CD AP Workflow Creation V1.9

S PAD
Healthcare
Customizing Documentation
<238034932.doc7>
T0103677 Binding Changes for Template WS90400011.
Department: PITA Competence Group Finance & HR

Classification: <Draft>
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1 Document Administration
Basis for this document is template version 3.0. The revision history for the template is
kept within the WI for creation a customizing document.
1.1 Revision History

Revision
Versio
LNCC
Reason & Summary of change(s)
By
date
01032011
n
1.0
C015097
Reactivation of SG91, AP Workflow.
E Gaveel
T0025700 Customizing
T0025773 Authorization
1.1
T0035022 SWB_COND entry
E Gaveel
1.3
1.4
1.5
T004806
OMRI Update
PFAC Update for vendor master
Missing settings for Workflow update
E. hartmann
Narayan S
08.05.201
1.6
1
T005774
Configuration of AP workflow for RU90
Nathan
Apparao
2
09.10.201
1.7
1
T010367
Correction
TS90400028
Jampani
SrinivasaRao
(Reason
in
Vadlapudi
in
for
Task
rejection)
Template
WS90400011.
Instruction
of
field
Workflow
Binding
IMAGES_EXT
changed to Append to Table
/var/www/apps/conversion/tmp/scratch_3/238034932.doc
Author: Geert-Jan StraversE Gaveel
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Table of content
1
Document Administration..................................................................................................................................2
1.1
2
Revision History...................................................................................................... 2
General Information...........................................................................................................................................4
2.1
Scope...................................................................................................................... 4
2.2
Terms and Abbreviations.........................................................................................4
2.3
Attributes................................................................................................................ 4
2.5
Processing............................................................................................................... 4
Customizing; PR000909 / C0150973 / T0021155.............................................................................................5
3.1.1
Link new Task Workflow template.................................................................14
3.1.2
PFTC Maintain workflow agent assignment Approval flow..........................19
3.1.3
SWB_COND Maintain Start Conditions..........................................................20
Item Amount Check.................................................................................................... 23

Activate Item Amount Check......................................................................................24
References..............................................................................................................................................................25
3.2
Kernel Setting....................................................................................................... 25
3.2.1
3.3
Exceptions to the Kernel settings..........................................................................25
3.3.1
3.4
Table/View Settings and explanation...............................................................25

Delta Customizing: (version 1.5 )..........................................................................25
3.4.1
3.4.2
Configuration/Customizing done.....................................................................26
3.5
Delta Customizing: T0057741 Russia Rollout.....................................................27
3.5.1
Reason for Set-up............................................................................................ 27
3.5.2
3.5.3
Table/View screen-print (optional)..................................................................43
3.6
Delta Customizing: C0786007 /T0103677.............................................................43
3.6.1
Reason for Set-up............................................................................................ 43
3.6.2
3.6.3
Table/View screen-print (optional)...................................................................46
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2 General Information
2.1 Scope
Linkage of SG91 with the existing SAP AP workflow setup.
PR000909 / C0150973 / T0025700 & T0025773
Non-project
Business scenarios
Financial processes in ERP
Business processes
Internal payments with IHC
Display payment order
2.2 Terms and Abbreviations

Term
-
Description
-
2.3 Attributes
Attribute
Explanatory text (IMG Activity ID)
IMG Activity
Kernel
Content
Local Customization
Company Code (when
2.4 x Local Kernel, Kernel, Localisation

SG91
localisation)
Responsible Team
AISL, BASIS, BISL, CS, DMSL, ESCM, FICO, QAI,
System
SPSCM, TDSLFICO
APO, BW, Click, CORE, GTS, Mercury, ECC, OneStar,
Paperless, POCA, Polaris, Solution Manager, SSM,
TIBCO, WOMPA, XIMP1
CTP Corporate Treasury
Interfacing system(s)
2.5 Processing
IMG Path
<name>
<name>
<name>
<name>
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<nameNA>
Transaction code
View(s)
or
NA
NA
table(s)
Validation
NA
Remarks
Dependencies
NA
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3 Customizing; PR000909 / C0150973 / T0021155

