Magic-MEDITECH Information System Application (MIS) - Users and Password Management-Version-01!10!2013-Release 5.66

Magic MEDITECH Information System Application (MIS)
Users and Password Management

ersion! "an#ary $%& '%$(
)elease *+,,
MEDITECH
Copyrig-t .y Medical Information Tec-nology& Inc+
MEDITECH Circle& /estwood& MA %'%0%
12$32'$3(%%%
T-is information is proprietary and s-o#ld .e treated accordingly+
Users and Password Management TA45E 67 C68TE8TS
$ Passwords and Sec#rity Management++++++++++++++++++++++++++++++++++++++++$
$+$ Managing Terminals+++++++++++++++++++++++++++++++++++++++++++++++++++0
' 69er9iew of User Dictionary and Access )o#tines+++++++++++++++++++++++++$'
'+$ Enter:Edit User Dictionary++++++++++++++++++++++++++++++++++++++++++$(
'+$+$ Initiali;e User from Anot-er User+++++++++++++++++++++++++++++++++'1
'+$+' Application Men#s Screen++++++++++++++++++++++++++++++++++++++++++'2
'+$+( Clinical Information Screen+++++++++++++++++++++++++++++++++++++++(1
'+$+< Clinical Information Pro9ider Screen++++++++++++++++++++++++++++++<1
'+$+* MA=IC 6ffice Screen+++++++++++++++++++++++++++++++++++++++++++++++*$
'+$+, )eport /riter:7inancial Data Access Screen++++++++++++++++++++++++,$
'+$+1 System Sign3on Data Screen++++++++++++++++++++++++++++++++++++++++,2
'+' 5ist .y Sec#rity =ro#p++++++++++++++++++++++++++++++++++++++++++++++,0
'+( Enter:Edit User Colors++++++++++++++++++++++++++++++++++++++++++++++1$
'+< Enter:Edit Clinical Preferences+++++++++++++++++++++++++++++++++++++11
'+* Print A#dit Trail+++++++++++++++++++++++++++++++++++++++++++++++++++2$
'+, Copy Access Dictionaries++++++++++++++++++++++++++++++++++++++++++++2(
'+1 Update Data.ase Access++++++++++++++++++++++++++++++++++++++++++++++2*
( 69er9iew of User Password and 6t-er Maintanence )o#tines++++++++++++++++22
(+$ C-ange E>piration Dates+++++++++++++++++++++++++++++++++++++++++++++0%
(+' )eset ?6ld@ Passwords+++++++++++++++++++++++++++++++++++++++++++++++0(
(+( Assign 6ne Time User Password+++++++++++++++++++++++++++++++++++++++0<
(+< 5ist C-anges 4y User++++++++++++++++++++++++++++++++++++++++++++++++0,
(+* 5ist C-anges .y De9ice++++++++++++++++++++++++++++++++++++++++++++++02
(+, 5ist C-anges .y Time+++++++++++++++++++++++++++++++++++++++++++++++$%%
(+1 A#to3E>pire )eport+++++++++++++++++++++++++++++++++++++++++++++++++$%'
(+2 Print Acti9ity 5og 4y User+++++++++++++++++++++++++++++++++++++++++$%<
(+0 Print Acti9ity 5og .y De9ice+++++++++++++++++++++++++++++++++++++++$%1
(+$% Print Acti9ity 5ogs .y Time++++++++++++++++++++++++++++++++++++++++$$%
(+$$ Print Patient A#dit++++++++++++++++++++++++++++++++++++++++++++++++$$(
(+$' Print Client Temp A#dit++++++++++++++++++++++++++++++++++++++++++++$$<
(+$( Download Client Temp A#dit+++++++++++++++++++++++++++++++++++++++++$$2
(+$< Print Arc-i9ed Patient A#dit+++++++++++++++++++++++++++++++++++++++$$0
(+$* Sec#rity =ro#p Dictionary++++++++++++++++++++++++++++++++++++++++++$'%
(+$, User 5ocation Dictionary+++++++++++++++++++++++++++++++++++++++++++$'(
< Distri.#tion =ro#ps Dictionary! 69er9iew++++++++++++++++++++++++++++++$'2
<+$ Enter:Edit Distri.#tion =ro#ps Dictionary++++++++++++++++++++++++++$($
<+' 5ist Distri.#tion =ro#ps Dictionary++++++++++++++++++++++++++++++++$(1
<+( C-ange User )esponsi.ility+++++++++++++++++++++++++++++++++++++++++$<%
<+< Copy Distri.#tion =ro#ps+++++++++++++++++++++++++++++++++++++++++++$<'
<+* Delete Distri.#tion =ro#ps+++++++++++++++++++++++++++++++++++++++++$<<
<+, 5ist User@s Distri.#tion =ro#ps++++++++++++++++++++++++++++++++++++$<*
<+1 5ist )esponsi.le User@s Distri.#tion =ro#ps++++++++++++++++++++++++$<,
<+2 Enter:Edit =ro#p S#.scription )o#tine++++++++++++++++++++++++++++++$<1
* 69er9iew of Electronic Signat#re+++++++++++++++++++++++++++++++++++++++$<2
*+$ Ena.le:Disa.le Electronic Signat#re++++++++++++++++++++++++++++++++$*$
*+' 5ist Electronic Signat#re 5og++++++++++++++++++++++++++++++++++++++$*'
*+( Enter:Edit Electronic Signat#re Alternates+++++++++++++++++++++++++$*<
*+< Alternate Electronic Signat#re Signees )eport++++++++++++++++++++++$**
*+* 5ist Electronic Signat#re Alternates 5og+++++++++++++++++++++++++++$*,
, Dictionary A#dit Trail and Miscellaneo#s )o#tines 69er9iew+++++++++++++$*2
,+$ Print Dictionary A#dit Trail+++++++++++++++++++++++++++++++++++++++$,%
,+' Print Encryption Setting A#dit Trail+++++++++++++++++++++++++++++++$,(
,+( 5ist )eporting Hierarc-y+++++++++++++++++++++++++++++++++++++++++++$,<
,+< 5ist 6rgani;ation++++++++++++++++++++++++++++++++++++++++++++++++++$,*
,+* Transfer MA=IC 6ffice 7iles++++++++++++++++++++++++++++++++++++++++$,,
,+, Transfer Stat#s )o#tine++++++++++++++++++++++++++++++++++++++++++++$,2
,+1 Dictionary Mass Edit+++++++++++++++++++++++++++++++++++++++++++++++$,0
,+2 Dictionary A#icB Edit++++++++++++++++++++++++++++++++++++++++++++++$1%
,+0 Print /orBstation A#dit 5og++++++++++++++++++++++++++++++++++++++++$1'
,+$% P#rge /orBstation ersion A#dit of 6ld De9ices+++++++++++++++++++++$1(
,+$$ Initiali;e /orBstation ersion A#dit )o#tine+++++++++++++++++++++++$1<
I8DEC++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++$1*
Passwords and Sec#rity Management ($) Page $
C-apter $! Passwords and Sec#rity Management
Use t-e Sec#rity page of t-e MEDITECH Information System (MIS) parameters to
define t-e way yo#r -ealt- care organi;ation defines #ser passwords+ To define
t-e parameters t-at .est s#it t-e needs of yo#r organi;ation& contact yo#r
MEDITECH MIS Applications Specialist+

Do#r organi;ation can #se a Single Eey or Do#.le Eey password signon system+ In
a Single Eey signon system& eac- #ser is assigned a #niF#e password+ In a
Do#.le Eey system& eac- #ser is assigned a #niF#e User ID and a password+
Passwords in Do#.le Eey systems need not .e #niF#e+

Do# can also #se t-e MIS User Dictionary to control t-e information and mod#les
to w-ic- yo# assign #sers access+ 7or e>ample& yo# may want to limit t-e access
of a specific #ser to t-e 4illing:Acco#nts )ecei9a.le (4:A)) Mod#le or to
ro#tines t-at can alter patient records+

7or more information& see t-e section titled G69er9iew of User Dictionary and
Access )o#tines+G

T-e following ta.le incl#des t-e MIS parameters and ro#tines t-at yo#r
organi;ation #ses to define pasword and sec#rity information+

To Define Use t-e MIS
33333333333333333333333 333333333333333333333333333333333333333333333333333
E>piration dates Pw C-ange Inter9al (Days) parameter (Single Eey
Systems only)

E>piration Date prompt in t-e User Dictionary

C-ange E>piration Dates )o#tine (a9aila.le only if
yo# defined a 9al#e at t-e Pw C-ange Inter9al
(Days) parameter)

8ote! T-e 9al#e yo# enter at t-e Pw C-ange Inter9al
(Days) parameter o9errides t-e 9al#e yo# enter 9ia
t-e E>piration Date prompt or t-e C-ange E>piration
Dates )o#tine+

System3generated 8ew Passwords Specified 4y parameter (Enter
passwords SDSTEM)

User3defined passwords 8ew Passwords Specified 4y parameter (Enter USE))

A minim#m Password Minim#m 5engt- parameter
password lengt-

A password format Password 7ormat parameter

/-et-er #sers can E>tensionsH prompt in t-e User Dictionary
Passwords and Sec#rity Management ($) Page '
o.tain new passwords
#pon e>piration

/-en original Pw )e3Use Inter9al (Days) parameter
owners can re3#se
e>pired passwords )eset @6ld@ Passwords )o#tine

User ID format User Id 7ormat parameter

Hidden or 9isi.le Ec-o User ID parameter
User ID te>t
d#ring signon

T-e n#m.er of days after A#to3E>pire Inter9al (Days) parameter
w-ic- passwords e>pire
if #sers do not sign
onto t-e system

Encrypted passwords Encrypt PasswordsH parameter
(t-at is& passwords
stored internally in
coded format)

Hidden passwords t-at Hide PasswordsH parameter
do not appear in
t-e MIS User Dictionary

A#tomatic password E>pire 6n 7ailed Sign 6nH parameter
e>piration after t-ree
consec#ti9e& failed
signon attempts

A one3time Assign 6ne Time Use Password )o#tine
#ser password (A9aila.le on c#stom men#s only)

Defining Parameters for Do#.le Eey Systems

In Do#.le Eey systems& all User IDs m#st .e #niF#e& .#t #ser passwords need not
.e+ /it- t-e e>ception of t-e Password )e3Use Inter9al parameter& all password
e>piration ro#tines and parameters f#nction as t-ey do wit- Single Eey systems+

7or organi;ations t-at #se do#.le Bey systems& t-e Password )e3Use Inter9al
parameter is #nnecessary and inaccessi.le+

Defining t-e User ID 7ormat (Do#.le Eey Systems only)

In Do#.le Eey systems& t-e mnemonic of eac- #ser appears as t-e defa#lt
response in t-e User ID field d#ring signon+ Eac- #ser at yo#r organi;ation is
assigned a #niF#e User ID+ To define an alp-an#meric format for User IDs& enter
a 9al#e at t-e User ID 7ormat parameter+

Passwords and Sec#rity Management ($) Page (
T-e 9al#e yo# enter at t-e User ID 7ormat parameter affects edits to f#t#re
User IDs only (t-at is& c#rrent User IDs are still 9alid)+ If yo# lea9e t-is
parameter .lanB& User IDs can incl#de any com.ination of ;ero to $%
alp-an#meric c-aracters+

Password E>piration

Password e>piration is optional+ Do# can assign e>piration dates to some
passwords and not to ot-ers+ /-en passwords e>pire& only c#rrently a#t-ori;ed
#sers can access t-e system+ 7or e>ample& yo# mig-t want to assign e>piration
dates to all #ser passwords e>cept for t-ose of t-e president and data
processing manager+

T-e system calc#lates password e>piration dates as follows!

Password e>piration date I Password acF#isition date J al#e at t-e Pw
C-ange Inter9al parameter

AcF#iring Passwords after E>piration

Do# mig-t want to define password e>piration dates for specific #sers only+ 7or
e>ample& yo# mig-t want to allow reg#lar& f#ll3time employees to acF#ire new
passwords+ Howe9er& yo# mig-t want to pre9ent s-ort3term or seasonal employees
from acF#iring new passwords after t-eir Ko.s are completed+

If yo# enter D at t-e E>tensionsH prompt in t-e MIS User Dictionary& a #ser can
acF#ire a new password on or after -is or -er password e>piration date+ /-en
t-e password e>piration date arri9es& t-e #ser can access t-e system t-ree
additional times+ 6n t-e fo#rt- sign on attempt& t-e system prompts t-e #ser to
acF#ire a new password+

If t-e #ser does not select a new password& -e or s-e cannot access t-e
MEDITECH system+ Howe9er& t-e #ser can o.tain a new password in t-e f#t#re+
Also& an a#t-ori;ed #ser can edit t-e User Dictionary to assign t-e #ser a new
password at any time+

To pre9ent a #ser from acF#iring a new password #pon e>piration& enter 8 at t-e
E>tensionsH prompt+ /-en t-e password e>piration date arri9es& t-e #ser is
allowed access to t-e system t-ree additional times .efore -e or s-e is denied
access+

Defining Passwords t-at A#tomatically E>pire

Use t-e A#to3E>pire Inter9al parameter to define t-e n#m.er of days of #ser
inacti9ity (t-at is& #sers do not sign onto t-e system) after w-ic- #sers
passwords a#tomatically e>pire+

After t-e password for a #ser e>pires& t-e 9al#e in t-e E>tensionsH field in
t-e MIS User Dictionary c-anges to C+ T-e #ser cannot sign onto t-e system
wit-o#t t-e inter9ention of an a#t-ori;ed #ser+ /-en yo#r organi;ation assigns
Passwords and Sec#rity Management ($) Page <
t-e #ser a new password and e>piration date& t-e 9al#e in t-e E>tensionsH field
ret#rns to t-e pre9io#s 9al#e+

If yo# enter 8 in t-e E>tensionsH field& an acti9e #ser w-o -as not signed onto
t-e system can do so indefinitely+ If t-e #ser signs on after -is or -er
password e>pires& a prompt appears t-at allows t-e #ser to select or recei9e a
new password+

Defining Passwords t-at E>pire after 7ailed Signon Attempts

To define #ser passwords t-at e>pire after t-ree consec#ti9e failed sign on
attempts& enter D at t-e A#to3E>pire Inter9al+ T-e Bey.oard locBs for ,%
seconds& t-e #ser password e>pires& and t-e 9al#e in t-e E>tensionsH field in
t-e MIS User Dictionary c-anges to C+

If yo# enter 8& t-e Bey.oard locBs for ,% seconds .#t t-e 9al#es in t-e
Password E>piration Date and E>tensionsH fields remains t-e same+

)eacti9ating E>pired Passwords (Single Eey systems only)

T-e MEDITECH system allows yo# to reacti9ate e>pired passwords+

Do# can #se t-e P/ )e3Use Inter9al parameter to reacti9ate a password for t-e
original #ser .eca#se -e or s-e finds t-e password easy to remem.er+

In addition& yo# can #se t-e )eset @6ld@ Passwords )o#tine to reacti9ate and
recycle a password t-at e>pired on a specific date (for e>ample& ' years ago)+
Do# can assign reacti9ated passwords to a new #ser+

8ote! If yo# do not enter a 9al#e at t-e P/ )e3Use Inter9al parameter& yo#
cannot reacti9ate e>pired passwords+

Assigning System3=enerated 9s+ User3Defined Passwords

After password e>piration& a#t-ori;ed #sers m#st .e a.le to acF#ire new
passwords+ Do# m#st select a password assignment met-od 9ia t-e 8ew Passwords
Specified 4y parameter+ Do# can assign #ser3defined passwords or system3
generated password+

Assigning User3Defined Passwords

If yo#r organi;ation assigns #ser3defined passwords& t-e system asBs eac- #ser
to enter a new password w-en t-e password e>piration date arri9es+ Users m#st
ad-ere to t-e format and minim#m lengt- defined in t-e MIS parameters+ In
addition& #sers can enter only accepta.le c-aracters (t-e ', letters of t-e
alp-a.et and t-e digits ;ero to nine)+ 7or Single Eey systems& passwords m#st
.e #niF#e+

7or sec#rity& t-e c-aracters do not appear w-en a #ser enters a new password+
Passwords and Sec#rity Management ($) Page *
In addition& t-e system reF#ires t-e #ser to re3enter t-e new password+ T-e
system allows t-e #ser to proceed only if t-e two entries matc-+

7or information on -ow to reacti9ate e>pired passwords& see t-e section titled
G)e3#sing 6ld Passwords+G

Assigning System3=enerated Passwords

If yo#r organi;ation assigns system3generated passwords& t-e system asBs t-e
new #ser to accept a new password w-en t-e password e>piration date arri9es+ If
t-e #ser accepts t-e new password& t-e new password appears on t-e screen for a
few seconds only+ T-e #ser m#st t-en enter t-e new password e>actly as it
appeared+

If t-e #ser does not enter t-e password correctly& an error message appears&
and t-e password .ecomes #na9aila.le+ If yo#r organi;ation assigns system3
assigned passwords& yo# m#st enter a 9al#e at t-e MIS Password 7ormat
parameter+

Defining Password 7ormats

Use t-e MIS Password 7ormat parameter to define t-e format of #ser passwords+
Enter A for alp-an#meric c-aracters and 8 for digits only+ 7or e>ample& if yo#
enter AA88& passwords m#st incl#de two alp-a.etical c-aracters followed .y two
digits (for e>ample& P),*)+

7or #ser3defined passwords& yo# m#st enter a 9al#e at eit-er t-e Password
7ormat or t-e Password Minim#m 5engt- parameters+ If yo# define a minim#m
lengt-& #sers can enter a password of any format (pro9iding it meets or e>ceeds
t-e password minim#m lengt-)+

If yo#r organi;ation #ses system3generated passwords& yo# m#st define a
password format+ T-e system #ses t-e format yo# define to randomly generate
passwords w-en c#rrent passwords e>pire+

Defining t-e Minim#m 5engt- of Passwords

T-e minim#m password lengt- yo# define depends on w-et-er yo#r organi;ation
#ses #ser3defined or system3generated passwords+ 7or #ser3defined passwords&
yo# define t-e lengt- at t-e Password Minim#m 5engt- parameter+ 7or system3
generated passwords& t-e lengt- of t-e 9al#e yo# enter at t-e Password 7ormat
parameter defines t-e minim#m lengt- of t-e password+

MEDITECH recommends t-at yo# consider t-e following w-en yo# define t-e minim#m
lengt- of passwords at yo#r organi;ation+

L 8#m.er of #sers in yo#r organi;ation

L Employee t#rno9er rate

Passwords and Sec#rity Management ($) Page ,
L Password t#rno9er rate (t-at is& -ow freF#ently #sers acF#ire new
passwords)

7or e>ample& a small -ealt- care organi;ation mig-t reF#ire a minim#m password
lengt- of only t-ree c-aracters+ Howe9er& a large -ospital t-at reg#larly
assigns new passwords mig-t reF#ire a minim#m password lengt- of fi9e
c-aracters+

8ote! In Single Eey systems& yo# can #se t-e )eset @6ld@ Passwords )o#tine to
reset e>pired passwords+ E>pired passwords are t-en a9aila.le for reassignment+

5isting C-anges to Passwords

Do# can #se t-e following ro#tines to list c-anges made to passwords+ T-e
following ro#tines list password c-anges .y #ser& time& or de9ice+

To 5ist C-anges
According to t-e Use t-is )o#tine
333333333333333333333333 333333333333333333333333333333333333
User w-o made t-e c-ange Print Password A#dit Trail 4y User

Date and time of c-ange Print Password A#dit Trail 4y Time

De9ice on w-ic- t-e Print Password A#dit Trail 4y De9ice
#ser made t-e c-ange

7or more information& see t-e doc#mentation for eac- ro#tine+

Em#lating Users

Use t-is ro#tine to allow a specific #ser to sign onto t-e system as anot-er
#ser+ (T-is ro#tine does not e>ist on a standard men#+ Do# m#st add t-is
ro#tine to a c#stom men# 9ia DPM M+em#late+#ser+)

7or e>ample& if User A em#lates User 4& User A sees t-e same information t-at
User 4 sees (for e>ample& men#s)& .#t User A does not see User 4@s password+
User A enters eit-er User 4@s mnemonic or name to em#late -im or -er+

To pre9ent em#lation of a specific #ser at yo#r organi;ation& #se t-e )estrict
Em#lation prompt in t-e MIS User Dictionary+ T-e system t-en pre9ents #sers at
all access le9els from em#lating t-at #ser+

8etworB a#t-enticated sites t-at em#late #sers mig-t compromise sec#rity+

5isting Em#lation Acti9ity

Do# can #se t-e 5ist Em#lation ro#tines to print em#lation acti9ity+ (Do# m#st
place t-ese ro#tines on a c#stom men#+)

T-e 5ist Users /-o /ere Em#lated )o#tine (MIS+USE)+list+em#lated+#sers) lists
Passwords and Sec#rity Management ($) Page 1
#sers w-o were em#lated .y a specific #ser+ T-e 5ist Users /-o Em#lated
6t-er Users (MIS+USE)+list+em#lating+#sers) )o#tine lists #sers w-o em#lated
a specific #ser+

8ote! User Acti9ity 5ogs associate em#lation acti9ity wit- t-e em#lated #ser+
Do# m#st cross3reference acti9ity logs wit- t-e 5ist Em#lation reports to
disco9er w-ic- #ser act#ally performed t-e acti9ity+

Encrypting Passwords

Use t-e Encrypt Passwords parameter to encrypt #ser passwords and stored
internally in a coded format+ 8eit-er #sers nor MEDITECH can decip-er encrypted
passwords+

T-e Password field in t-e MIS User Dictionary displays only asterisBs (L)+ T-e
field does not indicate t-e password lengt-+ If yo#r organi;ation encrypts
passwords& yo# m#st assign new passwords to #sers w-o forget t-eir passwords+

