Cauve Ra C

Cauve Rent a Car System
10/6/2010 Page 1

E-Mail: support@cauve.com
URL: www.cauvesoft.com
Phone: +1 501 291 1166

Cauve Rent A Car

Installation & User Document

Version License Author Date
0.0.1 OBPL Support Team 05-07-2010

Prepared By
Cauvesoft Technologies Pvt. Ltd

Description
CauveRaC is a transport management system to succeed in your business. Whether your
business has a fleet of 30 or 10,000 vehicles. CauveRaC addresses most of your business
bottlenecks. With this web-based easy to use solution you could manage your entire business
efficiently from anywhere in the part of the world.

10/6/2010 Page 2

Phone: +1 501 291 1166

Table contents

1.0 Executive Summary 3
1.1 Objective 3
1.2 Solution 3

2.0 Introduction 4

3.0 System requirements 4

4.0 Download and Install CauveRaC 5

5.0 Screenshots 5
5.1 Rental Agreement 6
5.2 Customer Details 7
5.3 Rental Invoice 8
5.4 Invoice Payment 9
5.5 Vehicle Information 10
5.6 Insurance 11
5.7 Loan 12
5.8 Registration 13
5.9 Service Schedule 14
5.10 Fuel Log 15
5.11 Accident 16
5.12 Damage 17
5.13 Employee Information 18
5.14 Salary 19
5.15 Payroll 20
5.16 Vehicle on Rent 21
5.17 Vehicle Fuel Report 22
5.18 Income Report 23
5.19 Maintenance Report 24
5.20 Alerts 25

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1.0 Executive Summary

1.1 Objective

Cauvesoft developed a CauveRaC software is an Enterprise Fleet Management System. This
document will help to analyze our project with installation process and screen shots map their
functional overview.

1.2 Solution

CauveRaC is a transport management system to succeed in your business. Whether your
business has a fleet of 30 or 10,000 vehicles CauveRaC addresses most of your business
bottlenecks. With this web-based easy to use solution you could manage your entire business
efficiently from anywhere in the part of the world.

This is an integrated system which will help you prevent costly unexpected breakdown in
business due to neglected vehicles and equipments. It also serves as a ready reckon to
understand the fleet usage, maintenance, fuel economy, driver management, human resource
management, accounting and finance management, maintenance system management,
spares/inventory management, vehicle information management and all the necessary
expenses associated with operating a successful fleet business.

With this solution you can create a unique service schedule for each vehicle you own. Vehicle
Manager reminds you as the service due date comes near. Easily track the service status for
all of your vehicles and equipment with simple red, yellow, green status indicators. When the
service has been finished, just mark the item as complete to automatically add it to your
vehicle's service history.

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Phone: +1 501 291 1166

2.0 Introduction

A CauveRaC installation provides you with maximum deployment flexibility and full control
over the technology stack and its configuration.

3.0 System requirements

Server side
Operating Systems
Microsoft Windows 2000, XP*, Vista
Linux
o Ubuntu *
o rPath *
o CentOS
o Debian
o Gentoo
o openSUSE
FreeBSD
Mac OS X
OpenSolaris
Red Hat
Solaris 10
Databases Supported
Oracle 10g R2 or 11g, Standard or Enterprise editions (11g recommended)
PostgreSQL 8.3.5 or higher with ossp-uuid support enabled
Stack required
Java 2 Platform Standard Edition 6.0 or higher
Apache-Tomcat 6.0.x
Apache-Ant 1.7.0 or higher (1.7.1 recommended)
Technologies Used
Java
PL/SQL
XML
HTML/CSS
PDF
Client side
Browsers
Firefox 3.0 or higher
Internet Explorer 7.0

10/6/2010

4.0 Downloading CauveRaC
Checking out the source code from the
Restore the database in PostgreSQL.
Copy the source code in any drive (eg.
Then edit the following file:Cauve
You can create a folder named attachments in any drive and specified it in Line
No: 42 in Openbravo.properties
Specify the drive (eg. D :) where you copied the source code in Line.No:48 in
Openbravo.properties
Specify the database name what you given in PostgreSQL in Line. No: 72 in
Openbravo.properties
After that, you must do
1. ant compile.complete.development
After compilation, open command prompt and type
server.
Finally in the address bar, type the context URL
And type the Username

