Project System Transmission Projects Reference Business Process No.- BSNL_BBP_PS_TP Version:1.0
18.04.2011
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Version Control
Date Version Author Change Description 0.1 Abhinav Bhalla Draft 0.2 Gaurav Verma Review 1.0 Rajesh Jain/Rajeev Sharma Final Submission and agreement
The document has been prepared to be used by the following stake-holders:
End Users Performing day to day transactions as per their Roles and Authorizations in SAP System. Business Process Owners Respective Business Leaders, involved in validating the process design.
Important Note:
The information in this document is only meant to be a reference for ERP Process configured as per the Business Process approved by BSNL Management for Project System Module and is not a complete description of the SAP product and its functionalities. Its main purpose is to serve as a reference Document for User handholding and Support.
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Overview SAP Project System supports comprehensive functions for planning, controlling and organizing all the activities carried out during the course of a project. It helps you manage your project structures, dates, and costs throughout the entire project lifecycle. Manual have list of Important steps which help in handholding of end user to carry out smooth functionality in SAP Project System.
Prerequisites
Knowledge of navigating SAP systems User ID in SAP PRD 500 Required Roles and Authorization
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Table of Contents
1. GENERAL SAP FAQ:- ..................................................................................................................................... 6 1.1. FAQ: - HOW TO RUN SAP ON MY SYSTEM? .......................................................................................... 6 1.2. FAQ: - I HAVE OPEN LOG ON PAD OF SAP WHERE SHOULD I CLICK TO WORK ON? .......... 6 1.3. FAQ: - WHAT IS THE CLIENT NUMBER WHICH I NEED TO PUT? ................................................. 6 1.4. FAQ: - HOW TO RESET MY PASSWORD? ................................................................................................ 6 1.5. FAQ: - AFTER LOG IN INTO SYSTEM, WHERE SHOULD I CLICK? ................................................. 6 1.6. FAQ: - HOW DO I GAIN ACCESS TO SAP? ............................................................................................. 6 1.7. FAQ: - WHO IS MY USER ADMINISTRATOR AND WHAT CAN THEY DO? ................................ 6 1.8. FAQ: - HOW DO I ACCESS SAP IF IT SAYS MY PASSWORD IS INCORRECT? ............................ 6 1.9. FAQ: - WHAT DO I DO IF I FORGET MY PASSWORD? ....................................................................... 6 1.10. FAQ: - WHAT CAN I DO IF I'M LOCKED OUT? ..................................................................................... 6 1.11. FAQ: - I AM JUST TRANSFERRED FROM ONE SSA/AREA TO ANOTHER DO I NEED ANOTHER TO HAVE ANOTHER SAP ID? ........................................................................................................ 6 1.12. FAQ: - WHAT IS THE TRANSACTION CODE, WHAT DOES IT REFERS TO? ............................... 7 1.13. FAQ: - WHERE SHOULD I WRITE THE TRANSACTION CODE TO MOVE ONTO SCREEN? ... 7 1.14. FAQ: - WHAT DOES THE BUTTON AVAILABLE ON TOOLBAR IN INITIAL SCREEN REFERS TO? 8 1.15. FAQ: - WHAT IS THE MEANING OF REQUIRED, DEFAULT, INPUT, GREY-OUT AND OPTIONAL FIELDS REFERRING TO? .............................................................................................................. 10 1.16. FAQ: - WHAT IS THE MEANING OF STATUS BAR? ........................................................................... 10 1.17. FAQ: - WHAT DOES SAP USER SCREEN REFERS TO HOW CAN I SELECT SAME? ................. 11 1.18. FAQ: - WHERE I CAN SEE MY SAP MAILBOX/ NOTESHEET/ TASK LIST TRAY? ..................... 12 1.19. FAQ: - WHAT ARE THE DIFFERENT KIND OF TOOL BAR BUTTONS AVAILABLE IN SAP & IS THERE ANY KEYBOARD COMMAND FOR SAME? ............................................................................... 12 1.20. FAQ: - I AM NOT AWARE WHAT VALUE DO I NEED TO FILL INTO THE FIELD? ................... 16 1.21. FAQ: - HOW TO SEARCH FOR THE VALUE FOR A SINGLE FIELD? ............................................. 16