Hiding Passwords

If yo# do not want to encrypt #ser passwords& .#t yo# want to -ide t-em from
#sers w-o edit t-e MIS User Dictionary& enter D at t-e Hide Passwords
parameter+ T-e Password field in t-e MIS User Dictionary displays only
asterisBs (L)+ If a #ser forgets -is or -er password& MEDITECH staff can
retrie9e it internally+

If yo# enter 8 at .ot- t-e Encrypt Passwords and Hide Passwords parameters&
#sers passwords appear in t-e Password field+

Ec-oing User IDs

Use t-is parameter to control w-et-er t-e User ID prompt on t-e sign on screen
displays t-e c-aracters t-e #ser enters d#ring signon+

If yo# enter D& eac- c-aracter t-e #ser types appears in t-e User ID field+ If
yo# enter 8& not-ing appears in t-e field d#ring signon+

Using Password )o#tines on C#stom Men#s

7or Do#.le Eey systems& yo# can assign t-e Assign 6ne Time Use Password
(M+assign+pw) and E>pire 6wn Password (MIS+USE)+e>pire+own+pw) ro#tines to
c#stom men#s+

Assigning 6ne Time Use Passwords

Do# can assign t-e Assign 6ne Time Use Password )o#tine to a c#stom men# to
assign a new password to a #ser after -is or -er password e>pires+

Passwords and Sec#rity Management ($) Page 2
/-en a #se password e>pires& yo# can r#n t-is ro#tine to assign a new password
t-at e>pires immediately after one entry+ T-e #ser t-en selects or recei9es a
new password+

8ote! /-en yo# enter a new #ser 9ia t-e MIS User Dictionary& t-is ro#tine r#ns
a#tomatically w-en yo# enter a 9al#e at t-e Password prompt+

Allowing Users to In9alidate T-eir 6wn Passwords

Do# can assign t-e E>pire 6wn Password )o#tine to a c#stom men# to allow #sers
to in9alidate t-eir passwords and o.tain new ones+ Do#r organi;ation can #se
t-is ro#tine to allow #sers to control password e>piration wit-o#t pro9iding
t-em access to t-e MIS User Dictionary+

To #se t-is ro#tine& a #ser m#st first enter -is or -er c#rrent password to
e>pire it+ T-e ne>t time t-e #ser signs onto t-e system& -e or s-e can select
or recei9e a new password+

8ote! A #ser can in9alidate -is or -er own password 9ia t-is ro#tine only+
Managing Terminals ($+$) Page 0
$+$! Managing Terminals
In addition to controlling access to MEDITECH applications in t-e User
Dictionary& yo# can also control access at specific terminals+ Terminals can
.e restricted at a 9ariety of le9els+ 7or e>ample& yo# can restrict a
terminal #sed to admit patients to t-e Admissions application+ Do# mig-t
restrict t-e terminals yo# #se for training to a test directory+

4eca#se t-e #ser and t-e terminal .eing #sed can -a9e different restrictions&
t-e most restricti9e case always applies+ 7or e>ample& e9en t-o#g- a
terminal allows #nrestricted access& t-e #ser is still restricted to t-e
applications a#t-ori;ed in t-e MIS User Dictionary+ )emem.er t-at access to
applications is directory and password3specific& dependent on t-e MIS User
Dictionary+

Entering Terminal )estrictions

Do# can restrict access at a specific terminal t-ro#g- ro#tines on t-e
6perating Systems Utilities Main Men#+ At t-is men#!

$) Select t-e System Management Men#+

') Select t-e Enter:Edit De9ices )o#tine+

8ote! 7or more information a.o#t t-is ro#tine& see t-e section titled
GEnter:Edit De9icesG in t-e MA=IC 6perating System Utilities man#al+

6n t-e Enter:Edit De9ices screen& t-e le9el of restriction yo# want to apply to
a de9ice determines yo#r responses to t-e following t-ree prompts!

L SegmentH

L DirectoryH

L ProgramH

If yo# lea9e t-ese t-ree prompts .lanB& t-e terminal is not restrictedN eac-
#ser m#st identify t-e desired segment& directory and program w-en signing on+
Users are limited only .y restrictions set #p in t-e User Dictionary+

Howe9er& #sing t-e a.o9e prompts yo# can restrict a terminal to!

L m#ltiple directories (test and li9e)

L a single directory (test or li9e)

Managing Terminals ($+$) Page $%
L a single MIS

L a single application

L a single application data.ase

To restrict a terminal& yo# first enter t-e appropriate segment and directory+
Do# can t-en enter one of t-e following programs!

L M+sign+on 3 to restrict a terminal to a single MIS directory (TEST+MIS
or 5IE+MIS directory)

L MIS+signon 3 to allow access to .ot- directories

)estricting a Terminal to a Single Directory

To restrict a terminal to a single directory& yo# first enter t-e appropriate
segment and directory+ Do# t-en enter M+sign+on at t-e ProgramH
prompt+

7or e>ample!

SegmentH A

DirectoryH TEST+MIS (restricts t-e terminal to t-e test directory)

ProgramH M+sign+on

T-e a.o9e responses restricts t-e selected terminal to t-e test directory+ A
#ser signing on to t-e terminal can still c-oose t-e appropriate application+

Adding 7#rt-er )estrictions

Do# can f#rt-er restrict a terminal .y following t-e M+sign+on program wit-
t-e following!

L an MIS data.ase (if t-e directory s#pports more t-an one MIS data.ase)+
If a directory s#pports only one MIS data.ase& enter nil (GG)+

L an application or an application data.ase mnemonic+ If yo# enter an MIS
data.ase arg#ment& yo# m#st enter a second arg#ment+

Do# can #se t-e a.o9e arg#ments in one of t-e following ways!

To restrict a terminal to an application (for e>ample& t-e PP application
data.ase) wit- only one facility& yo# wo#ld enter t-e following at t-e
Managing Terminals ($+$) Page $$
ProgramH prompt!

M+sign+on(GG&Gapplication data.ase+.illing mnemonicG)

7or e>ample!

M+sign+on(GG&GPP+C4MG)

To restrict a terminal to an application wit- m#ltiple facilities& yo# wo#ld
enter!

M+sign+on(GG&Gapplication data.aseG)

7or e>ample!

M+sign+on(GG&GPPG)

To restrict a terminal to a single application data.ase wit- m#ltiple
facilities& yo# wo#ld enter!

M+sign+on(GG&Gapplication data.aseG)

7or e>ample!

M+sign+on(GG&GPP+7ACG)

8ote! T-e MIS data.ase (if more t-an one) appears as t-e first arg#ment+
F#otes+ T-e application (or application data.ase) to w-ic- t-e terminal
is restricted appears in t-e second arg#ment+

Allowing Access to 4ot- Test and 5i9e Directories

Terminals t-at reF#ire access to .ot- TEST+MIS and 5IE+MIS directories can .e
controlled 9ia t-e MIS+signon program+ 7or e>ample!

SegmentH A

DirectoryH TEST+MIS or 5IE+MIS

ProgramH MIS+signon

Users w-o sign on to t-e terminal can select t-e directory+
69er9iew of User Dictionary and Access )o#tines (') Page $'
C-apter '! 69er9iew of User Dictionary and Access )o#tines
T-e following ta.le descri.es t-e tasBs and ro#tines associated wit- t-e User
Dictionary and access ro#tines+

To Use
33333333333333333333333333333333333 33333333333333333333333333333333333
Enter and edit #ser information User Dictionary
for yo#r MEDITECH Information
System (MIS)+

5ist #ser information+ 5ist User Dictionary

Print a report of sec#rity 5ist Users 4y Sec#rity =ro#p )o#tine
gro#p mem.er@s information e>cept
for User ID and password+

C-ange a #ser@s screen colors for Enter:Edit Colors )o#tine
all mod#les+

Print a report of c-anges made to Print User A#dit Trail )o#tine
User Dictionary entries+

Copy Access Dictionary information Copy Access Dictionaries
from one #ser to anot-er+

Add or delete access to an Update Data.ase Access )o#tine
application data.ase& men#&
and MA=IC Eey Men# for
one or more sec#rity gro#ps
and:or indi9id#al #sers+
Enter:Edit User Dictionary ('+$) Page $(
'+$! Enter:Edit User Dictionary
Use t-e MIS User Dictionary to enter and edit #ser information for yo#r
MEDITECH Information System (MIS)+ Since yo#r MEDITECH system may consist of
se9eral mod#les& t-e data stored in t-is dictionary affects t-e entire system
and t-e #sers@ a.ility to access t-is system+

8ote! T-is dictionary controls access pri9ileges of #sers+ 4eca#se yo# can
grant and:or deny #ser access to yo#r MEDITECH system& access to t-is
dictionary s-o#ld .e limited to a small n#m.er of #sers+

=eneral MIS User Dictionary Screen

T-is screen allows yo# to specify for eac- #ser

L mnemonic& acti9e stat#s& f#ll name& monogram for identification on narrow
reports& alias for identification if t-e #ser -as c-anged names

L mnemonic and name of s#per9isor& and w-et-er t-e #ser is a s#per9isor and&
if so& t-e mnemonic of a distri.#tion gro#p consisting of employees w-o are
s#per9ised .y t-is #ser

L office location and:or p-one n#m.er or e>tension

L w-et-er t-e #ser is a.le to fa> and send remote mail to recipients

L #ser identification& password& password e>piration date& and w-et-er to
allow t-is #ser a new password w-en t-e c#rrent password e>pires

L w-et-er t-e system allows ot-er #sers to em#late t-is #ser

L t-e ma>im#m n#m.er of sim#ltaneo#s sign3on sessions t-e system allows t-is
#ser

L sec#rity le9el t-at t-e system allows t-is #ser (for e>ample& 6/8)

L a#tomatic application data.ase 5ooB#p at sign on

L w-et-er t-is #ser can access t-e Dictionary Mass Edit and Dictionary A#icB
Edit ro#tines and if so& w-ic- dictionary t-at t-ey can access #sing t-ose
ro#tines

L n#m.er of entries to display on 5ooB#p screens (system defa#lt appears to
t-e rig-t)

L sec#rity gro#ps to w-ic- t-is #ser is eit-er a mem.er or a#t-ori;ed to edit
a mem.er@s MIS User Dictionary entry

L distri.#tion gro#ps t-at incl#de t-is #ser

L license plate identification and state to w-ic- t-e a#tomo.ile is registered
Enter:Edit User Dictionary ('+$) Page $<

C-anging a User@s 8ame (Aliases)

If a #ser marries and c-anges -is or -er name& #pdate t-e 8ame prompt and
enter t-e #ser@s old name at t-e Alias prompt+ T-ese prompts allow yo# to
identify t-is #ser #sing eit-er t-e new or original name w-ile maintaining #p3
to3date information for t-is #ser+

Users w-o -a9e .een assigned aliases may .e identified .y eit-er name in any
ro#tine t-at allows yo# to enter a #ser@s name+ If yo# enter t-e alias& t-e
new name appears and is marBed wit- an asterisB (GLG) as a reminder t-at t-e
#ser@s name -as c-anged+ If yo# enter t-e new name& -owe9er& t-ere is no
indication t-at t-e #ser -as an alias+

Parameter3Defined 5a.els

T-e wording of t-ree of t-e prompts on t-is screen is defined in yo#r MIS
Parameters+ T-erefore& t-e following t-ree prompts may not -a9e t-e same names
in yo#r system as in t-is doc#mentation!

L S#per9isor

L Is User A S#per9isorH

L 6ffice

)egardless of t-e la.els& t-e p#rposes of eac- of t-ese prompts are t-e same+

Passwords

Eac- #ser m#st .e assigned a password+ If yo#r -ealt- care organi;ation is set
#p as Do#.le Eey& User IDs are also reF#ired+ 7or more information& see t-e
section titled GPasswords and Sec#rity Management+G

Displaying Application Data.ases on 5ooB#p Screens D#ring t-e Sign3on
Process

T-e system can a#tomatically display a 5ooB#p of t-e #ser@s a#t-ori;ed
application data.ases after t-e #ser enters -is or -er password+ T-en& t-e #ser
needs only to enter t-e n#m.er t-at corresponds to t-e application data.ase
t-at t-ey want to access+

To set #p t-is feat#re& enter D at t-e AUT6 SI=8368 5ooB#pH prompt on =eneral
screen of t-e User Dictionary+ T-is 5ooB#p only displays t-e application
data.ases t-at t-is #ser access on t-e Applications Men# screen of t-e MIS User
Dictionary+

86TE! If t-e #ser is only a#t-ori;ed to access one application data.ase&
no 5ooB#p appears+ Instead& t-at mod#le starts immediately after
Enter:Edit User Dictionary ('+$) Page $*
t-e #ser enters t-eir password+

J33333333333333333333333333333333333333333333333333333333333333333333333333333333333333333333J
O Enter:Edit Users O
OIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIO
OMnemonic 5ast Edited .y on O
O O
OActi9eH O
O8ame Monogram s O
O O
OS#per9isor O
OIs User a S#per9isor i.#tion =ro#p O
O5ocation P-one 7a> Access O
O O
ODomain 8etworB Username 8T A#t-entication Ena.led
O
O O
O O
O O
OUser ID )estrict Em#lation 5ogons Allowed O
OPassword E>piration Date E>tensionsH O
O O
OSec#rity 5e9el Allow User Dictionary Mass:A#icB E onaries O
O O
OA#to Sign36n 5ooB#pH O
OP 5ooB#p Entries tem Defa#lt O
O O
OUser Sec#rity =ro#ps EditH Distri.#tion =ro#ps 5icense State O
O O
O O
J33333333333333333333333333333333333333333333333333333333333333333333333333333333333333333333J
Mnemonic
Enter a #niF#e mnemonic code to identify t-e entry yo#
want to create or edit+

5ooB#p! Entries in t-is dictionary

To 9iew acti9e entries only& press Q5ooB#pR+

To 9iew acti9e and inacti9e entries& type :4 and press
Q5ooB#pR+

Partial 5ooB#ps are a9aila.le+ 7or e>ample& to display
a 5ooB#p of acti9e and inacti9e dictionary entries w-ose
mnemonics .egin wit- =& type =:4 and press Q5ooB#pR+

33 Entering an E>isting Mnemonic 33

If yo# enter an e>isting mnemonic& t-e system displays
Enter:Edit User Dictionary ('+$) Page $,
all pre9io#sly entered information for t-e dictionary
entry+ Do# can t-en edit t-is dictionary entry+

33 Entering a 8ew Mnemonic 33

If yo# enter a new mnemonic& a prompt appears asBing if
yo# want to create a new entry+ If yo# create a new
entry& yo# can t-en enter t-e dictionary information at
t-e prompts+ If yo# do not create a new entry& t-e
Mnemonic prompt clears and yo# can enter a different
mnemonic+
Acti9e
If yo# want t-is entry to .e acti9e& enter D+

Acti9e entries are eligi.le responses at prompts t-at
refer to t-is dictionary+ Users identify an acti9e entry
.y typing its mnemonic or .y #sing t-e 5ooB#p+

If yo# want t-is entry to .e inacti9e& enter 8+

Inacti9e entries can .e 9iewed in enter:edit
dictionaries and listed in some list dictionaries+
8ame
Enter a name for t-e entry+ T-is name can
appear in 5ooB#ps and on reports to f#rt-er
define t-is dictionary entry+
Monogram
6n certain reports and printo#ts generated .y MEDITECH
applications& t-e $% c-aracters allowed for t-e #ser@s
mnemonic will not fit+ To sol9e t-is pro.lem& yo#
assign eac- #ser a s-ort (ma>im#m of t-ree c-aracters)
identifier at t-is prompt& w-ic- identifies t-e #ser on
narrow or crowded reports and screens+

T-e monogram can consist of any com.ination of letters&
n#m.ers and p#nct#ation+ UnliBe mnemonics& monograms
need not .e #niF#e+
Alias
Enter an optional additional name for t-e selected #ser&
#sing t-e 5AST8AME&7I)ST8AME )EST format and #p to '%
c-aracters of free te>t+ Users can #se eit-er t-is or
t-e name defined at t-e 8AME prompt to identify a #ser+
Enter:Edit User Dictionary ('+$) Page $1

T-is feat#re is especially #sef#l if employees marry and
yo# want to allow ot-er #sers to identify t-em .y t-eir
former names+ Enter t-e new name at t-e 8AME
prompt& and t-e former name at t-e A5IAS prompt+
S#per9isor
Enter t-e mnemonic of t-e s#per9isor of t-e selected
#ser+ T-e s#per9isor@s name appears to t-e rig-t+

5ooB#p! MIS User Dictionary

T-is prompt allows yo# to set #p an employee -ierarc-y
and create distri.#tion gro#ps t-at consist of t-e
employees w-o are s#per9ised .y t-e same s#per9isor+

8ote! T-e wording of t-e prompt is defined in yo#r
MIS Parameters+ T-erefore& t-is prompt may .e called
somet-ing ot-er t-an SUPE)IS6)+ )egardless of t-e
la.el& t-e p#rpose of t-is prompt is t-e same+
Is User A S#per9isorH
If t-e selected #ser is a s#per9isor& enter DN
ot-erwise& enter 8+

If yo# enter D at t-is prompt& yo# can specify a
Distri.#tion =ro#p t-at will consist of all #sers
w-o are s#.seF#ently assigned to t-e selected
s#per9isor+

If yo# enter 8 at t-is prompt& t-e ro#tine sBips t-e
Distri.#tion =ro#p prompt+

somet-ing ot-er t-an Is User A S#per9isorH+ )egardless
of t-e la.el& t-e p#rpose of t-is prompt is t-e same+
Distri.#tion =ro#p
If D appears at t-e Is User A S#per9isorH prompt& t-e
c#rsor stops at t-is prompt+

To create a s#per9isor@s distri.#tion gro#p& enter a
mnemonic at t-is prompt+ T-is can .e eit-er t-e
mnemonic of an e>isting distri.#tion gro#p or t-e
mnemonic of a new distri.#tion gro#p

5ooB#p! MIS Distri.#tion =ro#p Dictionary

T-e distri.#tion gro#p w-ose mnemonic appears -ere will
consist of all #sers w-o are s#.seF#ently assigned
to t-e selected s#per9isor+
5ocation
Enter t-e mnemonic of t-e office location to w-ic- t-e
selected #ser is permanently assigned+

5ooB#p! MIS User 5ocation Dictionary entries t-at are
permanent locations (see t-e Allow in User
DictionaryH prompt in t-e MIS User 5ocation
Dictionary)

somet-ing ot-er t-an 677ICE+ )egardless of t-e la.el&
t-e p#rpose of t-is prompt is t-e same+
P-one
Enter t-e p-one n#m.er or p-one e>tension of t-e #ser&
#sing #p to $2 c-aracters of free te>t+
7a> Access
/-en a #ser tries to send a 7AC& t-e access le9el
defined in t-e User Dictionary will .e c-ecBed+ T-e
defined le9el determines w-et-er or not t-e #ser is
allowed to send fa>es and t-e types of recipients t-at
can .e entered if t-e #ser is gi9en access to t-e fa>ing
feat#re+

T-e 9al#es w-ic- can .e entered for t-is field are!

868E T-e #ser -as no fa> access+ If t-e #ser enters
7AC or a fa> type spool gro#p at any Print on
prompt& a message appears indicating t-at t-e #ser
cannot #se t-e fa>ing feat#re+

DICT T-e #ser is allowed to send fa>es to 7AC
recipients w-ic- reside in t-e following
dictionaries!

L 7a> )ecipient Dictionary
L 7a> )ecipient =ro#p Dictionary
L Ins#rance Dictionary
L 6#tside 5ocation Dictionary
L Pro9ider Dictionary
L endor Dictionary

A55 T-e #ser is allowed to send fa>es to free te>t
recipients as well as recipients in t-e following
dictionaries!

L 7a> )ecipient Dictionary
L 7a> )ecipient =ro#p Dictionary
L Ins#rance Dictionary
L 6#tside 5ocation Dictionary
L Pro9ider Dictionary
L endor Dictionary
8T User 8ame
T-e 9al#e yo# entered at t-e Mnemonic prompt appears in
#pper case c-aracters as t-e defa#lt response+

Do# can edit t-is 9al#e for new #sers only+ Enter t-e
User 8ame defined in t-e networB operating system+

Users w-o log onto t-e system 9ia t-e networB operating
system enter t-e networB User 8ame entered d#ring t-e
log3on process+

8ote! T-is prompt appears only if yo#r -ealt- care
organi;ation is con9erting to or -as completed a
con9ersion to networB #ser a#t-entication+
)estrict Em#lation
To pre9ent all ot-er #sers from em#lating t-is #ser&
enter D+

To allow all ot-er #sers (wit- access to t-e Em#late
User )o#tine) to em#late t-is #ser& enter 8 or lea9e
t-is field .lanB+
5ogons Allowed
Enter t-e ma>im#m n#m.er of de9ices (t-at is& terminals
or PCs) from w-ic- yo# want to allow t-is #ser to log
onto t-e MEDITECH system sim#ltaneo#sly+

7or e>ample& to allow t-is #ser to log onto a ma>im#m
of two de9ices sim#ltaneo#sly& enter '+ T-is #ser can
t-en log onto t-e MEDITECH system from two terminals or
PCs at t-e same time+

Enter:Edit User Dictionary ('+$) Page '%
If yo# enter '& t-e system does not allow t-e #ser to
log onto a t-ird de9ice+ If t-is #ser logs onto t-e
system from a t-ird terminal or PC& a warning message
appears+

To allow t-is #ser to log onto only one de9ice& enter
$+ If yo# lea9e t-is field .lanB& t-is #ser can log
onto as many de9ices as -e or s-e wants+
Password
Use free te>t to enter t-e password yo# want t-is #ser
to enter to log onto t-e MEDITECH system+

If yo#r organi;ation #ses networB operating system
passwords to a#t-enticate #sers& yo# cannot enter a
9al#e+

33 System3=enerated Passwords 33

System3generated passwords a#tomatically appear -ere+
T-e system a#tomatically generates passwords t-at
conform to t-e MEDITECH3defined format+

To edit a system3assigned password& delete it and enter
8+ T-e system generates and displays a new password
-ere+

33 User3Defined Passwords 33

Enter #p to '% alp-an#meric c-aracters (e>cl#de spaces
and special c-aracters)+ A #ser3defined password m#st .e
different from t-e #ser mnemonic+

If yo# enter a password t-at is assigned to anot-er
#ser& yo# m#st enter a different password+

8ote! MEDITECH defines w-et-er passwords are system3
generated or #ser3defined+ MEDITECH also defines t-e
format for system3defined passwords and t-e minim#m
n#m.er of c-aracters for #ser3defined passwords+
E>piration Date
If a date appears -ere& it indicates w-en t-is #ser will
-a9e to o.tain a new password or .e pre9ented from
signing on (see t-e E>tensionsH prompt)+

Enter:Edit User Dictionary ('+$) Page '$
33How T-is Date is Calc#lated33

If a 9al#e -as .een entered into t-e MIS PASS/6)D
CHA8=E I8TE)A5 parameter& an e>piration date appears
-ere w-en t-e #ser is initially entered into t-e User
Dictionary& and later w-ene9er t-e #ser@s password is
c-anged+ T-e date is calc#lated as follows!