5.0 Screenshots

Menu at Left Side
General Setup
RENT A CAR
Vehicle Management
Human Resource Management
Reports
Financial Management
Import Data
Information

CauveRaC Menu Tree

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Phone: +1 501 291 1166
4.0 Downloading CauveRaC
Checking out the source code from the Cauve.
estore the database in PostgreSQL.
Copy the source code in any drive (eg. D :)
Then edit the following file:CauveRaC >config> Openbravo.properties
Openbravo.properties file.
, you must do the following compile process
ant compile.complete.development
After compilation, open command prompt and type tomcat6.exe to start the tomcat
n the address bar, type the context URL: http://localhost:8080/CauveRaC
sername as Admin and Password as admin, then click Login.
Human Resource Management

to start the tomcat
http://localhost:8080/CauveRaC
click Login.

10/6/2010

5.1 Rental Agreement
Use the Rental agreement menu to define and edit information related to Customer, Vehicle
Rental Information including Vehicle condition, Driver Rental Information, Pickup Information,
Driver Information, Return Information including Actual Return Date and Time, Duration,
Amount Information and also the Status of the Rental Agreement.

5.1.1 Rental Agreement Grid View

5.1.2 Rental Agreement Form View

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menu to define and edit information related to Customer, Vehicle
Information and also the Status of the Rental Agreement.
5.1.1 Rental Agreement Grid View
View
menu to define and edit information related to Customer, Vehicle

10/6/2010

5.2 Customer Details
Use the Customer Details menu to create and edit the Customer Name, Location Address,
Phone, Email, and Fax. Handle this menu to maintain the Passport Details including the
Passport No, Issued Date, Issued Place, Expiry Date and Visa Details including the Visa N
Expiry Date. In addition to that
Date.

5.2.1 Customer Details Grid view

5.2.2 Customer Details Form View

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Phone: +1 501 291 1166
menu to create and edit the Customer Name, Location Address,
Passport No, Issued Date, Issued Place, Expiry Date and Visa Details including the Visa N
addition to that License Details including the INT No, Issued Place
5.2.1 Customer Details Grid view
5.2.2 Customer Details Form View
menu to create and edit the Customer Name, Location Address,
Passport No, Issued Date, Issued Place, Expiry Date and Visa Details including the Visa No,
Issued Place and Issued

10/6/2010

5.3 Rental Invoice
Use the Rental Invoice menu to define the
of payment and also to calculate the Summed Line Amount, Total Sali
Amount, Grand Total Amount. Handle this menu to maintain the Status of the Rental Invoice.

5.3.1 Rental Invoice Grid View

5.3.2 Rental Invoice Form View

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Phone: +1 501 291 1166
menu to define the Invoice Type, Invoice Date, Payment Terms, Form
of payment and also to calculate the Summed Line Amount, Total Salik Amount, Total Fine
Grand Total Amount. Handle this menu to maintain the Status of the Rental Invoice.

5.3.2 Rental Invoice Form View
, Invoice Date, Payment Terms, Form
k Amount, Total Fine
Grand Total Amount. Handle this menu to maintain the Status of the Rental Invoice.

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5.4 Invoice Payment
Handle Invoice Payment menu to
and Receipt Details.

5.4.1 Invoice Payment Grid View

5.4.2 Invoice Payment Form View

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menu to view the Receipt No, Invoice Details, Cash Type,
Grid View
5.4.2 Invoice Payment Form View
Cash Type, Amount

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5.5 Vehicle Information
Use Vehicle Information menu
Insurance, Loan, Registration, Service Schedule, Service Logs, Fuel Log, Damage, Vehicle
Daily Trip Sheet and Accident Details. Handle Vehicle menu to maintain the Vehicle No, Vehicle
Plate Color, Chassis Number, Engine No, Model, Salik details including Salik Tag No and
Manufacture Warranty.