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1.22. FAQ: - WHEN I CLICK ON TO SEARCH FIELD I DO NOT SEE ANY VALUE I GOT ANOTHER WINDOW? .......................................................................................................................................... 16 1.23. FAQ: - I AM NOT AWARE WHAT VALUE DO I NEED TO FILL INTO THE FIELD? ................... 16 1.24. FAQ: - I AM SEEING SO MANY VALUES NOT RELEVANT TO MY SELECTION, HOW DO I SEE ONLY RELEVANT VALUES. ....................................................................................................................... 18 1.25. FAQ: - HOW DO I INSERT VALUES IN PERSONAL LIST? ................................................................ 18 1.26. FAQ: - HOW CAN I TAKE A PRINT OUT FROM SAP? ........................................................................ 20 1.27. FAQ: - IM NOT ABLE TO TAKE A PRINT OUT FROM SAP? ............................................................ 20 1.28. FAQ: - I NEED TO TAKE A PRINT OUT OF A REPORT AVAILABLE IN SAP? ............................. 20 1.29. FAQ: - WHAT IS THE REPORT VARIANT? ............................................................................................ 22 1.30. FAQ: - HOW CAN I MAINTAIN A REPORT VARIANT? .................................................................... 22 1.31. FAQ: - I HAVE CERTAIN FIXED PARAMETERS IN REPORT, IS THERE ANY WAY BY WHICH I CAN CALL TRANSACTION AND EXECUTE SAME WITHOUT ENTERING ANY SELECTION PARAMETER? ......................................................................................................................................................... 22 1.32. FAQ: - I DO NOT NEED TO SEE ALL COLUMNS OF A REPORT CAN I GET THE REPORT WHICH IS SPECIFIC TO MY REQUIREMENTS? ........................................................................................... 22 1.33. FAQ: - I CALL UP THE REPORT BUT DO NOT WANT TO TAKE PRINT OUT OF ALL COLUMNS, HOW CAN I HIDE SAME AND TAKE A PRINT? ................................................................... 22 1.34. FAQ: - IN SYSTEM STATUS BAR MESSAGE IS COMING YOU ARE NOT AUTHORIZE. .... 25 2. PROJECT SYSTEM FAQ:- ............................................................................................................................ 25 2.1. FAQ: - WHICH TRANSACTION SHOULD I REFER TO CREATE THE PROJECT? ...................... 25 2.2. FAQ: - WHO ALL CAN CREATE THE PROJECT? .................................................................................. 25 2.3. FAQ: - I AM A JTO IN TELECOM OFFICE, I EXECUTE THE PROJECT AT MY LOCATION BUT IM NOT ABLE TO CREATE A SINGLE PROJECT? ....................................................................................... 25 2.4. FAQ: - AT WHICH TRANSACTION SHOULD I ATTACH SURVEY REPORT? ............................ 26 2.5. FAQ: - I HAVE ATTACHED THE DOCUMENT, BUT IT IS NOT OPENING? ................................ 26 2.6. FAQ: - IN MY OLD FILES I USED NOTE-SHEET, HOW CAN I CREATE NOTE-SHEET INTO SYSTEM? ................................................................................................................................................................... 26 2.7. FAQ: - I AM NOT ABLE TO SEE MY NOTE-SHEET FOR ALL CUTOVER PROJECTS? ............... 26 2.8. FAQ: - WHAT SHOULD I ENTER IN SENT MAIL TO? ........................................................................ 26
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2.9. FAQ: - I HAVE ENTERED THE NOTE SHEET BUT IT IS VISIBLE PROPERLY TO THE PERSON I HAVE SENT? ....................................................................................................................................... 26 2.10. FAQ: - I AM NOT ABLE TO DO THE GOOD ISSUE AGAINST PROJECT? ................................... 27 2.11. FAQ: - AT THE TIME GOODS ISSUE AGAINST RESERVATION I AM GETTING AN ERROR MESSAGE DOCUMENT DOES NOT CONTAIN ANY ITEMS? ............................................................. 27
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1. General SAP FAQ:-
1.1. FAQ: - How to run SAP on My System? 1.2. FAQ: - I have open log on PAD of SAP where should I click to Work on? 1.3. FAQ: - What is the client number which I need to put? 1.4. FAQ: - How to reset my password? 1.5. FAQ: - After Log in into System, where should I click?