Date password Password C-ange Inter9al E>piration
entered:c-anged J (from) MIS Parameters I date

7or e>ample& if a #ser is entered into t-e User
Dictionary on April $& and t-e password c-ange inter9al
is set to (% days& t-e e>piration date wo#ld .e May $+
If t-e #ser o.tains a new password& a new e>piration
date is set again .y adding t-e n#m.er of days in t-e
c-ange inter9al to t-e date on w-ic- t-e password is
assigned+

33Editing T-is Date33

8ote t-at a#t-ori;ed #sers can edit t-e e>piration date
on t-is screen and in t-e C-ange E>piration Dates
)o#tine+

If yo# ne9er want t-is #ser@s password to e>pire&
simply delete any e>piration date t-at appears -ere+
E>tensionsH
To allow t-e system to assign a new password to t-is
#ser w-en -is or -er password e>pires& enter D+

To pre9ent t-e system from assigning a new password to
t-is #ser& enter 8+

8ote! Do# can access t-is prompt only if MEDITECH
defined t-e n#m.er of days for w-ic- passwords are
9alid+ 7or e>ample& if passwords are 9alid for (% days&
t-is #ser m#st c-ange -is or -er password on t-e ($st
day+

7or more information& see t-e section titled GPassword
and Sec#rity Management+G
Sec#rity 5e9el

Enter t-e first letter of one of t-e following sec#rity
Enter:Edit User Dictionary ('+$) Page ''
le9els for t-is #ser+ T-e sec#rity le9el controls t-e
e>tent to w-ic- t-is #ser can enter or c-ange ot-er
#sers@ information in t-e MIS User Dictionary+

Sec#rity le9el Description
33333333333333 3333333333333333333333333333333333333
868E T-e #ser cannot access information in
t-e User Dictionary+

6/8 T-e #ser can only c-ange -is or -er
own information in t-e User
Dictionary+

=)6UP T-e #ser can c-ange information for
all ot-er #sers in gro#ps to w-ic- -e
or s-e -as edit capa.ilities+ T-ese
gro#ps are defined at t-e User
Sec#rity =ro#p promptN t-e edit
prompt associated wit- t-e sec#rity
gro#p m#st .e set to @D@ to gi9e t-e
#ser edit capa.ilities+

A55 T-e #ser can c-ange information for
all #sers+ Since a #ser wit- t-is
sec#rity le9el can c-ange information
for all #sers& it is #nnecessary to
assign t-is #ser to #ser gro#ps to
pro9ide edit capa.ilities+

)EST)ICTED T-e #ser can c-ange non3password
specific information for all #sers+

Do# can restrict access to #ser
dictionary screens 9ia t-e )estricted
User Page Access E:E screen+

6n t-is screen& yo# can grant t-is
#ser editing pri9ileges to specific
MIS User Dictionary screens+ To allow
t-is #ser to edit t-e screen& enter D
in t-e EditH prompt ne>t to t-e
screen name+

To pre9ent t-is #ser from editing or
9iewing a screen& enter 8 at t-e
EditH prompt+

If t-e EditH prompt is set to @8@ for
t-e =eneral Information screen& t-is
screen appears w-en t-e #ser accesses
Enter:Edit User Dictionary ('+$) Page '(
t-e User Dictionary+ Howe9er after
t-e #ser enters a mnemonic& a screen
appears listing t-e screens to w-ic-
t-e #ser -as access& or t-e one
screen to w-ic- t-e #ser -as access
appears+

7or ro#tines t-at -a9e a sec#rity
le9el restricted& a restricted #ser
-as t-e same access of a #ser
assigned 868E+

A restricted #ser cannot edit or 9iew
password information on t-e =eneral
Information screen+

8ote! Users cannot grant -ig-er sec#rity le9els to
t-emsel9es or ot-er #sers+ 7or e>ample& a #ser wit-
sec#rity le9el of 6/8 cannot c-ange t-eir sec#rity le9el
to =)6UP or A55+

6nly #sers wit- a sec#rity le9el of A55 can c-ange
anot-er #ser@s sec#rity le9el to A55+
A#to Sign36n 5ooB#pH
If yo# want a 5ooB#p of possi.le application data.ases
to appear for t-is #ser w-ene9er -e:s-e enters -is:-er
-is password& enter DN ot-erwise& enter 8+

Users are assigned to application data.ases on Screen '
of t-e User Dictionary+
Allow Dictionary Mass:A#icB EditH

To allow t-is #ser access to t-e Dictionary Mass Edit
and Dictionary A#icB Edit ro#tines& enter D+ T-e c#rsor
mo9es to t-e Dictionaries prompt+ At t-e Dictionaries
prompt& yo# specify w-ic- dictionaries t-is #ser can
edit #sing t-e Dictionary Mass Edit and Dictionary A#icB
Edit ro#tines+

To deny t-is #ser access to t-ese ro#tines& enter 8+ T-e
c#rsor sBips t-e Dictionaries prompt+

Dictionaries
Enter:Edit User Dictionary ('+$) Page '<
T-e c#rsor stops -ere only if t-e prompt Allow
Dictionary Mass:A#icB EditH is set to D+

Enter t-e DPM of any dictionary w-ic- t-is #ser is
a#t-ori;ed to edit 9ia t-e Dictionary Mass Edit or
Dictionary A#icB Edit ro#tines+ Enter A55 to
allow t-e #ser access to all dictionaries a9aila.le for
t-e Mass:A#icB Edit feat#re+

5ooB#p! Dictionary DPMs

86TE! T-e dictionaries t-e #ser is a.le to edit
will always .e restricted to t-e data.ases t-ey@9e
.een gi9en access to wit-in t-e User Dictionary+
Also& note t-at a #ser w-o is responsi.le for
editing t-e MIS User Dictionary DPM m#st -a9e a
sec#rity le9el of A55+
P 5ooB#p Entries
Enter t-e n#m.er of items t-at yo# want to appear
on t-e 5ooB#p screens w-en t-is #ser accesses t-e
5ooB#p f#nction+

8ote! 7or worBstation <+>& enter a n#m.er .etween * and
'%+ 7or earlier worBstation 9ersions& enter a n#m.er
.etween * and '(+

To allow t-e defa#lt n#m.er of items to appear on t-e
5ooB#p screens& lea9e t-is field .lanB+ T-e defa#lt
n#m.er is defined .y an MIS parameter and appears to t-e
rig-t in t-e System Defa#lt field+

T-e 5ooB#p f#nction is a9aila.le at 9ario#s fields in
most MEDITECH applications+ A 5ooB#p screen is always
a9aila.le at a field t-at references a dictionary+ T-is
f#nction pro9ides a screen of responses from w-ic-
t-e #ser c-ooses+ To access a 5ooB#p from a field&
press Q70R+
User Sec#rity =ro#ps
Enter t-e mnemonics of sec#rity gro#ps of w-ic- t-is
#ser is eit-er a mem.er or is a#t-ori;ed to edit+
Sec#rity gro#ps are defined in t-e Sec#rity =ro#p
Dictionary+

5ooB#p! MIS Sec#rity =ro#p Dictionary

Ca#tion
Enter:Edit User Dictionary ('+$) Page '*

T-e #ser responsi.le for editing MIS User Dictionary
information for a sec#rity gro#p m#st .e assigned one of
t-e following!

L a mem.er of t-e sec#rity gro#p wit- a D in t-e
EditH prompt

L -a9e a sec#rity le9el of A55

7or e>ample& a #ser responsi.le for assigning passwords
for t-e P-armacy sec#rity gro#p .#t for no ot-er gro#ps
m#st .e a mem.er of t-e P-armacy sec#rity gro#p and
granted edit pri9ileges for t-e gro#p (9ia t-e EditH
prompt)+

To a#t-ori;e a #ser to edit all ot-er #sers& grant t-is
#ser a sec#rity le9el of A55+

4y granting t-is #ser edit pri9ileges (for some or all
sec#rity gro#ps)& yo# a#t-ori;e t-em to!

L c-ange User Dictionary information (e>cept for
Sec#rity 5e9el)

L complete t-e following password management ro#tines
for t-e specified sec#rity gro#ps

3 C-ange Password E>piration Dates

3 C-ange Secondary Passwords .y =ro#p

7or more information& see t-e section titled GSec#rity
=ro#p Dictionary+G
EditH
To grant t-is #ser edit pri9ileges for t-e #ser sec#rity
gro#p& enter D+ T-is #ser is a#t-ori;ed to c-ange t-e
MIS User Dictionary information for t-e gro#p (listed at
t-e User Sec#rity =ro#p prompt)+

To deny t-is #ser edit pri9ileges& enter 8+

8otes! T-e c#rsor stops at t-is field only if yo#r
sec#rity le9el is A55 (t-at is& t-e sec#rity le9el of
t-e #ser editing t-is dictionary 3 not t-e #ser w-om yo#
are editing)+

Also note t-at if yo#r sec#rity le9el is =)6UP& D or 8
Enter:Edit User Dictionary ('+$) Page ',
a#tomatically appears in t-e EditH field+ Do# cannot
c-ange t-e response in t-e EditH field

7or more information& see t-e doc#mentation of t-e
Sec#rity 5e9el prompt+
Distri.#tion =ro#ps
At t-is prompt& all distri.#tion gro#ps to w-ic- t-is
#ser .elongs appear+

To delete t-e #ser from a distri.#tion gro#p& mo9e t-e
c#rsor to t-e gro#p@s mnemonic and delete it+

To add t-e #ser to a distri.#tion gro#p& press QEndR to
mo9e to t-e .ottom of t-e list and enter t-e mnemonic of
t-e distri.#tion gro#p+

5icense
Enter one or more license plate n#m.ers for t-is #ser@s
a#tomo.ile+ Do# can #se a ma>im#m of $% c-aracters of
free te>t+

If yo# enter a license plate n#m.er& t-e c#rsor ad9ances
to t-e State prompt+

If yo# lea9e t-is prompt .lanB& t-e ro#tine ignores t-e
State prompt+
State
Enter t-e two3letter a..re9iation of t-e state in w-ic-
t-e a#tomo.ile is registered+

If yo# lea9e t-e 5ICE8SE prompt .lanB& t-e c#rsor
ignores t-is prompt+
Initiali;e User from Anot-er User ('+$+$) Page '1
'+$+$! Initiali;e User from Anot-er User
Use t-is ro#tine to define a new entry in t-e MIS User Dictionary .ased on t-e
content of an e>isting entry+

After yo# select an e>isting #ser& t-e information for t-at #ser appears on t-e
Enter:Edit User Dictionary screen+ Do# can t-en modify t-e information as
needed for t-e new #ser+

T-is screen appears w-en yo# create a new #ser in t-e Enter:Edit MIS User
Dictionary )o#tine& after yo# enter a mnemonic for t-e new #ser+

OIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIO
OInitiali;e from User O
O O
OCopy Distri.#tion =ro#psH O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
Initiali;e 7rom User
To copy information from an e>isting #ser to t-is new
User Dictionary entry& enter t-e e>isting #ser+


To man#ally enter information for t-e new #ser& press
QEnterR to ret#rn to t-e Enter:Edit Users screen+
Copy Distri.#tion =ro#psH

To incl#de t-e distri.#tion gro#ps to w-ic- t-is #ser
.elongs in t-e information copied to t-e new User
Dictionary entry& enter D+ 6t-erwise& enter 8+
Application Men#s Screen ('+$+') Page '2
'+$+'! Application Men#s Screen
Use t-e Application Men#s screen of t-e MIS User Dictionary to define t-e
application data.ases (t-at is& mod#les) to w-ic- t-is #ser -as access+ 7or
eac- application data.ase yo# list on t-is screen& yo# define t-is #ser@s
initial screen+ T-is screen can .e a men# or proced#re and appears after t-e
#ser signs onto t-e mod#le+

Some #sers may .e a#t-ori;ed access to all ro#tines in a mod#le+ Howe9er& most
#sers are restricted to only t-ose ro#tines t-at pertain to t-eir Ko.+ To limit
t-is #ser@s access to a specific ro#tine& enter P at t-e M:P prompt+

7or t-is #ser& t-is screen allows yo# to define!

L application data.ases to w-ic- t-is #ser -as access

L ro#tines in a mod#le to w-ic- t-is #ser cannot sign onto& .#t t-e #ser -as
access to t-e ro#tines 9ia a c#stom men#

L t-e main men# or proced#re (ro#tine) t-at appears after t-e #ser signs onto
t-e mod#le (accesses t-e application data.ase)

L t-e men# or proced#re t-at t-is #ser can access for eac- application
data.ase w-en t-e #ser presses t-e MA=IC Eey

L t-e A.stract Tape Ser9ice and Tape Code if t-is #ser accesses t-e Case
Mi>:A.stracting 6ption

L t-e facilities to w-ic- t-is #ser -as access for facility3sensiti9e
application data.ases (for e>ample& Admissions& Medical )ecords& 5a.oratory&
and 8#rsing)

L t-e facilities in w-ic- t-is #ser cannot access M)I patient 9isit data

8ote! 7or mod#les designed for t-e new #ser interface s#pplied .y /orBstation
<+8 (for e>ample& P6E& EDM& and )CM)& yo# can enter DESET6P at t-e Style
prompt+ T-is response o9errides t-e response at t-e Defa#lt Men# Style prompt
(top of t-is screen) and allows t-e #ser to access desBtops and cascading
men#s+

=ranting T-is User Access to an Entire Mod#le

Some #sers reF#ire access to an entire mod#le (t-at is& all ro#tines a9aila.le
in t-at specific mod#le)+ Howe9er& most #sers are allowed access to only t-ose
ro#tines t-at pertain to t-eir Ko. .y assigning t-em a c#stom men#+

To allow t-is #ser access to an entire mod#le& enter t-e application data.ase
at t-e Appl D4 prompt& and t-e men# at t-e Men# or Proced#re prompt+ If
applica.le& enter t-e men# at t-e MA=IC Eey Men# or Proced#re prompt+

Application Men#s Screen ('+$+') Page '0

=ranting T-is User 5imited Access to a )o#tine in Anot-er Mod#le

7or some #sers& yo# want to limit a #ser@s access to a partic#lar ro#tine or
men#& .#t pre9ent t-at #ser from signing onto t-e mod#le+ In t-is case& yo# can
enter t-e ro#tine or men# on a c#stom men# and allow t-e #ser access to t-at
c#stom men#+

7or e>ample& a #ser -as access to a c#stom Case Mi>:A.stracting Men# t-at
incl#des t-e 5ist Incomplete )ecords )o#tine from t-e Medical )ecords Mod#le
(M)I)+ Allowing t-is #ser access to t-is report ro#tine& t-e #ser can print a
report of incomplete records wit-o#t signing onto t-e standard M)I Mod#le+

To allow t-e #ser access to an application data.ase only so t-at its ro#tines
or men#s can .e added to t-e #ser@s c#stom men#& enter t-e application data.ase
at t-e Appl D4 prompt and enter an asterisB (L) at t-e Men# or Proced#re
prompt+

7or e>ample& to gi9e a #ser access to a ro#tine from t-e Medical )ecords
Mod#le& enter M)I application data.ase at t-e Appl D4 prompt and L at t-e Men#
or Proced#re prompt+

8ote! To create c#stom men#s 9ia MEDITECH@s Men# C#stomi;ation 7eat#re& see t-e
C#stom Men#s c-apter+

Application Men#s Screen ('+$+') Page (%
J33333333333333333333333333333333333333333333333333333333333333333333333333333333333333333333J
O Enter:Edit Users 3 Application Men#s O
OMnemonic! 8ame! Defa#lt Men# Style O
O O
OAppl D4 Type M:P Men# or Proced#re:MA=IC Eey Men# or Proced#re Style O
O O
O O
O O
O O
O O
O O
O O
O O
O O
O O
O O
ODefa#lt MA=IC Eey Men# Style O
O O
O O
O O
OA4S Tape S9c A4S Tape Code O
O O
O O
O O
OADM:M)I 7acilities )estrict from M)I facility 9isits O
O O
O O
J33333333333333333333333333333333333333333333333333333333333333333333333333333333333333333333J
Defa#lt Men#
Enter one of t-e following styles as t-e defa#lt men#
style for t-is #ser!

L DESET6P

L 8UME)IC
Application Data.ase
Enter t-e mnemonic of eac- application data.ase
to w-ic- yo# want t-is #ser to -a9e access+

5ooB#p! MIS Application Data.ase Dictionary

/-en yo# enter a 9alid data.ase mnemonic& t-e data.ase@s
type a#tomatically appears in t-e TDPE field for
reference p#rposes+

33 A#t-ori;ing Users of t-e 6S Utilities Main Men# 33
Application Men#s Screen ('+$+') Page ($

If yo# want to allow #sers to access t-e MA=IC
6perating System@s Utilities Main Men#& MEDITECH
staff will enter ECT+6PS as an e>ternal application+
8e>t& yo# wo#ld a#t-ori;e #sers for t-is men# .y
entering ECT+6PS at t-is prompt& and ME8U at t-e men#
name prompt+

8ote t-at if sec#rity is ena.led for t-e 6S Utilities&
t-e #ser m#st enter a separate& 6S #tilities password to
access t-e men#+

8ote! T-is prompt references t-e term application
data.ase+

Do#r MEDITECH system can -a9e one or more application
data.ases per mod#le+ If yo#r system -as more t-an one
data.ase& t-ese data.ases are disting#is-ed from eac-
ot-er 9ia c#stomer3defined mnemonics set #p d#ring
installaion+

7or e>ample& yo#r organi;ation may -a9e t-ree 4:A)
data.ases& named 4A)+A4C& 4A)+M86& and 4A)+CDM+
TDPE T-e operating system type appears for reference!

L ST

L 8P)

L 6THE (for 6t-er)
M:P
T-e response at t-e M:P prompt controls w-et-er t-is
#ser accesses a men# or proced#re (ro#tine) immediately
after signing onto t-e application data.ase+

If t-e #ser accesses Enter
33333333333333333333 33333
Men# M
Proced#re P

After responding to t-e M:P prompt& enter t-e men# or
proced#re name at t-e Men# or Proced#re prompt+

If yo# entered M at t-is prompt& t-e 5ooB#p for t-e ne>t
prompt displays a list of men#s for t-e application
data.ase (Appl D4 prompt)+ 5iBewise& if yo# entered
Application Men#s Screen ('+$+') Page ('
a P at t-is prompt& t-e 5ooB#p for t-e ne>t prompt
displays a list of proced#res for t-e application
data.ase+

After t-e #ser signs onto t-e mod#le& t-e men# or
proced#re (entered at t-e Men# or Proced#re prompt)
appears as t-e defa#lt sign3on screen+
Men# or Proced#re
Identify t-e men# or proced#re name t-at t-e #ser
initially accesses (t-e defa#lt screen) after signing
onto t-e mod#le+

5ooB#p! 5ist of men#s or proced#res (dependent on t-e
response yo# entered at t-e M:P prompt) a9aila.le for
t-e application data.ase entered at t-e Appl D4 prompt+

If yo# entered M at t-e M:P prompt& yo# identify a men#
at t-is prompt+ 5iBewise& if yo# entered a P at t-e M:P
prompt& yo# identify a proced#re at t-is prompt+

7or e>ample& if yo# identify t-e men# main+men#& t-e
standard main men# for t-e mod#le appears after t-e #ser
signs into t-e A4S+5IE application data.ase+ Howe9er&
if yo# identify t-e proced#re A4S+PAT+process& t-e
Process a Patient A.stract screen appears+

33 Access to 6t-er Mod#les@ Men#s and )o#tines 33

To pre9ent t-e #ser from directly signing onto t-e 8P)
Mod#le& .#t allow t-e #ser access to t-e Mod#le@s
ro#tines and men# from anot-er mod#le@s c#stom men#&
enter an asterisB (L) at t-is prompt+

8ote t-at MEDITECH creates a set of standard men#s for
eac- mod#le+ Do# can create c#stom men#s in t-e 8P)
Mod#le (c#stom men#s .egin wit- t-e prefi> G;c#sG)+

7or e>ample& if someone in t-e .illing department needs
access to t-e Case Mi>:A.stracting 6ption 9ia t-e 4:A)
main+men#& perform t-ese steps+

$) Create a c#stom men# t-at is in t-e 4:A) mod#le (for
e>ample& 4A)+;c#s+a.s+men#)+

') 6n t-e c#stom men# (4A)+;c#s+a.s+men#)& enter t-e
c-oice A4S+main+men#+

() In t-e MIS User Dictionary at t-e MA=IC Eey Men# or
Application Men#s Screen ('+$+') Page ((
Proced#re prompt& enter 4A)+;c#s+a.s+men# for t-e
4:A) application data.ase+

<) 7or t-e Case Mi>:A.stracting (A4S) mod#le& enter L at
t-e Men# or Proced#re prompt+
Style
Enter one of t-e following men# styles to w-ic- yo# want
t-is #ser to -a9e access wit-in t-e specified
application data.ase!

