SIR DORABJI TATA MEMORIAL LIBRARY

TATA INSTITUTE OF SOCIAL SCIENCES

Sion Trombay Road, Deonar
Mumbai !! !""
###$%i&&$edu
2009
LIBRARY MANUAL
2
CONTENTS
'a(e No
!$ In%rodu)%ion *
+$ Library Ad,i&ory Commi%%ee "
-$ Library Bud(e%.Finan)e& /
0$ 'ro)uremen% o1 Learnin( Re&our)e& ++
Books
Journals
e-Resources
$ Cir)u2a%ion De&34 Borro#in( 'ri,i2e(e& --
*$ Co22e)%ion De,e2o5men% -*
6$ S%a)3 Room .Di&52ay Area Mana(emen% -6
7$ S%o)3 8eri1i)a%ion and 'ro)edure %o 9i%:dra# Boo3& -7
"$ U&er Ser,i)e& 0!
8.1 Issue/Returns
8.2 Library Timings
8.3 Reference er!ice
8." Information Literacy/Library #rientation
8.$ Inter Library Loan
8.% &'otoco(ying er!ices
/$ ICT Ser,i)e& Di,i&ion 0-
).1 *+, Infonet er!ices
).2 -ocument -eli!ery er!ices
).3 -igital Library er!ices
)." ,yber Library
).$ Licenses an. /air *se of e-Resources
).% 0. 1. Tata 0emorial Learning ,entre for 2isually Im(aire.
+! ':y&i)a2 Ambien)e&4 +
13.1 ,leanliness
13.2 4lectricity an. 5ater an. 2entilation
13.3 /loor &lan an. -irection/+ui.e(osts
++$ Library S%a11 'er1orman)e -
3
11.1 ,learly .efine. Job -escri(tions at all le!els
11.2 6uarterly 5ork &lan an. &re.efine.7 agree. Targets for ac'ie!ement
11.3 +eneral ,on.uct
11." -e(artment &erformance 8u.it by 9alf yearly user fee.back sur!eys
11.$ Bimont'ly Re(orts about Library /unctioning
+0$ ;enera2 Ru2e& and Re(u2a%ion& o1 Library 0
+-$ Re<ui&i%ion Form& u&ed in Library *
Library 0embers'i( /orm
-ay 0embers'i(/2isitor 0embers'i( /orm
Book Recommen.ation /orm
Journal Recommen.ation /orm
Book Reser!ation /orm
0is(lace. Book Trace Re:uest /orm
&'otoco(ying er!ices Re:uest /orm
Inter Library Loan Re:uest /orm
+rou( 2isit /acilitation /orm
4
!$ In%rodu)%ion
ir -orab;i Tata 0emorial Library 'as al<ays been stri!ing 'ar. to meet
t'e e=(ectations of its users. 0ore t'an 23 :ualifie. (rofessionals run t'e library
assiste. by about 8 su((ort staff. 9o<e!er7 t'ere 'as been a long felt nee. to
bring clarity an. uniformity in (roce.ures an. (ractices of t'e library an.
resource centre so as to furt'er im(ro!e its efficiency7 utility an. ser!ices.
-irector .uring t'e retreat meet 'as recommen.e. t'at all resource centers
must 'a!e a o(erational manual <'ere in all t'e rules7 regulations7 (roce.ures
are clearly s(elt out. Library staff met t<ice7 once on 2>
t'
January 233) an.
again 28
t'
January 233) to .iscuss t'oroug'ly an. (re(are a .raft of t'e ?Library
0anual@ T'is (reliminary e=ercise 'el(e. library staff in i.entifying se!eral
factors t'at 'as to be inclu.e. in t'e .raft.
T'e manual touc'es u(on all im(ortant functional mo.ules of t'e library
an. .elineates a clear (olicy as to 'o< t'e acti!ities of t'e library like collection
.e!elo(ment7 (ro!ision of information ser!ices7 management of ot'er aca.emic
su((ort facilities. T'is uniformity <ill also in net<orking <it' our libraries <'ic'
<ill be coming u( in .ifferent cam(uses like 9y.eraba.7 La.ak' an. also <it'
Rural ,am(us Library in Tul;a(ur. /or t'e effecti!e im(lementation of t'is
manual7 a((ro!al is nee.e. from t'e institute aut'orities.
Library Manual:
Library manual is a source of information, a constitution which lists out all
departments, sections and their functions, procedures and policies within the
library. It is a source that library staff will consult whenever there is any confusion
about any function or procedure. Lot of efforts go into the preparation of the
manual. It goes through a series of meetings with all stake holders where the
procedures and functions and policies are deliberated in detail, over and again to
draft the final policy. Hence, a Library Manual goes through a validation process
before it is finally accepted as a policy document.
5
Role of Library:
Library plays a very critical role in supporting the academic programmes of the
institute. It identifies, evaluates, procures, processes and then makes these
learning resources available to the faculty and students for their teaching, learning
and research assignments. Thet is why , D.!..anganathan, facther of library
!cience development in India has famously said that the Library is the trinity of
Learning esources, "aculty#!tudents and the Library !taff.
User
Learning Resources Library Staff
6
OR;ANI=ATION C>ART
Sir Dorab?i Ta%a Memoria2 Library
Tata Institute of ocial ciences
OR;ANISATION C>ART
7
DIRECTOR
Library Ad,i&ory Commi%%ee
RE;ISTRAR
READER
SER8ICES
AC@UISITIONS JOURNALS CIRCULATION ICT SER8ICES
Fa)u2%y
Re&ear): S):o2ar&
S%uden%&
DR A' B AC
DR AF B AC
DR A'BDC
DR AAC
LIBRARIAN
-e(uty/8sst
Librarian
&rofessional 8sst
8ssistant
&eon
-e(uty/8sst
Librarian
&rofessional 8sst
Libry 8tten.ants
&eon
-e(uty/Informati
on cientist
&rofessional 8sst
&eon
-e(uty/8sst
Librarian
&rofessional 8sst
8ssistant
&eon
-e(uty/8sst
Librarian
&rofessional 8sst
8ssistant
&eon
-$ Library Ad,i&ory Commi%%ee ALACC
T'e function of t'e Library 8.!isory ,ommittee is to su((ort t'e
functioning of t'e library so t'at it can facilitate t'e library .e!elo(ment (lans
by a.!ocating t'e library .e!elo(ment acti!ities <it' t'e management. T'e
(ur(ose of t'e Library 8.!isory ,ommittee is to act as a c'annel of
communication an. .ialogue bet<een t'e *ni!ersity Library an. its users. T'e
,ommitteeAs main ob;ecti!e is to ai. in t'e establis'ment a bri.ge bet<een t'e
Library an. t'e aca.emic fraternity an. t'e institute management. T'e Library
8.!isory ,ommittee BL8,C is to be a((ointe. by t'e -irector of t'e Institution.
Com5o&i%ion4
T'e suggeste. com(osition of t'is ,ommittee is as follo<sD
,'air(ersonD -irector/or any (erson nominate. by t'e -irector <ill be t'e
c'air(erson
0embersD #ne faculty eac' from c'ools/In.e(en.ent ,enters BLibrarian
to (ro(ose (anel namesC
ecretary D Librarian 'all be t'e ecretary of L8,
8ll officers of t'e Library s'all (artici(ate in t'e meeting to (ro!i.e
re:uire. in(uts
Mee%in( Fre<uen)y4 T'e L8, <oul. meet at least once in e!ery :uarter to
re!ie< t'e library affairs
TenureD T'e committee s'all be reconstitute. once in t<o years. -irector can
recommen. a re(lacement for a member <'o <it'.ra<s from t'e L8,. Eo
member s'all ser!e t'e ,ommittee for more t'an t<o consecuti!e terms. /or
t'e sake of continuation one t'ir. of members from (re!ious committee nee. to
continue
Mee%in( Minu%e&4 0eeting minutes s'all be recor.e. an. circulate. to all
members for consi.eration. In t'e ne=t meeting7 t'e minutes s'all be confirme.
by t'e members.
8
Term& o1 Re1eren)e 1or LAC4
aC To (ro!i.e general .irection to t'e Library
bC To re!ie< t'e functioning of t'e library <it' regar.s to its su((ort to
t'e aca.emic (rogrammes of t'e institute.
cC To a.!ise t'e management on matters of (olicy relating to
.e!elo(ment of library.
.C To outline t'e library collection .e!elo(ment (olicy as an. <'en
re:uire.7 for its im(lementation.
eC To monitor an. e!aluate7 from time to time7 tren.s an. .e!elo(ments
in information tec'nologies7 net<orking7 library automation7 library
coo(eration etc.7 an. to .irect t'e library in t'eir a.o(tion.
fC To suggest <ays an. means to generate re!enue from library resources.
gC To formulate action (lan for t'e .e!elo(ment of library infrastructure7
facilities7 (ro.ucts an. ser!ices.
'C 4!aluate t'e suggestions ma.e by t'e library users
iC To formulate t'e (olicy for library use an. (roce.ure to be frame.
;C To assist library in (ro!i.ing nee. base. information ser!ices
kC To re!ie< t'e re:uirements of t'e ne< (rogrammes being intro.uce.
an. a.!ise library about financial assistance.
lC 4!aluating t'e books (rocurement sc'ool <ise an. allocation of bu.get
accor.ingly.
mC 8ny ot'er function as assigne. by -irector
+$ Library Bud(e% .Finan)e&
Library bu.get means t'e financial allocation to (rocure .ocuments an. (ro!i.e
access to t'e information resources. T'e (resent annual library bu.get of t'e
library 'as t'e follo<ing com(onentsD
1. *+, &lan +rants
2. 8llocation from Institute 0aintenance +rants BJournalsC
3. c'ool/,entre +rantsBLike -R &ro;ects7 etcC
". &rogramme (ecific +rants BLike JT,-07 RTT +rants7 etcC
$. Trust/en.o<ment +rants BTata 4=cellence +rantsC
9
+$+! A22o)a%ion 1rom 'ro?e)%& bein( )arried ou% a% TISS4
e!eral (ro;ects are being carrie. out at institute. 0ost of t'em .e(en.
u(on to a great e=tent on library infrastructure for t'e learning resources an.
internet access. 9o<e!er7 not all (ro;ects 'a!e a se(arate allocation to be gi!en
to library for using t'e library facility. Library <ill gro< only <'en it is su((orte.
by all <'o make use of its resources. In t'is case7 eac' (ro;ect7 s'oul. earmark
at least 8 F of its total (ro;ect cost to<ar.s library e=(en.iture. 8n. t'is s'oul.
be in.icate. to t'e library7 so t'at all t'e learning resources nee.e. by t'e
(ro;ect an. t'eir faculties are (rocure. using t'eir o<n (ro;ect fun.s.
8nnual Re(orts7 .irectories7 Gear Books7 In.ia Reference 8nnuals an. t'ose
'a!ing no arc'i!al im(ortance Bsuc' as In.ia-a reference annual7 9an.book of
uni!ersities7 <amiAs 'an.book7 etcC may be (rocure. un.er non-ca(ital bu.get
sub 'ea..
Bu.get must 'a!e contingency fun.s for Bin.ing an. ot'er stationery
nee.e. to (rocess an. maintain t'e Books/Journals
+$++ Library4 Di11eren% 1rom &%ore&4 8s in.icate. in t'e +oI. 0./. #0 23B>C-
4IIB8C/83 .ate. >
t'
/eburary 1)8"7 B+/R 11%B2CB1C B1)>8CC7 ?t'e (osition of library
books7 etc.7 is .ifferent from t'at of stores@. T'e abo!e #0 is re(ro.uce. belo<D
Librarian (not below the rank of Deputy Secretary to the Govt of India) subject
to the powers delegated under Delegation of inancial powers !ules" #$%&" 'ay
purchase books" etc(" fro' the reputed and standard book sellers on the
prevalent ter's and conditions( Tenders need not be called for this purpose.