Answer: - Answer of all the above question (1.1 to 1.5) can be found in the attached document, which helps any user to run and navigate the SAP on to their system.
1.6. FAQ: - How do I gain access to SAP? 1.7. FAQ: - Who is my User Administrator and what can they do? 1.8. FAQ: - How do I access SAP if it says my password is incorrect? 1.9. FAQ: - What do I do if I forget my password? 1.10. FAQ: - What can I do if I'm locked out? 1.11. FAQ: - I am just transferred from one SSA/Area to another do I need another to have another SAP ID?
Answer: - Depending on the BSNL business needs of your position, you and your supervisor will determine the kind of access you need. For example, if you are responsible for accounting, you need access to run financial transaction. For ordering materials, you need MM or procurement access. If you are responsible for payroll, you need access to one or several HR/Payroll profiles. Then, you can contact your User Administrator to create your SAP account which is an employee id.
Your User Administrator should be listed under your department. Your User Administrator can sign you up for an SAP ID or can edit your profile. The User Access can also change a profile for a position/roles and authorization in case you have been transferred from one place to another. In case you have been transferred, only roles and authorization shall be changed, SAP user ID will remain same.
In case you trying to login to SAP(Authentic Login) you get the message password incorrect, first check your caps lock button is not on. Passwords are case sensitive and must be typed in properly. If you still get the password incorrect message, contact you system administrator for your password reset.
SAP Logon & Navigation.pdf
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1.12. FAQ: - What is the Transaction code, what does it refers to?
Answer: - A transaction code is an alpha numeric character command that tells the system location of a task. Each SAP screen has a unique transaction code. A transaction code may contain only letters such as ZMPR or a combination of letters and numbers such as me51. In SAP, you can use transaction codes as a shortcut or alternative to using the navigation path to get to a system task. Type /n followed by the transaction code and press the Enter/Return key. For example, instead of following the navigation path User Menu >> Role DGM>> Purchasing >> Requisitions >> Create a Requisition from the SAP User Menu screen, you can type /nme51 in the Command field of any screen. In either case, the "Create: Purchase Requisition: Initial Screen" is displayed
1.13. FAQ: - Where should I write the Transaction code to move onto screen? Answer: - Transaction Code should be entered into Command field; Command Field The Command field is used to enter transaction codes that take you directly to a system task without using menus. Sometimes the Command field is closed by default. To open it, click the arrow to the left of the Save button. To use it, type the transaction code in the blank field to the left and press enter.
Closed Command Field:
Open Command Field:
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1.14. FAQ: - What does the button available on toolbar in Initial screen refers to?
Answer: - The SAP buttons displayed on the Toolbar provide quick access to commonly used SAP functions. If a Toolbar button is gray, it is not available for use on that particular screen.
Button Keyboard Shortcut Description Enter
Enter key Click on the Enter button when you want the system to validate your field entries and move to the next function, or screen, in a system task. Note that clicking on Enter does not save the information you entered (see Save below). Save
Ctrl S Click on the Save button when you want to save data or save changes to data in a system task. Back
F3 Click on the Back button when you want to move back to the previous screen or menu level. Exit
Shift F3 Click on the Exit button when you want to exit the current menu level or system task without saving the data. Cancel
F12 Click on the Cancel button when you want to cancel the data you entered in the current system task. Print
Ctrl P Click on the Print button to print the SAP document displayed on the screen. Find
Ctrl F Click on the Find button (binoculars) when you want the system to search for words and alphanumeric combinations in the open document or display screen. Continue Search Ctrl G Use the Continue Search button (the binoculars with the + sign) to continue searching for a previously selected
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search item. Paging
These four Toolbar buttons are called the Paging buttons. You use them to move through a long list or report.
