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Request for Information (RFI) (I15071011001)

City of Sacramento Community Wireless Broadband
Network
RFI Submittals Due: August 22, 2014 by 3:00 p.m. (PST)
(Submit electronically, in PDF format) via the City of Sacramento's online
bid center at:
http://www.planetbids.com/portal/portal.cfm?CompanyID=15300
DEADLINE FOR QUESTIONS: AUGUST 12, 2014 AT 3:00PM (PST)
All questions regarding this RFI should be sent (Attn: Darin Arcolino)
via electronic submission through the City of Sacramento bid center :
http://www.planetbids.com/portal/portal.cfm?CompanyID=15300
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TABLE OF CONTENTS
Section Page
1. General Information 3
2. General Requirements 6
3. Scope of Work 8
4. Submission Content and Format 10
5. Proposed Timeline 11
Required Information
Attachment 1 - Submittal Cover Sheet 12
Attachment 2 - Company Information 13
Attachment 3 - Client Reference Form 14
Attachment 4 - Supporting Information 15
Appendix
A. Citywide Fiber Map 16
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Section 1. General Information
1.1 Purpose
The City of Sacramento invites interested parties (Respondents) to provide a
submission for the design, installation and maintenance of a carrier neutral Wireless
Small Cell and public Wi-Fi Communications Network throughout the City of
Sacramento. It is anticipated that this project could potentially utilize the following City
infrastructure assets depicted in the Citywide Fiber Map (Appendix A): signalized
intersections, conduit, outside plant fiber, street lights, towers, and potential co-location
site.
The purpose of this RFI is to determine if there is sufficient market interest and/or
alternative options the City should consider before proceeding to a Request for
Proposal (RFP) Process. In the event there is sufficient interest in this opportunity, the
City may issue an RFP for such services. If it is determined that none of the responses
sufficiently meets the needs of the City as defined in this RFI, the City reserves the right
not to proceed with the issuance of a RFP. This RFI does not constitute an obligation or
agreement on the part of the City of Sacramento to issue an agreement for services.
1.2 Process
A review committee composed of City staff will review the submitted materials and may
invite one or more of the submitters to interview. A shortlist of vendors who meet the
minimum criteria outlined in the RFI and who also most closely meet the other
requirements specified in the RFI will be invited to submit additional supporting
information.
1.3 Opportunity
The City of Sacramento is in a unique position. The city has been approached by a
number of wireless carriers for vendor specific small cell deployments requiring access
to city infrastructure. The number of small cells is anticipated to be several hundred over
the next couple of years. A preapproved design that maintains wireless vendor
neutrality will help expedite a small cell installation for all wireless carriers.
The RFI process will be used to gauge the feasibility to develop an RFP. Respondents
will not be ranked.
1.4 Citys Rights, Options and Policies
a. The City reserves the right to decide that one submitter is more responsive than the
others and to select that submitter after review of the submissions only.
b. The City reserves the right to modify any portion of, postpone or cancel this RFI at
any time, and/or to reject any and all submissions without indicating any reason. No
submission documents will be returned with the exception that proprietary material
from any firm not selected will be returned upon written request.
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c. The City reserves the right to reject individual submitters without indicating any
reason.
d. The City highly encourages participation by local qualified submitters.
e. Any final contract with the City would include a five (5%) percent Local Business
Enterprise (LBE) component.
f. No compensation is offered for any work related to this process. Submission of
information is entirely voluntary. All original documents including electronic files
become the property of the City of Sacramento.
g. Materials contained in each proposal will be considered proprietary.
1.5 City Information
Founded in 1849, the City of Sacramento is the oldest incorporated city in California. In
1920, Sacramento city voters adopted a City Charter (municipal constitution) and a City
Council Manager form of government, which is still being used today. Sacramento is a
progressive City with great pride in its ethnic and cultural diversity, concern for
environmental and social issues, and emphasis on quality in the provision of
governmental services.
The City Council consists of a Mayor, elected by all City voters, and eight Council
members, elected to represent separate districts in the City. Each Council member is
required to live in the district they represent. The Mayor and Council members serve
four-year terms. Elections are staggered.
Sacramento is a Charter City which operates under the City Council City Manager
form of government. It has an annual budget of $819 million and approximately 3,831
full time equivalent positions. City responsibilities include: fire and police protection;
public works functions including provision of water, sewer, storm drain, and solid waste
services; parks and recreation; and a variety of other community services.
Sacramento is the capital city of the State of California and the seat of government of
Sacramento County. With an estimated population of over 470,000, Sacramento is the
sixth-largest city in California and the 35
th
largest city in the United States.