+$+- Re&our)e& #i%: e5:emera2 ,a2ue and %:o&e #:o&e re,i&ed edi%ion& are
1re<uen%2y 5ub2i&:edD 8nnuals7 .irectories7 yearbooks7 <amyAs 'an.books7 etc.7
.o not carry long lasting !alue7 an. t'erefore be (urc'ase. from contingent
e=(en.iture bu.gets only <'ic' also <oul. facilitate easy <ee.ing out of t'ese
items. T'e categoriHation of t'e .ocuments for its e('emeral !alue or ot'er<ise
be .eci.e. by t'e library committee.
10
0$ 'ro)uremen% o1 Learnin( Re&our)e&
&rocurement of learning resource constitutes t'e (rimary res(onsibility of
library. Library makes a systematic effort in buil.ing u( t'e collection
.e!elo(ment by i.entifying7 e!aluating7 selecting7 (rocessing an. making it
a!ailable to t'e users. 5'et'er itAs a book7 ;ournal or an online .atabase7 any
learning resource t'at gets a..e. goes t'roug' a rigorous selection (rocess. 8n.
since t'is collection buil.ing re:uires 'uge sums of money an. 'as long-lasting
re(ercussions7 it is !ery muc' essential t'at libraries 'a!e a <ell t'oug't out
collection .e!elo(ment (olicy.
0$+ 'ro)uremen% o1 Boo3&.Re5or%&4
aC /aculty can recommen. t'e books to be (rocure. for t'eir courses an.
researc'
bC tu.ents/Researc' c'olars can also recommen. t'e books for
(rocurement (ro!i.e. t'eir recommen.ation is en.orse. by a faculty
member
cC 8ll faculty in.ents <ill be route. t'roug' /inance/8ccounts
-e(artment for t'e a((ro!al of Registrar an. -irector for making
financial arrangement.
.C T'e or.ering can be .one by (rint7 online7 e-mail7 etc.7 .e(en.ing
u(on t'e con!enience of t'e library <it' stan.ar. terms an. con.itions
eC &urc'ase #r.ers <ill be Issue. by t'e Librarian
fC 8((oint a &anel of 2en.ors base. on t'eir (erformance like res(onse to
t'e :ueries7 s(ee. of su((ly7 a.'erence to t'e terms an. con.itions7
etc.
gC *(.ating !en.or (anel from time to time base. on t'eir (erformance is
a continuous acti!ity an. t'is s'oul. be .one by or.ering books to test
!en.ors.
'C 8 (anel s'oul. 'a!e at least 8 2en.ors
iC T'ere are also cases <'ere t'e .ocuments/books can be obtaine. only
from s(ecific sources7 stan.ar. agencies I <'o are not on t'e (anel.
0$+- Term& and )ondi%ion& 1or 8endor&
11
aC u((ly of (ublications at current catalogue (rices.
bC /oreign 4=c'ange rates to be c'arge. accor.ing to +oo. #ffices
,ommittee Re(ort Rates B+#,C
cC 0inimum 13 F .iscount to be fi=e. for all
.C In t'e case of s'ort/no .iscount titles or titles (rocure. from abroa.
against s(ecific or.ers Blike institutional/society (ublicationsC7 t'e
su((lier may c'arge 1$F on t'e net lan.e. cost of t'e (ublication. T'e
in!oice of (ublication may be <orke. out as follo<sD
&ublis'e. (rice minus B-C .iscount earne. (lus BJC 1$F
'an.ling c'arges of t'e o!erseas agent if any. To t'is is to be
a..e. t'e actual freig't7 clearance7 bank an. (ostal c'argesK
.ocumentary e!i.ence is to be gi!en to library for suc'
c'arges on .eman..
eC Eo .iscount for ,entral an. tate +o!ernment (ublications
fC 5'ere!er a.!ance (ayment is re:uire.7 t'e same may be ma.e an. a
recor. t'ereof s'oul. be maintaine.
gC ,ertificates on bills by Library BaC only latest e.itions 'a!e been
su((lie. BbC (rices 'a!e been correctly c'arge. in accor.ance <it' t'e
(ublis'erAs latest catalogue.
'C *nless ot'er<ise mentione. on t'e books7 all bills to carry t'e (rice
(roofBlike ('otoco(y of (ublis'ers catalogue7 (rint out from (ublis'ers
online catalogue7 .istributors in!oice t'e !en.orC
iC T'e &urc'ase #r.er issue. <ill be !ali. for only )3 .ays unless
ot'er<ise mentione..
0$+0 'ro)uremen% 'ro)e&&
I$ Ini%ia%ion o1 A)<ui&i%ion4
Recei!ing Recommen.ations by In.ent /orms7 4mails7 Eoting 'eets7
&ublis'er ,atalogues marke. an. singne.
/in. out t'e 4=act .etails of t'e Title recommen.e.
-u(licate ,'ecking
,orres(on. <it' u((liers/!en.ors for c'ecking 8!ailability tatus
&ut u( for 8((ro!alB 8/c -e(t7 Registrar an. -irectorC
&re(are an. Issue &urc'ase #r.ers
II$ A))e&&ionin(
8ccessioning D 4nter t'e .etails of t'e In!oice an. Books in 8ccession
Register
8ssign 8ccession Eumbers to Titles in ,om(uter &urc'ase Bills
&ass entries in Bill Register an. for<ar. bills
12
0aintain Bill /ile
0aintain Bill Register -ata in 4L,4L 'eet for re(orting
III$ In,oi)e 'ro)e&&in(4
Recei!e Books from u((liers/2en.ors
,rossc'ecking <it' &urc'ase #r.ers7
/oreign 4=c'ange Rate 2erification as (er +oo. #ffices ,ommittee
Re(ort rates7
&rice &roof 2erification for /oreign &ublications an. for books on <'ic'
(rice is not mentione. B &'otoco(y of t'e &ublis'er catalogue7 &rint
out from t'e &ublis'erAs 5ebsite7 ('otoco(y of t'e in!oice recei!e. by
t'e su((lier from t'e .istributorC
&re(are Book Recei!e. Re(ort BBRRC on LI0 .atabase
&re(are &urc'ase Bill B&BC on LI0 .atabase
I8$ C2a&&i1yin(
,lassify Books/T'esis/-issertations as (er t'e -e<ey -ecimal
,lassification B--,C c'e.ule
8ssign ,utter Eumbers
5rite t'e ,lass Eo7 ,utter Eo an. ,ollation on t'e back of Title (age
8$ Ca%a2o(uin(4
Bibliogra('ic -etails of eac' book is entere. into ,ataloguing 0o.ule
.atabase accor.ing to 88,R2 tan.ar.s
8ssigning 1ey<or.s D 0inimum t'ree key<or.s are assigne. to eac'
title
-ata !ali.ationD Regular e.iting of !arious access (oints in t'e
.atabase like 8ut'or7 Title7 ,lass Eo7 etc.
0aking 8nalytical 4ntries7 <'ere!er nee.e..
8I$ 'ro)e&&in( Boo3&4
tam(ing I Library tam( to be (ut on t'e back of Title (age7 on ecret
(age an. on t'e Last (age.
&aste bar ,o.es on t'e /ront &age an. on t'e Title (age an. laminate
it <it' ,ello ta(e
Insert 30 ecurity Tattle Ta(e
&re(are Book car.s using LI0
en. t'e com(letely rea.y to use ne< arri!als to Ee< 8..itions Rack7
Reference ection or Reser!e 'elf7 as t'e case may be.
8II$ In&%i%u%e Ma%eria2 2i3e Di&&er%a%ion.T:e&i&.Re5or%& and %:e Boo3&
re)ei,ed a& ;i1%
T'ese items to be treate. like books for (rocessing7 etc.
If t'e book/Re(ort is alrea.y a!ailable in 0ain Library7 t'en it <ill be
sent to Rural ,am(us
13
8III$ Finan)ia2 '2annin(.Bud(e%in(4
0ont'ly *tiliHation Re(ortD +rants/8ccount <ise
Inform /aculty/&ro;ect In c'arge about t'e status of fun.s e!ery t<o
mont's
Initiate utiliHation of fun.s in a.!ance so t'at fun.s are utiliHe. before
t'e .ea.lines set in.
&re(are (ro(osals/ re:uests for mobiliHing fun.s for t'e ac:uisition
ID$ Re5or%& %o be (enera%ed AMon%:2yC
Eo. of Re:uests Recei!e. from /aculty
Eo. of Titles Recommen.e.
tatus of t'e recommen.e. titlesB 8lrea.y Library 'as7 #ut of &rint7
*ntrace.C
Eo. of Titles #r.ere.
Eo. of Titles recei!e.B uccess rateC
Eo. of Titles recei!e. as +ifts/-onations
?Ee< 8..itions Bulletin@ B0ont'lyC
Book Recei!e. information to recommen.ing faculty B /ortnig'tlyC
D$ 8endor Fo22o# U54
Titles Eot u((lie.
Remin.ers to u((liers fortnig'tly
8fter c'ecking t'e inability of one su((lier7 re.irecting t'e #r.er to
anot'er su((lier
0$- Sub&)ri5%ion& o1 Journa2&4
0$-+ A,ai2abi2i%y o1 1und&
4nsure t'at a.e:uate recurring/annual fun.s are a!ailable for t'e
Journals ubscri(tion/rene<als etc. as re:uire..
0$-- 'ro)edure 1or 5re5arin( a 5ane2 o1 ,endor&D Library s'oul. 'a!e a (anel
of !en.ors for .ifferent kin.s of .ocuments <it' follo<ing criteriaD
i. Registration number obtaine. un.er s'o( act7 age of t'e
organiHation
ii. &erformanceD Res(onse to t'e corres(on.ence7 s(ee. of su((ly7
a.'erence to t'e terms an. con.itions
iii. 4=(erience by t'e (eers
i!. &8E/T8E7 ales / 28T ta= number
!. &ublis'ers t'at a !en.or su((orts
14
!i. 2en.ors turno!er 'a!ing at least 13 times of t'e !alue of t'e or.er
Bfor t'e ;ournals subscri(tionsC
!ii. *(.ating (anel from time to time base. on t'e (erformance of t'e
!en.or is a continuous acti!ity an. t'is s'oul. be .one by or.ering
books to test !en.ors.
!iii. Base. on t'e (erformance7 t'e (anel s'oul. 'a!e least number of
!en.ors
0$-0 Term& and )ondi%ion&4
i. u((ly of (erio.icals at current catalogue (rices.
ii. ign an 8greement <it' t'e !en.ors in case of /oreign Journals
BRefD 8nne=ure-2C
iii. &roof of +#, e=c'ange rates 'a!ing (rices in foreign currencies as
on t'e .ate/mont' of in!oice for t'e remittance ;ournal
subscri(tions
i!. 5'ere!er a.!ance (ayment is re:uire.7 t'e same may be ma.e an.
a recor. t'ereof s'oul. be maintaine.
!. Eormally t'ere is no .iscount on t'e ;ournals
!i. ,ertificates on billsD (rices 'a!e been correctly c'arge. in
accor.ance <it' t'e (ublis'erAs latest catalogue.
!ii. Library s'oul. not subscribe ;ournals against M(ersonal
subscri(tionsA. 9o<e!er7 Journals recei!e. against institutional
members'i( are acce(table.
!iii. Journal subscri(tion (aymentsD T'e (ayment to<ar.s t'e ;ournal
subscri(tions coul. be ma.e BaC .irectly to t'e (ublis'er or BbC
t'roug' t'e subscri(tion agentBsC/ !en.orBsC.
i=. In case of !iiBbC follo<ing o(tions are a!ailableD
aC 8ll subscri(tions s'oul. be ma.e t'roug' t'e Library only an.
t'e amount (ai. to t'e (ublis'ers/!en.ors by t'e !en.ors
against firm or.ers after recei!ing one of t'e follo<ing
.ocumentary (roofsD
8fter .irect confirmation from (ublis'ers/!en.ors t'at
t'e ;ournals are subscribe. in t'e name of t'e Institute
Bi.e. Tata Institute of ocial ciences7 0umbai - 'ere an.
t'ereafterC
15
&roof for remittanceD BiC In!oice/Bill in .u(licate s'oul.
be (ro!i.e. by t'e (ublis'er/!en.or BiiC &ublis'ersA
Rene<al Letter/Eotice mentioning t'e subscri(tion
(rice/cost Be.g. In.ian ;ournalsC BiiiC 4!en (rint out of
t'e from t'e &ublis'ersA/;ournalAs official <ebsite can
also be consi.ere. <'erein t'e (ro(er in!oice/bill etc.
not recei!e. by t'e (ublis'er/s. Bi!C a co(y of t'e letter
sent to t'e (ublis'er gi!ing .etails of t'e ;ournals for
<'ic' remittance 'as been ma.e an. B!C co(y of
.eman. .raft issue. by bank atteste. by t'e bank or a
letter from t'e bank gi!ing .etails of remittance Bif t'e
(ayment is ma.e by foreign currency .raft obtaine.