5.5.1 Vehicle Information Grid View

5.5.2 Vehicle Information Form View

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Phone: +1 501 291 1166
menu to define and edit information related to Vehicle Details,
Chassis Number, Engine No, Model, Salik details including Salik Tag No and
.1 Vehicle Information Grid View
.2 Vehicle Information Form View
to define and edit information related to Vehicle Details,
Chassis Number, Engine No, Model, Salik details including Salik Tag No and

10/6/2010

5.6 Insurance
Handle Insurance menu to define the Company Name, Policy From Date, Policy To Date,
Policy No, Premium and to maintain the Insurance Deductible Amount and Renewal Date.
Insurance is designed to protect the financial well
unexpected loss.

5.6.1 Insurance Grid View

5.6.2 Insurance Grid View

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Phone: +1 501 291 1166
menu to define the Company Name, Policy From Date, Policy To Date,
Insurance is designed to protect the financial well-being of an vehicle in the case of
menu to define the Company Name, Policy From Date, Policy To Date,
being of an vehicle in the case of

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5.7 Loan
Handle Loan menu to define Vehicle Value, Down Payment, Loan Period, Interest Rate and to
calculate the Total Loan Amount, Monthly Installment,
Pending Installments Amount.

5.7.1 Loan Grid View

5.7.2 Loan Form View

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Phone: +1 501 291 1166
menu to define Vehicle Value, Down Payment, Loan Period, Interest Rate and to
calculate the Total Loan Amount, Monthly Installment, Total Paid Installments Amount and

menu to define Vehicle Value, Down Payment, Loan Period, Interest Rate and to
Total Paid Installments Amount and

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5.8 Registration
Handle Registration menu to define the Expiry Period including From Date and To Date. And
to maintain the Renewal Period including From Date and To date.

5.8.1 Registration Grid View

5.8.2 Registration Form View

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Phone: +1 501 291 1166
menu to define the Expiry Period including From Date and To Date. And
to maintain the Renewal Period including From Date and To date.
menu to define the Expiry Period including From Date and To Date. And

10/6/2010

5.9 Service Schedule
Handle Service Schedule menu to define the Service Item, Service Schedule including
Workshop Name, Service Details including Service Due Date and Service Due Odometer

5.9.1 Service Schedule Grid View

5.9.2 Service Schedule Form View

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Phone: +1 501 291 1166
menu to define the Service Item, Service Schedule including
5.9.1 Service Schedule Grid View
5.9.2 Service Schedule Form View
menu to define the Service Item, Service Schedule including

10/6/2010

5.10 Fuel Log
Handle Fuel Log menu to define the Tank Position, Fuel Type, Value of Starting Odometer and
Ending Odometer. And to calculate the Odometer Change, Average Mileage and Amount
Details.

5.10.1 Fuel Log Grid View

5.10.2 Fuel Log Grid View

]

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calculate the Odometer Change, Average Mileage and Amount
calculate the Odometer Change, Average Mileage and Amount

10/6/2010

5.11 Accident
Handle Accident menu to define the Accident Date, Accident Time, Police Report, Description
of Damage, Accident Side and Workshop Details.

5.11.1 Accident Grid View

5.11.2 Accident Form View

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Phone: +1 501 291 1166
menu to define the Accident Date, Accident Time, Police Report, Description
of Damage, Accident Side and Workshop Details.
menu to define the Accident Date, Accident Time, Police Report, Description

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5.12 Damage
Handle Damage menu to define the Accident Date, Accident Time, Odometer reading at the
time of Accident, Damage Cost, Deductible Amount and Workshop Details.