L DESET6P

L 8UME)IC

8ote! 7or mod#les t-at maBe #se of t-e new #ser
interface s#pplied .y /orBstation <+8 (for e>ample& P6E&
EDM& and )CM)& enter DESET6P to o9erride t-e response
entered at t-e Defa#lt Men# Style prompt (top of t-is
screen)+
M:P (MA=IC Eey)
T-e response at t-e M:P prompt controls w-et-er t-is
#ser accesses a men# or proced#re (ro#tine) w-ile signed
onto t-e application data.ase+

If t-e #ser accesses Enter
33333333333333333333 33333
Men# M
Proced#re P

After responding to t-e M:P prompt& enter t-e men# or
proced#re name at t-e MA=IC Eey Men# or Proced#re
prompt+

If yo# entered M at t-is prompt& t-e 5ooB#p for t-e ne>t
prompt displays a list of men#s for t-e application
data.ase (Appl D4 prompt)+ 5iBewise& if yo# entered a P
at t-is prompt& t-e 5ooB#p for t-e ne>t prompt displays
a list of proced#res for t-e application data.ase+

/-en t-e #ser presses t-e MA=IC Eey& t-e men# or
proced#re (entered at t-e MA=IC Eey Men# or Proced#re
prompt) appears+
MA=IC Eey Men# or Proced#re
Identify t-e men# or proced#re name t-at t-e #ser -as
Application Men#s Screen ('+$+') Page (<
access to w-en t-e #ser presses t-e MA=IC Bey+

5ooB#p! 5ist of men#s or proced#res (dependent on t-e
response yo# entered in t-e M:P prompt) a9aila.le for
t-e application data.ase entered at t-e Appl D4 prompt+

If yo# entered M at t-e M:P prompt& yo# identify a men#+
5iBewise& if yo# entered a P at t-e M:P prompt& yo#
identify a proced#re+

7or e>ample& if yo# identify t-e men# main+men#& t-e
standard main men# for t-e mod#le appears w-en t-e #ser
presses t-e MA=IC Eey w-ile signed into t-e A4S+5IE
application data.ase+ Howe9er& if yo# identify t-e
proced#re A4S+PAT+process& t-e Process a Patient
A.stract screen appears+

33 Access to 6t-er Applications@ Men#s and )o#tines 33

To pre9ent t-e #ser from directly accessing 8P) Mod#le@s
men# or ro#tine 9ia t-e MA=IC Eey& .#t allow t-e #ser
access to t-e Mod#le@s ro#tines and men# from anot-er
mod#le@s c#stom men#& enter an asterisB (L) at t-is
prompt+

8ote t-at MEDITECH creates a set of standard men#s for
eac- mod#le+ Do# can create c#stom men#s in t-e 8P)
Mod#le (c#stom men#s .egin wit- t-e prefi> G;c#sG)+

7or e>ample& if someone in t-e .illing department needs
access to t-e Case Mi>:A.stracting 6ption 9ia t-e 4:A)
MA=IC Eey Men#& perform t-ese steps+

$) Create a c#stom men# t-at is in t-e 4:A) mod#le (for
e>ample& 4A)+;c#s+a.s+men#)+

') 6n t-e c#stom men# (4A)+;c#s+a.s+men#)& enter t-e
c-oice A4S+main+men#+

() In t-e MIS User Dictionary at t-e MA=IC Eey Men# or
Proced#re prompt& enter 4A)+;c#s+a.s+men# for t-e
4:A) application data.ase+

<) 7or t-e Case Mi>:A.stracting (A4S) mod#le& enter L at
t-e MA=IC Eey Men# or Proced#re prompt+
Dft Magic Eey Men#
Identify t-e men# t-at t-e system assigns as t-is #ser@s
defa#lt MA=IC Eey Men#+ /-ene9er t-e #ser presses t-e
Application Men#s Screen ('+$+') Page (*
MA=IC Eey in a mod#le& t-is men# appears+

5ooB#p! MIS men#s (standard and c#stom)
Style Enter eit-er G8#mericG or GDesBtopG as t-e Style+

T-e Defa#lt Magic Men# m#st .e created as eit-er 8#meric or
DesBtop wit-in C#stomer 8P)+ If t-e men# does not matc- t-e
defined Style& an error message displays+
A4S Tape S9c
Enter t-e mnemonic for t-e a.stract tape ser9ice (if
applica.le)+

T-e A.stract Tape Ser9ice Dictionary defines t-is
defa#lt a.stract tape ser9ice t-at a#tomatically appears
in t-is field+ To Beep t-is response& press QEnterR+

To enter anot-er mnemonic& delete t-e defa#lt response
and enter t-e mnemonic t-at corresponds to t-e a.stract
tape ser9ice for t-is #ser+

5ooB#p! MIS Tape Ser9ice Dictionary

8ote! 6nly response to t-is prompt if t-is #ser -as
access to t-e Case Mi>:A.stracting application data.ase+
If t-is #ser does not -a9e access to t-at application
data.ase& lea9e t-is field .lanB+
A4S TAPE C6DE Enter t-e appropriate a.stract tape code (as
esta.lis-ed .y t-e tape agency) for t-is dictionary
entry+ T-is is a reF#ired field if yo# entered an
a.stract tape ser9ice at t-e pre9io#s prompt+ If t-e
#ser is not a#t-ori;ed to access t-e Case
Mi>:A.stracting 6ption& sBip t-is prompt+

86TE! 7or US -ospitals& yo# can enter #p to 2
c-aracters+ 7or Canadian -ospitals& enter $
c-aracter+
Adm:Mri 7acilities
Enter t-e mnemonics of t-e facilities to w-ic- yo#
want t-e #ser to -a9e access+ 7acility mnemonics are
defined for yo#r system .y MEDITECH+

5ooB#p! MIS 7acility Dictionary
Application Men#s Screen ('+$+') Page (,

If only one facility is entered -ere& t-e #ser signs on
directly to t-at facility w-en accessing one of t-e
m#ltiple3facility applications (ADM& 5A4& M)I& 8U)& 6E&
PHA)+

Users wit- access to more t-an one facility are prompted
to select a facility at sign3on+

8ote! T-e c#rsor only stops at t-is prompt if yo#
entered an application (at t-e APP5 D4 prompt) t-at
allows for m#ltiple facilities+ If t-e ro#tine .rings
yo# to t-is prompt& yo# m#st enter t-e mnemonic of at
least one facility+
)estrict from M)I facility 9isits

To pre9ent t-e #ser from accessing patient 9isit data
at specific facilities in yo#r -ealt- care organi;ation&
identify t-ose facilities+

7or e>ample& if yo#r organi;ation incl#des facilities A&
4& and C& .#t yo# want t-e #ser to access patient
records at facility A only& enter 4 and C+ If yo# lea9e
t-is field .lanB& no restrictions apply+


8ote! Do# can access t-is field only if t-e M#lti3
7acility parameter in t-e MIS Tool.o> parameters is set
to D+
Clinical Information Screen ('+$+() Page (1
'+$+(! Clinical Information Screen
Use t-is screen to define #ser access to patient information in t-e clinical
applications+ Do# can also #se t-is screen to define w-et-er yo# want t-e
system to a#tomatically print doc#ments for #sers at t-eir sign3on locations+

Access to Patient Information

Do# can #se t-is screen to

L associate #sers wit- pro9iders

L assign #ser access to

3 confidential patients

3 confidential information

3 patients at specific locations

3 patients in t-e Enterprise Medical )ecords (EM)) Mod#le

3 all patients in t-e Patient Care InF#iry (PCI) Application

3 t-e Pro9ider /orBload Management (P/M) Application only

3 9erify and confirm allergies

3 disc-arge .y facility and desBtop

L restrict #ser access to 6rder Entry (6E) ro#tines in all or specific
departments

L restrict t-e access of PCI #sers to t-e patients of specific pro9iders and
pro9ider gro#ps

Access to Printers at Sign36n 5ocations

Do# can also #se t-is screen to define defa#lt 9al#es for t-e following!

L t-e freF#ency wit- w-ic- t-e system a#tomatically prints reports for
pro9iders

L t-e n#m.er of days t-at records can remain incomplete .efore t-ey appear on
t-e M)I 4y Doctor and Days 6#tstanding )eport

L a printer on w-ic- t-e system a#tomatically prints t-e following doc#ments
for #sers!

3 MA=IC 6ffice mail

3 Unsigned attestation statements

3 ADM Inpatient )eport3Doctor Cens#s 5ist

3 PCI )o#nds )eport

Do# can define w-et-er yo# want #sers to print doc#ments to t-e printer
defined for t-eir sign3on locations or to anot-er printer+

In addition& yo# can allow t-e system to delete t-e mail for #sers
immediately after t-ey print t-eir mail+

J33333333333333333333333333333333333333333333333333333333333333333333333333333333333333333333J
O Enter:Edit Users 3 Clinical Information O
OMnemonic! 8ame! O
O O
OT-is #ser is Pro9ider! O
O O
OAccess to Confidential patientsH Direct DesBtop SignonH O
OAccess to Confidential dataH Enter Patient AllergiesH O
OPt access )estricted .y locationH Confirm Patient AllergiesH O
OAccess to 6E ro#tines for all departmentsH elected departments O
O O
O O
O333Disc-arge Access333 O
O7acility DesBtop O
O O
O O
O O
ODaily printing freF#ency O
OPrint )ecords Incomplete for last on Ignore 5oc defa#lt
O
O Print MA=IC 6ffice Mail on Delete MailH e 5oc defa#lt
O
OPrint Unsigned Attestations on Ignore 5oc defa#lt
O
O Print Cens#s 5ist on Ignore 5oc defa#lt
O
O Print )o#nds )eport on Ignore 5oc defa#lt
O
J33333333333333333333333333333333333333333333333333333333333333333333333333333333333333333333J
T-is #ser is Pro9ider
If t-is #ser is also a pro9ider& identify t-e pro9ider+
T-e pro9ider name appears in t-e field to t-e rig-t of
t-is field+

5ooB#p! MIS Pro9ider Dictionary

Do#r -ealt- care organi;ation initially #ses t-e
Admissions (ADM) Application to assign pro9iders to
patients+ /-en yo# define a #ser as a pro9ider& yo#r
organi;ation can #se t-e Patient Care InF#iry (PCI)
Application to assign pro9iders access to additional
patients+

7or e>ample& yo# can #se t-e PCI Sec#rity feat#re to
define a cons#lting pro9ider+

7or more information& see t-e section titled GSec#rity
69er9iewG in t-e PCI Maintenance Man#al+
Access to Confidential patientsH

To assign t-is #ser access to .ot- confidential and non3
confidential patients in t-e Patient Care InF#iry (PCI)
Application& enter D+

To pre9ent t-is #ser from accessing confidential
patients& enter 8+

8ote! Do#r -ealt- care organi;ation defines confidential
patients in t-e Admissions (ADM) Application+
Access to Confidential dataH

To assign t-is #ser access to confidential information
for patients in t-e Patient Care InF#iry (PCI)
Application& enter D+

To pre9ent t-e #ser from accessing confidential
information for patients in PCI& enter 8+

8ote! Do#r -ealt- care organi;ation defines confidential
information for patients 9ia specific applications+ 7or
e>ample& confidential proced#res are defined in t-e
Pat-ology (PTH) Application+
Pt access )estricted .y locationH

To restrict t-e access of t-is #ser to patients at -is
or -er sign3on location& enter D+ )estricted #sers can
access only patients assigned to t-e locations
associated wit- t-eir terminal or client PC+

7or e>ample& a restricted #ser at a terminal located in
$ East can access any patient on $ East& .#t cannot
access patients at ot-er locations+
Clinical Information Screen ('+$+() Page <%

Do# can restrict #ser access in t-e following
applications only!

L 6rder Entry (6E)

L 8#rsing (8U))

L Patient Care InF#iry (PCI)

L 5a.oratory (5A4) (for )es#lts InF#iry only)

To allow #sers to access all patients& enter 8+
Direct DesBtop SignonH

To allow pro9iders to sign onto t-e Pro9ider /orBload
Management (P/M) desBtop directly from t-e MEDITECH Sign
6n screen& enter D+

To allow pro9iders to sign onto all MEDITECH
applications& incl#ding P/M& enter 8& or lea9e t-e
prompt .lanB+

8ote! Do# can access t-is field only if yo#r -ealt- care
organi;ation assigns t-is #ser access to one P/M
data.ase 9ia t-e Application Men#s page in t-e MIS User
Dictionary+

If yo#r organi;ation does not assign t-is #ser access to
a P/M data.ase or assigns t-is #ser access to more t-an
one P/M data.ase& yo# cannot access t-is field+
Enter Patient AllergiesH

Use t-is field to define w-et-er t-is #ser can 9erify
allergies+

Enter t-e type of access to t-e Enter:Edit
Allergy:Ad9erse )eaction screens t-at yo# want to assign
to t-is #ser+

To allow t-is #ser to Enter

Enter& edit& delete& and 9erify
allergies and ad9erse reactions

iew allergies and ad9erse 8
Clinical Information Screen ('+$+() Page <$
reactions only

Enter& edit& or delete #n9erified U
allergies and ad9erse reactions only

If yo# enter & t-e #ser can enter& edit& and delete
.ot- 9erified and #n9erified allergies and ad9erse
reactions+

If yo# enter U& t-e #ser can enter or edit any Comment
or Te>t fields for 9erified allergies (for e>ample& t-e
Enter:Edit Allergy Te>t screen t-at yo# access .y
entering D in t-e Te>t field on t-e M)I Enter:Edit
Patient Allergies screen)+

If yo# enter or U& yo# can access t-e Confirm Patient
Allergies field to define w-et-er t-is #ser can confirm
allergies+
Confirm Patient AllergiesH

To allow t-is #ser to confirm allergies& enter D+

To pro-i.it t-is #ser from confirming allergies& enter
8+

8ote! Do# can access t-is field only if t-e Enter
Patient Allergies field is set to or U+
Access to 6E ro#tines for all departmentsH

To assign t-is #ser access to all departments 9ia t-e
6rder Entry (6E) Application& enter D+

To restrict #ser access to specific departments in t-e
6E Application& enter 8+ T-e c#rsor mo9es to t-e Access
to 6E ro#tines for selected departments field+

8ote! Do# can access t-is field only if yo# identify an
6E data.ase in t-e Appl D4 field on t-e Application
Men#s screen of t-is dictionary+
Access to 6E ro#tines for selected departments

Identify t-e specific departments to w-ic- yo# want to
assign t-is #ser access 9ia t-e 6rder Entry (6E)
Application+
Clinical Information Screen ('+$+() Page <'

If yo# lea9e t-is field .lanB& t-is #ser cannot access
any departments 9ia t-e 6E Application+

5ooB#p! MIS 5ocation Dictionary
7acility (Disc-arge Access)

Use t-e Disc-arge Access m#ltiple fields to define #ser
access (.y facility and desBtop) to t-e MIS Disc-arge
ro#tine+ To define access& yo# m#st enter one or more
facilities and a corresponding a desBtop+

Enter one or more facilities for w-ic- yo# want to
assign disc-arge access+

Users can access t-e MIS Disc-arge )o#tine (from t-e
corresponding desBtop) for patients at t-ese facilities+

To pro-i.it disc-arge access for t-is #ser& lea9e t-is
field .lanB+

DesBtop (Disc-arge Access)

Do# can access t-is field only if yo# enter a facility
(in t-e 7acility (Disc-arge Access) field)+

Use t-e Disc-arge Access m#ltiple fields to define #ser
access (.y facility and desBtop) to t-e MIS Disc-arge
ro#tine+ To define access& yo# m#st enter one or more
facilities and a corresponding a desBtop+

Enter t-e desBtop for w-ic- yo# want to assign disc-arge
access+

Users can access t-e MIS Disc-arge )o#tine from t-is
desBtop for patients at t-ese facilities+

To pro-i.it disc-arge access for t-is #ser& lea9e t-e
7acility field .lanB+

5ooB#p! MIS Disc-arge DesBtop Dictionary
Daily printing freF#ency

Clinical Information Screen ('+$+() Page <(
Use t-is field to define -ow freF#ently yo# want to
allow t-e system to a#tomatically print reports for t-e
#ser w-en -e or s-e #ses a swipe card or t-e sign3on
screen to sign onto a location+

To A#tomatically Print )eports Enter
3333333333333333333333333333333333333333 33333
6nly t-e first time t-e #ser signs 68CE
onto t-e system

Eac- time t-e #ser signs onto t-e system A55

To pre9ent t-e system from a#tomatically printing
reports at any time& enter 868E+
Print )ecords Incomplete for last TTT days

Enter t-e n#m.er of days yo# want to allow patient
records for t-is #ser to remain incomplete .efore t-e
records appear on t-e M)I 5ist 4y Doctor and Days
6#tstanding )eport+

8ote! T-e M)I Application #ses t-e 9al#e yo# enter in
t-is field to print t-e 4y Doctor and Days 6#tstanding
report+
Print )ecords Incomplete on TTT

Identify t-e defa#lt printer on w-ic- yo# want to print
t-e M)I 4y Doctor and Days 6#tstanding )eport+

5ooB#p! MA=IC 6perating System De9ice Dictionary
Ignore 5oc defa#lt
To o9erride t-e defa#lt printer defined (9ia t-e MIS
5ocation Dictionary) for t-e sign3on location of t-is
#ser& enter D+

If yo# enter D& reports print at t-e printer defined in
t-e Print )ecords Incomplete on field& w-et-er t-is
#ser signs on 9ia t-e Swipe Card or P-ysician Sign3In
ro#tine+

To print reports on t-e printer defined for t-e sign3on
location& enter 8+

If yo# enter 8& reports print at t-e printer defined for
Clinical Information Screen ('+$+() Page <<
t-e sign3on location& w-et-er t-is #ser signs on 9ia t-e
Swipe Card or P-ysician Sign3In ro#tine+
Print MA=IC 6ffice Mail on

Identify t-e printer on w-ic- yo# want MA=IC 6ffice mail
for t-is #ser to print+

Delete MailH
To a#tomatically delete mail for t-is #ser immediately
after printing it& enter D+

6t-erwise& enter 8+
Ignore 5oc defa#lt
#ser& enter D+

t-e Print MA=IC 6ffice Mail on field& w-et-er t-is #ser
signs on 9ia t-e Swipe Card or P-ysician Sign3In
ro#tines+

location& enter 8+

Print Unsigned Attestations on

Identify t-e printer on w-ic- yo# want to print a list
of #nsigned attestation statements for t-is #ser+


8ote! T-e #nsigned attestation report is similar to t-e
A4S 5ist Patients on t-e ES A#e#e )eport+ Howe9er& t-e
#nsigned attestation report incl#des only Electronic
Signat#re (ES) forms (t-at is& attestations statements)
wit- an ES Stat#s of U8SI=8ED+

Clinical Information Screen ('+$+() Page <*
7or more information& see t-e section titled G5ist
Patients on ES A#e#eG in t-e A.stracting (A4S) Tapes&
7orms& and Compiled )eports Man#al+
Ignore 5oc defa#lt
#ser& enter D+

t-e Print Unsigned Attestations on field& w-et-er t-is
#ser signs on 9ia t-e Swipe Card or P-ysician Sign3In
ro#tines+

To print reports on t-e printer defined (9ia t-e MIS
5ocation Dictionary) for t-e sign3on location& enter 8+

Print Cens#s 5ist on
Identify t-e printer on w-ic- yo# want to print t-e ADM
Inpatient )eport 3 Doctor Cens#s for t-is #ser+


7or more information& see t-e section titled GInpatient
Doctor Cens#sG in t-e Admissions (ADM)
Inpatient:6#tpatient 5ists and )eports Man#al+
Ignore 5oc defa#lt
#ser& enter D+

t-e Print Cens#s 5ist on field& w-et-er t-is #ser signs
on 9ia t-e Swipe Card or P-ysician Sign3In ro#tines+

location of t-is #ser& enter 8+

Swipe Card or P-ysician Sign3In ro#tines+
Clinical Information Screen ('+$+() Page <,
Print )o#nds )eport on
Identify t-e printer on w-ic- yo# want to print t-e
Patient Care InF#iry (PCI) )o#nds )eport+


7or more information& see t-e section titled GSelect
)o#nds )eport Pro9idersG in t-e PCI User Man#al+
Ignore 5oc defa#lt
#ser& enter D+

t-e Print )o#nds )eport on field& w-et-er t-is #ser
signs on 9ia t-e Swipe Card or P-ysician Sign3In
ro#tines+

location of t-is #ser& enter 8+

Clinical Information Pro9ider Screen ('+$+<) Page <1
'+$+<! Clinical Information Pro9ider Screen
Use t-is screen of t-e User Dictionary to define& for t-e selected #ser& t-e
options a9aila.le to t-e #ser w-en #sing t-e Sign Up f#nction in Clinical
)e9iew (EPS) or PCM to add or remo9e -imself or -erself as t-e P-ysician of
)ecord wit-in a patient tasB+

J33333333333333333333333333333333333333333333333333333333333333333333333333333333333333333333J
O Enter:Edit Users 3 Clinical Information Pro9ider O
OMnemonic! 8ame! O
O O
OAccess to P/M Sign Up O
O O
O O
O O
O O
OPCI #se restricted to lists .elonging to! Assigned patients onlyH O
O Pro9ider 8ame Ins#rance 8ame O
O O
O O
O Pro9ider Ins#rance O
O =ro#p 8ame =ro#p 8ame O
O O
O O
J33333333333333333333333333333333333333333333333333333333333333333333333333333333333333333333J
Access to P/M Sign Up
Enter t-e options t-at are a9aila.le for t-is pro9ider
w-en adding or remo9ing t-emself as t-e P-ysician of
)ecord 9ia t-e Sign Up f#nction in Clinical )e9iew or
PCM+

T-e 9al#es entered in t-is field appear as a9aila.le
options for t-is pro9ider w-en #sing t-e Sign Up
f#nction (for e>ample& in t-e P-ysician DesBtop)+

5ooB#p! A9aila.le c-oices& as defined in t-e Allow To
field in t-e MIS Parameters (an MIS Tool.o> ro#tine)+

Depending on t-e 9al#es defined in t-e Allow To
parameter& some or all of t-e following c-oices may .e
a9aila.le!