from t'e bankC
&ublis'erAs ackno<le.gement of recei(t of (ayment or
letter from bank as a (roof regar.ing t'e final
remittance to t'e (ublis'er Bif t'e (ayment is ma.e
from !en.orAs foreign currency accountC
bC 8.!ance (ayment against bank guarantee BRefD 8nne=ure-3C. T'e bank
guarantee can be release. only after recei!ing any of t'e abo!e
.ocuments/(roofs as s(elt in B!iii aC abo!e.
=. 0issing issuesD Re(lace original missing issues or (ublis'ers certifie.
an. re(ro.uce. co(y or e=ten. t'e subscri(tion (erio. e:ui!alent
to corres(on.ing (erio. or refun. eit'er in t'e form of cre.it note
or -eman. -raft or ,'e:ue.
=i. ,laimsD 0issing issues/.elaye. su((ly of t'e ;ournal issues can be
claime. on :uarterly basis.
=ii. #nline accessD Eegotiate <it' t'e (ublis'ers/!en.ors an. arri!e at
<in-<in situation regar.ing electronic !ersion of t'e (rint
subscri(tions an. get access to suc' materials.
=iii. Try to enforce terms to t'e (ublis'ers/!en.ors in form of t'e
(ricing7 access to t'e back !olumes7 locking (erio.7 (er(etual
access7 arc'i!al rig'ts7 go!erning la<s7 training an. a<areness
(rogrammes7 immunity7 access to t'e <alk-in-users7 usage
statistics7 simultaneous access7 etc.
16
=i!. T'ere are no stan.ar./uniformly acce(table terms t'at are yet to
be establis'e. in t'is area7 as t'is is almost !irgin an. c'allenging
fiel.. 9ence go on <it' mutually benefiting terms an. con.itions
<'ile .ealing <it' t'e !en.ors <'ic' can be re!ise. time to time.
=!. ,onsortiumD ince t'e Institute 'as access to t'e M*+,-Infonet e-
,onsortiumA care s'oul. be taken to c'eck for .u(lication before
(lacing any or.er.
=!i. Trial 8ccessD 0any a times (ublis'ers (ro(ose for trial access to
t'eir res(ecti!e ;ournals collections <'ic' can be ma.e accessible
t'roug' t'e InstituteAs I& numbers to su((lement t'e e=isting
;ournals collection <'ene!er (ossible.
0$- Orderin( ?ourna2&4
i. ,om(ile (riority list <it' t'e a((ro!al of library a.!isory committee
an. t'e -irector
ii. 8.'ere to t'e Terms an. ,on.itions of t'e Library
iii. Bu.get estimate base. on t'e costs7 currency con!ersion
i!. &lace or.ers from a!ailable o(tions as in.icate. in terms an.
con.itions
!. &ayment against t'e original an. (ro(er in!oice/bill/rene<al notice
etc.
0$-* Re)ei5% o1 and a))e&& %o %:e ma%eria2&4
C:e)3Ein &y&%em4
i. 4nsure t'at t'e items recei!e. are as (er t'e or.er/ access is
enable. to t'e .esire. resource
ii. 0anual B1ar.e=C an. com(uteriHe. recor. of recei(ts of t'e ;ournal
issues
iii. 8rticle/s entry into t'e in-'ouse .atabase in res(onse to t'e set
user (rofile
i!. Timely .is(lay of t'e Loose Issues of t'e (erio.icals on t'e
res(ecti!e .is(lay racks.
!. Linking to t'e online content <'ere!er a((licable
!i. 8ccessioning t'e !irtual resources s'oul. not be .one since t'ey .o
not e=ist in ('ysical form.
17
!ii. 8ccom(anying materials suc' as ,-s/-2-s etc are being (reser!e.
at t'e IE/LIBE4T ,entre of t'e Library. #t'er t'an ,-s/-2-s are
ke(t <it' t'e &erio.icals ection.
Cer%i1i)a%ion. no%i1i)a%ion a(ain&% ad,an)e 5aymen%&4
i. T'e in!oices/bills an. .ocumentary (roofs be .uly scrutiniHe. by
library. T'e in!oices/bills .uly certifie. by t'e 9ea. of t'e
library or 'is/'er .esignate. aut'ority be sent to /N8 ection
for (ayment.
ii. In case of a.!ance (ayment7 after t'e recei(t of t'e .ocument
t'e necessary entry s'oul. be ma.e in recor.s to close .o<n t'e
outstan.ing balance.
iii. 8 (ro(er Bill Register to be maintaine. to recor. all t'e
(ayments soug't/ma.e
0$-6 ;ra%i& and EF):an(e 'eriodi)a2&4
i. T'e .ocuments rele!ant to t'e sco(e of t'e InstituteAs stu.y an.
researc' areas be a..e. an. accessione. in t'e collection
ii. Try to get t'e free/.iscounte. subscri(tion/s to t'e (erio.ical/s
<'ere!er (ossible.
iii. +ratis may be acce(te. from t'e InstituteAs faculty7 sc'olars7 or
outsi.e institutes an. organisations of similar interest.
i!. 8!oi. .u(lication unless essential
!. /in. goo. (lace for t'e .ocuments t'at are not rele!ant to t'e
Institute
!i. Eo nee. to maintain a se(arate collection/s
!ii. T'ere s'oul. be a (ro(er recor. of gratis items an. can be
ackno<le.ge. a((ro(riately
!iii. Journals un.er 4=c'ange mo.e are being 'an.le. by t'e
0anager7 &ublications *nit7 an. t'e Library is at t'e recei!ing
en. only.
i=. ,laims regar.ing t'e non-recei(ts of 4=c'ange Journals <ill be
a..resse. to t'e 0anager7 &ublications *nit7 TI7 0umbai.
=. Journals un.er M4=c'ange an. /ree ubscri(tionA can be treate.
as regular subscri(tions an. article entry is a.!ise. to be .one in
18
t'e Library -atabase an. t'e com(lete. !olumes <ill be boun.
an. accessione. an. arc'i!e..
0$-7 Ar):i,in( and 9eedin( Ou%
In or.er to (ro!i.e better access to t'e fre:uently consulte. literature7
back !olumes are arc'i!e. in a less acti!e storage area. T'oug' t'e library gets
access to t'e back !olumes online from t'e (ublis'erAs <ebsites7 etc.7 t'e (rint
!olumes of t'ese ;ournals also be consi.ere. for arc'i!ing in less acti!e storage
area. 8.e:uate s(ace s'oul. be (ro!i.e. for arc'i!al storage to Library if not
a!ailable.
T'e follo<ing categories of materials can be consi.ere. for <ee.ing outD
i. 4('emeral material Be.g. ne<sletters7 (rogress re(orts7
(am('letsC inclu.ing t'ose materials t'at lose !alue after a
certain (erio. of time suc' asD annual re(orts7 .irectories7
yearbooks7 etc. T'ese are <ee.e. out annually.
ii. -u(licate issues of t'e ;ournals may not necessarily be <ee.e.
out e!en t'e !olumes are boun.. T'ey can be (asse. on to t'e
Rural ,am(us or any institute/organisationAs Library to seek t'e
(ros(ect rea.ers.
0$-" O%:er Re&our)e& Mana(ed4
O%:er %:an Journa2&4
8 !ariety of ot'er information resources are recei!e. an. .is(laye. for use in t'e
&erio.icals ection <'ic' are being recei!e. free of c'arge7 !iHD
i. ,om(limentary Loose issues of Journals
ii. 8nnual Re(orts
iii. 5orking &a(ers
i!. #ccasional &a(ers
!. -iscussion &a(ers
!i. Tec'nical/Tren. Re(orts
!ii. Broc'ures
!iii. &ros(ectus etc.
8n.7 t'e recei(t s'oul. be ackno<le.ge. timely an. oblige.
19
NonEBoo3 Ma%eria2&
8 small collection of Eon-Book 0aterials suc' as 8u.io ,assettes7 2i.eo
,assettes/29s7 0icrofilms7 0icrofic'e7 3$mm films7 &syc'ological Tests7
Booklets7 &osters etc is being maintaine. at t'e &erio.icals ection an. enliste.
in a com(uter file B0-4=celC. T'ese materials are o(en to all our Library users.
0$-/ Main%enan)e o1 Re)ord&4
T'e transactions of all t'e acti!ities/(roce.ures/etc. in t'e &erio.icals
ection s'oul. be carefully an. (ro(erly recor.e. for t'e rele!ant information
an. .ocumentation. In t'is regar. a(art from t'e automate. system7 t'e section
maintains t'e follo<ing .ocuments for kee(ing t'e recor.sD
i. &erio.icals Recor. Registers
ii. Bills Register
iii. +ratis Journals Recor. Register
i!. 1ar.e=
!. ,ar. ,atalogue for Boun. 2olumes an.
!i. 2arious /iles
0$0 'ro)uremen% o1 eERe&our)e&
i. Large o((ortunities e=ist in t'is area for negotiation <it' t'e
(ublis'ers/ resource (ro!i.ers an. arri!e at <in-<in situation. 4-
;ournals7 e-books7 .atabases7 etc.7 are t'e resources a!ailable in
electronic form an. one can 'a!e !irtual access to t'ese.
ii. T'ere e=ist many (ricing mo.els. T'e libraries can a.o(t t'e mo.el
.e(en.ing on !arious factors. T'e libraries 'a!e to .eci.e base. on
t'e estimate. usage an. cost to go for any of t'e access.
iii. 4=(eriences in.icate t'at t'e young generation of users are for t'e
e-access an. t'erefore t'ere is a nee. to 'a!e a ma;or s'ift of our
(rint resources to e-resources. T'is <oul. also resol!e ot'er
management issues.
i!. #ne can enforce terms to t'e (ublis'ers/!en.ors in form of t'e
(ricing7 access to t'e back !olumes7 locking (erio.7 (er(etual
access7 arc'i!al rig'ts7 go!erning la<s7 training an. a<areness
(rogrammes7 immunity7 access to t'e <alk-in-users7 usage
statistics7 simultaneous access7 etc.
20
!. T'ere are no stan.ar./ uniformly acce(table terms t'at are yet to
be establis'e. in t'is area7 as t'is is almost !irgin an. c'allenging
fiel..
!i. ince t'e *+, Infonet e-;ournals consortium is (ro!i.ing access to
large number of resources to *ni!ersities7 care nee.s to be taken
t'at institute gets ma=imum number of e ;ournals from t'at
consortia.
!ii. In case of termination of t'e agreement or on e=(iry of t'e
agreement7 t'e licensor s'all (ro!i.e t'e full-te=t of t'e e-;ournals
entere. into agreement an. for t'e (erio. of agreement on t'e
(re!alent state of art formats i.e. -2-s7 ,-s7 etc.7 <it' t'e
retrie!al soft<are.
!iii. 4-books are becoming a common reality. Like ;ournals it is essential
t'at t'e access to t'ese resources be (ro!i.e. taking in to account
current (ricing mo.els an. tren.s in usage.
21
$ Cir)u2a%ion Se)%ion4
,irculation ection 'an.les t'e /ront -esk o(erations of t'e library an. is !ery
im(ortant because it is t'e first contact (oint for faculty an. users to t'e library.
4fficient functioning ,irculation -esk lea!es a lasting im(ression on t'e user an.
'ence it is !ery im(ortant section of t'e library. 0a;or 8cti!ities of t'e ection
are D
aC Issue an. returns of Learning ResourcesB&rimarily BooksC
bC 8tten.ing t'e *sersA :uery for effecti!e inter(retation of library rules an.
regulations
cC Registration of ne< 0embers an. issue of barco.e +enerate. I- ,ar. for
*sers
.C Inter Library Loan er!ice
eC #(eration of ?,irculation 0o.ule@ of Library 0anagement oft<are LI0 J
J. 0aintenance an. u(.atation of all .ata relate. to users at ,irculation
.esk in LI0 JJ soft<are
fC en.ing Remin.ers to o!er.ue .ocuments users
gC -is(lay of Books .uring eminars/5orks'o(s
'C 0aintenance of ,om(en.iums
iC ,orres(on.ence N Eo -ue issuing
;C Library #rientations/Information Literacy