5.12.1 Damage Grid View

5.12.2 Damage Form View

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Phone: +1 501 291 1166
to define the Accident Date, Accident Time, Odometer reading at the
time of Accident, Damage Cost, Deductible Amount and Workshop Details.
to define the Accident Date, Accident Time, Odometer reading at the

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5.13 Employee Information
Handle Employee Information
No, Date of Birth, Nationality, License No and License Expiry Date and Salary Details

5.13.1 Employee Information Grid View

5.13.1 Employee Information Form

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Phone: +1 501 291 1166
Employee Information
Employee Information menu to define the Employees Name, No, Address, Contact
No, Date of Birth, Nationality, License No and License Expiry Date and Salary Details
5.13.1 Employee Information Grid View
Form View
menu to define the Employees Name, No, Address, Contact
No, Date of Birth, Nationality, License No and License Expiry Date and Salary Details.

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5.14 Salary
Handle Salary menu to define the Employees Name, No, Address, Contact No, Date of Birth,
Nationality, License No and License Expiry Date and Salary Details

5.14.1 Salary Grid View

5.14.2 Salary Form View

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Phone: +1 501 291 1166
menu to define the Employees Name, No, Address, Contact No, Date of Birth,
Nationality, License No and License Expiry Date and Salary Details.
menu to define the Employees Name, No, Address, Contact No, Date of Birth,

10/6/2010

5.15 Payroll
Handle Payroll menu to define the Employee Name, Basic Salary, Bonus, DA, HRA, LOP, ESI,
OT, Gross Pay, Total Deduction and to calculate the Net Pay.

5.15.1 Payroll Grid View

5.15.2 Payroll Grid View

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Phone: +1 501 291 1166
menu to define the Employee Name, Basic Salary, Bonus, DA, HRA, LOP, ESI,
OT, Gross Pay, Total Deduction and to calculate the Net Pay.
menu to define the Employee Name, Basic Salary, Bonus, DA, HRA, LOP, ESI,

10/6/2010

5.16 Vehicle on Rent Report
Use Vehicle on Rent menu to find out the vehicles on rent between the specific dates. This
menu will provide the HTML Format and PDF Format.

5.16.1 Vehicle on Rent Grid View

5.16.2 Vehicle on Rent Report

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Phone: +1 501 291 1166
Rent Report
menu to find out the vehicles on rent between the specific dates. This
menu will provide the HTML Format and PDF Format.
5.16.1 Vehicle on Rent Grid View

menu to find out the vehicles on rent between the specific dates. This

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5.17 Vehicle Fuel Report
Use Vehicle Fuel Report menu to summarize the Fuel Expense Details within the specific
dates. This menu will provide you the HTML Format and PDF Format.

5.17.1 Vehicle Fuel Report Grid View

5.17.2 Vehicle Fuel Report

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Phone: +1 501 291 1166
menu to summarize the Fuel Expense Details within the specific
dates. This menu will provide you the HTML Format and PDF Format.
5.17.1 Vehicle Fuel Report Grid View
menu to summarize the Fuel Expense Details within the specific

10/6/2010

5.18 Income Report
Use Income Report menu to summarize the Income Details within the specific dates. This
menu will provide you the HTML Format and PDF Format.

5.18.1 Income Report Grid View

5.18.2 Income Report

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Phone: +1 501 291 1166
menu to summarize the Income Details within the specific dates. This
menu will provide you the HTML Format and PDF Format.
5.18.1 Income Report Grid View
menu to summarize the Income Details within the specific dates. This

10/6/2010

5.19 Maintenance Report
Use Maintenance Report menu to summarize the Maintenance Details for a particular vehicle
within the specific dates. Also this menu will provide you the HTML Format and PDF Format.

5.19.1 Maintenance Report Grid View

5.19.2 Maintenance Report

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menu to summarize the Maintenance Details for a particular vehicle
Maintenance Report Grid View
menu to summarize the Maintenance Details for a particular vehicle

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5.20 Alerts
Use Alert Management menu to inform about urgent issues which cannot be postponed.
You should be able to see the little red alert icon in the top right corner of the menu. By
clicking on it, you will automatically be taken to the
Management.

5.20.1 Alert Icon

5.20.2 Alerts Grid View

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menu to inform about urgent issues which cannot be postponed.
clicking on it, you will automatically be taken to the General Setup > Application >
menu to inform about urgent issues which cannot be postponed.
Application > Alert

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