L Add:)eplace Admitting

L Add:)eplace Attending

L Add:)eplace Cons#lting

L Add:)eplace 7amily

L Add:)eplace 6t-er

L Add:)eplace PCP

L )emo9e Cons#lting

L )emo9e 7amily

L )emo9e 6t-er

L )emo9e PCP

If yo# do not want t-is pro9ider to .e a.le to access
t-e Sign Up f#nction& lea9e t-is field .lanB+ If t-is
field is left .lanB& t-e Sign Up f#nction .#tton does
not appear for t-is pro9ider+

8ote! In t-e Sign Up feat#re& yo# cannot remo9e an
Admitting or Attending p-ysician& as .ot- are
reF#irements for ADM+
PCI #se restricted to lists .elonging to! Pro9ider

Identify t-e pro9iders for w-om yo# want to assign t-e
#ser access to patient information in t-e Patient Care
InF#iry (PCI) Application+ T-e names of t-e pro9iders
yo# identify appear in t-e field to t-e rig-t of t-is
field+

To Assign t-e User
Access to Information for Identify t-e
3333333333333333333333333 3333333333333
All patients (5ea9e t-is
field .lanB)

His or -er patients only User

Patients of ot-er pro9iders Pro9iders

5ooB#p! MIS Pro9ider Dictionary
PCI #se restricted to lists .elonging to! Pro9ider =ro#p

Identify t-e pro9ider gro#ps to w-ic- yo# want to assign
t-e #ser access in t-e Patient Care InF#iry (PCI)
Application+ T-e names of t-e pro9ider gro#ps appear in
t-e field to t-e rig-t of t-is field+

To incl#de all pro9ider gro#ps& lea9e t-is field .lanB+

5ooB#p! MIS Pro9ider =ro#p Dictionary
Assigned patients onlyH
To assign t-is #ser access (9ia t-e Patient Care InF#iry
Application) only to patients assigned to t-e pro9iders
and pro9ider gro#ps yo# identified in t-e Pro9ider and
Pro9ider =ro#p fields& enter D+

To assign t-e #ser access (9ia PCI) to .ot- assigned and
#nassigned patients for t-e pro9iders and pro9ider
gro#ps yo# identified& enter 8+ 7or e>ample& yo# may
want to assign t-is #ser access to patients t-at are not
assigned to t-e pro9ider .#t are on t-e pro9ider list+
Ins#rance
Enter t-e ins#rances to w-ic- t-is #ser -as access in
t-e PCI Application w-en attempting to identify a
patient .y ins#rance+

Patients w-o -a9e one or more of t-ese ins#rances will
appear on t-e 5ooB#p w-en t-is #ser attempts to identify
a patient 9ia t-e PCI Identify Patient .y
Ins#rance:Ins#rance =ro#p )o#tine (#nless ot-erwise
determined .y e>isting confidential and facility access
restrictions defined for t-is #ser) +

5ooB#p! MIS Ins#rance Dictionary

8ote! T-is parameter affects only t-e information
a9aila.le to t-is #ser 9ia t-e PCI Identify Patient .y
Ins#rance:Ins#rance =ro#p )o#tine+ It does not affect
t-is #ser@s access to patient information in any ot-er
ro#tine or application+
Ins#rance =ro#p
Enter t-e ins#rance gro#ps to w-ic- t-is #ser -as access
in t-e PCI Application w-en attempting to identify a
patient .y ins#rance+

Clinical Information Pro9ider Screen ('+$+<) Page *%
Patients w-o are associated wit- one or more of t-ese
ins#rance gro#ps will appear on t-e 5ooB#p w-en t-is
#ser attempts to identify a patient 9ia t-e PCI Identify
Patient .y Ins#rance:Ins#rance =ro#p )o#tine (#nless
ot-erwise determined .y e>isting confidential and
facility access restrictions defined for t-is #ser) +

5ooB#p! MIS Ins#rance =ro#p Dictionary

8ote! T-is parameter affects only t-e information
a9aila.le to t-is #ser 9ia t-e PCI Identify Patient .y
Ins#rance:Ins#rance =ro#p )o#tine+ It does not affect
t-is #ser@s access to patient information in any ot-er
ro#tine or application+
MA=IC 6ffice Screen ('+$+*) Page *$
'+$+*! MA=IC 6ffice Screen
Use t-e MA=IC 6ffice screen of t-e MIS User Dictionary to define #ser access to
t-e MEDITECH MA=IC 6ffice (M6C) system+ Do# can #se t-is screen to identify t-e
t-e sign3in screen (t-at is& t-e C#stomer3Defined Screen) t-at appears w-en a
specific #ser or mem.er of a specific #ser gro#p signs onto M6C+ In addition&
yo# can define w-et-er #sers can do t-e following!

L send or recei9e E3mail and E3mail attac-ments

L create different types of files (for e>ample& TECT files)

L download or #pload files to a PC

L access remote applications

L download files from remote applications

L monitor c#rrent remote application acti9ity 9ia t-e Acti9e Port Patc-es
)o#tine

L read and process mail sent to ot-er #sers

L c-ange t-e locations of ot-er #sers

L identify e3mail addresses to #se for sending t-is #ser direct messages

After yo# identify a #ser or #ser gro#p& yo# can #se t-e following prompts to
define t-e sign3in screen and E3mail access+

MA=IC 6ffice Screen ('+$+*) Page *'
J33333333333333333333333333333333333333333333333333333333333333333333333333333333333333333333J
O Enter:Edit Users 3 MA=IC 6ffice O
OMnemonic )emote Mail Access O
O8ame E3Mail ID O
OSign3in Screen Swipe Card Code J O
O O
O Mail Permissions 7iles )emote O
O 333333333333333333333333 Create : Access Applications O
O Mail Attac-ments O
O)ecei9e Te>t load Access O
OSend Data.ases ad Download O
O Spreads-eets Monitor O
O PC Type O
OMail Address O
O33333333333333333333333333333333333333333333333333333333333333333333333333333333333333 O
OAccess Mail 3 All UsersH )estrict To Dist =ro#ps )ead 6nly O
O)ead 6nlyH O
O O
O33333333333333333333333333333333333333333333333333333333333333333333333333333333333333 O
OC-ange 5ocations 3 All UsersH )estrict To Dist =ro#ps O
O O
O33333333333333333333333333333333333333333333333333333333333333333333333333333333333333 O
ODirect ID O
O O
O6t-er Direct IDs O
O O
J33333333333333333333333333333333333333333333333333333333333333333333333333333333333333333333J
Sign3In Screen
Identify t-e C#stomer3Defined Screen (CDS) t-at yo# want
to appear w-en t-is #ser signs onto t-e M6C Employee
)egistry ro#tines+

5ooB#p! MIS C#stomer3Defined Screen Dictionary entries
wit- t-e type M6C SI=8 I8

Depending #pon t-e 9al#e yo#r -ealt- care organi;ation defines at t-e MA=IC
6ffice Type parameter in t-e MIS Tool.o>& t-e following Integrated
Comm#nication System (ICS)3specific or M6C3specific prompts appear!

ICS3specific Prompts M6C3specific Prompts
33333333333333333333 33333333333333333333
Send to ICS )emote Mail Access

Ename E3Mail ID

7or more information& see yo#r MEDITECH Applications Specialist+
MA=IC 6ffice Screen ('+$+*) Page *(
ICS Access
To grant t-is #ser access to t-e Integrated
Comm#nication System (ICS) application from t-e MIS
Mod#le& enter D+

To deny t-is #ser access to ICS from t-e MIS Mod#le&
enter 8+

8ote! T-is prompt appears only if t-e response at t-e
MA=IC 6ffice Type parameter is an ICS response+
Access to t-e Integrated Comm#nication System (ICS)

Send to ICS
To pro9ide t-is #ser access to t-e Integrated
Comm#nication System (ICS) application& enter D+

To deny t-is #ser access to ICS& enter 8+

organi;ation entered one of t-e following at t-e MA=IC
6ffice Type parameter in t-e MIS Tool.o> 3 /ord
Processing Page!

L 8P)3I

L ICS

L M3ICS

L )3ICS

L )38P)3I

Access to )emote Mail 3 (M6C 6nly)

)emote Mail Access
Identify one of t-e following remote mail access le9els
to define

L w-et-er t-is #ser can send remote mail

L t-e types of recipients& if any& to w-ic- t-is #ser
can send remote mail

Access le9el Description
333333333333 333333333333333333333333333333333333333
A55 Allows #sers to enter remote mail to
recipients defined in t-e MIS )emote
MA=IC 6ffice Screen ('+$+*) Page *<
)ecipients or MIS )emote )ecipient
=ro#ps Dictionaries+ Users can also
enter recipients t-at are not defined
in eit-er dictionary+

DICT Allows #sers to enter only remote
mail recipients defined in eit-er
t-e MIS )emote )ecipients Dictionary or
t-e MIS )emote )ecipient =ro#ps
Dictionary+

868E Pre9ents #sers from entering remote
mail recipients+ If #sers try to
enter a recipient& an error message
appears+

organi;ation entered eit-er 8P) or )38P) at t-e MA=IC
6ffice Type parameter in t-e MIS Tool.o> 3 /ord
Processing Page+
E3Mail ID (M6C only)
Use free te>t to enter t-e E3mail ID of t-is #ser+ T-e
defa#lt response is t-e #ser mnemonic+ Do# can edit t-is
9al#e+ Do# m#st enter a #niF#e E3mail ID for eac- #ser+

T-e E3mail ID& t-e domain name& and t-e SMTP MIS
mnemonic of yo#r -ealt- care organi;ation define t-e
MA=IC 6ffice E3mail address of t-is #ser+

8otes! T-e c#rsor stops at t-is prompt only if yo#
entered A55 or DICT at t-e )emote Mail Access prompt+

Ename (ICS only)
Enter t-e ICS identification or Ename of t-is #ser+

T-e Ename is incl#ded as part of yo#r Internet e3mail
address+ 7or e>ample& if "o-n Doe@s Internet e3mail
address is "DoeUcompany+com& -is Ename is "Doe+
Swipe Card Code
If t-is #ser is a doctor& enter t-e swipe card code
of t-is #ser+ Doctors can t-en #se t-e Swipe Card
)o#tine to signon to t-e system+

8ote! T-e system assigns a pl#s (J) sign to t-e swipe
card code+ /-en yo# print la.els for t-is doctor& enter
t-e pl#s sign L.eforeL yo# enter swipe card code+
MA=IC 6ffice Screen ('+$+*) Page **

ICS #sers do not -a9e to re3enter t-eir #ser names and passwords w-en la#nc-ing
ICS mail from HCIS mod#les+ ICS #ses t-e same #ser name and password #sers
entered to signon to t-e HCIS+
)ecei9e (Mail Permissions 3 M6C only)

To allow t-is #ser to recei9e mail in M6C& enter D+ To
pre9ent t-is #ser from recei9ing mail& enter 8+

If yo# enter 8& ot-er #sers cannot send mail to t-is
#ser 9ia t-e M6C Send Mail )o#tine (t-at is& t-is #ser
does not appear in t-e 5ooB#p at t-e )ecipients prompt
in t-e Send Mail )o#tine)+
)ecei9e (Attac-ment Permissions 3 M6C only)

To allow t-is #ser to recei9e mail attac-ments in M6C&
enter D+ To pre9ent t-is #ser from recei9ing mail
attac-ments& enter 8+

If yo# enter 8& ot-er #sers cannot send mail attac-ments
to t-is #ser 9ia t-e M6C Send Mail )o#tine (t-at is&
t-is #ser does not appear in t-e 5ooB#p at t-e
)ecipients prompt in t-e Send Mail )o#tine)+
Send (Mail Permissions 3 M6C only)

To allow t-is #ser to send mail& enter D+

To pre9ent t-is #ser from sending mail& enter 8+

If a #ser w-o -as t-is field set to 8 attempts to send
mail& an error message appears+
Send (Attac-ment Permissions 3 M6C only)

To allow t-is #ser to send mail attac-ments in M6C&
enter D+ To pre9ent t-is #ser from sending mail
attac-ments& enter 8+

If yo# enter 8& an error message appears if t-is #ser
tries to send mail attac-ments+
Mail Address (Mail Permissions 3 M6C ony)
MA=IC 6ffice Screen ('+$+*) Page *,

To forward M6C mail t-at ot-er #sers send to t-is
#ser to an e>ternal Internet E3mail address& enter t-at
address (for e>ample& "DoeUmeditec-+com)+

If t-e )ecei9e Mail prompt for t-is #ser I D& lea9e t-is
field .lanB to allow t-is #ser to recei9e and process
M6C mail wit-in t-e M6C mail ro#tines+

8ote! Entering an address at t-is prompt affects only
M6C mail sent to t-is #ser+ If yo# enter an e>ternal
Internet E3mail address& t-is #ser still recei9es remote
mail 9ia t-e M6C Mail 7or Do# )o#tine+
Te>t (M6C only)
To allow t-is #ser to create and access te>t files in
M6C& enter D+

To pre9ent t-e #ser from creating and accessing te>t
files in M6C& enter 8+

8ote! Users can edit any files t-ey recei9e and transfer
to t-eir file ca.inets& regardless of t-e 9al#e yo#
enter at t-is prompt+ In addition& if #sers can create
at least one file type& t-ey can also create 5a.el
7ormat and Import Template files+

See Also! Ca.inets& Drawers& and 7iles (M6C Ta.le of
Contents)
Data.ases (M6C only)
To allow t-e #ser to create data.ase files in M6C& enter
D+

To pre9ent t-e #ser from creating data.ase files in M6C&
enter 8+


See Also! Data.ases (M6C Ta.le of Contents)
Spreads-eets (M6C only)
To allow t-e #ser to create spreads-eet files in M6C&
MA=IC 6ffice Screen ('+$+*) Page *1
enter D+

To pre9ent t-e #ser from creating spreads-eet files&
enter 8+


See Also! Spreads-eets (M6C Ta.le of Contents)
PC Type (M6C only)
To allow t-e #ser to create PC3type files in M6C& enter
D+ If yo# enter D& #sers can create and access c#stom
file types 9ia PC applications& s#c- as Microsoft())
/ord+ 4ot- c#stom and standard file types appear in
5ooB#ps at t-e Type prompts+

To pre9ent t-e #ser from creating PC3type files in M6C&
enter 8+

8ote! A PC3type file is a non3standard MEDITECH c#stom3
file type+ (7or e>ample& it is not one of t-e standard
MEDITECH file types& s#c- as TECT or SP)EADSHEET)+ Do#r
-ealt- care organi;ation defines t-e PC3type files yo#
can create in t-e MIS Tool.o> 7ile Types Dictionary+
Do#r -ealt- care organi;ation can also assign t-is
ro#tine to a ;c#s men#+
Download (M6C only)
To allow t-is #ser to download M6C files to a PC& enter
D+ If yo# enter D& Download appears in t-e M6C 6ptions
on t-e Drawers 3 7iles screen+ In addition& #sers can
enter D6/856AD at t-e Print on prompt+

8ote! Users can download only TECT& AUESTI688AI)E& and
c#stom3type files from M6C+

To pre9ent t-is #ser from downloading M6C files& enter
8+ In t-is case& Download does not appear+ If t-is #ser
enters D6/856AD at t-e Print on prompt& an error message
appears t-at indicates t-e #ser does not -a9e access to
t-e Download option in M6C+
Upload (M6C only)
To allow t-e #ser to #pload PC files to M6C& enter D+ If
yo# enter D& t-e Upload option appears in t-e M6C
6ptions on t-e Drawers 3 7iles screen+

To pre9ent t-e #ser from #ploading files to M6C& enter
8+ T-e Upload option does not appear on t-e 6ptions men#
in MA=IC 6ffice+
Access ()emote Applications 3 M6C only)

To pro9ide t-is #ser access to remote applications&
enter D+

To deny t-is #ser access to remote applications& enter
8+
Download ()emote Applications 3 M6C only)

To allow t-is #ser to download files from remote
applications& enter D+

To pre9ent t-e #ser from downloading files from remote
applications& enter 8+
Monitor ()emote Applications 3 M6C only)

To allow t-is #ser to monitor c#rrent remote application
acti9ity enter D+ If yo# enter D& yo# pro9ide t-is #ser
access to t-e Acti9e Port Patc-es )o#tine 9ia t-e M6C
E>tras men#+

To deny t-is #ser access to t-e Acti9e Port Patc-es
)o#tine& enter 8+
All UsersH (Access Mail 3 M6C only)

To pro9ide t-is #ser access to t-e E3mail of all #sers&
enter D+ If yo# enter D& t-e c#rsor mo9es to t-e )ead
6nlyH prompt+

To deny t-is #ser access to t-e E3mail of all #sers& or
to restrict access to t-e E3mail of specific #ser
gro#ps only& enter 8+ If yo# enter 8 at t-is prompt& t-e
c#rsor mo9es to t-e )estrict To Dist =ro#ps prompt+

If yo# lea9e t-is prompt .lanB& t-e c#rsor mo9es to t-e
C-anges 5ocations 3 All UsersH prompt+
)ead 6nlyH (Access Mail 3 M6C only)

To pro9ide t-is #ser read3only access to t-e E3mail of
all #sers& enter D+

To allow t-is #ser to read and process (for e>ample& to
edit) t-e E3mail of all #sers& enter 8+
)estrict To Dist =ro#ps (Access Mail 3 M6C only)

Enter one or more mnemonics of t-e distri.#tion gro#ps
for w-ic- t-is #ser can access mail+ T-e #ser can only
access mail of #sers w-o are mem.ers of t-ese gro#ps+


To pre9ent t-is #ser from -a9ing any access to ot-er
#sers@ mail& lea9e t-is field .lanB+

After yo# enter a distri.#tion gro#p& t-e ro#tine
positions t-e c#rsor at t-e )ead 6nly prompt+ At t-e
)ead 6nly prompt& yo# can specify a separate read only
access stat#s for eac- distri.#tion gro#p t-at yo#
identify at t-e )estrict To Dist =ro#ps prompt+

8ote! T-e ro#tine positions t-e c#rsor at t-is prompt
only if yo# entered 8 at t-e Access Mail 3 All UsersH
prompt+
)ead 6nly (M6C only)
To allow t-is #ser to read and process (for e>ample& to
edit) E3mail sent to #sers w-o are mem.ers of t-e
distri.#tion gro#p identified at t-e )estrict To Dist
=ro#ps prompt& enter 8+

To pro9ide t-is #ser read3only access to E3mail sent to
#sers w-o are mem.ers of t-e distri.#tion gro#p& enter
8+
All UsersH (C-ange 5ocations 3 M6C only)

To allow t-is #ser to edit t-e locations of all #sers&
enter D+

MA=IC 6ffice Screen ('+$+*) Page ,%
To pre9ent t-is #ser from editing t-e locations of all
#sers or specific #ser gro#ps only& enter 8+ If yo#
enter 8& t-e c#rsor mo9es to t-e )estrict To Dist =ro#ps
prompt+
)estrict To Dist =ro#ps (C-ange 5ocations 3 M6C only)

Identify t-e distri.#tion gro#ps for w-ic- t-is #ser can
edit locations+ T-is #ser can edit t-e locations of
#sers w-o are mem.ers of t-ese #ser gro#ps only+


To pre9ent t-is #ser from editing t-e locations of any
#sers w-o are mem.ers of distri.#tion gro#ps& lea9e t-is
field .lanB+
Direct ID
Identify t-e e3mail address to #se for sending t-is #ser
direct messages+
6t-er Direct IDs

Identify additional direct e3mail addresses (in addition
to t-e entry in t-e Direct ID field) for t-is #ser+ 7or
e>ample& yo# mig-t enter a ward secretary@s email or t-e
email address for a department t-at m#ltiple #sers can
access+

5ooB#p! Direct IDs already defined (in t-e Direct ID
field) for ot-er #sers
)eport /riter:7inancial Data Access Screen ('+$+,) Page ,$
'+$+,! )eport /riter:7inancial Data Access Screen
Use t-e )eport /riter:7inancial Data Access screen of t-e MIS User Dictionary
to define t-is #ser@s access to 8P) )eport /riter ro#tines and financial data+

7or t-is #ser& t-is screen allows yo# to define!

L applications t-at t-is #ser may access 9ia t-e 8P) )eport /riter (if on t-e
Application Men# screen& t-e 8P) application is assigned to t-is #ser)

L applications for w-ic- t-e #ser may access t-e MIS )eport Sc-ed#ler

L applications from w-ic- t-e #ser may download 8P) reports

L restrictions (if applica.le) t-at limit t-e #ser@s access to financial data
in certain Payroll:Personnel and =eneral 5edger ro#tines

)estricting Access to 7inancial Data

T-e .ottom section of t-is screen allows yo# to restrict t-e #ser@s access to
financial data in certain ro#tines+ 7or t-ese ro#tines (see t-e ne>t section
for ta.les t-at contain a list of ro#tines)& yo# can grant t-is #ser access to!