Ctrl Page Up To move to the first page, click the button with two up arrows.
Page Up To move up one page, click the button with the up arrow.
Page Down To move down one page, click the button with the down arrow.
Ctrl Page Down To move to the last page, click the button with two down arrows. Help
F1 The yellow question mark is the Help button. It displays generic (i.e., not MIT-specific) SAP Online Help. Select a field or message, click the Helpbutton and a definition of the field or message will be displayed. Not all fields have definitions, and not all MIT workstations have the SAP Online Help installed (due to disk space constraints on the specific workstation).
(PC only) None Create a new SAP session.
(PC only) Alt F12 Displays a menu that lets you change some of the options on your PC such as cursor size and position. Also allows you to print your screen (Hardcopy).
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1.15. FAQ: - What is the meaning of Required, Default, Input, Grey-out and Optional fields referring to?
Answer: - SAP has three field types, Required, Default, and Optional:- Required Entry fields are usually flagged with a tick mark . You must enter data in Required Entry fields in order to proceed with a system task. Default Entry fields already have a system entry. However, you may be able to overwrite the system entry depending on the system task and / or your SAP profile. Grey-out Fields are those fields in which no data entry or data change is allowed. These fields might have entry depending upon some other field data or may be blank. Input Entry/Optional Entry fields are those in which you may enter data, but an entry is not required by the system in order to proceed with a system task. Some Optional Entry fields may become required depending on the values entered in other fields.
1.16. FAQ: - What is the meaning of status Bar?
Answer: - The Status Bar, located at the bottom of the SAP screen, displays system messages and other session information.
The large field to the left displays system messages or errors, such as "Make an entry in all required fields." Double-click on the message or click the red circle and a dialogue box pops up that explains the message and what action to take.
The second field defaults to display the system information such as system name, (session number), and (client number). In the example above, the system is PRD, the session number is (1) and the client number is (500).
If the Status Bar is closed on your PC, click the arrow in the bottom right corner of the screen to open it.
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To change the information displayed in this area, click the Selection List button to the right of the client number and select from the list that pops up:
The third field to the right displays the host name, for example, "PSE03ER1."
The fourth field to the right indicates the input mode, either overwrite or insert. Click to switch between the two modes.
1.17. FAQ: - What Does SAP user Screen refers to how can I select same?
Answer: - There are one of two main screens you see when you first log on to SAP:-
The SAP Menu screen which is the general screen delivered standard with SAP.
The SAP User Menu screen is customized for BSNL transactions and should be the default screen. It displays at least three main menu folders labeled: 1. User menu 2. Role (there may be more than one Roles folder) 3. Favorites.
1. The User menu contains the Role folders and is personalized with your name. 2. The Role folder is the area menu such as Role DGM which contains transactions on the BSNL ERP System navigation menu. You can have more than one Role folder depending on which area menus you are authorized to use. 3. The Favorites folder can be used to store a list of your "favorites"; i.e., frequently used transaction codes.
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1.18. FAQ: - Where I can see my SAP Mailbox/ Notesheet/ task list tray?
Answer: - After login into system, on the initial screen SAP mailbox/ Notesheet/ user task tray can been seen by clicking onto SAP mailbox button available in system tray:
1.19. FAQ: - What are the Different kind of tool bar buttons available in SAP & is there any keyboard command for same?
Answer: - To display the button name and keyboard shortcut, place the cursor over the button. Keyboard shortcuts may be different depending on the SAP function you are using. Standard Toolbar Buttons Button Keyboard Shortcut Description
Button Keyboard Shortcut Description
Enter key Enter/Continue
Ctrl G Continue Search
Ctrl S Save
F1 Help
F3 Back
Ctrl Page Up Scroll to top of document.
