MRBR

Work Instruction
Release Blocked Invoice - PO (MRBR)
7/28/20111:02 AM Page 1 of 10
Purpose
Use this procedure to release blocked purchase order related invoices.
Trigger
Perform this procedure when you need to view and/or release purchase order related invoices blocked
manually by a user and or automatically by the system.
Prerequisites
Blocked invoice
Menu Path
Use the following menu path to begin this transaction:
N/A
Transaction Code
MRBR
Helpful Hints
R/O/C column in tables represents Required, Optional, or Conditional entry.
Invoices automatically blocked by the system due to variances assigned a payment block
code "R" and are normally automatically released after the reason for the initial blocking
event has expired (e.g.; purchase order price corrected or subsequent goods receipt
processed). However, they can be released manually. Select "Release Manually" from the
Processing section and "Blocked Due to Variances" from the Blocking Procedure
section. Expired reasons are highlighted in yellow.
You may drill-down to the blocked invoice and view the details of the invoice.
There are three blocking procedures in SAP, but CoP is employing only two, Manual
Payment Block and Blocked Due to Variances.
MRBR
Work Instruction
Release Blocked Invoice - PO (MRBR)
7/28/20111:02 AM Page 2 of 10
Procedure
1.
Start the transaction using the menu path or transaction code. The Release Blocked Invoices
screen displays.
Release Blocked Invoices
2.
As required, complete/review the following fields:
Field R/O/C Description
Company Code R
Company code represents an independent accounting
entity. There is only one Company code for the City of
Portland: "COP1."
Example:
COP1
MRBR
Work Instruction
Release Blocked Invoice - PO (MRBR)
7/28/20111:02 AM Page 3 of 10
3.
Perform one of the following:
If Then
You want to
manually
release a
blocked
invoice...
Select the
Release
Manually ra
dio button.
If you want
to
automaticall
y release
system
blocks;
blocking
events have
expired...
Select the
Release
Automaticall
y radio
button.
MRBR
Work Instruction
Release Blocked Invoice - PO (MRBR)
7/28/20111:02 AM Page 4 of 10
Release Blocked Invoices
4.
Select Release Manually radio button.
5.
Perform one of the following:
If Then
You want to
view only
those
invoices
with manual
blocks set...
Select
Manual
Payment
Block
radio
button.
If you want
to view
those
Select
Blocked
Due to
MRBR
Work Instruction
Release Blocked Invoice - PO (MRBR)
7/28/20111:02 AM Page 5 of 10
invoices
that the
system has
automaticall
y blocked...
Variance
s radio
button.
Release Blocked Invoices
6.
Select Manual Payment Block radio button.
7.
Click Execute . The Release Blocked Invoices screen updates.
MRBR
Work Instruction
Release Blocked Invoice - PO (MRBR)
7/28/20111:02 AM Page 6 of 10
Release Blocked Invoices
8.
Select Doc. No. field to review the invoice. The Display Invoice Document XXXX
YYYY screen displays.
MRBR
Work Instruction
Release Blocked Invoice - PO (MRBR)
7/28/20111:02 AM Page 7 of 10
Display Invoice Document XXXX YYYY
9.
Click Payment tab .
MRBR
Work Instruction
Release Blocked Invoice - PO (MRBR)
7/28/20111:02 AM Page 8 of 10
Display Invoice Document XXXX YYYY
10.
Click Back to return to the Release Blocked Invoices screen.
MRBR
Work Instruction
Release Blocked Invoice - PO (MRBR)
7/28/20111:02 AM Page 9 of 10
Release Blocked Invoices
11.
Click the row indicator for the desired row item . The row highlights.
12.
Click Release Invoice .
13.
Click Save .
The system returns the message, "XXXX invoices released".
MRBR
Work Instruction
Release Blocked Invoice - PO (MRBR)
7/28/20111:02 AM Page 10 of 10
Result
You have released a manually blocked invoice.