kC 8ssisting t'e users for accessing #&8, an. Reference
lC 8ssigning Library taff .uties for tur.ays/un.ays
$+! I&&ue.Re%urn 5ro)edure
Issue/Return of library materials is t'e routine o(eration of any library. &ro(er
flo<c'art/se:uence of acti!ities to be follo<e. to issue an. recei!e t'e library
books is .efine. as follo<e.D
9:i2e I&&uin( Boo34
6uickly glance t'e book for any .amage
4nsure t'at t'e *ser <rites t'e .etails of book in (assbook an. signs on
t'e Book car.
4nter .etails into Issue -atabase
-isc'arge t'e books as (er 30 ecurity
&re(are gate (ass
9an.o!er t'e books/&assbook to t'e user
9:i2e re)ei,in( %:e boo3&4
6uickly glance t'e book for any .amage
22
,'eck -ue .ates for necessary action
,ancel t'e entries in &ass Book
,ancel t'e entries from user 8ccount in LI0
,'arge books as (er 30 security ystem
en. t'em to tack for 'el!ing
$++ Loan Cri%eria.Borro#in( en%i%2emen%& 1or 1a)u2%y.S%uden%&.Admin
,learly .efine t'e number of items t'at an. user is eligible to borro<D
Ca%e(ory o1 U&er ;enera2 S:e21 Boo3& Re&er,e S:e21 Boo3&
No$ O1
Boo3&
I&&ue 'eriod No$ O1
Boo3&
I&&ue 'eriod
/aculty
/8.'oc /aculty
23 Books 33 -ays 2 2 -ays
2isiting /aculty 2 1$ -ays
8.ministrati!e taff $ 1$ -ays
&art Time &'.-.
c'olars
$ 33 -ays
0.&'il/&'.-.c'olars 13 1$ -ays 1 2 -ays
tu.ents $ 1$ -ays 1 2 -ays
'ort Term ,ourses
B-&07 -987 ,57 447
etc.
" 1$ -ays 1 2 -ays
Researc'/ &ro;ect
8ssistant
2 1$ -ays
8lumni 1 33 -ays
Institutional
0embers'i(
3 33 -ays
$+- Do)umen%& %:a% Can and )anno% be borro#ed
Boo3& %:a% )an be borro#ed4
Books from t'e general s'elf can be borro<e..
Reser!e 'elf Books can be borro<e. only for a .ay
,- R#07 -2-s an. au.io !i.eo cassettes can be borro<e. for a (erio. of
one <eek
Boo3& %:a% )anno% be borro#ed4
Journals Boun. 2olumes7 Loose issues of ;ournals an. t'e latest a!ailable
issue of t'e magaHines are to be referre. <it'in library (remises an. are
not a!ailable for issuing out.
-issertations/&ro;ect 5orks submitte. by TI tu.ents are not issuable.
$+- Rene#a2&.Re&er,a%ion& and O,er Due.Fine&
23
Books can be rene<e. for anot'er term of 1$ .ays if t'ere is no .eman.
on t'em. T'e rene<al must be ma.e on or before t'e .ue .ate
T'ere <ill be a o!er .ue c'arge Re.1/- (er .ay (er book
$+0 Lo&& or Mu%i2a%ion o1 do)umen%& by S%uden%&
Library materials are to be 'an.le. <it' care.
If a book is lost or mutilate. beyon. usable con.ition7 t'en t'e book 'as
to be re(lace. <it' t'e same or latest e.ition of t'at book.
If t'e book is out of (rint7 t'en t'ree times t'e cost of t'e book 'as to be
(ai. to t'e library.
If t'e book is re(orte. Bin <ritingC as lost/ mis(lace.7 t'e o!er.ue
c'arges are not le!ie. in suc' case from t'e .ate of re(ort until t'e same
is re(lace.Bit must be resol!e. <it'in t<o mont'sC
$+- Day Member&:i5.8i&i%or& A))e&&
8ll stu.ents/researc'ers from outsi.e TI <'o <ants to utiliHe t'e
library are allo<e. to utiliHe t'e library ser!ices if t'ey (ro.uce !ali.
i.entity car.s an. register as .ay members by (aying library fee of
Rs.1$.33
$+0 T:e1%.Mi&u&e o1 Library re&our)e&4
T'e t'eft or abuse of Library resources like books7 ;ournal issues7
re(orts7 an. .issertations <ill be !ie<e. !ery seriously.
4ac' case <ill be e=amine. to ascertain its genuineness an. t'e matter
<ill be re(orte. to t'e L8,/-irector for furt'er action.
$+ I&&ue o1 Library U&e Cer%i1i)a%e&
,irculation -esk 'all issue Library use/8tten.ance certificate to researc'
sc'olars <'o re:uest for it. T'ey must a((ly for it by using t'e (rescribe. form
of library an. (ro.uce an intro.uction letter from t'e Librarian of t'eir
institute/college
24
*$ Co22e)%ion De,e2o5men%
8ll aca.emic an. researc' libraries 'a!e a common ob;ecti!e to (ro!i.e
its users t'e information t'ey <ant. T'e effecti!eness of t'is function is .irectly
relate. to collection .e!elo(ment an. organiHation information ser!ices.
,ollection .e!elo(ment being t'e most im(ortant of t'ese (rimary functions7 a
<ritten ac:uisition (olicy outlining t'e !arious (roce.ures an. met'o.s
necessary for collection .e!elo(ment is (re(are..
*$+ S%ren(%: and #ea3ne&& o1 %:e eFi&%in( )o22e)%ion
Institute is starting se!eral ne< courses. /rom t'e se!en (rogrammes7 no< TI
offers 1" (ost gra.uate (rogrammes. In relation to t'ese ne< (rogrammes7
Library must make s(ecial (ro!ision in t'e bu.get to strengt'en t'e ne<
(rogrammes <it' minimal learning resources. Base. on t'e obser!ations7 an
effort s'oul. be .one to a.. books7 ;ournals an. e-Resources in t'e area of
t'e ne< (rogramme.
*$- Fo22o# u5 #i%: Fundin( A(en)ie&
Library s'oul. follo< u( <it' fun.ing agencies like *+,7
Trusts/en.o<ments for augmenting finances to strengt'en t'e collection
.e!elo(ment (rocess.
*$0 Fo22o# u5 #i%: U;C In1one% ACon&or%iumC
Library must continuously follo< u( <it' consortium agencies like *+, infonet
for inclusion an. a..ition of ne< ;ournals an. .atabases to su((ort t'e ne<
aca.emic (rogrammes
*$ S:i1% %o#ard& eEre&our)e&
Because of t'e con!eniences like multi(le access an. any<'ere7
anytime access7 t'ere is a consi.erable .eman. for online .atabases7 e-
;ournals an. e-books. TI also 'as e=cellent access infrastructure like ,yber
Library7 2mb(s broa.ban. internet7 5i-fi connecti!ity in t'e cam(us. T'ese e-
resources can also be accesse. from all ne< cam(uses like 9y.eraba.7
Tul;a(ur7 etc. 9ence7 em('asis may be gi!en more to<ar.s e-resources.
25
6$ S%a)3 Room .Di&52ay Area Mana(emen%
,ollection #rganiHation (lays a !ery im(ortant role in ensuring t'e o(timum
utiliHation of t'e books7 ;ournals ke(t in t'e library. &resently7 t'e learning
resources are stacke./.is(laye. in t'e follo<ing categoriesD
+eneral tack 8rea B(rea. across t'ree floors for books/boun. 2olumesC
Reser!e 'elf ,ollectionBconsisting of books in 'ig' .eman.7
T'esis/-issertations7 TI (ro;ect Re(ortsC
Reference ection B,onsisting of 4ncyclo(e.ias7 -ictionaries7 0anuals7 etcC
Ee<s (a(er/0agaHine -is(lay 8rea B+roun. /loorC
Journal -is(lay Racks B econ. /loorC
It is essential t'at all efforts are carrie. out by t'e library for (leasant .is(lay
an. :uick retrie!al of books/;ournals by t'e users. Library must ensure t'atD
8ll t'e books remo!e. from t'e stacks are re(lace. back in t'eir s'el!es
at least t<ice a .ay
4ac' unit of tack to 'a!e a .esignate. Library 8tten.ant
'elf Rea.ing must be .one continuously to look for mis(lace. books
Books re(orte. untrace. by users be trace. in t'e :uickest (ossible time
<it' .ocumentation like <'en t'e re:uest <as recei!e. an. <'en it <as
sol!e.
T'e stacks s'oul. be (ro(erly labele. <it' sub;ect gui.es an. ,lass
Eumber +ui.es
26
7$ S%o)3 8eri1i)a%ion and 'ro)edure %o 9i%:dra# Boo3&
7$ S%o)3 8eri1i)a%ion
&'ysical !erification of t'e library stocks 'as to be carrie. out to i.entify
t'e losses7 i.entifying mis(lace. .ocuments7 i.entifying .ocuments t'at nee.
re(air7 etc. -e(en.ing u(on t'e siHe of t'e library follo<ing (erio.icity is fi=e.D
iHe of library &erio.icity
*( to 237333 !olumes inclu.ing
;ournal back !olumes
133F ('ysical !erification at 3
year inter!als
8bo!e 237333 an. u( to $37333
!olumes inclu.ing t'e ;ournal back
!olumes.
133F ('ysical !erification at $
year inter!als
8bo!e $37333 !olumes an. u( to
17337333 !olumes inclu.ing t'e
;ournal back !olumes
am(le B23F of t'e total stockC
('ysical !erification at inter!als
of not more t'an $ years. If suc' a
sam(le !erification re!eals losses
u( to 13F of t'e sam(le c'osen7
com(lete !erification is re:uire.
to be .one
8bo!e 17337333 !olumes inclu.ing
t'e ;ournal back !olumes
am(le B13F of t'e total stockC
('ysical !erification at inter!als
of not more t'an $ years. If suc' a
sam(le !erification re!eals losses
u( to 13F of t'e sam(le c'osen7
com(lete !erification is re:uire.
to be .one
T'e sam(le can be of ran.om generation of numbers. T'e !erification 'as to be
carrie. out by a team of members a((ointe. by t'e L8, an. t'e library staff <ill
assist t'e !erification team.
7$+ Lo&& o1 'ub2i)a%ion&
ome loss of (ublications is ine!itable es(ecially in t'e conte=t of o(en
access (ractice in libraries. T'e librarian 'as a role as information
manager an. not ;ust a custo.ian. T'erefore 'e/s'e s'oul. not be 'el.
res(onsible for t'e losses.
Loss of $ !olumes (er 1333 !olumes issue. an./or consulte. in a year may
be taken as reasonable.
Loss of a book of t'e !alue e=cee.ing Rs.2333.33 for books (ublis'e. in
In.ia an. Rs.137333.33 for books (ublis'e. abroa. an. books of s(ecial
27
nature an. rarity s'all in!ariably be in!estigate. an. conse:uential action
taken. T'e -irector <ill <rite off all suc' losses. T'e base !alues
suggeste. for In.ian an. foreign books s'all be re!ie<e. e!ery fi!e years.
8 (ublication may be consi.ere. as lost only <'en it is foun. missing in
t<o successi!e stock !erifications an. t'ereafter only action be taken to
<rite off t'e (ublications by com(etent aut'ority.
If t'e loss of book is more t'an t'e (ermissible e=tent7 t'e causes of suc'
loss may be in!estigate. by t'e com(etent aut'ority an. t'e reme.ial
measures be strengt'ene..
#ccasional loss/.amage of issues of (erio.icals is ine!itable .uring (ostal
transit. If t'e (ayment is ma.e .irectly to t'e (ublis'er7 t'en sometimes it
is not (ossible to get t'e re(lacement. In suc' cases7 t'e non-
recei(ts/.amages be consi.ere. as loss for <rite-off.
Librarian may <rite off t'e loss of books7 !olumes7 etc. mentione. in t'e
(rocee.ing (aragra(' (ro!i.e. t'e total !alue of all suc' books7 etc. .oes
not e=cee. t'e monetary limit (rescribe. t'e -elegation of /inancial
&o<ers Rules7 1)>8 for 9ea. of a -e(artment in res(ect of .eficiencies
an. .e(reciations in t'e !alue of stores inclu.e. in t'e stock an. ot'er
accounts. In t'e e!ent of t'e total !alue e=cee.ing t'e monetary limit