Shift F3 Exit System Task.
Page Up Scroll up one page.
F12 Cancel
Page Down Scroll down one pag.e
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Ctrl P Print
Ctrl Page Down Scroll to last page of document.
Ctrl F Find
(PC only) None Create new session.
(PC only) Alt F12 Customize local layout.
Application Toolbar and Screen Buttons Button Keyboard Shortcut Description
F6 Insert in personal list. Click on an item, then on the button.
Shift F6 Display personal value list. After you create the personal list, click on the button to end the list.
Shift F6 Restores the original Matchcode list.
(PC only) Shift F4 Hold list displayed while you make a selection. Click on the button, then double-click to select a value. Working with Data Button Keyboard Shortcut Description
Button Keyboard Shortcut Description
Ctrl F1 Select all items on screen.
Ctrl F2 Deselect all items on screen.
Ctrl F3 Start/end of block. Select the first item; click the button. Select the last item; click the button.
Ctrl F6 Display results.
F7 Display all possible values.
F8 Collapse all levels.
Ctrl Shift F5 Sort in ascending order: Change sort order to descending or ascending (Fund Analysis rpt)
Ctrl Shift F4 Sort in descending order.
F2 Selection options. Choose values >, <, etc.
Shift F4 Dynamic selections. Select additional fields for search criteria.
(Mac) F5 Display -> Change. Switches from display to change mode.
Shift F5 Filter; restrict values to search on Matchcode list.
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None Multiple Selection. Include or exclude single values or ranges of values.
None Replace item back into workflow in Workflow Inbox. Using Transactions (Reqs, JVs, etc.) Button Keyboard Shortcut Description
Button Keyboard Shortcut Description
F6 Display header details.
F2 Display line item details.
F2 Display additional info for PO line item.
None Services for object (Display JVs, Reqs).
Shift F5 Ctrl F12 General Statistics (Reqs) PO History
Shift F5 Display delivery schedule for a PO line item.
Ctrl F11 Display delivery address.
Shift F6 Display conditions for a PO line item.
F7 Display the vendor address for a PO.
Ctrl Shift F6 Show release strategy for PO.
Formatting Text (Reqs, JVs) Button Keyboard Shortcut Description
Button Keyboard Shortcut Description
Shift F2 Delete selection line. (PC only) Ctrl Shift F2 Copy text (JV line item).
(PC only) Ctrl Shift F1 Cut text (JV line item).
Ctrl F10 Shift F6 Item text (POs) Detailed text (JVs)
F9 Paste text into field after you copy or cut it. Position the cursor and click the button.
(Mac only) Shift F4 Search and replace words in the JV text screen.
F9 Select. Click in a line item, then on the button.
F6 Create text (JVs).
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1.20. FAQ: - I am not aware what value do I need to fill into the field? 1.21. FAQ: - How to search for the value for a single field? 1.22. FAQ: - When I click on to Search field I am not do not see any value I got another window? 1.23. FAQ: - I am not aware what value do I need to fill into the field?
Answer: - For many entry fields, but not all, SAP provides a search function called a Matchcode. Matchcodes allow you to select a value from a list or search for a value by categories of data if there are many possibilities. To display the Matchcode button, click in an entry field. The Matchcode appears on the right of the field.
Types of Matchcodes: - Matchcodes fall into three basic categories: 1) Short list or hit list The values are listed on one screen. For longer lists, you may need to scroll down to see all the values. 2) Restrict Value Range Many entries are available for the field. A number of tabbed screens with different categories display so that you can enter your search criteria. 3) Calendar search A calendar-type dialog box is displayed so that you can select day, month, and year. This is used in date fields such as invoice posting date
Hit List Matchcode: - This type of Matchcode is displayed for a list of values. An example is the Matchcode for the Business Area field on the "Create: Project: Initial Screen.
Click on the Matchcode button in the Business Area field.