L all financial data

L only t-e data for specific corporations

L only t-e data for specific departments

L no (none) financial data

T-ese prompts allow t-e system to control t-e data& .#t allow t-e #ser to
access t-e ro#tines necessary to perform t-eir Ko.+ If yo# restrict t-e #ser .y
corporation or department& t-en enter t-e specific corporations or departments
for w-ic- t-is #ser can access financial data+

)estricted )o#tines

As pre9io#sly noted& t-ese restrictions apply to ro#tines in .ot- t-e =eneral
5edger and Payroll:Personnel Mod#les+

In t-e =5 Mod#le& t-e ro#tines s#.Kect to t-ese restrictions -a9e (r) ne>t to
t-e ro#tine name+

In t-e P:P Mod#le& t-e ro#tines s#.Kect to t-ese restrictions simply display an
error message w-en an #na#t-ori;ed #ser attempts to identify information in one
of t-e ro#tines+

T-e following ta.les list t-e ro#tines w-ic- o.ser9e t-e financial data access
)eport /riter:7inancial Data Access Screen ('+$+,) Page ,'
restrictions+

8ote! )estrictions (s#c- as& PAD)655 or =5 "6U)8A5) entered on ot-er screens
taBe precedent o9er t-e restrictions entered in t-e )eport /riter:7inancial
Data Access screen+

P:P )o#tines S#.Kect to 7inancial Data )estrictions

Category )o#tines Standard Men#
333333333333333 3333333333333333 3333333333333333333333

Attendance Data Create Attendance Main
Data

Delete Attendance Attendance:Timecard
Data

Enter:Edit Attendance:Timecard
Attendance Data

Attendance
Data (.y Timecard)

Mass Edit Attendance:Timecard
Attendance Data

C-ecBing:Direct iew a C-ecB C-ecBing
Deposit
iew a M#ltiple Direct Deposit

Payment Timecard

iew a Transaction Direct Deposit
(Direct Deposit)

Employee iew Employee Main

DTD InF#iry Main

Payroll iew Payroll Main
Timecards
Create Timecards Main
(.y Department)

Employee@s Timecard

Enter:Edit Main
Timecards
(.y Department)

)eport /riter:7inancial Data Access Screen ('+$+,) Page ,(
Enter Special Comp#tation
Payment

Initial Entry Comp#tation

=5 )o#tines S#.Kect to 7inancial Data )estrictions

Category )o#tines Standard Men#
333333333333333 3333333333333333 333333333333333

Acco#nt InF#iries Acco#nt InF#iry Main

Statistics Acco#nt Statistics
InF#iry

4#dgeting 4#dgets /orBs-eet 4#dget

C-ange 4#dgets 4#dget
.y Percentage

Copy 4#dgets 4#dget

Distri.#te Across 4#dget
Periods

Enter:Edit Ann#al 4#dget
and Period 4#dgets

Enter:Edit Ann#al 4#dget
4#dgets

Enter:Edit Period 4#dget
4#dgets

5ist 4#dgets 4#dget

)eports Period Comparison Standard )eports
)eport

Statistics Period Statistics
Comparison )eport

Trial 4alance Detail Trial 4alance Main

S#mmary Trial 4alance Main

)eport /riter:7inancial Data Access Screen ('+$+,) Page ,<
J33333333333333333333333333333333333333333333333333333333333333333333333333333333333333333333J
O Enter:Edit Users 3 )eport /riter:7inancial Access Data O
OMnemonic! 8ame! O
O O
O Application Access O
O O
O)eport /riter )eport Sc-ed#ler Download 8P) )eport O
O O
O O
O O
O O
O O
O33333333333333333333333333333333333333333333333333333333333333333333333333333333333333 O
O 8ote! T-e restrictions entered .elow are o.ser9ed only .y Some ro#tines O
O O
O 7inancial Data O
OData.ase Access Type VW rict To O
O O
O O
O O
O O
O O
O O
J33333333333333333333333333333333333333333333333333333333333333333333333333333333333333333333J
)eport /riter (Application Access)

Enter one or more application data.ases to w-ic- yo#
want t-is #ser to -a9e access to in t-e 8P)
C#stomi;ation Men#+

5ooB#p! Application Dictionary

8ote! T-e ro#tine positions t-e c#rsor at t-is prompt
only if t-is #ser -as access to 8P) on t-e Application
Men#s screen of t-e MIS User Dictionary+
)eport Sc-ed#ler
Enter one or more 8P) applications (or mod#les) to w-ic-
t-e system allows t-is #ser to sc-ed#le reports and
manage sc-ed#led reports (for e>ample& edit and delete
report sc-ed#les)+

5ooB#p! Applications Dictionary

To pre9ent t-is #ser from sc-ed#ling reports for any
mod#le& lea9e t-is field .lanB+

)eport /riter:7inancial Data Access Screen ('+$+,) Page ,*
To grant t-is #ser t-e a.ility to sc-ed#le reports for
all 8P) applications& enter A55+ T-en& t-e #ser can edit
and delete report sc-ed#les for all mod#les+

8otes! Do# can restrict access to t-e report sc-ed#ling
feat#re .y mod#le& .#t not indi9id#al application
data.ase+ 7or e>ample& t-e #ser can -a9e access to t-e
report sc-ed#les in all 4A) application data.ases
(4A)+A4C and 4A)+CDM) if yo# entered 4A) at t-is prompt+

8ote also t-at t-is #ser does not need to -a9e access to
a mod#le (9ia t-e MIS User Dictionary Application Men#s
screen) to -a9e access to t-e sc-ed#les reports feat#re
of t-at mod#le+
Download 8P) )eport
Enter one or more mnemonics of t-e mod#les for w-ic- yo#
want to grant t-is #ser t-e a.ility to download reports
to a PC+

5ooB#p! Application Dictionary

To allow t-is #ser to download reports for all mod#les&
enter A55+

To deny t-is #ser t-e a.ility to download reports from
any mod#le& lea9e t-is field .lanB+

8ote! T-e MA=IC 6ffice A#tomation (M6C) mnemonic does
not appear in t-e 5ooB#p for t-is prompt .eca#se t-e
Download prompt on t-e MIS User Dictionary Magic 6ffice
screen controls access to t-e Download feat#re+
Data.ase
Enter t-e data.ase to w-ic- t-e #ser -as access+

5ooB#p! =5& MM& PP data.ases assigned to t-e #ser at
t-e Appl D4 prompt

T-e sec#rity restrictions t-at appear at t-e 7inancial
Access Data prompt control t-e #ser@s access in t-e
data.ase t-at yo# enter+
T-e following two prompts allow yo# to restrict #ser access to financial data+
7or a complete description of -ow t-ese restrictions worB& see t-e introd#ction
to t-is ro#tine+

)eport /riter:7inancial Data Access Screen ('+$+,) Page ,,
7inancial Data Access Type

T-is prompt allows yo# to restrict t-e #ser@s access
to financial data in specific =5& MM& and PP ro#tines+

(See t-e introd#ction to t-is ro#tine for more
information a.o#t t-ese ro#tines+)

T-e access type yo# assign to t-e #ser determines
t-e le9el of access+

Access Type! T-e User Has Access To
33333333333333333 3333333333333333333333

A55 All financial data+

C6)P6)ATI68 6nly t-e data for corporations
listed at t-e )estrict To prompt+

8ote! T-e #ser will -a9e access
to data relating to all t-e
departments in t-e specified
corporations+

Do# can only enter C6)P6)ATI68 if
yo#r -ospital -as a m#lti3corporate
=5 str#ct#re (t-at is& MIS parameter
for m#lti3corporate =5 str#c#tre is
set to D)+

DEPA)TME8T 6nly t-e data for t-ose departments
listed at t-e )estrict To prompt+

868E 8one of t-e financial data in PP and
=5 ro#tines s#.Kect to t-is
restriction+

7or a list of t-e affected ro#tines&
see t-e introd#ction to t-is
ro#tine+

In =5& t-e #na#t-ori;ed #ser is not
allowed access to t-e ro#tines
s#.Kect to t-ese restrictions+

In P:P& an error message appears
w-en t-e #na#t-ori;ed #ser attempts
to identify information in t-e
ro#tines s#.Kect to t-ese
restrictions+
)eport /riter:7inancial Data Access Screen ('+$+,) Page ,1

If yo# lea9e t-is field .lanB& t-e #ser does not -a9e
access to any financial data in t-e ro#tines s#.Kect to
t-ese restrictions+

If yo# identify corporation or department as t-e access
type& t-e appropriate la.el (t-at is& C6)P6)ATI68 or
DEPA)TME8T) appears ne>t to t-e )estrict To prompt+
System Sign3on Data Screen ('+$+1) Page ,2
'+$+1! System Sign3on Data Screen
Single sign3on consolidates t-e 6perations (6PS) and MIS #ser dictionaries+
Use t-e System Sign3on Edit screen of t-e MIS User Dictionary to esta.lis-
single sign3on access for 6PS personnel and ot-er #sers w-o access t-e
networB from local or remote worBstations+ 6n t-is screen yo#

L ena.le or pre9ent #se of system single sign3on

L grant access to dial#p de9ices

L permit t-e c-oice of segment& directory& and program at sign3on

L specify t-e segment& directory& and program to w-ic- t-e #ser -as access

L esta.lis- an alternate segment& directory& and program a #ser may access if
t-e primary options are #na9aila.le

L gi9e access to a specified 6PS men#

8ote! T-is screen is a9aila.le only if t-e 6PS Single Sign3on Parameter
in t-e MIS system parameters is set to D+
5ist .y Sec#rity =ro#p ('+') Page ,0
'+'! 5ist .y Sec#rity =ro#p
Use t-is ro#tine to print a report of #ser information defined in t-e MIS User
Dictionary& e>cept for User ID and password information+ T-ese #sers are
mem.ers of sec#rity gro#ps+

T-e ro#tine alp-a.etically sorts t-e #sers in eac- selected sec#rity gro#p+

Do# can select a

L range of sec#rity gro#ps

L range of #sers wit-in t-e selected gro#ps

To list t-e #ser sec#rity gro#ps on yo#r system& #se t-e 5ist User Sec#rity
=ro#p Dictionary )o#tine+

J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O 5ist MIS User Dictionary 4y User Sec#rity =ro#p O
O O
O7rom User =ro#p! O
OT-r# User =ro#p! O
O O
O7rom Mnemonic! O
OT-r# Mnemonic! O
O O
OActi9e! O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
7rom User =ro#p
Enter t-e mnemonic of t-e first #ser gro#p in t-e User
Sec#rity =ro#p Dictionary t-at yo# want to appear on t-e
report+ 4E=I88I8= is t-e defa#lt response+

T-r# User =ro#p
Enter t-e mnemonic of t-e last #ser gro#p in t-e User
Sec#rity =ro#p Dictionary t-at yo# want to appear on t-e
report+ E8D is t-e defa#lt response+

7rom Mnemonic
5ist .y Sec#rity =ro#p ('+') Page 1%
Enter t-e mnemonic of t-e first #ser w-o yo# want to
appear on t-e report+ 4E=I88I8= is t-e defa#lt response+

T-r# Mnemonic
Enter t-e mnemonic of t-e last #ser w-o yo# want to
appear on t-e report+ E8D is t-e defa#lt response+

Acti9e
To list only acti9e entries in t-is dictionary& enter D+

To list only inacti9e entries& enter 8+

To list all entries& enter A55+
Enter:Edit User Colors ('+() Page 1$
'+(! Enter:Edit User Colors
Use t-e Enter:Edit User Colors )o#tine to c-ange t-e screen colors t-at appear
in all t-e MEDITECH applications to w-ic- a specific #ser is assigned access+

4acBgro#nd Information

Color terminals display information in a 9ariety of colors+ Eac- #ser can
define a specific color sc-eme+ Color sc-emes incl#de a com.ination of
foregro#nd and .acBgro#nd colors+ Te>t appears in foregro#nd colors+ T-e
.acBgro#nd color is t-e color against w-ic- te>t appears+

MEDITECH deli9ers its applications wit- a standard color set wit- w-ic- all
#sers start+

Types of Screen Components

/-en yo# #se t-e Enter:Edit User Colors )o#tine& yo# select a #ser w-ose color
sc-eme yo# want to c-ange+ Do# t-en select a screen component& and define a
color sc-eme for it+ A screen component is t-e te>t t-at is displayed #nder
partic#lar circ#mstances (for e>ample & an error message)+ To maBe it easier to
locate a screen component& t-e ro#tine arranges screen components into fi9e
types& .ased on t-e circ#mstances in w-ic- t-ey appear+

T-e following ta.le descri.es t-e fi9e types of screen components+

Screen Component Description
3333333333333333 333333333333333333333333333333
Men#s Men#s& s#.3men#s&
and associated prompts

Data Screens Data entered .y #sers
and system messages

5ooB#ps 5ooB#ps men# and prompts

)eports and 6n3line doc#mentation
Doc#mentation and on3screen reports

/ord Processor 4old& Italic& and 4old3Italic
te>t in t-e word processor and
mail ro#tines

Do# can also #se t-e Enter:Edit User Colors )o#tine to reset t-e colors for all
screen components to t-e standard color set+

7or more information& see t-e section titled GUser Colors+G

Enter:Edit User Colors ('+() Page 1'
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O Enter:Edit MIS User@s Colors O
O 8ame O
O33333333333333333333333333333333333333333333333333333333333 O
O Select O
O O
O $+ Men#s <+ )eports And Doc#mentation O
O '+ Data Screens *+ /ord Processor O
O (+ 5ooB#ps O
O O
O $%+ )eset To Defa#lt Colors O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
Mnemonic
Enter t-e mnemonic of t-e #ser for w-om yo# want to
c-ange colors+ T-e name of t-e #ser appears in t-e 8ame
field+

Select
Identify t-e screen component for w-ic- yo# want to
c-ange colors+

7ollowing are t-e screen components!

$ 3 Men#s
' 3 Data Screens
( 3 5ooB#ps
< 3 )eports and Doc#mentation
* 3 /ord Processor

To ret#rn t-is #ser to t-e defa#lt colors programmed .y
MEDITECH for all components& enter $%+

T-e Edit Colors 3 Component Screen

/-en yo# select screen component for w-ic- yo# want to edit colors& a new
screen appears+ 7ollowing is an e>ample of t-is screen+ T-e top of t-e Edit
Colors 3 Component Screen displays samples of t-e screen components in t-e
c#rrent color sc-eme (for e>ample& t-e two ME8U 5A4E5S samples)+ Eac-
component is identified .y a letter of t-e alp-a.et+ /-en yo# select a
component .y entering its letter (for e>ample& XAY)& t-e .ottom of t-e Edit
Colors 3 Component Screen displays t-e com.ination of colors t-at comprises
t-is component+

XAY ME8U 5A4E5S X4Y

$+ 5IST A TAPE
Enter:Edit User Colors ('+() Page 1(
'+ C)EATE A )EE)SI8= TAPE
(+ IE/ A T)A8SACTI68

XCY ME8U 5A4E5S XDY

$+ C6MPUTE I8DIIDUA5 EMP56DEE
'+ P)I8T )E=ISTE) SUMMA)D
(+ 5IST /ITHH65DI8= 86T TAEE8
<+ P)I8T TAC )E=ISTE)S
*+ E8TE) SPECIA5 PADME8T

EDIT C656)S 3 C6MP68E8T XAY

4ACE=)6U8D 76)E=)6U8D

)ED 3 HI =)EE8 3 MED 45UE 3 HI )ED 3 56 =)EE8 3 56 45UE 3 MED

Edit Colors 3 Component Screen

Screen Components

Use t-e Edit Colors 3 Component Screen to edit foregro#nd and .acBgro#nd colors
for one or more of t-e screen components+ To edit a screen component+ enter its
corresponding letter+ T-ese screen components are descri.ed as follows+

Men# Components

T-e Men#s Edit Colors 3 Component Screen& incl#des t-e following screen
components!

A) Primary men#

4) Primary men# prompts

C) Secondary men#

D) Secondary men# prompts

Data Screen Components

T-e Data Screen Edit Colors 3 Component Screen& incl#des t-e following screen
components!

A) Data la.el (for e>ample& frame aro#nd data entry screen and te>t
screen)

4) Data field (for e>ample& prompt response area and word processor
screen)

Enter:Edit User Colors ('+() Page 1<
C) Error message (for e>ample& GT-is is a reF#ired fieldG)

D) S#pplementary data (for e>ample& pop3#p windows and frame w-en
9iewing a file)

E) S#pplementary data field (for e>ample & response area on pop3#p
windows and display of contents w-en 9iewing a file)

7) Stat#s information (for e>ample& GPrintingG)

=) A#estions& t-at is prompts t-at appear in pop3#p windows
(for e>ample& GPrint on!G)

H) A#estion responses (for e>ample& G//$%%G)

5ooB#p Components

T-e 5ooB#p Edit Colors 3 Component Screen& incl#des t-e following components!

A) 5ooB#p screen

4) 5ooB#p screen prompts

C) 5isting of looB#p items (foregro#nd only)

8ote! 4acBgro#nd defined in XAY

)eports and Doc#mentation Components

T-e )eports and Doc#mentation Edit Colors 3 Component Screen& incl#des t-e
following screen components!

A) 8ormal te>t for on3screen reports and on3line doc#mentation

4) 4old te>t (foregro#nd only) for on3screen reports


C) Italic te>t (foregro#nd only) for on3screen reports


/ord Processor Components

T-e /ord Processor Edit Colors 3 Component Screen& incl#des t-e following
screen components!

A) 4old te>t (foregro#nd only) w-en editing or 9iewing te>t

8ote! 4acBgro#nd defined in Data 7ield in Data Screen Components

Enter:Edit User Colors ('+() Page 1*
4) Italic te>t (foregro#nd only) w-en editing or 9iewing te>t


C) 4old3Italic te>t (foregro#nd only) w-en editing or 9iewing te>t

8ote! 4acBgro#nd defined in Data 7ield in Data Screen Components

Color Com.inations

/-en yo# edit colors& yo# com.ine different intensities of red& .l#e& and green
to define foregro#nd and .acBgro#nd colors+ Do# can set eac- color to 677& 56/&
MED& or HI+ If all colors are 677& t-e res#ltant color is .lacB+ If all colors
are HI& t-e res#ltant color is w-ite+ T-ere are ,< possi.le color com.inations+
T-e following ta.le lists common color com.inations+

Common Color Com.inations

Color )ed =reen 4l#e
333333 333 33333 3333
4lacB 677 677 677

/-ite HI HI HI

)ed MED 677 677

6range HI 56 677

Dellow HI MED 677

=reen 677 MED 677

4l#e 677 677 MED

iolet MED 677 MED

Using t-e Edit Colors 3 Component Screen

To edit t-e colors for a screen component& follow t-ese steps!

$) 6n t-e Edit Colors 3 Component Screen& enter t-e letter t-at
corresponds to t-e screen component for w-ic- yo# want to edit colors+
T-e .o> at t-e .ottom of t-e screen displays t-e colors t-at comprise
t-e selected screen component@s .acBgro#nd and foregro#nd+

') Use t-e following Bey commands on t-e ta.le to edit t-e colors of t-e
selected screen component+

To Press
333333333333333333333333333333333 3333333333333333
Enter:Edit User Colors ('+() Page 1,
Select a primary color Q5eft ArrowR
for t-e foregro#nd or .acBgro#nd or Q)ig-t ArrowR

AdK#st intensity QUp ArrowR
of t-e primary color or QDown ArrowR

E>it t-e screen component Q6ER
and sa9e t-e new color
com.ination

E>it t-e screen component QE>itR
wit-o#t sa9ing t-e new color
com.ination

)estore t-e original color Q)ecallR
com.ination of t-e screen
and contin#e editing t-is
screen component

8ote! As yo# adK#st t-e intensity of t-e primary colors of a screen component&
t-e display of t-e sample screen c-anges accordingly+ Do# can t-en pre9iew t-e
color sc-eme .efore yo# sa9e t-e c-anges+

() After yo# edit t-e colors for t-e screen component& yo# can select
anot-er screen component .y entering its corresponding letter+

<) /-en yo# finis- editing colors for screen components of t-e
c#rrent type& press Q6ER+ Do# ret#rn to t-e Enter:Edit MIS User@s
Colors Screen+ Do# can now select anot-er type of screen component .y
entering its corresponding n#m.er+

*) /-en yo# finis- #sing t-e ro#tine& press QEnterR at t-e Select
prompt+

8ote! T-e c-anges t-at yo# maBe to a #ser@s colors do not appear #ntil after
t-e #ser signs off and signs .acB onto t-e system+
Enter:Edit Clinical Preferences ('+<) Page 11
'+<! Enter:Edit Clinical Preferences
Use t-is ro#tine to define& for a specific #ser& -ow patient information
appears at t-e top of Pro9ider 6rder Management (P6M)& Pro9ider /orBload
Management (P/M)& and Am.#latory 6rder Management (A6M) screens& as follows+

7or t-e selected #ser& yo# can define w-et-er!

L =eneric or trade dr#g names appear in t-e P6M )e9iew 6rders and Enter
6rders ro#tines

L T-e #ser sees metric or non3metric meas#rements in patient -eaders

L T-e patient date of .irt- appears on P6M screens

L T-e patient 4ody S#rface Area (4SA) appears on P6M screens

L T-e patient 4ody Mass Inde> (4MI) appears on P6M screens (for screens
#sing MET)IC standards of meas#re)

L T-e #ser can #se s-ortc#t Beys in PCM applications

7or #sers wit- t-e EPS (Clinical )e9iew) data.ase& yo# can define w-et-er!

L Clinical )e9iew information appears on panels in c-ronological or
re9erse c-ronologicial order

L A Clinical )e9iew panel and s#.panel e>ists for t-e #ser

L 8#rsing notes and assessments appear on a com.ined screen

Do# can also define!