Sacramento is the cultural and economic center of the Sacramento metropolitan region
which includes seven counties with an estimated population of more than 2.5 million. Its
metropolitan area is the fourth largest in California after Los Angeles, San Francisco,
and San Diego. As well as the 26th largest metropolitan area in the U.S.
Demographically, Sacramento is comprised of approximately 175,000 households with
an average household income of over $64,000. Twenty-seven percent (27%) of the
population has at least a bachelors degree.
Based upon 2012 data provided by the State of California, Employment Development
Department, Sacramento is home to over 24,900 businesses, including home-based
businesses and local, state and federal government agencies. Of this total, 22,605
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businesses or 90.5% employ 1 19 employees, 2,264 or 9.1 % employ 20 to 249
employees and 103, or 0.4 % have 250 or more employees.
The key industry clusters within the Sacramento Region include healthcare & life
sciences, agriculture and food technologies, clean energy technologies, education &
knowledge creation, advanced manufacturing, and information technology. Besides,
government, healthcare is the second largest employer in the region and is anchored by
major healthcare providers such as Kaiser Permanente, UC Davis Health System,
Sutter Health, and Dignity Health.
The region is anchored by two local state universities, Sacramento State and UC Davis.
Sacramento State is known for its engineering and nursing programs while UC Davis
has three programs in Sacramento including medical and nursing schools and a
graduate school of management. Local private universities include the USC School of
Public Policy, Drexel University, University of Phoenix, University of San Francisco, and
the University of the Pacific McGeorge School of Law. Sacramento is also home to
two community colleges, Cosumnes River & Sacramento City Colleges.
Sacramento is benefitting from a recovering national economy. The regional
unemployment rate has fallen from a high of fourteen percent (14%) in 2007 to an
estimated current unemployment rate of 6.8 percent. The growing healthcare and
technology sectors have contributed to an improving economic climate and have helped
to diversify the regional economy.
The City recognizes that the availability of high quality broadband fiber (gigabit and
above) and wireless next generation communications serve an increasingly important
role for businesses and households in considering where to locate, raise families, and
start new businesses. Access to high quality communications infrastructure is also
important to government, schools and community institutions. The City of Sacramento
desires to expand the availability of this infrastructure to serve these various groups,
diversify the local and regional economy and enhance the quality of life for all.
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Section 2. General Requirements
2.1 RFI Issue Date: J uly 31, 2014
2.2 RFI Due Dates and Submittal Instructions:
RFI responses will only be accepted electronically via email and in PDF format.
Responses are due prior to August 22, 2014 at 3:00 p.m. (PST). Send submittals
electronically in (PDF Format) to:
http://www.planetbids.com/portal/portal.cfm?CompanyID=15300
Attn: Darin Arcolino
2.3 Pre-Submittal Meeting
A non-mandatory pre-submittal meeting will be held on August 11, 2014 from 2:00 p.m.
3:00 p.m. (PST). The meeting will be held at:
Historic City Hall
Hearing Room (2
nd
Floor)
915 I Street
Sacramento, CA 95814
2.4 RFI Questions
All questions regarding this RFI are to be directed in writing (Attn: Darin Arcolino)
via submission through the City of Sacramento bid center :
http://www.planetbids.com/portal/portal.cfm?CompanyID=15300
All submittals must reference this RFI number and include the individuals name,
company, address, and contact information. Questions via phone will not receive a
response.
All questions must be received no later than August 12, 2014 at 3:00pm (PST). An
addendum addressing all questions submitted will be posted on the Citys online bid
portal PlanetBids by close of business on August 14, 2014.
Submitters may rely only upon written information and/or instructions from the City. The
City shall not be responsible for any oral information and/or instructions given with
regard to this RFI from third parties outside the Citys online bid portal.
To maintain a fair and equal process for all submitters, upon receipt of this RFI,
submitters (or their designated agents) SHALL NOT directly or indirectly contact any
Council member or other City staff, other than the person identified in this RFI, for
meetings, conferences or technical discussions that are related to the RFI.
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Unauthorized contact of any Council member or other City staff may be cause for
immediate disqualification of the submitters information from the RFI process.
2.5 Submission Instructions:
The following information should be included with RFI submissions (see Section 4 for
more details):
a. Statement of Interest
b. Relevant qualifications demonstrating wireless small cell, Wi-Fi design and support,
and outside fiber optic cable plant design and support.
c. A conceptual lease rate structure for wireless carriers for both capital and recurring
expenses. Lease rates shall include:
1) Small Cell construction
2) Fiber connectivity from small cell site to co-location
3) Co-location services
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Section 3. Scope of Work
3.1 Project Scope
The ideal partner or partners would be able to demonstrate expertise in several areas
including:
Wireless Small Cell Design, Installation, and Maintenance
Outside Plant Cable Design, Installation and Maintenance
City Wide Wi-Fi Design, Installation, and Maintenance
Develop and manage lease agreements with multiple telecommunication service
providers
Develop and manage Data Center Co-Location leases and service level agreements
Develop and manage service contracts with wireless cellular companies.
