant or during working hours in the presence of a responsible person authorized by the OPU/subsidiary. (iv) Be only in the specified places as indicated in your security pass card. (v) Accept the right of access of an authorized official of the OPU/subsidiary to inspect any locker provided.
YOU MUST NOT:-
(i) Leave the plant other than at the normal stopping time without a leave slip or permission from your trainer/supervisor or a Medical card from Medical Officer authorizing the Security to pass you out. (ii) Take any material out of the Plant unless you have an official note giving you permission to do so. (iii) Bring any vehicle, bag, basket, tin, parcel or other container into the premises, if deemed against the OPUs/subsidiarys rules and regulations.
PENALTY - You are liable to immediate dismissal with or without notice if you commit an offence.
56
RULE 5: LEAVE, ABSENCE AND HOLIDAYS
YOU MUST:-
(i) Observe the gazetted holidays of the OPU/subsidiary or host company.
YOU MUST NOT:-
(i) Take any leave. However, in the case of emergency, obtain prior permission from your Line Trainer/Supervisor and if this is not possible you must telephone your Line Trainer/Supervisor immediately to give your reason.
PENALTY - If you are absent without prior permission or valid reason or proof, you are liable to immediate dismissal with or without notice.
RULE 6: MEDICAL LEAVE
YOU MUST:-
(i) Inform you the Line Trainer/Supervisor immediately if you are sick and unable to work. (ii) Inform the Line Trainer/Supervisor before 5.00 p.m. if you are on night shift and cannot attend. (iii) Notify the Line Trainer/Supervisor 24 hours before returning to training/work if you are on shift. (iv) Report immediately to your Line Trainer/Supervisor on returning to training/work after absence by reason of sickness or other cause. (v) A certificate must be obtained from any registered medical practitioner to cover the period of sickness. The certificate has to be submitted to the Head of Training through your Line Trainer/Supervisor.
PENALTY - If you are absent without leave, you are liable to immediate dismissal.
RULE 7: PANTRY AND AMENITIES
YOU MUST:-
(i) Take your meals only during the recognised meal breaks and in the OPUs/subsidiarys premises either in the canteen, pantry or mess rooms provided, unless otherwise authorised. (ii) Take care of the pantry or mess room furniture and facilities and dispose of rubbish in the trays or bins provided.
YOU MUST NOT:-
(i) Eat your meals in any part of the Plant premises other than the canteen, pantry or mess room or otherwise without prior permission of the management. (ii) Leave your training/job to take a meal where you are in charge of a continuous or semi- continuous process without the permission of your Supervisor.
PENALTY - If you commit any of the above offences, you are liable to suspension without allowance.
57
RULE 8: USE OF PLANT AND EQUIPMENT
YOU MUST:-
(i) Use or operate any OPUs/subsidiarys property, buildings, fittings, plant, goods, machinery, tools, stores, materials in any stage of their use or manufacture unless it is in the course of your training/duty. (ii) Do private work either for yourself or other people on the OPUs/subsidiarys premises.
PENALTY - If you cause deliberate damage to the OPUs/subsidiarys property or guilty of a gross negligence resulting in damage to the OPUs/subsidiarys property or financial loss, you are liable to immediate dismissal with or without notice.
58
APPENDIX XIV
Host Companys Verification Statement
59
VERIFICATON STATEMENT
I hereby verify that this report was written by ___________________________________ (Students Name) and all information regarding this company and the projects involved are NOT confidential.