s(ecifie. abo!e7 t'e loss of books s'all be <ritten off by t'e com(etent
aut'ority as s(ecifie. in t'e -elegation of /inancial &o<er Rules7 1)>8.O
T'ere may be no ob;ection to t'e Librarian .is(osing of mutilate./
.amage./ obsolete !olumes to t'e best interest of t'e library. 9o<e!er7
t'e .is(osal of suc' !olumes s'oul. be ma.e on t'e recommen.ations of a
Library 8.!isory ,ommittee to be a((ointe. by t'e com(etent aut'ority
<'ic' s'all .eci.e <'et'er t'e books mutilate./.amage./obsolete are
not fit for furt'er use.O
o BO 4=tract from 0inistry of /inance #.0. Eo. 23B>C 4 IIB8C/83 .ate.
>.2.1)8" an. ,8+As * + Eo. 1)%"-T8.II/21-83 .ate. 23.12.83C
28
7$- 'ro)edure 1or #ri%eEo11
List t'e .ocuments not foun. .uring stock !erification
Library staff to make all (ossible efforts to locate t'e .ocument not foun.
.uring stock !erification Bt'e (rocess can go u( to si= mont's but not as an
e=clusi!e taskC
&re(are (re-final list of t'e .ocuments not foun. an. (ubliciHe
,om(ile a final list of .ocuments not foun.
,om(are <it' t'e list of earlier stock !erification to i.entify common
entries
,om(are losses <it' borro<ing/ consulting / ('otoco(ying statistics
&ut u( t'e list of common entries to t'e -irector along <it' ;ustification
for t'e losses Bo(en access7 limite. staff7 ina.e:uate security system7
large number of stu.ents !isiting library7 losses <it'in (ermissible limits7
etc.C
+et a((ro!al from t'e -irector
Issue #0
0ake necessary entries in t'e accession register7 <rite-off register7 assets
register7 etc
Remo!e recor.s from .atabases
,lose file.
Im(ro!e t'e system <it' a..itional (recautionary measures
7$0 're,en%i,e mea&ure&4
ome (re!enti!e measures are liste. belo<.
/ollo< close. access to t'e rare books an. s(ecialiHe. collections.
T'e e=it/entry to t'e library be monitore.
ealing of <in.o<s <it' <ire mes'7 installation of <icket gate7 a.e:uate
!igilance in t'e stack roomBsC7 (ro!ision of a.e:uate lig'ting7 use of
electronic or magnetic ga.gets for .etection of t'e t'eft7 close.-circuit
tele!ision monitoring system7 intro.uction of i.entity/members'i( car.s
for i.entification of users7 etc.7 can be a.o(te..
Ina.e:uate staff in t'e library is also one of t'e reasons for t'e losses.
29
"$ U&er Ser,i)e&
"$+ I&&ue.Re%urn&4 8s mentione. in .etail in ".3 ,irculation -esk
"$- Library Timin(&
Library Timin(& are a& 1o22o#&G
0on.ay- /ri.ay ).33 a.m. to 11.33 (.m.
un.ays N &ublic 9oli.ays 13.33 a.m. to $.33 (.m.
I&&ue.Re%urn Timin(&
0on.ay- /ri.ay ).33 a.m to 8.33 (.m.
atur.ay ).33 a.m to >.33 (.m.
un.ay N &ublic 9oli.ays 13.33 a.m. to ".33 (.m
Durin( 8a)a%ion4
0on.ay- /ri.ay ).33 a.m. to 3).33 (.m.
un.ays N &ublic 9oli.ays 13.33 a.m. to $.33 (.m.
I&&ue.Re%urn Timin(&
0on.ay- /ri.ay ).33 a.m. to 8.33 (.m.
atur.ay ).33 a.m. to ".33 (.m.
T'e Library remains o(en on all .ays of t'e year e=ce(t on 2%
t'
7 January7
1$
t'
8ugust an. 2
n.
#ctober BEational 9oli.aysC.
"$0 Re1eren)e Ser,i)e
Library 'ouses all im(ortant reference sources like 4ncyclo(e.ias7 -ictionaries7
'an.books an. 0anuals7 tatistics7 Gearbooks. T'e collection ranges from general
to sub;ect s(ecific sources. 8ll t'e reference sources are 'ouse. in t'e +roun.
floor Reference section. *sers can also contact staff on .uty for any assistance.
Library also 'as access to online reference sources <'ic' may be accesse.
from t'e library <ebsite.
30
"$ In1orma%ion Li%era)y.Library Orien%a%ion
Library <ill con.uct Information Literacy/*ser 4.ucation/#rientation
(rogrammes to all in t'e beginning of t'e aca.emic year. Besi.es t'is7 t'ese
a<areness (rogrammes s'oul. be con.ucte. <'en re:ueste. by users from time
to time.
"$* In%er Library Loan
Library maintains an inter library loan arrangement <it' lea.ing local libraries
like IIT 0umbai7 9omi B'ab'a ,entre for cience 4.ucation an. Researc' )TI/RC7
0umbai *ni!ersity7 E-T *ni!ersity7 I+I-R7 etc. 8(art from t'is library also 'as
members'i( <it' -4LE4T.
9ence7 all (ossible efforts must be ma.e to make a!ailable t'e learning
resources nee.e. for t'e faculty an. stu.ents.
"$6 ':o%o)o5yin( Ser,i)e&
&resently library maintains t<o 'ea!y .uty ('otoco(ying mac'ines. T<o
o(erators are a((ointe. to (ro!i.e ('otoco(ying ser!ice in s'ift basis.
31
/$ ICT Ser,i)e& Di,i&ion
9.1 UGC-Infonet Services:
T'e -T0 Library is one of t'e members of IE/LIBE4T *+,-Infonet -igital Library
,onsortium since 2333. *+, 'as set u( t'is (rogramme to (romote use of
electronic .atabases an. full te=t access to e-;ournals by t'e researc' an.
8ca.emic community of t'e country. #nline .atabases are accessible !ia t'e
Library 9ome(age7 <'ic' (ro!i.e access to full-te=t sc'olarly researc' articles
beyon. t'e ('ysical <all of t'e library.
8ccess to more t'an >333 full te=t sc'olarly ;ournals online
) online .atabases in t'e fiel. of social science
&ro;ect 0use B38) ;ournalsCK #=for. *ni!ersity &ress B232 ;ournalsCK
JT#R B>2) ;ournalsCK (ringer Link B123% ;ournalsCK Taylor N /rancis
B13>% ;ournalsCK J,,, B+ate<ay &ortalCK II-K ,ambri.ge Journals
#nline B2>) ;ournalsCK 5iley Interscience B$32 ;ournalsC a!ailable
un.er t'e *+,-Infonet ser!ices
Library subscribe to age #nline Journals B2"3 ;ournalsCK 4meral.
0anagement Ltra B1%3 ;ournalsCK 8BI/IE/#R0 ,om(leteP B2)$3
;ournalsCK in.iastat.com Bstatistical .atabaseC K 5orl. Bank
-atabases B+-/J5-IJe-LibraryC
I& Base. access to all e-Resources
tatistical usage re(orts of e-resources
/$- Do)umen% De2i,ery Ser,i)e&4
TI Library 'as been recogniHe. as one of t'e T<enty T<o -ocument -eli!ery
,entres establis'e. by *+,-IE/LIBE4T7 8'me.aba.. T'e ,entre <ill .eli!er7 on
.eman.7 t'e co(ies of researc' (a(ers from "333 an. o.. (rint ;ournals
subscribe. by t'ese 22 ,entres a(art from >333 an. o.. full te=t e-;ournals7
conference (rocee.ings an. ot'er materials. 8ccess to all t'ese ;ournals 'as
been (ro!i.e. t'roug' J,,, gate<ay (ortal. *sers can also submit an online
re:uest in J,,, for t'e article from bot' (rint an. e-;ournals.
32
/$0 Di(i%a2 Library Ser,i)e&4 8 tate-of-art -igital Library (ro!i.es seamless
access to !arious ,--R#0 -atabases7 4lectronic T'eses N -issertations7 In-'ouse
Bibliogra('ic an. full te=t -atabases7 Institutional Re(ository7 01 Tata ,entre
8rc'i!e etc. 0a;or ,--R#0 .atabase collections inclu.es &ro6uest7 5ilson ocial
cience 8bstract7 &o(line7 8BI/IE/#R0 etc.
8ccess to 4lectronic !ersion of In.ian Journal of ocial 5ork an.
ociological Bulletin on Library intranet
-igitisation of library materials inclu.ing Rare an. #ut of &rint books
but in .eman.
-igitisation of T'eses an. -issertations submitte. to t'e institute
4=ternal -igitisation (ro;ects
canning an. (rinting facility for t'e stu.ents
/$ Cyber Library
T'e -T0 Library 'as set u( ,yber Library <it' o!er 133 &entium com(uters
<orking in a net<orke. en!ironment t'roug' connecti!ity (ro!i.e. by 4RE4T
In.ia using 2 0b(s 9ig' Ban.<i.t' Lease. Line. It <as inaugurate. an. t'ro<n
o(en to t'e stu.ents on 12
t'
Eo!ember7 2338 .uring t'e IL8 International
,onference from 12-1$ Eo!ember7 2338 organise. by t'e library in collaboration
<it' In.ian Library 8ssociation. T'e #nline .atabases like &ro;ect 0use7 (ringer
Link7 JT#R7 Black<ell <ill (ro!i.e access to full te=t ;ournals t'roug' *+,-
Infonet 4-Journals ,onsortia. In a..ition7 & an. 8 com(uting facilities <ill
also be accessible to t'e sc'olars.
Sa2ien% 1ea%ure& o1 SDTM Cyber Library
,yber library in a net<orke. en!ironment <it' 133 com(uters using a
.e.icate. 2 0b(s lease. line
#(en 2"=> an. 3%$ .ays a year
Bot' rea.ing an. com(uting facilities
Laser (rinting facility
8ccess to full te=t online ;ournals t'roug' *+,-Infonet 4-Journals
,onsortia an. ot'er library e-resources.
33
I& base. 5eb ,ameras for sur!eillance to en'ance security of t'e
library resources
Cyber ibrary-!cceptable Use and Code of Conduct:
1. -o Eot ,onnect Gour 0obile To ,om(uters.
2. -o Eot Install 8ny oft<are 5it'out &rior &ermission #f IT Team.
3. -o Eot -o<nloa. 0o!ies #R ongs.
". -o Eot Remo!e L8E ,or.7 1eyboar. 8n. 0ouse /rom T'e ,om(uters.
$. -o Eot a!e 8ny -ocument #n T'e -eskto(.
%. 1in.ly can Gour &en -ri!e7 ,-s #R -2-s Before *se.
>. 1ee( Gour 0obile #n ilent 0o.e.
8. 4atables are not allo<e. insi.e t'e ,yber Library.
). Take ,are #f Gour #<n Belongings.
13.Turn #ff T'e ,om(uter 8fter Gour 5ork Is ,om(lete..
11.8ll -ri!es 5ill Be /ormatte. 8fter 4!ery 1$ -ays by IT team 5it'out 8ny
Intimation.
12.IT Team 5ill Eot be Res(onsible /or 8ny -ata Loss
13.1in.ly ,o-o(erate 5it' IT Team /or 0inimum -o<ntime #f T'e ,om(uters.
1".&lease Inform To IT Team In ,ase #f 8ny ,om(uters &roblem.
1$.&lease 1ee( T'e ,yber Library ,lean.
1%.1ee( ilence In ,yber Library.
9." icenses and #air Use of e-$esources:
T'e IE/LIBE4T ,onsortium subscribes to t'ousan.s of electronic ;ournals
inclu.ing full-te=t electronic resources an. bibliogra('ic .atabases for its
member institutions. 8ll electronic resources a!ailable t'roug' t'e ,onsortium
are go!erne. by license agreements. T'e terms an. con.itions for using t'ese
resources are s(elle. out in license agreements t'at are signe. <it' eac'
(ublis'er by t'e IE/LIBE4T ,onsortium on be'alf of its member institutions. T'e
licenses for electronic resources im(ose t<o ty(es of restrictions on its usage7
namely iC <'o can use t'ese resourcesK an. iiC 'o< t'e resources can be use..
T'e first restriction .efines aut'oriHe. users for e-resources7 <'ic' generally
inclu.es stu.ents7 faculty7 staff an. onsite !isitors of a subscribing institution.
34
T'e secon. restriction .eals <it' 'o< t'ese resources can be use.. It is t'e
res(onsibility of in.i!i.ual users to ensure t'at e-resources are use. for (ersonal7
e.ucational an. researc' (ur(oses only. 0ost of t'e agreements entere. into by