Prior experience in developing similar networks in other jurisdictions.
A general overview of benefits which could be offered to the City as part of the project
(ie. financial, infrastructure, and services, hardware and programs to underserved
communities)
As the expansion and demand for small cells grow, revenues from lease agreements would be
used to expand the citys fiber network.
3.2 City Assets
The City recognizes that the availability of high quality broadband fiber (gigabit and above)
and wireless next generation communications serve an increasingly important role for
businesses and households in considering where to locate, raise families, and start new
businesses. Access to high quality communications infrastructure is also important to
government, schools and community institutions. The City of Sacramento desires to expand
the availability of this infrastructure to serve these various groups, diversify the local and
regional economy and enhance the quality of life for all.
It is projected that City of Sacramento assets will be available to support cellular carrier small
cells and City Wi-fi services. Attachment 1 to this RFI is attached for reference.
a. Signalized Intersections
The City of Sacramento, currently maintains over 751 signalized intersections.
Approximately 450 intersections are currently networked using either fiber or copper
cabling. The traffic signals network data traffic is interfaced into the citys fiber network,
along with city facilities and are aggregated at key locations round our Central Business
District and then transported to our current, but soon to be vacant, data center.
b. Conduits
The City also owns and maintains over 150 miles of conduit throughout the city, see
attached. The city can offer space within existing conduits or duct banks to help
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facilitate the installation and expansion of needed fiber optic cabling to support Small
Cells, City Wi-Fi, and eventually Gigabit Broadband Services.
c. Outside Plant Fiber
The City currently owns over 120 miles of outside plant fiber optic cable, see attached.
City business operations currently occupy portions of the cable; however excess
capacity is currently being identified and can be used to support both wireless and
broadband efforts.
d. Street Lights
The city currently owns and maintains over 37,000 Street Lights. Some light standards
have already been used for smart meter aggregation points for existing automated
water, gas, and electric, meter services. In a similar fashion, these light standards can
be modified to support small cells and City Wi-Fi services.
e. Towers
The City currently maintains several radio towers. These towers are either stand along
or are located on existing water towers, located outside the Central Business district.
The towers can also act as aggregation points for a variety of wired and wireless
services.
f. Co-Location Site
Within the central business district the city operates a data center which we are in the
process of vacating. The data center currently has multiple enterprise level Liebert
UPSs, computer room air conditioners and environmental controls, backup generator
power, and diverse paths out to the city fiber optic network. The data center also has
direct fiber from or into AT&T Central Office, CENIC, Time Warner Telecom, Integra,
Sure-West/Consolidated, and several other internet service providers. This site is an
ideal location to act as a co-location site for any wireless carrier to interface to either
small cells, or service providers. Several additional co-location sites within the city are
also currently under review, which will help augment a city wide strategic broadband
deployment.
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Section 4. Submission Content and Format
4.1 Contents of Submission
At a minimum, the statement of qualification/proposal shall include the following:
1. Submittal Cover Sheet (Attachment 1).
2. Company Information / Qualifications and Experience (Attachment 2): The
Submitter shall include qualifications and experience of the firm and resumes of
individuals who would be assigned to this project. The Submitter shall identify
the year the firm was established, the total number of employees, and the
number of employees focused on this type of engagement. The Submitter will
provide a financial reference or annual report, and a gross/net revenue report for
each of the last three fiscal years. The Submitter shall complete the company
information in the form at Attachment 2. The Submitter may include any
additional literature and product brochures.
3. Client References (Attachment 3): The Submitter must provide a minimum of
three client references for similar work performed for clients of a similar size,
complexity and business. At least one local government reference is required.
The Submitter will provide the following information about clients being used as
references: client name, client contact information, client size and industry, and
brief description of the engagement (use the format in Attachment 4). If
possible, sample deliverables should be provided either as part of the
proposal or for viewing as part of presentations.
4. Supporting Information
a. Statement of Interest
b. Relevant qualifications demonstrating wireless small cell, Wi-Fi design and
support, and outside fiber optic cable plant design and support.
c. A conceptual lease rate structure for wireless carriers for both capital and
recurring expenses. Lease rates shall include:
1) Small Cell construction
2) Fiber connectivity from small cell site to co-location
3) Co-location services
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Section 5. RFI Timeline
5.1 Listed below are the important dates when the City plans to take steps or actions. If the
City finds it necessary to change any dates, such change will be accomplished by
addendum to this RFI.