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Scroll down to see all values if necessary. Double click on to a value such as 6101 to select it. Same value shall get copied into Business area field.
Restrict Values: You can search the hit list for more than one value at a time; for example all profit center available in controlling are 1000.
Click the Enter button Result: A list of the values you specified is displayed. Double-click to select one.
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Calendar Search Matchcode:- Click on the Matchcode button. The calendar dialog box displays the date on top, and from left to right, the month/year, week number, and dates of the month.
To change the month and year: Scroll up and down in the navigation bar on the right (see the month and year change in the left side of the box)
or Click on either the month, day, or year displayed on the top. Use the up and down arrows on the right to change them. See below:
Double-click on the number of the day in the middle corresponding to the month. Result: The entire date is copied into the entry field.
1.24. FAQ: - I am seeing so many values not relevant to my selection, how do I see only relevant values. 1.25. FAQ: - How do I Insert Values in Personal List?
Answer: - You can restrict the values and customize your selection though adding them into Personal list option.
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For example User wants to select the Company code during creation of Project for Western telecom Project and he wants the company code to be inserted into his personal list. He will follow the below steps; Select the value from the drop down list
Click on to insert the value in the personal list. (Please select the values one by one) Click on Personal Value List icon to view the values listed in the Personal list.
Note: Personal List will be used wherever you want to restrict the values to your relevant values only.
You can move, rename or delete favorites or Favorites folders. Use the menu path or Toolbar buttons described below to perform these tasks. Function Procedure Create a Favorites folder Follow the menu path: Favorites >> Insert Folder.
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Move the Favorites folder to the bottom of the list of folders Follow the menu path: Extras >> Settings. Select Display favorites at end of list.
Move a favorite within a list of favorites 1. Select the favorite. 2. Click the Down or Up buttons.
Move a Favorites folder within a list of Favorites folders 1. Select the Favorites folder. 2. Click the Down or Up buttons.
Rename a favorite See Renaming a Favorite.
Rename a Favorites folder 1. Select the Favorites folder. 2. Follow the menu path: Favorites >> Change or click the Change Favorites button . 3. Type in the new name and press the Enter button .
Delete a favorite or Favorites folder 1. Select the favorite or Favorites folder. 2. Follow the menu path: Favorites >> Delete or click the Delete Favorites button .
1.26. FAQ: - How Can I take a Print out from SAP? 1.27. FAQ: - Im not able to take a Print out from SAP? 1.28. FAQ: - I need to take a Print out of a report available in SAP? Answer: - Getting Hardcopy of SAP Data and Documents SAP provides hardcopy output of the electronic data and documents stored in the system via the many SAP reports. The printed reports are formatted and organized for use on paper. If you need a hardcopy of your SAP transactions or data, you should use these reports.
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Make sure you know approximately how many pages of output will be printed by paging through the report on the screen first. You can also use the Print Preview button available on the Print screen after you click on the Print button . Make sure you know where you are printing. The default printer in your user profile is, typically, one close to your office. Your user profile should have a default printer. If it doesn't, you will be prompted to enter the printer name at the time you print the report. When you click the Print button , you will see a message in the Status Bar with the print spool number. Write down the print spool number. You may need it if there is a print problem.
Check the Output device field and make sure that the correct printer name and location are showing.
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Note down the Spool requested created at the status bar at the bottom of the screen. Go to transaction SP02 to check the status of Print.
1.29. FAQ: - What is the report variant? 1.30. FAQ: - How can I maintain a report variant? 1.31. FAQ: - I have certain fixed parameters in Report, is there any way by which I can call transaction and execute same without entering any selection parameter? 1.32. FAQ: - I do not need to see all columns of a report can I get the report which is specific to my requirements? 1.33. FAQ: - I call up the report but do not want to take print out of all columns, how can I hide same and take a print?