t'e ,onsortium an. (ublis'ers s(ecify items t'at users are (ro'ibite. to .o.
ome of t'em are as follo<sD
ystematic or (rogrammatic .o<nloa.ing7 retention7 an. (rinting are
(ro'ibite.. /or e=am(le7 you cannot .o<nloa. entire issue of a ;ournal or
(rint out se!eral co(ies of t'e same article.
4lectronic .istribution of content is also restricte. alt'oug' t'e s(ecific
restrictions !ary from (ublis'er to (ublis'er. It may be (ermissible to
for<ar. an article to anot'er colleague in your o<n institution by email7
'o<e!er7 transmitting an article to someone outsi.e of t'e institution7 or
to a large grou( of reci(ients7 a mailing list7 or an electronic bulletin
boar.7 is not allo<e..
If you are teac'ing a class7 you can (rint out a co(y of an article from an
electronic ;ournal an. inclu.e it in your course (ack. 9o<e!er7 .o not
make multi(le co(ies for circulation. ,o(yrig't la<s (rotect (ublis'e.
material in any format so t'at it cannot be co(ie. e=ce(t in accor.ance
<it' fair use. &ro!i.ing access to material for e.ucational (ur(oses falls
<it'in t'e realm of fair use.
&lease ensure t'at t'e resource is use. for e.ucational an. researc'
(ur(oses an. not for commercial (ur(oses.
&ro!i.ing electronic links on your course <eb (ages to t'e LibraryQs
license. resources is (ermitte. but you cannot (ost t'e &-/ of an article
on your <ebsite. T'e (ublis'ersQ main concern is t'at (eo(le outsi.e of
your cam(us net<ork s'oul. not be able to access resources license. by
your institution. 9o<e!er7 a researc'er can (ost a (re-(rint of an article
<ritten by 'imself.
8s <it' any kin. of sc'olarly communication7 a researc'er can use ('rases
or :uotes from ot'er articles an. cite t'e source of information. 9o<e!er7
a researc'er is (ro'ibite. from using large c'unk of information
B(aragra('s an. c'a(tersC from an article or from a c'a(ter in a book.
35
9:a% >a55en& i1 %:e Li)en&e i& 8io2a%ed H
&ublis'ers track t'e use of t'eir electronic resources in terms of number
of .o<nloa.s ma.e by subscribing institution. 0isuse7 if any7 is notifie. to t'e
subscribing institution <it' .etails of kin.s of !iolations an. institution is
e=(ecte. to take action. T'e (ublis'er also sus(en.s t'e access to e-resource
(en.ing suitable action by subscribing institution. T'e access is sto((e. not only
for ;ournals <'ere license agreement <as !iolate. but for all ;ournals by t'e
same (ublis'er. 0oreo!er7 t'e access is sus(en.e. not only for t'e in.i!i.ual
!iolator but for t'e entire institution.
Condi%ion& o1 U&e and Li)en&in( Re&%ri)%ion& 1or E2e)%roni) Re&our)e&
T'e ,onsortium subscribes to t'ousan.s of electronic ;ournals an. bibliogra('ic
.atabases for use by aut'oriHe. users in member institutions. T'e terms an.
con.itions for using t'ese resources are s(elle. out in electronic resource license
agreements <it' eac' (ublis'er. It is t'e res(onsibility of in.i!i.ual users to
ensure t'at t'e use of electronic resources .oes not breac' t'e terms an.
con.itions s(ecifie. in t'e license agreements. Licenses !ary from (ublis'er to
(ublis'erK 'o<e!er7 t'e general (rinci(les are as follo<sD
'ermi%%ed No% 'ermi%%ed
2ie<ing7 .o<nloa.ing7 co(ying7
(rinting an. sa!ing a co(y of searc'
results
2ie<ing7 .o<nloa.ing7 co(ying7
(rinting an. sa!ing in.i!i.ual
articles
*sing e-resources for sc'olarly7
e.ucational or scientific researc'7
teac'ing7 (ri!ate stu.y an. clinical
(ur(oses
en.ing a co(y of an article to
anot'er aut'oriHe. user Bi.e.
current faculty7 stu.ents or staffC
&osting t'e *RL to t'e (ublis'erQs
!ersion of t'e article on a class
<ebsite B(ublis'er links <ill allo<
only aut'oriHe. users accessC
*se of robots or intelligent agents to .o
systematic7 bulk or automatic .o<nloa.ing
is not (ermitte.
ystematic .o<nloa.ing or (rinting of
entire ;ournal issues or !olumes7 or large
(ortions of ot'er e-resources is not
(ermitte.
*sing e-resources for commercial gain is not
(ermitte. Bi.e. reselling7 re.istributing or
re(ublis'ing license. contentC
Transmitting7 .isseminating or ot'er<ise
making online content a!ailable to
unaut'oriHe. users Bi.e. sen.ing to mailing
lists or electronic bulletin boar.sC is not
(ermitte.
&osting t'e (ublis'erQs !ersion or &-/ of an
article to an o(en class <ebsite is not
(ermitte. Binstea.7 (ost t'e *RL to t'e
36
article <'ic' <ill allo< only aut'oriHe.
users accessC
Breac'es of t'e license agreement <it' (ublis'ers coul. result in t'e sus(ension
of access to t'e resources for t'e member institutions.
;eneri) 2i)en&e a(reemen%& 1or a22 5ub2i&:er& &5e)i1yin( a22 %:e %erm& and
)ondi%ion& o1 %:e 1o22o#in( da%aba&e& are a,ai2ab2e a% %:eir re&5e)%i,e
#eb&i%e$
e-Resources un.er *+,-Infonet -igital ,onsortiumD
&ro;ect 0use B38) ;ournalsC
#=for. *ni!ersity &ress B232 ;ournalsC
JT#R B>2) ;ournalsC
(ringer Link B123% ;ournalsC
Taylor N /rancis B13>% ;ournalsC
J,,, B+ate<ay &ortalC
II- BIn.ustrial -e!elo(ment Bibliogra('ic -atabaseC
,ambri.ge Journals #nline B2>) ;ournalsC
5iley Interscience B$32 ;ournalsC
e-Resources ubscribe. by -T0 LibraryD
age &ublications B2"3 ;ournalsC
4meral. 0anagement Ltra B1%3 ;ournalsC
8BI/IE/#R0 ,om(leteP B2)$3 ;ournalsC
in.iastat.com Bstatistical .atabaseC
5orl. Bank -atabases B+-/J5-IJe-LibraryC
Co%puter !ccess-!cceptable Use and Code of Conduct:
#nly registere. members of t'e Library are aut'oriHe. to use t'e
,om(uters7 Internet facility or to access e-Resources. &rior to suc' aut'oriHation7
t'e stu.ents must sign an. return t'e Library Registration /orm ackno<le.ging
t'eir res(onsibilities an. t'e conse:uences of !iolation.
tu.ents are e=(ecte. to obser!e net<ork eti:uette by being (olite.
tu.ents are (ro'ibite. from (reten.ing to be someone elseK transmitting
obscene messages or (icturesK re!ealing (ersonal a..resses or tele('one
numbers-eit'er t'eir o<n or anot'er (ersonQsK or using t'e net<ork in a <ay t'at
<oul. .isru(t use by ot'ers.
T'e follo<ing (olicy for acce(table use of com(uters7 net<orks7 an. system
resources7 inclu.ing t'e Internet an. e-resources7 s'all a((ly to all TI
37
a.ministrators7 faculty7 staff7 an. stu.ents. 8ll tec'nology e:ui(ment s'all be
use. un.er t'e su(er!ision of t'e site a.ministrator. 8ny user <'o !iolates any
con.ition of t'is (olicy is sub;ect to .isci(linary action or a.ministrati!e
sanctions. In a..ition to any ot'er .isci(linary action taken7 t'e Tec'nology
-e(artment reser!es t'e rig't to terminate access to system resources for any
user <'o !iolates t'ese gui.elines.
1. 4!ery user in <'ose name a system account is issue. <ill be res(onsible at all
times for its (ro(er use.
2. *sers s'all not let ot'er (ersons use t'eir name7 logon7 (ass<or.7 or files for
any reason
3. *sers s'all not use ot'ersQ system accounts or try to .isco!er anot'er userQs
(ass<or..
". *sers s'all not erase7 rename7 or make unusable anyone elseQs com(uter files7
(rograms or .isks.
$. *sers s'all not use ,om(uters for any non-instructional or non-a.ministrati!e
(ur(ose7 inclu.ing7 instant messaging7 online s'o((ing7 or (ersonal use of
streaming me.ia suc' as online ra.io stations or !i.eo broa.casts.
%. *sers may not in&%a22, do#n2oad, )o5y, or di&%ribu%e )o5yri(:%ed ma%eria2&
suc' as soft<are7 au.io or !i.eo7 files7 gra('ics7 an. te=t <it'out t'e <ritten
(ermission of t'e a.ministrator.
>. *sers s'all not use t'e ,om(uters for illegal (ur(oses7 in su((ort of illegal
acti!ities7 or for any ot'er acti!ity (ro'ibite..
8. *sers s'all not <rite7 (ro.uce7 generate7 co(y7 (ro(agate7 or attem(t to
intro.uce any com(uter co.e .esigne. to self-re(licate7 .amage7 or
ot'er<ise 'in.er t'e (erformance of any com(uterQs memory7 file system7 or
soft<are. uc' soft<are is often calle. a bu(, ,iru&, #orm, Tro?an >or&e7 or
ot'er name.
). *sers s'all not use ,om(uters to (ur(osefully .istribute7 create7 or co(y
messages or materials t'at are abusi!e7 obscene7 se=ually oriente.7
t'reatening7 'arassing7 .amaging to anot'erQs re(utation7 or illegal.
13. *sers s'all not use ,om(uters to (ur(osefully access materials t'at are
abusi!e7 obscene7 se=ually oriente.7 t'reatening7 'arassing7 .amaging to
anot'erQs re(utation7 or illegal. In t'e e!ent t'at acci.ental access to
(ro'ibite. materials occurs7 users are e=(ecte. to imme.iately .iscontinue
38
suc' access an. re(ort t'e inci.ent eit'er to Library staff or to t'e
a.ministrator.
11. *sers s'all not intentionally .amage t'e system7 .amage information
belonging to ot'ers7 misuse system resources7 or allo< ot'ers to misuse
system resources.
12. *sers s'all not alter or !an.aliHe com(uters7 net<orks7 (rinters7 or ot'er
associate. e:ui(ment an. system resources. 8lteration or !an.alism inclu.es7
but is not limite. toD remo!al of (arts7 intentional .estruction of e:ui(ment7
altering system settings or soft<are7 installing unaut'oriHe. or unlicense.
soft<are or (rograms7 attem(ting to .egra.e or .isru(t system (erformance7
or attem(ting to make system resources unusable.
13. *sers s'all not use ,om(uters for t'e forgery or attem(te. forgery of email
messages. 8ttem(ts to rea.7 .elete7 co(y7 or mo.ify t'e email of ot'er
system users7 .eliberate interference <it' t'e ability of ot'er users to
sen./recei!e email7 or t'e use of anot'er (ersonQs email account is
(ro'ibite..
1". *sers s'oul. not use library net<ork for sen.ing an. recei!ing a large number
of (ersonal messages7 inclu.ing using grou( email .istribution lists to sen.
non-a.ministrati!e or non-instructional messages to ot'er users.
9.& '. (. Tata 'e%orial earnin) Centre for *isually I%paired
It <as establis'e. to (ro!i.e inno!ati!e teac'ing tec'ni:ues an.
('iloso('y t'at continues to 'a!e far-reac'ing effects on t'e li!es of !isually
c'allenge. an. taking t'em to ne< 'eig'ts of in.e(en.ence. 0. 1. Tata Trust7