OAC2
Global document types ZxxxxIINVC (where xxxx stands for the company codes for example FR61,
FR62, DE66) have to be created as copies from MMIINVOICE. Description of document type can be
chosen by the administrator, for Example Incoming invoice Type 1, Document class is TIF
Created entry: ZMMIIVSG91
SG91 Incoming invoice AP workflow
TIF
OAC3
Document types ZxxxxIINVC have to be linked to business object BUS2081. The table that will
contain the links is TOA01. The repository that will contain the images is II. Retention period has to be
set to 120 months (to be changed according to the archiving strategy).
Created entry: BUS2081
ZMMIIVSG91
ZI
TOA01 120
SOA0
A new document type has to be created with following parameters:
Document type
Description
ZSG91IINVC
Example:
Incoming invoice Typ
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Object type
Entry
Task
Method
Assignment
Task
Created entry: ZMMIIVSG91
BUS2081
WS90400010
CREATE
TS30001117
BUS2081
WS90400010
CREATE
TS30001117
OAWS
Document types ZxxxxIINVC has to be linked to a workflow agent and assigned to an archiving
strategy in the following way.
Created entry: ZIV1 ZMMIIVSG91 S 21000098 Storing AP invoices X
Transport: MD2K985535
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PPOCE
Create Organizational unit: SG91-WF
SG91 SSD SG - AP Workflow
PO13
Create position: WF_AP_SG91
21000098
WORKFLOW AP SSC - SG91
Maintain relationship:
Relationship type/relationship
Type of related object
ID of related object
A 003 Belongs to
Organizational unit
50001417 / 50060125
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Create position: WF_LF_ SG91

21000144 / 21000099
AP WORKFLOW LFO - SG91
A 003 Belongs to
Organizational unit
50001417 / 50060125
Version 1.4 addition: WF_VM_SG91
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Create position: WF_VM_SG91 AP WF VEND MAST - SG91
Position: 21000354
A 003 Belongs to
Organizational unit
50060137
PPOME
Maintain job in position:
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PFAC
Maintain
90400001; FSSC AP Department
90400002; Local Finance Officer (LFO/BHF)
90400003; Vendor Master Data (Addition version 1.4)
Create/maintain Responsibility:
Insert agent assignment
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Add Version 1.4 : 90400003: Assign agent 21000354
Transport: MD2K989892 - Not sure whether this is imported upto MQ3

PFTC
Maintain task:
90500299
Abbreviation
Name
ZLIV_AP_SG91
Approve invoice for SG91
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NB. Added to ZPMS (MD2), workbench request: MD2K985583
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Assign Approval role (Company code specific authorization)
> Create agent assignment:
Choose Role:
Search for:
Assign the Approver role for the applicable Company code:
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Assign approval role: CRS1.FA_LFO_APPR (contains: TRSGA.FA_LFO_APPR)

(role created via: T0025773)
3.1.1 Link new Task Workflow template

Transaction PFTC
Workflow template: task: 90400012
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Go to the Workflow Builder:
Step 27:
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Added SG91 to the Comparison values

Add the task created in chapter 2.3.5. to the Workflow, see screen shot below, using the
Expression field:
1. Approval for SG91
2. SG91
3. WF_TASK TS90500299
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Go to the Enter Constant button:
In the key field enter the task number of the Approval task created in chapter 2.3.5
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After saving the new settings, also make sure to Generate and activate a new version:
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3.1.2 PFTC Maintain workflow agent assignment Approval flow

In addition to assigning the Authorization role per Company code to the specific task as
executed in chapter 2.3.6., the role also needs to be assigned in Workflow task
Add: CRS1.FA_LFO_APPR to 90400026
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See chapter 2.3.6. how to assign the role for the new Company code.
3.1.3 SWB_COND Maintain Start Conditions