Activity Date
RFI Released 7/31/14
Pre-Submittal Conference (non-mandatory) 8/11/14 (2:00 pm)
Deadline for questions (submit electronically via PlanetBids)
site
8/12/14 (3:00 pm)
Addendum issued responding to questions 8/14/14
Deadline for Submissions (electronic PDF submission via
Citys online bid portal PlanetBids)
8/22/14 (3:00 pm)
Submission Review 8/25/14 8/27/14
Vendor Elevations / Presentations 8/28/14 9/5/14
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Attachment 1 Submittal Cover Sheet
SUBMITTERS COVER SHEET
For
Public Wi-Fi Communications Network
REQUEST FOR INFORMATION (I15071011001)
CITY OF SACRAMENTO
DEPARTMENT OF INFORMATION TECHNOLOGY
**Information Must Be Received Prior to 3:00 p.m. Pacific Standard Time
On Friday, August 22, 2014
Submit Information To:
(Electronically, in PDF format) via the City of Sacramento's online bid center
http://www.planetbids.com/portal/portal.cfm?CompanyID=15300
NAME AND ADDRESS OF VENDOR SUBMITTING THIS INFORMATION:
Name of Vendor: ____________________________________________________________________
Contact Person: ____________________________________________________________________
Address: __________________________________________________________________________
__________________________________________________________________________________
Phone Number: ____________________________________________________________________
Email: ____________________________________________________________________________
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Attachment 2 - Company Information
Company Information
COMPANY NAME:________________________________________________________
A. ATTACH A DETAILED COMPANY ORGANIZATION CHART
B. ATTACH A FINANCIAL REFERENCE OR ANNUAL REPORT
C. ATTACH A GROSS/NET REVENUE REPORT FOR LAST FIVE YEARS
The Submitter will provide a profile of its organization. The Submitter may attach any additional literature and
product brochures. At a minimum the Submitter shall provide the following information:
1. Year established: _________________________________________________________________________
2. Business organization: _____________________________________________________________________
3. Parent company: _________________________________________________________________________
4. Subsidiary offering service: _________________________________________________________________
5. Office locations: __________________________________________________________________________
6. Serving office for this project: _______________________________________________________________
7. Services available: ________________________________________________________________________
8. Total number of employees: ________________________________________________________________
9. Product and Service History: ________________________________________________________________
11. Number of employees focused on the service offering: ___________________________________________
13. Number of signed client contracts in process: __________________________________________________
15. Latest available gross sales and net income: __________________________________________________
16. Latest available financial statement from outside auditor: _________________________________________
17. Provide chronological and financial histories of your company, office locations, and an executive summary of
your Proposal as detailed herein. At a minimum, the following information must be provided:
a. Provide a description of background and experience in conducting Public Wi-Fi Services or similar.
b. Identify specific personnel who will be assigned to this project (assuming the City issues an RFP and
resulting contract for these services) including your Project Manager: job title, years of experience,
specific duties, and anticipated hours. Identify prior projects of similar size and scope in which
participants played the same or a similar role as identified in the RFI.
d. Description of any terminated or existing contracts for management consulting services, including:
Agency contracted with, date of original contract, date of termination, reason for termination, contact
person and telephone number for agency.
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Attachment 3 - Client Reference Form
Client Reference Form
Using the following format, please provide at least three (3) client references for the services that you may be
supplying.
CONSULTANT INFORMATION
Name of CONSULTANT: ______________________________________________________________
CONSULTANT Contact Name: ___________________________ e-Mail: ________________________
CLIENT INFORMATION
Name of Organization: __________________________________ Phone: ______________________
Address: ___________________________________________________________________________
Organization Contract Manager: ________________________ e-Mail: _____________________
Service Dates: ______________________________________________________________________
Summary of Work Performed: __________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
Amount of Contract: $__________________ Number of Staff Provided: _________________________
Names of Staff Provided: _____________________________________________________________
___________________________________________________________________________________
_____________________________________________________________________________________
TYPES OF SERVICES PROVIDED
Please indicate services that were provided: _______________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
TECHNOLOGY INFORMATION
Hardware Used: ______________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Software Used: _______________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
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Attachment 4 - Supporting Information
1. Supporting Information
a. Statement of Interest
b. Relevant qualifications demonstrating wireless small cell, Wi-Fi design and
support, and outside fiber optic cable plant design and support.
c. A conceptual lease rate structure for wireless carriers for both capital and
recurring expenses. Lease rates shall include:
1) Small Cell construction
2) Fiber connectivity from small cell site to co-location
3) Co-location services