0umbai 'as fun.e. t'e (ro;ect. T'e ,entre <as inaugurate. on >
t'
0ay7 2338
.uring t'e Institute ,on!ocation function. It is a uni:ue com(uter rea.ing facility
for !isually im(aire. <it' a congenial classroom en!ironment. T'e ,entre is
aime. to (ro!i.e barrier free access an. in.e(en.ent rea.ing of library
materials. T'e ,entre belie!es t'at <it' (ro(er training an. o((ortunity7
!isually c'allenge. (eo(le can com(ete on terms of e:uality <it' t'eir sig'te.
(eers.
T'e ,entre 'as ac:uire. latest assisting tec'nologies to 'el( !isually
im(aire. rea.ers. 8ir con.itione. lab <it' 23 9& com(uters loa.e. <it' many
soft<are like J85 &ro ).37 1urH<eil7 0agic 0agnification oft<are (ro7 #BR
Braille soft<are7 <itc'e. on Braille soft<are7 Teac'ers Talking &ro7 &en /rien.
39
<or. (re.iction soft<are7 (ell 5ell etc. T'e ,entre also e:ui((e. <it' &risma7
Room-4= an. ara te=t rea.ing systems <'ic' en'ance significantly t'e rea.ing
e=(erience for (eo(le <'o are (artially sig'te..
/$6 Na%iona2 Cen%re 1or So)ia2 S)ien)e& In1orma%ion and Do)umen%a%ion4
T'e TI library <it' its !aluable collections bot' in terms of :uality an.
:uantity in t'e fiel. of social sciences7 social <ork7 'ealt' sciences act as a
no.al centre of ma;or source of information in t'e fiel. of social sciences in In.ia
as <ell as abroa.. T'is ,entreAs !ision is to bring <orl. class information ser!ices
to t'e aca.emic community of In.ia in t'e fiel. of social science. T'e main
man.ate is to (ro!i.e full range of .ocumentation an. information ser!ices in
t'e area of social sciences a(art from t'e core sub;ect of ocial 5ork7 <'ic' <ill
acce(t re:uest from ot'er user libraries !ia (ost7 tele('one7 email or fa= an.
.eli!ers t'e information. T'e centre is also (ro!i.ing $3 researc' stu.ents s(ace
for retrie!ing information7 analysing .ata <it' all IT infrastructure from In.ia an.
abroa. <it' resi.ential facility from t'e institute.
Sa2ien% 1ea%ure& o1 %:e Cen%re are4
&ro!i.e seamless7 net<ork access to <orl.<i.e sc'olarly information
resources of rele!ance to t'e aca.emic community7 facilitating im(ro!e.
learning7 teac'ing7 researc'7 collaboration an. information s'aring
&ro!i.e orientation an. training to t'e aca.emic community in making
effecti!e use of electronic information sources7 tools an. ser!ices
-e.icate. -ata ,entre for e-;ournals7 full te=t ,--R#0 .atabases in t'e fiel.
of social sciences
Training ,entre for Researc' c'olars from E+#Qs7 Institutions <'o are
in!ol!e. in ocial cience Researc' an. .issemination of information
40
+! ':y&i)a2 Ambien)e&4
+!$+ C2ean2ine&&4
Library is a central resource .e(artment t'at is t'e backbone of all
aca.emic (rogrammes of t'e institute. tu.ents an. faculty <oul. be s(en.ing
t'eir consi.erable time in library (remises (ursuing t'eir researc' an. stu.ies.
9ence it is !ery muc' essential t'at library 'as a c'ecking system in (lace to
monitor t'e cleanliness an. 'ygiene of t'e library (remises like regular
s<ee(ing7 cleaning an. mo((ing of all floors7 an. <as'rooms.
+!$- E2e)%ri)i%y and 9a%er and 8en%i2a%ion
Library <ill ensure t'at t'ese essential t'ings are <orking at all times an.
users <oul. not be (ut to any incon!enience.
+!$0 F2oor '2an and Dire)%ion.;uide5o&%&
Library s'all 'a!e floor (lans .esigne. an. (ro(er .irections/gui.e(osts
for (eo(le to mo!e aroun. t'e library looking for resources/ser!ices.
41
++$ Mana(in( %:e 'er1orman)e o1 Library %eam
TI library is manage. by a (rofessionally :ualifie. an. com(etent team. It is
suggeste. t'at t'e (erformance of t'e team can be o(timiHe. by taking t'e
follo<ing measures.
++$+ C2ear2y de1ined Job De&)ri5%ion& a% a22 2e,e2&
4ac' member of t'e library team s'all 'a!e a clearly .efine.7 unambiguous ;ob
.escri(tion t'at facilitates an. gels <it' t'e libraryAs an. t'en InstituteAs 0ission
an. 2ision tatements. T'e organiHation c'art <it' a clear re(orting structure be
.e!elo(e. for 'a!ing effecti!e s(an of control <it'in t'e library.
++$- @uar%er2y 9or3 '2an and 'rede1ined, a(reed Tar(e%& 1or a):ie,emen%
4ac' section in t'e library s'all 'a!e a 6uarterly 5ork &lan. 9ere7 t'e <orks to
be carrie. in t'e ne=t :uarter an. t'e (re.etermine.7 agree. targets for
ac'ie!ements <ill be .eci.e.. T'ere <ill be a re!ie< (rocess after t'e e!ery
:uarterly for assessment.
++$0 ;enera2 Condu)%
4!ery member of library team s'all e='ibit t'e 'ig'est le!el of (rofessional
con.uct in .isc'arging t'eir .uties. taffs are e=(ecte. to be in t'eir sections
unless ot'er<ise t'eir <ork takes t'em a<ay from t'e .esk. &ro!i.ing (olite an.
efficient ser!ice s'all be t'e motto of t'e library.
++$ De5ar%men% 'er1orman)e Audi% by year2y u&er 1eedba)3 &ur,ey&
Library <ill initiate a annual .e(artment (erformance au.it <'erein t'e
(erformance of eac' section of library <ill be e!aluate. base. on t'e fee.back
sur!eys7 user satisfaction sur!eys. T'is fee.back an. e!aluation <ill certainly
'el( library to o!ercome any lacunae in t'e facilities an. ser!ices being
(ro!i.e..
++$* Bimon%:2y Re5or%& abou% Library Fun)%ionin(
42
Library s'all com(ile7 analyHe an. submit a (erformance re(ort e!ery t<o
mont's. IE t'is7 t'e (erformance an. (ro.ucti!ity of eac' section of t'e library
s'all be re(orte. <it' .escri(tions as to 'o< many targets <ere ac'ie!e.7
.ifficulties face. an. 'o< t'ey <ere o!ercame.
+0$ ;enera2 Ru2e& and Re(u2a%ion&4
1. 8ll t'e stu.ents/sc'olars an. outsi.ers entering t'e Library s'all .e(osit
t'eir bags an. ot'er belongings at t'e entrance an. sign in t'e Register at
t'e c'eck(oint. #nly notebooks an. t'e Library books to be returne. <ill
be allo<e. insi.e. -o no% %o 2ea,e any ,a2uab2e& a% %:e C:e)3 'oin%$
Library is not res(onsible for any loss of (ersonal belongings. 8ll files7
books an. notebooks must be (resente. to t'e &e)uri%y (uard at t'e
c'eck(oint for ins(ection <'ile lea!ing t'e Library. Library doe& no%
5ermi% any eF)e5%ion in %:e ob&er,an)e o1 %:i& ru2e.
+. I.entity ,ar. is com(ulsory for getting access to t'e library.
,. Books remo!e. from t'e s'el!es by stu.ents7 if not re:uire. for reference7
s'oul. be ke(t on t'e book trolley or on table nearest to t'em. &lease .o
not try to s'el!e t'em yourself( -lease re%e%ber that a boo. %isplaced
is a boo. lost.
/. T'e ne<s(a(erBsC s'oul. be fol.e. (ro(erly after rea.ing an. ke(t back in
t'e .esignate. (lace.
". Rea.ers s'oul. not .eface7 mark7 cut7 mutilate or .amage library
resources in any <ay. If anyone is foun. .oing so7 'e <ill be c'arge. t'e
full re(lacement cost of t'e resource. Books Borro<e. s'oul. be (rotecte.
from R8IE7 -*T7 IE4,T7 etc.
&. 8ll t'e stu.ents/sc'olars are re:uire. to bring t'ree co(ies of t'eir recent
('otogra('s B&ass(ort iHeC along <it' t'e /ee Recei(t <'ile a((lying for
Library members'i(.
0. 8ll t'e stu.ents are a.!ise. to bring t'eir o<n Readin( Card& <'ile using
t'e Library.
1. T'e Reser!e 'elf book must be returne. on t'e .ue .ate bet<een ).33
am to 13.33 am. 8n. +eneral 'elf books on or before t'e .ue .ate.
+eneral 'elf books are issue. u(to 8.33 (m.
9. ,laim for Reser!e 'elf books s'oul. be ma.e in t'e Register maintaine.
at t'e counter bet<een 8.33 am to 2.33 (m an. t'ey s'oul. be collecte.
bet<een 3.33 (m to >.33 (m.
12. Books are issue. to stu.ents for o!ernig't .uring t'e e=amination
time only.
43
11. ,om(en.iums s'oul. be issue. on reser!e s'elf car. only.
1+. T'ose stu.ents <'o .o not return t'e books7 issue. for o!ernig't
use7 in time7 <ill not be issue. any book for a (erio. of > .ays.
1,. !ll the students 3ho 3ant to return the boo.s issued on their
na%es are advised to 3ait until the boo.s are sho3n as cancelled
a)ainst their na%es.
1/. T'e ?&8 #*T@ sli( s'oul. be 'an.e. o!er to t'e security guar. at
t'e c'eck(oint before taking out t'e issue. book/s.
1". T'ere <ill be a fine of Rs. 1.33 (er +eneral 'elf book an. Reser!e
s'elf book7 Rs. 2.33.
1&. /or t'e loss of Rea.ers Ticket7 a fine of Rs.13/- eac' <ill be
c'arge..
10. tu.ents are a.!ise. no% %o i&&ue Boo3& %o o%:er& on %:eir name&.
11. 8 fine of Rs.>$/- <ill be c'arge. for t'e loss of com(en.ium7 files
an. suc' ot'er rea.ing materials. /or book t'ree times of t'e original
(rice c'arge..
19. ,ou(on for Lero=ing is a!ailable at t'e cas' counter in t'e 8/,
ection u( to 3.33 &.0. T'e Lero=ing c'arge (er e=(osure is 3.$3 (. 8fter
3.33 &.0. (ayment can be ma.e by cas' in t'e library.
+2. ,on!ersation an. .iscussion .isturbs library ambience. T'erefore7
all are re:ueste. to maintain .ignifie. silence. If .iscussion is necessary7
t'e common room s'oul. be utiliHe. for t'e same.
+1. moking is not (ermitte. in t'e Library.
++. 8ll users are re:ueste. to kee( t'eir mobi2e& &#i%):ed o11 or in
&i2en% mode in t'e Library.
+,. Be!erages an. 4atables are not allo<e. insi.e t'e library.
+/. Eo !isitor or guest is (ermitte. to use t'e Library <it'out t'e (rior
(ermission of t'e Librarian. 9e/'e is re:uire. to (ro.uce a (ro(er
intro.uction letter from t'e concerne. Institution/#rganiHation to <'ic'
'e/s'e is attac'e.. 8 fee of Rs.1$/- (er .ay is c'arge. for a !isitor <'o
<is'es to use t'e Library facility.
+". Eo ('otogra(' of t'e Library s'all be taken <it'out t'e (rior
(ermission of t'e Librarian.
+&. Library reser!es t'e rig't to call back any issue. book/item at any
time.
44
+0. A22 re&ear): &):o2ar& are ad,i&ed no% %o 3ee5 Library
boo3&.?ourna2& A2oo&e B boundC in&ide %:eir )u5board #i%:ou% (e%%in(
%:em i&&ued.
+1. Librarian reser!es t'e rig't to c'eck t'e &'.-. N 0.&'il tables an.
cu(boar.s7 <'ene!er necessary.
+9. 8ll stu.ents are a.!ise. to come to t'e Library in .ecent .ress as
t'ey are in t'e classrooms.
,2. -eman. an. suggestion sli(s are a!ailable at t'e circulation .esk
for your use.