Add Company code to Start Conditions:
Transaction SWB_COND:
Workflow: WS90400009 & WS90400012
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Transport:
WS90400009 : MD2K985535 - k
WS90400012 : MD2K988520 - k
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Set Tolerance Limits

To enable automatic blocking of incoming invoices (above 1000 SGD), the (inbound) tolerance limits
have been adjusted to enable automatic blocking.
Company
Code
BUKRS
SG91
SG91
Tolerance
key
TOLSL
AN
AP
Tolerance key Text

Amount for item without order reference
Amount for item with order reference
Upper Limit
Do not check
Check limit
X
X
1000
1000
Transport: MD2K985716
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Item Amount Check

In this unit, you specify whether invoice items should be blocked for payment if they exceed a certain amount.
This consists of two functions:
Activate
This specifies the company codes in which the system should check the amount.
Set
This specifies the order-based invoice items for which the system should check the amount in the
activated company codes.
Maintain invoice block(s)

To enable automatic blocking of incoming invoices posted via the AP Workflow, copied OMRI settings
from SG90 have been copied into SG91:
Company Code
SG91 Philips SG Reg Office
Item
B
K
L
M
S
T
U
W
D
Description
Standard
Limit
Consignment
Subcontracting
Material unknown
Third-party
Text
Stock transfer
Material group
Service
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Activate Item Amount Check

In this step, you determine whether the system blocks invoice items when their value exceeds a
certain amount.
You set the limit above which items are blocked as the "absolute upper limit" for the following
tolerance limits:
AN for invoice items without order reference
AP for invoices with order reference
Transport: MD2K988946 - PR000909-Customizing-SG91-v.1.0-T0036206-invoice block
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xxxxReferences
Document Type
Document name (or

link)
Business Process Master

List
Functional Design
ICO
3.2 Kernel Setting

3.2.1 Table/View Settings and explanation
Technical Fieldname Field 1
Fieldname
TABLE
Fieldname

Fieldname
Explanation:
3.3 Exceptions to the Kernel settings

Fieldname
TABLE
Fieldname

Fieldname
Explanation:
3.4 Delta Customizing: (version 1.5 )

C0150973- T0048061 (task for manual workflow settings)
C0150973- T0051153 (transport request to transport settings of SG91 in WS90400012
Reason for Set-up
As per the above change request, few of the workflow settings for SG91 were left out in
the earlier tasks. The above tasks are created to update below workflow settings for
SG91.
-
Create AP Negative Bansta workflow ( Manual Workflow setting)

Create transport request to move the changes done for SG91 in WS90400012
Update the systems with the workflow settings related to vendor master (version
1.4 of this CD) (Manual workflow setting)
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-
Other missed workflow settings as required to complete the workflow process for
SG91
3.4.2 Configuration/Customizing done

Step 1: Create Position for AP Neg Bansta:
Assign Position to Organisation
Assign TXTRAW rule as responsibility to the position:
Step 2:
Create Transport request to transport the settings of SG91 in WS90400012
Step 3: update the workflow settings with regard to vendor master in all the systems as
per Add version 1.4 mentioned in this document.
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Step 4: other missed master data workflow settings as mentioned in above document.
IMG Path
<name>
<name>
<name>
<name>
Transaction code
View(s)
or
<nameNA>
NA
NA
table(s)
Validation
NA
Remarks
Dependencies
NA
3.5 Delta Customizing: T0057741 Russia Rollout