L T-e /e. addresses t-at appear w-en t-e #ser clicBs t-e /e. 5inB .#tton
in PCM applications

J33333333333333333333333333333333333333333333333333333333333333333333333333333333333333333333J
O O
OUser Mnemonic O
OPro9ider O
O O
OS-ow =eneric:Trade Dr#g 8ames O
OStandard of Meas#re for Heig-t /eig-t Temperat#re O
O O
O O
O O
O O
O33 )eference 5ist 33 O
O O
O O
O Title O
O O
O O
O Title O
O O
O O
O Title O
O O
O33 Header Display 33 33 PCM S-ortc#t Eeys 33 O
OIncl#de Date of 4irt- Use S-ortc#t EeysH a#lt! O
OIncl#de 4SA O
OIncl#de 4MI O
O O
O O
J33333333333333333333333333333333333333333333333333333333333333333333333333333333333333333333J
S-ow =eneric:Trade Dr#g 8ames

If yo# want generic dr#g names to appear at t-e top of
t-e screen in t-e P6M )e9iew 6rders and Enter 6rders
ro#tines& c-oose =E8E)IC from t-e 5ooB#p+ If yo# want
trade dr#g names to appear& c-oose T)ADE+
Standard of Meas#re for Heig-t

To -a9e meas#res of lengt- s#c- as -eig-t and -ead circ#mference
appear in metric #nits& c-oose MET)IC+

6t-erwise& c-oose 8683MET)IC
Standard of Meas#re for /eig-t

To -a9e meas#res of weig-t appear in metric #nits& c-oose MET)IC+

Standard of Meas#re for Temperat#re

To -a9e temperat#re appear in metric #nits& c-oose MET)IC+

)eference 5ist
Enter t-e /e. addresses yo# want t-e system to
a#tomatically access w-en yo# clicB t-e /e. 5inB .#tton
in P-ysician 6rder Management+
)eference 5ist
Enter t-e /e. addresses yo# want t-e system to
a#tomatically access w-en yo# clicB t-e /e. 5inB .#tton
in P-ysician 6rder Management+
Title
Enter a title for t-is /e. 5inB+
Incl#de Date of 4irt-

To incl#de patient date of .irt- in P6M screens& enter
D+ 6t-erwise enter 8 or lea9e t-is field .lanB+
Incl#de 4SA
To incl#de patient 4ody S#rface Area (4SA) in P6M
screens& enter D+ 6t-erwise& enter 8 or lea9e t-is field
.lanB+
Incl#de 4MI
To incl#de patient 4ody Mass Inde> (4MI) in P6M screens&
enter D+

8ote! T-e 4MI appears only if t-e Standard of Meas#re
for Heig-t:/eig-t:Temp prompt is set to MET)IC+
Use S-ortc#t EeysH
To allow t-is #ser to #se s-ortc#t Beys in t-e PCM
applications& enter D+ 6t-erwise& enter 8+
Enter:Edit Clinical Preferences ('+<) Page 2%

T-e 9al#e entered -ere o9errides t-e Use PCM S-ortc#t
Eeys Defa#lt parameter (t-e 9al#e of w-ic- appears at
t-e Defa#lt field to t-e rig-t of t-is prompt)+
Print A#dit Trail ('+*) Page 2$
'+*! Print A#dit Trail
Use t-is ro#tine to print a report of c-anges made to User Dictionary entries+
Do# can enter a range #sers and dates+ T-e report lists!

L t-e #ser w-o made t-e edit

L t-e date and time t-e edit was made

L t-e field t-at was edited

L t-e old and new 9al#es for t-e edited field

8ote! T-e system p#rges t-is data w-en t-e n#m.er of days defined .y t-e
User 5ogs P#rge Delay parameter is met or e>ceeded+

J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O MIS User Dictionary A#dit Trail O
O O
O7rom Date! O
O O
OT-r# Date! O
O O
OEdited Users O
O O
O O
O O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
7rom Date
Enter t-e .eginning date of t-e range from w-ic- yo#
want t-e system to create t-e a#dit trail report+ T-e
report displays edits made to t-e MIS User Dicitonary+

8ote! T-is a#dit trail only displays edits made for as
many days into t-e past as is defined .y t-e MIS User
5ogs P#rge Delay parameter+
T-r# Date
Enter t-e last date t-ro#g- w-ic- yo# want t-e system to
create t-e a#dit trail report+ T-e report displays edits
made to t-e User Dictionary #p to and incl#ding t-is
date+

Print A#dit Trail ('+*) Page 2'
Edited Users
Enter t-e mnemonics of #sers for w-om yo# want to see
any edits t-at -a9e .een made in t-e User Dictionary+


To accept t-e defa#lt 9al#e of A55& press QEnterR+ T-en&
t-e report lists all User Dictionary edits t-at -a9e
.een made wit-in t-e specified date range+
Copy Access Dictionaries ('+,) Page 2(
'+,! Copy Access Dictionaries
Use t-is ro#tine to copy Access Dictionary information from one #ser to
anot-er+

J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O Copy Access Dictionaries O
O7rom User O
O To User O
O O
O Data.ase CopyH O
O O
O O
O O
O O
O O
O O
O O
O O
O O
O O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
7rom User
Enter t-e #ser from w-om yo# want to copy Access
Dictionary information+

Do# can copy information for t-e Access Dictionaries in
t-e application data.ases t-at appear in t-e Data.ase
field+

To User
Enter t-e #ser to w-om yo# wo#ld liBe to copy Access

T-e system assigns t-is #ser t-e same access le9els
defined for t-e #ser yo# entered at t-e 7rom User field+

T-e DATA4ASE ($') identifies t-e data.ase+
Copy Access Dictionaries ('+,) Page 2<
CopyH
To copy Access Dictionary information in t-e application
data.ase t-at appears in t-e corresponding Data.ase
field& enter D+

If yo# enter 8& t-e system does not copy t-e Access

8ote! Application data.ases for w-ic- t-e #ser in t-e
7rom User field is not assigned access does not appear
in t-e Data.ase field+
Update Data.ase Access ('+1) Page 2*
'+1! Update Data.ase Access
Use t-is ro#tine to assign or remo9e t-e access of #sers or #ser sec#rity
gro#ps to specific sign3on men#s and proced#res (t-at is& desBtop men#s and
proced#res)& and to specific MA=IC Eey men#s and proced#res for an application
data.ase+

If a #ser or #ser sec#rity gro#p is already assigned access to a specific
data.ase& yo# cannot edit t-e men#s+

8ote! Do# can also #se t-is ro#tine to print a report of t-e c-anges yo# maBe
9ia t-is ro#tine+ /-en yo# enter a 9al#e at t-e Print 6n prompt& t-e system
files t-e c-anges+

J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O MIS Users 3 Update Data.ase Access O
O O
OAdd:Delete Data.ase Access O
O O
OSec#rity O
O=ro#ps Users O
O O
O O
O O
O O
O O
O O
OData.ase O
O O
O 333 Sign 6n 333 O
OMen# O
OProced#re O
OArg#ments O
O O
O 333 Magic Eey 333 O
OMen# O
OProced#re O
OArg#ments O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
Add:Delete Data.ase Access

To assign specific #sers or #ser sec#rity gro#ps access
to men#s and proced#res wit-in a specific application
data.ase& enter A+

Update Data.ase Access ('+1) Page 2,
To remo9e t-e access of specific #sers or #ser sec#rity
gro#ps access to men#s and proced#res wit-in a specific
application data.ase& enter D+

8ote! T-e 9al#es yo# enter c-ange t-e entries in t-e MIS
User Dictionary+
Sec#rity =ro#ps
Enter t-e User Sec#rity =ro#ps for w-ic- yo# want to edit
men# or proced#re access for a specific data.ase+ T-e
edits yo# maBe apply to all mem.ers of eac- User Sec#rity
=ro#p yo# enter+

5ooB#p! MIS User Sec#rity =ro#p Dictionary

8ote! Do# can edit sec#rity gro#ps only if yo#r sec#rity
le9el is =)6UP or A55& as defined in t-e MIS User
Dictionary+
Users
Enter t-e #sers for w-om yo# yo# want to edit men# or
proced#re acces for a specific data.ase+


8ote! Do# can edit #sers only if yo#r sec#rity le9el is
=)6UP or A55& as defined in t-e MIS User Dictionary+

Data.ase
Enter t-e application data.ase for w-ic- yo# want to
assign men#s and proced#res to t-e desBtop and MA=IC
Eeys of specific #sers and sec#rity gro#ps+

5ooB#p! Application Data.ases
Men#
Enter t-e men# yo# want to add as t-e defa#lt sign3on
men# for t-e #sers and sec#rity gro#ps yo# entered+

5ooB#p! A9aila.le men#s for t-e selected application
data.ase

8ote! Do# can access t-is field only if yo# entered A in
t-e Add:Delete Data.ase Access field+
Update Data.ase Access ('+1) Page 21
Proced#re
Enter t-e proced#re yo# want to add as t-e defa#lt
sign3on proced#re for t-e #sers and sec#rity gro#ps
yo# entered+

5ooB#p! A9aila.le proced#res for t-e selected data.ase

t-e Add:Delete Data.ase Access field

If t-e proced#re incl#des arg#ments& a pop3#p screen
appears+ Use t-is pop3#p screen to enter t-e arg#ments
yo# want to assign to t-e proced#re+ T-e arg#ments t-en
appear in t-e 9iew3only Arg#ments field+
MA=IC Eey Men#
Enter t-e Magic Eey men# yo# want to add as t-e defa#lt
MA=IC Eey Men#+

5ooB#p! A9aila.le Magic Eey men#s for t-e selected
application data.ase

t-e Add:Delete Data.ase Access field+
Proced#re
Enter t-e MA=IC Eey proced#re yo# want to add for t-e
specific sec#rity gro#ps and #sers yo# entered+

5ooB#p! A9aila.le MA=IC Eey proced#res

t-e Add:Delete Data.ase Access field

If t-e proced#re incl#des arg#ments& a pop3#p screen
appears+ Use t-is pop3#p screen to enter t-e arg#ments
yo# want to assign to t-e proced#re+ T-e arg#ments t-en
appear in t-e 9iew3only Arg#ments field+
69er9iew of User Password and 6t-er Maintanence )o#tines (() Page 22
C-apter (! 69er9iew of User Password and 6t-er Maintanence )o#tines
T-e following ta.le descri.es t-e ro#tines and reports t-at edit and list
passwords& password acti9ity& #ser acti9ity and sec#rity gro#ps+

To Use
33333333333333333333333333333333333 333333333333333333333333333333333333333
C-ange t-e password e>piration C-ange Password E>piration Dates
date for mem.ers of specific )o#tine
sec#rity gro#ps+

)eacti9ate old passwords )eset 6ld Passwords )o#tine
for all #sers

Print a list of password c-anges 5ist C-anges 4y User )o#tine
sorted .y t-e #ser w-o
made t-e c-ange+

Print a list of password c-anges 5ist C-anges 4y De9ice )o#tine
sorted .y t-e de9ice on
w-ic- t-e c-ange was made+

Print a list of password c-anges 5ist C-anges 4y Time )o#tine
sorted .y t-e date and
time of t-e password c-ange+

Print a list of #sers w-ose Password A#to3E>piration 5ist
passwords -a9e .een a#to3e>pired
or will a#to3e>pire wit-in t-e
gi9en date range+

Print a report of #ser acti9ity Print User Acti9ity 5og 4y User )o#tine
sorted .y #ser mnemonic+

Print a report of #ser acti9ity Print User Acti9ity 5og 4y De9ice
sorted .y de9ice identification+ )o#tine

Print a report of #ser acti9ity Print User Acti9ity 5og 4y Time
sorted .y time+ )o#tine

Create and edit sec#rity gro#ps MIS User Sec#rity =ro#p Dictionary

Print a list of sec#rity gro#p 5ist MIS Sec#rity =ro#p Dictionary
information sorted in alp-a.etical
order .y mnemonic+

Create and edit locations& w-ic- User 5ocation Dictionary
are #sed .y t-e Employee 5ocator
ro#tines in MA=IC 6ffice and wit-in
t-e MIS User Dictionary+

69er9iew of User Password and 6t-er Maintanence )o#tines (() Page 20
Print a list of #ser locations 5ist MIS User 5ocation Dictionary
sorted in alp-a.etical order .y
mnemonic+
C-ange E>piration Dates ((+$) Page 0%
(+$! C-ange E>piration Dates
Use t-is ro#tine to c-ange t-e e>piration dates of passwords for t-e mem.ers of
sec#rity gro#ps or for entire sec#rity gro#ps+ To #se t-is ro#tine& yo#r
organi;ation m#st assign yo# one of t-e following!

L a sec#rity le9el of A55

L editing capa.ility for t-e specific sec#rity gro#ps yo# enter

8ote! Do# can #se t-is ro#tine only if yo#r -ealt- care organi;ation #ses t-e
password e>piration feat#re (t-at is& yo#r organi;ation defines a 9al#e at t-e
P/ C-ange Inter9al parameter)+

7or more information a.o#t access le9els& see t-e section titled GPasswords and
Sec#rity Management+G

Defining E>piration Dates

Do# can #se t-is ro#tine to c-ange t-e password e>piration dates for mem.ers of
t-e sec#rity gro#ps yo# enter+

8ote! If yo# are a mem.er of t-e sec#rity gro#p for w-ic- yo# want to edit t-e
password e>piration date& t-e new e>piration date yo# enter does not apply to
yo#+

Editing t-e 8#m.er of Accesses Allowed 4efore Denying Access

Do# can also #se t-is ro#tine to edit t-e n#m.er of times mem.ers of sec#rity
gro#ps can access t-e system after t-eir old passwords e>pire+ Mem.ers m#st
t-en o.tain new passwords+

J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O C-ange User Password E>piration Dates O
O O
OC-ange primary #ser password e>piration dates to! O
O O
OUser =ro#p O
O O
O O
O O
O O
O8#m.er of accesses .efore password m#st .e c-anged! O
O O
O8ote! T-is will not c-ange Do#r e>piration date+ O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
C-ange E>piration Dates ((+$) Page 0$
C-ange primary #ser password e>piration dates to

Enter t-e date on w-ic- yo# want t-e passwords of t-e
mem.ers of t-e sec#rity gro#ps yo# enter to e>pire+

8ote! Do# can #se t-is ro#tine only if yo#r -ealt- care
organi;ation assigned yo# a sec#rity le9el of =)6UP or
A55+
User =ro#p
Enter t-e sec#rity gro#ps for w-ose mem.ers yo# want to
edit t-e following!

L password e>piration dates

L n#m.er of accesses .efore #sers m#st o.tain new
passwords

5ooB#p! MIS Sec#rity =ro#p Dictionary (sec#rity gro#ps
yo# can edit)

If yo#r sec#rity le9el is A55& A55 appears as t-e
defa#lt response+ To c-ange t-e password e>piration date
for mem.ers of all sec#rity gro#ps& press QEnterR+
6t-erwise& delete A55& and enter t-e appropriate
sec#rity gro#ps+

8ote! C-anging t-e password e>piration date for mem.ers
of all sec#rity gro#ps c-anges t-e e>piration dates for
all #sers only if all #sers are mem.ers of sec#rity
gro#ps+

If yo#r sec#rity le9el is not A55& a defa#lt response
does not appear+ Do# can edit t-e primary password
e>piration date only for sec#rity gro#ps t-at yo# are
a#t-ori;ed to edit (as defined in t-e MIS User
Dictionary)+
8#m.er of accesses .efore password m#st .e c-anged

Enter t-e n#m.er of times #sers can access t-e system
after t-eir passwords e>pire+ Users m#st t-en o.tain new
passwords+

T-e defa#lt 9al#e t-at appears is (+ Do# can edit t-is
9al#e+

8ote! Users can o.tain new passwords #pon e>piration
C-ange E>piration Dates ((+$) Page 0'
only if t-e E>tensionsH prompt in t-e MIS User
Dictionary is set to D+

7or more information& see t-e section titled GPasswords
and Sec#rity Management+G
)eset ?6ld@ Passwords ((+') Page 0(
(+'! )eset ?6ld@ Passwords
Use t-is ro#tine to reacti9ate passwords t-at were once assigned to ot-er
#sers+ Do# can t-en allow #sers to re#se e>pired passwords+ (Use t-e P/ )e3#se
Inter9al parameter to allow only t-e original #sers to re#se old passwords+)

8ote! Do#r sec#rity le9el m#st .e A55 to #se t-is feat#re+

J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O )eset 6ld Passwords O
O O
O)eset all old passwords w-ic- were deacti9ated on or .efore! O
O O
O8ote! T-ese passwords may now .e re3#sed .y any #ser+ O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
Assign 6ne Time User Password ((+() Page 0<
(+(! Assign 6ne Time User Password
Use t-is ro#tine to assign a one3time password to a #ser+ /-en t-e #ser signs
on to t-e MEDITECH system wit- t-e new one3time password& t-e system reF#ires
t-e #ser to select a new confidential password+ T-e #ser t-en enters t-e new
confidential password to sign onto t-e system for eac- s#.seF#ent sign3on+

T-e lengt- of t-e one3time password is .ased on t-e 9al#e defined in t-e
Password Minim#m 5engt- field in t-e MIS Tool.o> parameters+

8ote! /-an yo# enter a new #ser in t-e MIS User Dictionary& t-is ro#tine
appears w-en yo# mo9e t-e c#rsor to t-e Password field+

T-is ro#tine does not appear on a standard MIS men#+ Howe9er& yo# can maBe t-is
ro#tine a9aila.le to #sers in yo#r organi;ation .y adding t-e ro#tine
(MIS+USE)+assign+pw) to a c#stom men#+

7or e>ample& yo#r organi;ation mig-t want to add t-is ro#tine to a c#stom men#
so t-at #sers can access t-e ro#tine to assign a new password to a #ser after
t-e #ser@s password e>pires+

J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O Assign 6ne Time Use Password O
O O
OMnemonic O
O O
OPassword O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
Mnemonic
T-e 9al#e entered for t-is #ser in t-e Mnemonic field on
t-e Enter:Edit User Dictionary screen appears+ Do#
cannot edit t-is 9al#e+
Password
Enter a one3time password for t-is #ser+

T-e ne>t time t-is #ser signs on to t-e MEDITECH system&
t-e #ser enters t-is one3time password+ T-e system t-en
reF#ires t-e #ser to c-oose a new confidential permanent
password and 9erify it+

33 Password =#idelines 33

Use t-e following g#idelines w-en entering a new #ser
Assign 6ne Time User Password ((+() Page 0*
password!

L Use alp-an#meric c-aracters only (for e>ample& a
password cannot incl#de t-e P c-aracter)

L Ma>im#m password lengt- is '% c-aracters

L Minim#m password lengt- m#st eF#al or e>ceed t-e
9al#e defined in t-e Password Minim#m 5engt- field in
t-e MIS Tool.o> parameters+

L Do not #se t-e #ser@s mnemonic& first name& or last
name

8ote! Eac- #ser mnemonic and password com.ination is
#niF#e+ A #ser mnemonic is not confidential& .eca#se
#sers wit- access to t-e MIS User Dictionary can 9iew
t-e #ser mnemonic+ Passwords are confidential& .#t are
not necessarily #niF#e+
5ist C-anges 4y User ((+<) Page 0,
(+<! 5ist C-anges 4y User
Use t-is ro#tine to print a list of password c-anges sorted .y t-e #ser w-o
made t-e c-ange+ 7or eac- password c-ange& t-e report incl#des t-e following
information!

L User w-o c-anged t-e password

L User w-ose password was c-anged

L Date and time of c-ange

L De9ice #sed to maBe t-e c-ange

J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O Print Password A#dit Trail 4y User O
O7rom Date! O
OT-r# Date! O
O O
O7rom User! O
OT-r# User! O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
7rom Date
7rom:T-r# Date prompts allow yo# to select a range of
dates+

At t-e 7rom prompt& specify t-e first date in t-e range+

At t-e T-r# prompt& specify t-e last date in t-e range+

If t-e 7rom:T-r# fields allow m#ltiple entries& yo# can
specify se9eral ranges of dates+

7or e>ample& to specify all records for t-e first se9en
days in t-e mont-s of "an#ary and 7e.r#ary& '%%'& enter
%$:%$:%' and %$:%1:%' at t-e first set of 7rom:T-r#
prompts+ T-en enter t-e 7e.r#ary dates at t-e ne>t set
of prompts+

Do# can #se a T com.ination w-en entering dates+ 7or
e>ample& enter T for today@s date& T3$ for yesterday@s
date& and TJ$ for tomorrow@s date+
T-r# Date
5ist C-anges 4y User ((+<) Page 01
Enter t-e last date in t-e range of interest+ 7or more
information& see t-e doc#mentation for t-e pre9io#s
prompt+
7rom User
Enter t-e first #ser in t-e range of #sers for w-om yo#
want list password edits+


T-e defa#lt response is 4E=I88I8=+ Do# can edit t-is
9al#e+
T-r# User
Enter t-e last #ser in t-e range of #sers for w-om yo#
want list password edits+


T-e defa#lt response is E8D+ Do# can edit t-is 9al#e+
5ist C-anges .y De9ice ((+*) Page 02
(+*! 5ist C-anges .y De9ice
Use t-is ro#tine to print a list of password c-anges sorted .y t-e de9ice on
w-ic- t-e c-ange was made+ 7or eac- password c-ange& t-e report incl#des t-e
following information!