Answer: -A report variant allows you to save the values that you entered into the selection fields on a report. Once the variant is saved, it can be used every time the report is run. To use a previously saved variant, click on the Get Variant button and select the desired variant. The selection fields of the report are then pre-filled with the values that were saved when the variant was created or last changed. Each time you run the report using a variant, you don't need to retype or select all the values in the fields. You can create several variants for the same report, each one containing different values. If you want to use identical selection criteria for multiple reports, for example, the same range of cost objects, you must create a separate variant for each report and then save it with the report where the values will be used. Creating a Report Variant You can create a variant before a report. In the following example, a variant is created for the Project progress report, though the procedure is the same for creating a variant of any report. 1. Enter the values that you want to save in the report fields.
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2. Click the Save as variant button .
3. Type in the name of the variant 4. Type in a Description so that you and others can identify the variant. 5. Click the Save button . Result: The report screen returns with a message at the bottom that the variant has been saved.
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Finding a Report Variant 1. Click the Get variant button on the report entry screen
Result: A list of variants you searched for is displayed. 2. Double-click on a variant to select it. 3. Click the Execute button to run the report.
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1.34. FAQ: - In system status bar message is coming You are not authorize.
Answer: - When ever user is not authorized to carry out certain transaction, system pop up with the message user is not authorize to perform the task.
In case if you still want to take the authorization as a business need, take a approval of your supervisor and inform your system administrator with the approval.
In certain cases you are authorized for the transaction but still system give you the error message you are not authorized, in that case immediately go to transaction SU53 take a screen shot and send same to your system administrator.
2. Project System FAQ:-
2.1. FAQ: - Which transaction should I refer to create the project? 2.2. FAQ: - Who all can create the Project? 2.3. FAQ: - I am a JTO in Telecom office, I execute the project at my location but Im not able to create a single Project?
Answer: - After log-in into system, Go to transaction CJ01 Create Project: initial screen to create the project. In all the areas only EOs and DEs are allowed to create the Project and its structure.
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2.4. FAQ: - At which transaction should I attach survey report? 2.5. FAQ: - I have attached the document, but it is not opening?
Answer: - Any document related to Project can be attached via CV01n transaction.
Note: - Any document which need to be attached into SAP System against Project, it should be PDF, MS office 2003 files (e.g. .doc) or MS Office 2007 file (.docx) only.
2.6. FAQ: - In my Old Files I have use used Note-sheet, how can I create note- sheet into system? 2.7. FAQ: - I am not able to see my Note-sheet for all cutover projects? 2.8. FAQ: - What should I enter in Sent mail to? 2.9. FAQ: - I have entered the note sheet but it is visible properly to the person I have sent?
Answer: - As in post ERP scenario, note-sheet was widely used with every file, same way in ERP a note-sheet has been developed (transaction code ZPS_Notesheet) which will act in same way and can be used against each Project.
To use an ERP note sheet just go to Transaction ZPS_notesheet then enter the WBS Element for which note sheet need to created/update. Enter the HRMS number to whom it should be sent keeping in mind that the first digit from the HRMS number should be removed (in case HRMS number is not known, same can be search via clicking into match code button). Enter the comments in the Note sheet from the first line, i.e. without leaving any line in between as well as the first line and click on to sent button. Note sheet will be available in SAP inbox of the person to whom it was sent to.
Note: - For all previous Project data (cutover project) note sheet has not been taken into ERP and need to be referred manually by a respect person or the same can be scanned and can be attached as document in ERP.
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2.10. FAQ: - I am not able to do the Good Issue against project? 2.11. FAQ: - At the time Goods issue against reservation I am getting an error message Document does not contain any items?
Answer: - Note, that this issue might be there for projects related to Cut Over Only. Next, In order to overcome this issue please check the following settings and make the necessary changes as shown below:- Go to T Code: - CN22 Select the internal ActivitySelect the component Overview-Go to Component overview details Go to Procurement Parameter Tab
Check that the setting for Res/Purchase Req. is shown as Never and as a result the Indicator on Movement. Allowed is not ticked. Change this setting manually to:-
Save and then try the Goods Issue. The new settings will allow the Goods issue now.