3.5.1 Reason for Set-up
Workflow configuration for AP SSC workflow for scanned invoices and LFO
approvals, positions and organizational units for RU90 needs to be created as part
of Russia Rollout project.
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OAC2
Global document types ZxxxxIINVC have to be created as copies from MMIINVOICE. Description of
document type can be chosen by the administrator, for Example Incoming invoice Type 1, Document
class is TIF
Created entry: ZMMIIVRU90
RU90 Incoming invoice AP workflow
TIF
OAC3
Document types ZxxxxIINVC have to be linked to business object BUS2081. The table that will
contain the links is TOA01. The repository that will contain the images is II. Retention period has to be
set to 120 months (to be changed according to the archiving strategy).
Created entry: BUS2081
ZMMIIVRU90
ZI
TOA01 120
SOA0
A new document type has to be created with following parameters:
Document type
Description
Object type
Entry
Task
ZMMIIVRU90
Example:
Incoming invoice Typ
BUS2081
WS90400010
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Method
CREATE
Assignment
Task
TS30001117
Created entry: ZMMIIVRU90
BUS2081
WS90400010
CREATE
TS30001117
OAWS
Document types ZxxxxIINVC has to be linked to a workflow agent and assigned to an archiving
strategy in the following way.
Created entry: ZIV1 ZMMIIVRU90 S 50001970 Storing AP invoices X
PPOME
Create Organizational unit: RU90-WF
RU90 SSD RU - AP Workflow
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Create Organizational unit: RU90-IDOC
RU90 IDoc monitoring key market RU
PO13
Create position: WF_AP_RU90
WORKFLOW AP SSC RU90
ID: 50001970
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Create position: WF_LF_ RU90
AP WORKFLOW LFO RU90 ID : 50001972
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Create position: WF_VM_RU90
AP WF VEND MAST - RU90
ID : 50001973
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Create position: IDOC_CC_RU90 IDOC monitoring Team for CoCode:RU90 ID : 50002018
Create position: IDOC_INV_RU9
IDOC_RU90_INVOICE
ID : 50002037
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Create position: IDOC_CRE_RU9
IDOC_RU90_CREMEM
ID : 50002038
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Create position: SBS_ICA_RU90 SBS ZINVOIC_ICA_NPR monitoring RU90
ID : 50002039
PPOME
Maintain job in position:
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PFAC
Maintain
90400001; FSSC AP Department
90400002; Local Finance Officer (LFO/BHF)
90400003; Vendor Master Data
Create/maintain Responsibility: : 90400001; FSSC AP Department
Insert agent assignment
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Create/maintain Responsibility: : 90400002; Local Finance Officer (LFO/BHF)
Create/maintain Responsibility: : 90400003; Vendor Master Data
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PFTC
Maintain task:
90500353
Abbreviation
Name
ZLIV_AP_RU90
Approve invoice for RU90
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Assign the Approver role for the applicable Company code:
Assign approval role: CRRU.FA_LFO_APPR (contains: TRRUA.FA_LFO_APPR)

Transport Request : MD2K996869
PFTC
Workflow template: task: 90400012
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Go to the Workflow Builder:
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Added RU90 to the Comparison values

Approval for RU91
RU90
WF_TASK TS90500353
PFTC Maintain workflow agent assignment Approval flow

In addition to assigning the Authorization role per Company code to the specific task as
executed in chapter 2.3.6., the role also needs to be assigned in Workflow task
Add: CRRU.FA_LFO_APPR to 90400026
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Transport request : MD2K996869

SWB_COND Maintain Start Conditions
Add Company code to Start Conditions:
Transaction SWB_COND:
Workflow: WS90400009 & WS90400012
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3.5.3 Table/View screen-print (optional)
3.6 Delta Customizing: C0786007 /T0103677

3.6.1 Reason for Set-up
While business approver gets an invoice to approve, have four options, one being Not
for me in the approval screen. When business used to click the box business would have
an option to type in text about who the invoice should go to, but now (since the
upgrade), there is no dialogue box and the invoice just disappears.
Example case:
User 300230005, James Sanderson, is unable to indicate who to send invoice approvals
when selecting the option "not for me".
To resolve the above issue technical team need to make the below change in workflow to
carry out the further steps in Workflow Successfully when business select the option Not
for me. For that Correction in Task TS90400028 (Reason for rejection) in Workflow
Template WS90400011. Binding Instruction of field IMAGES_EXT changed to Append to
Table in the workflow template.
1. MP1 Screen shot which explains the current issue.
As mentioned above, Once approver click the option Not for me Work item is
disappearing from the work flow with the current status of work item is Error, shown in
the below screen shot.
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2. Settings in MD4 Before Change:

The configuration in SWDD transaction Template WS90400011 settings for the task
TS90400028 Object is selected value is Assign Value which is causing the issue (Not
forwarding to possible users to approve) shown below screen shot.
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3. Configuration change in SWDD transaction, the issue which is rectified in

MD4.
To carry forward the work item from one user to another user when selection of the
option Not for me, Correction in Task TS90400028 (Reason for rejection) in Workflow
Template WS90400011. Binding Instruction of field IMAGES_EXT changed to Append to
Table in the workflow template (Field Changed from Assign Value to Append to Table)
as shown in the below screen shot.
Transport request - MD4K903610 - PR009520 ; T0103677;
Binding Error FIX
WS90400011
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4. Expected result.
After making above change, Approver select the Option Not for me, Work flow document
current status showing In Process, Earlier it was Error status.

Fieldname
TABLE
Fieldname

Fieldname
Explanation:
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3.6.3 Table/View screen-print (optional)
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Department: PITA Competence Group Finance & HR

1.1 Revision History

Reason & Summary of change(s)

Reactivation of SG91, AP Workflow.

T0035022 SWB_COND entry

Configuration of AP workflow for RU90

changed to Append to Table

Date: 15 April 200701012011

Terms and Abbreviations.........................................................................................4

Customizing; PR000909 / C0150973 / T0021155.............................................................................................5

Link new Task Workflow template.................................................................14

PFTC Maintain workflow agent assignment Approval flow..........................19

SWB_COND Maintain Start Conditions..........................................................20

Item Amount Check.................................................................................................... 23

Exceptions to the Kernel settings..........................................................................25

Table/View Settings and explanation...............................................................25

Delta Customizing: (version 1.5 )..........................................................................25

Table/View Settings and explanation...............................................................26

Delta Customizing: T0057741 Russia Rollout.....................................................27

Reason for Set-up............................................................................................ 27

Table/View Settings and explanation...............................................................27

Table/View screen-print (optional)..................................................................43

Delta Customizing: C0786007 /T0103677.............................................................43

Reason for Set-up............................................................................................ 43

Table/View Settings and explanation...............................................................46

Table/View screen-print (optional)...................................................................46

Date: 15 April 200701012011

Financial processes in ERP

Internal payments with IHC

Display payment order

2.2 Terms and Abbreviations

Company Code (when

2.4 x Local Kernel, Kernel, Localisation

AISL, BASIS, BISL, CS, DMSL, ESCM, FICO, QAI,

Date: 15 April 200701012011

Date: 15 April 200701012011

3 Customizing; PR000909 / C0150973 / T0021155

SG91 Incoming invoice AP workflow

Date: 15 April 200701012011

Date: 15 April 200701012011

SG91 SSD SG - AP Workflow

WORKFLOW AP SSC - SG91

Date: 15 April 200701012011

Create position: WF_LF_ SG91

AP WORKFLOW LFO - SG91

Version 1.4 addition: WF_VM_SG91

Date: 15 April 200701012011

Date: 15 April 200701012011

Insert agent assignment

Date: 15 April 200701012011

Add Version 1.4 : 90400003: Assign agent 21000354

Transport: MD2K989892 - Not sure whether this is imported upto MQ3

Date: 15 April 200701012011

NB. Added to ZPMS (MD2), workbench request: MD2K985583

Date: 15 April 200701012011

> Create agent assignment:

Assign the Approver role for the applicable Company code:

Date: 15 April 200701012011

Assign approval role: CRS1.FA_LFO_APPR (contains: TRSGA.FA_LFO_APPR)

3.1.1 Link new Task Workflow template

Date: 15 April 200701012011

Go to the Workflow Builder:

Date: 15 April 200701012011