+-$ Re<ui&i%ion Form& u&ed in Library
aC Library 0embers'i( /orm
bC -ay 0embers'i(/2isitor 0embers'i( /orm
cC Book Recommen.ation /orm
.C Journal Recommen.ation /orm
eC Book Reser!ation /orm
fC 0is(lace. Book Trace Re:uest /orm
gC &'otoco(ying er!ices Re:uest /orm
'C Inter Library Loan Re:uest /orm
iC +rou( 2isit /acilitation /orm
45
r.EoD I- Eo. #f tu.entD

MEMBERS>I' FORM4 S%uden%.Re&ear): S):o2ar

I7 t'e un.ersigne. <oul. like to a((ly for Library 0embers'i( as
S%uden%.Re&ear): S):o2ar. I 'ereby un.ertake t'e res(onsibility to abi.e by
rules of t'e library. In case of late return/loss or .amage of any information
resource borro<e. by me7 I am <illing to (ay t'e re:uire. amount.
Eame in full 0r/0iss/0rs DSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS
&ermanent 8..ressD
&resent 8..ress
Tele('one Eo.BRC7 0obile D
4-mail I- D
-ateDSSSSSSSSSSSSSS ignatureDSSSSSSSSSSSSSS
I recommen. t'at 0r./0iss/0rs.D
SSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS
1
st
Gear/ / may be gi!en library 0embers'i( for t'e yearSSSSSSSSSSSS
9ea. of t'e -e(artment
8((ro!e. members'i( 8sst.Librarian B,irculationC
46
Sir Dorab?i Ta%a Memoria2 Library Sir Dorab?i Ta%a Memoria2 Library
TATA INSTITUTE OF SOCIAL SCIENCES TATA INSTITUTE OF SOCIAL SCIENCES
AA Deemed Uni,er&i%y under Se)%ion 0 o1 %:e U;C A)%, +/*6C
SionETrombay Road, '$B$No$"0+0, Deonar, MUMBAI E !! !""
Te24 !--E-**- *-"- FaF4 !--E-**- *!*! ###$%i&&$edu
Librarian
r.Eo.SSSSSSSSSSSSSSSSSS Recei(t Eo.SSSSSSSSSS


MEMBERS>I' FORM4 In%erna%iona2 &%uden%

I7 t'e un.ersigne. <oul. like to a((ly for Library 0embers'i( as In%erna%iona2
&%uden%. I 'ereby un.ertake t'e res(onsibility to abi.e by rules of t'e library. In
case of late return/loss or .amage of any library resources borro<e. by me7 I am
<illing to (ay t'e re:uire. amount.
Eame in full 0r/0iss/0rs DSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS
0.8. 5it' (ecialiHation in DSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS
.T.&./-i(loma (ecialiHation in DSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS
&ermanent 8..ressD SSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS

&resent 8..ress DSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS
Tele('one Eo.BRC7 0obile DSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS
4-mail I- DSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS
-ateDSSSSSSSSSSSSSS ignatureDSSSSSSSSSSSSSSS
I recommen. t'at 0r./0iss/0rs.D SSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS
may be gi!en library 0embers'i( for t'e yearSSSSSSSSSSSSSSSSSSSSSS
9ea. of t'e -e(artment
8((ro!e. members'i( 8sst.Librarian B,irculationC
Librarian
47
Sir Dorab?i Ta%a Memoria2 Library Sir Dorab?i Ta%a Memoria2 Library
TATA INSTITUTE OF SOCIAL SCIENCES TATA INSTITUTE OF SOCIAL SCIENCES
AA Deemed Uni,er&i%y under Se)%ion 0 o1 %:e U;C A)%, +/*6C
SionETrombay Road, '$B$No$"0+0, Deonar, MUMBAI E !! !""
Te24 !--E-**- *-"- FaF4 !--E-**- *!*! ###$%i&&$edu

r.Eo.SSSSSSSSSSSSSSSSSS -ateDTTTTTTTTTT
MEMBERS>I' FORM4 Fa)u2%y.Ad:o) Fa)u2%y.8i&i%in( Fa)u2%y
I7 t'e un.ersigne. <oul. like to a((ly for Library 0embers'i( as Fa)u2%y.Ad:o)
Fa)u2%y.8i&i%in( Fa)u2%y$ I 'ereby un.ertake t'e res(onsibility to abi.e by rules
of t'e library. In case of late return/loss or .amage of any library resources
borro<e. by me7 I am <illing to (ay t'e re:uire. amount.
Eame in full 0r/0iss/0rs DSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS
0.8. 5it' (ecialiHation in DSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS
.T.&./-i(loma (ecialiHation in DSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS
&ermanent 8..ressD SSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS

&resent 8..ress DSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS
Tele('one Eo.BRC7 0obile DSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS
4-mail I- DSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS
-ateDSSSSSSSSSSSSSS ignatureDSSSSSSSSSSSSSSS
I recommen. t'at 0r./0iss/0rs.D SSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS
may be gi!en library 0embers'i( for t'e yearSSSSSSSSSSSSSSSSSSSSSS
9ea. of t'e -e(artment
8((ro!e. members'i( 8sst.Librarian B,irculationC
48
Sir Dorab?i Ta%a Memoria2 Library Sir Dorab?i Ta%a Memoria2 Library
TATA INSTITUTE OF SOCIAL SCIENCES TATA INSTITUTE OF SOCIAL SCIENCES
AA Deemed Uni,er&i%y under Se)%ion 0 o1 %:e U;C A)%, +/*6C
SionETrombay Road, '$B$No$"0+0, Deonar, MUMBAI E !! !""
Te24 !--E-**- *-"- FaF4 !--E-**- *!*! ###$%i&&$edu
Librarian
r.Eo.SSSSSSSSSSSSSSS -ateDTTTTTTTTTT
Receipt No.________________

LIBRARY MEMBERS>I' FORM4 Indi,idua2.In&%i%u%iona2.Cor5ora%e.A2umni

I7 t'e un.ersigne. <oul. like to a((ly for Library 0embers'i( as
Indi,idua2.In&%i%u%iona2.Cor5ora%e.A2umni. I 'ereby un.ertake t'e res(onsibility
to abi.e by rules of t'e library. In case of late return/loss or .amage of any
library resources borro<e. by me7 I am <illing to (ay t'e re:uire. amount.
Eame in full 0r/0iss/0rs DSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS
Eame of t'e Institute an. 8..ressBIf a((licableCD DSSSSSSSSSSSSSSSSSSSSSSSSS

&resent 8..ress DSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS
Tele('one Eo.BRC7 0obile DSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS
4-mail I- DSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS
-ateDSSSSSSSSSSSSSS ignatureDSSSSSSSSSSSSSSS
I recommen. t'at 0r./0iss/0rs.D SSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS
may be gi!en library 0embers'i( for t'e yearSSSSSSSSSSSSSSSSSSSSSS
9ea. of t'e -e(artment
8((ro!e. members'i( 8sst.Librarian B,irculationC
49
Sir Dorab?i Ta%a Memoria2 Library Sir Dorab?i Ta%a Memoria2 Library
TATA INSTITUTE OF SOCIAL SCIENCES TATA INSTITUTE OF SOCIAL SCIENCES
AA Deemed Uni,er&i%y under Se)%ion 0 o1 %:e U;C A)%, +/*6C
SionETrombay Road, '$B$No$"0+0, Deonar, MUMBAI E !! !""
Te24 !--E-**- *-"- FaF4 !--E-**- *!*! ###$%i&&$edu
Librarian
Book Recommendation Form / Indent Book Recommendation Form / Indent
To,
The Librarian Date:..
T!""
#$ea%e proc&re the 'o$$o(in) tit$e% (hich are &%e'&$ 'or *+ teachin) an, re%earch p&rpo%e.
Na*e o' -ac&$t+: ..
"choo$. /enter: ..
Debit to: .
Sr.
No
Author Title Year of
Pub.
Publisher Price No. of
Coies

Si!nature of Facult"
0ppro1i*ate /o%t o' the abo2e 3oo4% i%: R%
50
Sir Dorab?i Ta%a Memoria2 Library Sir Dorab?i Ta%a Memoria2 Library
TATA INSTITUTE OF SOCIAL SCIENCES TATA INSTITUTE OF SOCIAL SCIENCES
AA Deemed Uni,er&i%y under Se)%ion 0 o1 %:e U;C A)%, +/*6C
SionETrombay Road, '$B$No$"0+0, Deonar, MUMBAI E !! !""
Te24 !--E-**- *-"- FaF4 !--E-**- *!*! ###$%i&&$edu
#ibrarian$
Periodical Recommendation Form / Indent Periodical Recommendation Form / Indent

To: The Librarian
! reco**en, the Librar+ %&b%cribe% to the 'o$$o(in) 5o&rna$.%:
SR.
N%
.
TIT#& P'B#IS(&R ISSN
APPR. S'BS.
PRIC&
T%TA# A)%'NT *Rs.+
From
Si!nature
,ate . .200
Bud!et
(ead
Centre/'nit
School ,ean-s
Si!nature
F%R %FFIC& 'S& %N#Y
To$ The ,irector
6Thro&)h the /hair7L0/.D.R.7-809
The perio,ica$.% reco**en,e, a% abo2e *a+ p$ea%e be appro2e, 'or the $ibrar+ %&b%cription.
Authorities Remarks Si!nature . ,ate
:ni2er%it+
Librarian
/hair7L0/
D.R. 6- 8 09
The Director
51
Sir Dorab?i Ta%a Memoria2 Library Sir Dorab?i Ta%a Memoria2 Library
TATA INSTITUTE OF SOCIAL SCIENCES TATA INSTITUTE OF SOCIAL SCIENCES
AA Deemed Uni,er&i%y under Se)%ion 0 o1 %:e U;C A)%, +/*6C
SionETrombay Road, '$B$No$"0+0, Deonar, MUMBAI E !! !""
Te24 !--E-**- *-"- FaF4 !--E-**- *!*! ###$%i&&$edu
Please return this F%R) to the librar" for necessar" action and records.
Photoco" Re/uisition Form Photoco" Re/uisition Form

ST',&NTS/0ISIT%RS/FAC'#TY
Re;&i%ition 'or <ero1in) pa)e% 'ro* 3oo4%.Doc&*ent%.#aper% etc.
Na*e o' the Re;&i%itionin) #art+:
No. o' #a)e% to be <ero1e,./opie% Re;&ire,:..
"ent on ,ate at ..
/o%t to be pai, Re. 0.50. per pa)e 'or %t&,ent%.'ac&$t+ an, 'or =i%itor% R%.1.50 per pa)e
"i)n o' the Re;&i%itionin) part+ Librarian. .0%%i%tant

---------------------------------------------------------------------------------------------------
Photoco" Re/uisition Form Photoco" Re/uisition Form

ST',&NTS/0ISIT%RS/FAC'#TY
Re;&i%ition 'or <ero1in) pa)e% 'ro* 3oo4%.Doc&*ent%.#aper% etc.
Na*e o' the Re;&i%itionin) #art+:
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