L De9ice #sed to maBe t-e password c-ange

L User for w-om t-e password was c-anged


L User w-o made t-e c-ange

J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O Print Password A#dit Trail 4y De9ice O
O7rom Date! O
OT-r# Date! O
O O
ODe9ice O
O O
O O
O O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
7rom Date
dates+




of prompts+

5ist C-anges .y De9ice ((+*) Page 00
T-r# Date
prompt+
De9ice
Enter t-e de9ices on w-ic- #sers made password edits
t-at yo# want to incl#de in t-e list+

5ooB#p! MA=IC 6perating System De9ices Dictionary

T-e defa#lt response A55+ Do# can edit t-is 9al#e+
5ist C-anges .y Time ((+,) Page $%%
(+,! 5ist C-anges .y Time
Use t-is ro#tine to print a list of password c-anges sorted .y t-e date and
time t-e #ser made t-e c-ange+ 7or eac- password c-ange& t-e report incl#des
t-e following information!


L User w-ose password was c-anged

L User w-o made t-e c-ange

L De9ice on w-ic- t-e #ser made t-e c-ange

J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O Print Password A#dit Trail 4y Time O
O7rom Date! O
OT-r# Date! O
O O
O7rom Time! O
OT-r# Time! O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
7rom Date
dates+




of prompts+

T-r# Date
5ist C-anges .y Time ((+,) Page $%$
prompt+
7rom Time
Enter t-e .eginning of t-e time range for w-ic- yo#
want to list password edits t-at #sers made+

Do# m#st enter t-e time in military format (for e>ample&
$<(%)+
T-r# Time
Enter t-e end of t-e time range for w-ic- yo# want
to list password edits t-at #sers made+

Do# m#st enter t-e time in military format (for e>ample&
$<(%)+
A#to3E>pire )eport ((+1) Page $%'
(+1! A#to3E>pire )eport
Use t-is ro#tine to list #sers w-ose passwords a#tomatically e>pired or will
a#tomatically e>pire wit- t-e date range yo# enter+

If #sers do not sign onto t-e system wit-in t-e n#m.er of days defined at t-e
A#to3E>pire Inter9al parameter& t-e password for t-at #ser a#tomatically
e>pires+ Users for w-om passwords a#tomatically e>pire wit-in t-e date range
yo# enter appear on t-is report+

If t-e end date yo# enter is in t-e f#t#re& t-is report incl#des #sers w-ose
passwords will e>pire if t-ey do not sign on wit-in t-e n#m.er of days defined
at t-e A#to3E>pire Inter9al parameter for t-e date range yo# enter+

8ote! Do# can #se t-is ro#tine only if yo#r -ealt- care organi;ation defined a
9al#e at t-e A#to3E>pire Inter9al parameter+

J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O Password A#to3E>piration 5ist O
O O
O4egin Date O
O O
OEnd Date O
O O
OT-is )eport will list #sers wit- passwords O
Ot-at -a9e a#to3e>pired for dates prior to O
Otoday and it will list #sers w-ose password O
Owill a#to3e>pire for dates later t-an today+ O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
4egin Date
4egin:End Date prompts allow yo# to select a range of
dates+

At t-e 4egin prompt& specify t-e first date in t-e
range+

At t-e End prompt& specify t-e last date in t-e range+

If t-e 4egin:End fields allow m#ltiple entries& yo# can

%$:%$:%' and %$:%1:%' at t-e first set of 4egin:End
A#to3E>pire )eport ((+1) Page $%(
of prompts+

End Date
prompt+
Print Acti9ity 5og 4y User ((+2) Page $%<
(+2! Print Acti9ity 5og 4y User
Use t-is ro#tine to print a report of #ser acti9ity (t-at is& w-ic- #sers
accessed w-ic- ro#tines and for -ow long) sorted .y #ser mnemonic+ Do#
can select all #sers on yo#r system& a selected range of #sers& or one
#ser+ Also& yo# can select a range of application data.ases and dates t-at
appear on t-e report+

7or eac- selected #ser& t-e following information appears on t-e report!

L date of acti9ity

L application data.ase

L #ser mnemonic

L de9ice t-ro#g- w-ic- t-is #ser accessed t-e application

L .eginning and ending times of eac- acti9ity

L d#ration of acti9ity (in min#tes)

L name of t-e ro#tine accessed

Also& yo# -a9e t-e option to list detail a#dit information (t-at is record
accessed and record identification data) on t-is report+

Do# can #se t-is report to monitor system #sage and tracB #ser acti9ity+ Do#
can also print reports t-at are sorted .y time and de9ice+

Admission Acti9e Acco#nt Searc-es!

/-en t-e #ser performs an ADM acti9e acco#nt searc- from any application& t-e
searc- criteria entered appears on t-e a#dit trail report+ If t-e #ser enters D
in t-e Incl#de Detail field& t-e A#ery Acco#nt Searc- notation appears on t-e
report #nder t-e data.ase and ro#tine from w-ic- t-e #ser initiated t-e searc-+

Print Acti9ity 5og 4y User ((+2) Page $%*
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O Print User Acti9ity 5og 4y User O
O 7rom Data.ase O
O T-r# Data.ase O
O O
O 7rom Date O
O T-r# Date O
O O
O 7rom User O
O T-r# User O
O O
OIncl#de Detail O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
7rom Data.ase
Enter t-e first data.ase at t-e .eginning of t-e range
for w-ic- yo# want to print a list of all #ser acti9ity+


To print a report listing all application data.ases on
yo#r system& enter 4E=I88I8= (a#tomatically appears as
t-e defa#lt response) at t-e 7rom Data.ase prompt
and enter E8D at t-e T-r# Data.ase prompt+ 6t-erwise&
enter t-e mnemonic of t-e first application data.ase yo#
want t-e system to start t-is report+
T-r# Data.ase
Enter t-e data.ase at t-e end of t-e range for w-ic- yo#
want to print a report of all #ser aciti9ity+


yo#r system& enter 4E=I88I8= at t-e 7rom Data.ase prompt
and enter E8D (a#tomatically appears as t-e defa#lt
response) at t-e T-r# Data.ase prompt+ 6t-erwise& enter
t-e mnemonic of t-e first application data.ase yo# want
t-e system to start t-is report+
7rom Date
Enter t-e .eginning date for w-ic- yo# want to print a
report of #ser acti9ity+
T-r# Date
Enter t-e ending date t-ro#g- w-ic- yo# want to print a
Print Acti9ity 5og 4y User ((+2) Page $%,
7rom User
Enter t-e first #ser mnemonic at t-e .eginning of t-e
range for w-ic- yo# want to print a report of #ser
acti9ity+


To print a report listing all #sers on yo#r system&
enter 4E=I88I8= (a#tomatically appears as t-e defa#lt
response) at t-e 7rom User prompt and enter E8D at t-e
T-r# User prompt+ 6t-erwise& enter t-e mnemonic of t-e
first #ser yo# want t-e system to start t-is report+
T-r# User
Enter t-e #ser mnemonic at t-e end of t-e range for
w-ic- yo# want to print a report of #ser acti9ity+


enter 4E=I88I8= at t-e 7rom User prompt and enter E8D
(a#tomatically appears as t-e defa#lt response) at t-e
T-r# User prompt+ 6t-erwise& enter t-e mnemonic of t-e
first #ser yo# want t-e system to start t-is report+
Incl#de Detail
To print t-e detail a#dit information on t-e report&
enter D+ 6t-erwise& enter 8+

T-e detail a#dit information incl#des t-e!

L record accessed

L record identification (t-at is& patient name& Master
Patient 8#m.er or t-e medical record n#m.er& acco#nt
n#m.er)

8ote! T-is prompt appears only if yo#r MEDITECH
Applications Specialist entered D at t-e Eeep User 5og
Detail parameter+
Print Acti9ity 5og .y De9ice ((+0) Page $%1
(+0! Print Acti9ity 5og .y De9ice
accessed w-ic- ro#tines and for -ow long) sorted .y de9ice identification+ Do#
can select all de9ices on yo#r system& a selected range of de9ices& or one
de9ice+ Also& yo# can select a range of application data.ases and dates t-at
appears on t-e report+

7or eac- selected de9ice& t-e following information appears on t-e report!

L date of t-e acti9ity



L #ser mnemonic

L .egin and end times of eac- acti9ity




can also print reports t-at are sorted .y #ser and time+



J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O Print User Acti9ity 5og 4y De9ice O
O 7rom Data.ase O
O T-r# Data.ase O
O O
O 7rom Date O
O T-r# Date O
O O
ODe9ice O
O O
O O
O O
O O
OIncl#de Detail O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
7rom Data.ase
Enter t-e data.ase at t-e .eginning of t-e range for
w-ic- yo# want to print a report of all #ser acti9ity+


yo#r system& enter 4E=I88I8= (a#tomatically appears as
t-e defa#lt response) at t-e 7rom Data.ase prompt
and enter E8D at t-e T-r# Data.ase prompt+ 6t-erwise&
enter t-e mnemonic of t-e first application data.ase yo#
want t-e system to start t-is report+
T-r# Data.ase
Enter t-e data.ase at t-e end of t-e range for w-ic- yo#
want to see a list of all #ser aciti9ity+


7rom Date
T-r# Date
De9ice
Enter t-e de9ices for w-ic- yo# want to print a report
of all #ser acti9ity+


To print a report listing all de9ices on yo#r system&
enter A55 (a#tomatically appears as t-e defa#lt
response)+ 6t-erwise& enter t-e mnemonics of t-e
specific de9ices for w-ic- yo# want to appear on t-is
report+
Incl#de Detail


L record accessed

n#m.er)

Detail parameter+
Print Acti9ity 5ogs .y Time ((+$%) Page $$%
(+$%! Print Acti9ity 5ogs .y Time
accessed w-ic- ro#tines and for -ow long) sorted .y time+ Do# can select a
range of dates& K#st one day& a selected time range& or a specific time+ Also&
yo# can select a range of application data.ases t-at appears on t-e report+

7or eac- selected time range& t-e following information appears on t-e report!

L date of acti9ity



L #ser mnemonic

L .eginning and ending times of eac- transaction




can also print reports t-at are sorted .y #ser and de9ice+



Print Acti9ity 5ogs .y Time ((+$%) Page $$$
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O Print User Acti9ity 5og 4y Time O
O 7rom Data.ase O
O T-r# Data.ase O
O O
O 7rom Date O
O T-r# Date O
O O
O 7rom Time O
O T-r# Time O
O O
OIncl#de Detail O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
7rom Data.ase
Enter t-e first data.ase at t-e .eginning of t-e range
for w-ic- yo# want to print a report of all #ser
acti9ity+


T-r# Data.ase
Enter t-e last data.ase at t-e end of t-e range for
w-ic- yo# want to print a report of all #ser acti9ity+


7rom Date
T-r# Date
Print Acti9ity 5ogs .y Time ((+$%) Page $$'
7rom Time
Enter t-e first time at t-e .eginning of t-e range for
w-ic- yo# want to print a report+ Do# m#st enter a time
.ased on t-e '< -o#r clocB (for e>ample& %0%% or $<(%)+

To print a report from midnig-t (%%%% a#tomatically
appears as t-e defa#lt response) on t-e date entered at
t-e 7rom Date prompt& press QEnterR+ 6t-erwise& enter a
time from w-ic- yo# want to r#n t-e report+
T-r# Time
Enter t-e last time at t-e end of t-e range t-ro#g-
.ased on t-e '< -o#r clocB (for e>ample %0%% or $<(%)+

To print a report t-ro#g- $$!*0 p+m+ ('(*0 a#tomatically
t-e T-r# Date prompt& press QEnterR+ 6t-erwise& enter a
time t-ro#g- w-ic- yo# want to print a report+
Incl#de Detail


L record accessed

n#m.er)

Detail parameter+
Print Patient A#dit ((+$$) Page $$(
(+$$! Print Patient A#dit
Use t-is ro#tine to print a report of t-e Patient A#dit 5og& w-ic- creates a
log entry eac- time protected -eat- information (patient3centric) is created&
e>ported& modified& printed or 9iewed+ Do# can select a range of dates& K#st
one day& a selected time range& or a specific time+ T-e report can .e sorted
.y date:time& #ser& de9ice& description or action+


L date and time of acti9ity

L M)I data.ase

L mnemonic of t-e #ser responsi.le for t-e action

L action logged

L description of t-e logged action

L de9ice t-ro#g- w-ic- t-e #ser performed t-e logged action

L flag indicating w-et-er t-e logged action was on a confidential patient

L mnemonic of t-e #ser em#lating t-e #ser performing t-e action& if applica.le

L o#tp#t de9ice:pat- field (for printed and e>ported e9ents)

L flag indicating w-et-er an e>ported action was encrypted

Do# can #se t-is report to monitor actions performed on a patient@s protected
-ealt- information+

If a patient -as .een merged t-e report will first s-ow t-e merged patient
followed .y t-e patient(s) t-at were merged into t-at patient+

8ote! A report cannot .e p#lled for a patient t-at -as .een merged into
anot-er patient+ 7or e>ample& if Patient A was merged into Patient 4& yo#
cannot r#n t-e Patient A#dit for Patient A+ If yo# attempt to do so a message
will display stating t-at patient -as .een merged to anot-er patient+ At t-at
point yo# can contin#e t-e ro#tine .#t t-e report will .e r#n for t-e patient
t-at a.sor.ed t-e merge+

Print Client Temp A#dit ((+$') Page $$<
(+$'! Print Client Temp A#dit
Use t-is ro#tine to print a report of t-e Client Temp A#dit 5og& w-ic- creates
a log entry eac- time an #nencrypted temp file is created or deleted t-at
contains protected -ealt- information (patient centric)+

T-e report may .e selected .y 4egin Date:Time& End Date:Time& A55 records or
only 6UTSTA8DI8=& client& #ser& and patient (identified .y a Medical )ecord
8#m.er)+ T-e patient selection is f#rt-er .roBen down into A55 or a single M)I
data.ase in t-e HCIS+ If a single data.ase& t-en A55 or specific patients may
.e selected+


L date created

L date deleted

L #ser

L em#lator (if applica.le)

L de9ice

L description

L file pat-

L identifiers for patient(s) (medical record n#m.er and name)

Any records w-ic- are G6#tstandingG (i+e+ t-e file was logged as created .#t
-as not yet .een logged as deleted) for a partic#lar client will .e c-ecBed
w-en a #ser signs on to t-e HCIS on t-at client+ If t-e file no longer e>ists&
it will .e recorded as deleted at t-at time+ T-is s-o#ld only occ#r if a #ser
cras-ed after a temp file was logged as created .#t .efore it was logged as
deleted+ All temp files logged as created s-o#ld .e logged as deleted #nder
normal #se of t-e software+

Entries in t-e log will .e p#rged > days after t-eir recorded creation time&
w-ere > can .e defined in t-e MIS Tool.o> Parameters (defa#lt is * if
#ndefined)+ A record w-ic- is 6#tstanding (was logged as created .#t ne9er
logged as deleted) will ne9er .e p#rged #ntil t-e delete is logged+

Print Client Temp A#dit ((+$') Page $$*
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O 5ist Client Temp A#dit 5og O
O 7rom Date T-r# Date O
O 7rom Time T-r# Time O
O O
O S-ow O
O O
O De9ice O
O O
O O
O O
O O
O User O
O O
O O
O O
O O
O M)I Data.ase O
O Med )ec 8#m O
O O
O O
O O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
7rom Date
report+ T-e defa#lt is 4E=I88I8=+
7rom Time
T-is is only accessi.le if a date is entered into t-e
7rom Date+

Enter t-e first time at t-e .eginning of t-e range for
.ased on t-e '< -o#r clocB (for e>ample& %0%% or $<(%)+

To print a report from midnig-t (%%%% a#tomatically
t-e 7rom Date prompt& press QEnterR+ 6t-erwise& enter a
time from w-ic- yo# want to r#n t-e report+
T-r# Date
report+ T-e defa#lt is E8D+
T-r# Time
Print Client Temp A#dit ((+$') Page $$,

T-is is only accessi.le if a date is entered into t-e
T-r# Date+

Enter t-e last time at t-e end of t-e range t-ro#g-
.ased on t-e '< -o#r clocB (for e>ample %0%% or $<(%)+

To print a report t-ro#g- $$!*0 p+m+ ('(*0 a#tomatically
t-e T-r# Date prompt& press QEnterR+ 6t-erwise& enter a
time t-ro#g- w-ic- yo# want to print a report+
S-ow

C-oices are A55 and 6UTSTA8DI8=+ A55 means all client
temp files& incl#ding client temp files t-at -a9e not yet .een
deleted& will display on t-e report+ 6UTSTA8DI8= means only
client temp files t-at -a9e not yet .een deleted will
display on t-e report+
De9ice
Enter t-e de9ice(s) for w-ic- yo# want to print a report
of all #ser acti9ity+


To print a report listing all de9ices on yo#r system&
response)+ 6t-erwise& enter t-e mnemonics of t-e
specific de9ices for w-ic- yo# want to appear on t-is
report+
User
Enter t-e #ser mnemonic(s) for w-ic- yo# want to
print a report+


response)+ 6t-erwise& enter t-e mnemonic of t-e
#sers yo# want t-e system to start t-is report+
M)I Data.ase
Enter t-e M)I Data.ase wit- w-ic- t-e patient(s)
Print Client Temp A#dit ((+$') Page $$1
is (are) associated+ A55 a#tomatically appears as
t-e defa#lt response+

8ote! If A55 is entered t-en yo# cannot do a looB#p
in t-e Med )ec 8#m field+ To #tili;e t-e looB#p for
t-e Med )ec 8#m field& yo# m#st enter an M)I
data.ase+

5ooB#p! Application Data.ase+ Displays M)I data.ases+
Med )ec 8#m

Enter Patient@s Medical )ecord 8#m.er+ Do# can omit leading
;eros+ If yo# do not Bnow t-e Medical )ecord n#m.er& yo#
can enter t-e patient@s name (5ast name& 7irst 8ame)+ T-e
system searc-es t-e Master Patient Inde> to identify t-e
patient+

86TE! If yo# -a9e more t-an one 7acility& a pop3#p screen
will display prompting a 7acility to .e entered+
Enter facility+
Download Client Temp A#dit ((+$() Page $$2
(+$(! Download Client Temp A#dit
Use t-is ro#tine to download all entries of t-e Client Temp
A#dit wit-in a date range in a ta. delimited format (t-at is&
eac- item is separated .y a ta. space) into a selected file
on t-e client PC+ It may not .e printed to a de9ice+

J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O Download Ta. Delimited Client Temp A#dit 5og O
OT-is ro#tine will create a ta.3delimited O
Ofile of t-e Client Temp A#dit 5og on t-e O
Oclient PC+ O
O O
O 7rom Date O
O T-r# Date O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
7rom Date
Enter t-e .eginning date for t-e entries to .e
downloaded+ T-e defa#lt is 4E=I88I8=+
T-r# Date
Enter t-e ending date for t-e entries to .e downloaded+
T-e defa#lt is E8D+
Print Arc-i9ed Patient A#dit ((+$<) Page $$0
(+$<! Print Arc-i9ed Patient A#dit
/-en t-is ro#tine is r#n t-e #ser enters in t-e M)I Data.ase and selects a
patient+ Use t-e Arc-i9e 8#m.er looB#p to see t-e arc-i9ed patient a#dit
logs for t-at patient+ T-ese will .e listed .y t-eir Arc-i9e 8#m.er& MAM
Urn& and t-e 7irst and 5ast E9ent Dates for t-at file+

T-e arc-i9ed patient a#dit log will print on t-e defa#lt printer for t-e de9ice
t-e #ser is on+
Sec#rity =ro#p Dictionary ((+$*) Page $'%
(+$*! Sec#rity =ro#p Dictionary
Use t-e MIS Sec#rity =ro#p Dictionary to organi;e #sers into gro#ps+ Do# can
#se sec#rity gro#ps to facilitate password management and to pro9ide restricted
access to t-e MIS User Dictionary+ 7or e>ample& yo# mig-t want to organi;e
gro#ps according to t-e departments in yo#r -ealt- care organi;ation+

How Sec#rity =ro#ps 7acilitate Password Management

/-en yo# assign #sers to sec#rity gro#ps& yo# can #se t-e MIS C-ange E>piration
Dates )o#tine to c-ange t-e password e>piration date of all mem.ers of a
sec#rity gro#p at one time (t-at is& yo# do not -a9e to access eac- #ser
indi9id#ally)+

7or e>ample& yo# may want to e>pire t-e passwords of eac- mem.er of a specific
sec#rity gro#p on t-e same date (for e>ample& in response to a .reac- of
sec#rity)+

7or more information& see t-e section titled GPasswords and Sec#rity
Management+G

How Sec#rity =ro#ps Pro9ide )estricted Access to t-e MIS User Dictionary

Do# can also #se sec#rity gro#ps to allow specific #sers to edit information in
t-e MIS User Dictionary for all mem.ers of a specific sec#rity gro#p+ Howe9er&
t-e #sers w-o can edit t-e information cannot edit information for #sers w-o
are not mem.ers of ot-er sec#rity gro#ps+

7or e>ample& ass#me yo#r -ospital organi;es sec#rity gro#ps .y department+ Do#
may want to allow t-e -ead of t-e department to 9iew and edit information in
t-e MIS User Dictionary for mem.ers of a specific sec#rity gro#p only+

7or more information& see t-e section titled GEnter:Edit User Dictionary!
Screen $G+

J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O Enter:Edit MIS User Sec#rity =ro#p Dictionary O
O O
OMnemonic! 5ast Edited .y on O
O O
OActi9eH O
O O
ODescription! O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
Sec#rity =ro#p Dictionary ((+$*) Page $'$
Mnemonic
Identify t-e entry yo# want to edit& or enter a #niF#e
mnemonic to create a new entry+

5ooB#p! Entries in t-e selected dictionary

To incl#de only acti9e entries in t-e 5ooB#p& press
Q5ooB#pR+ To see .ot- acti9e and inacti9e entries in t-e
5ooB#p& type :4 and press Q5ooB#pR+

Do# can .egin t-e list of 5ooB#p items part way down t-e
alp-a.etical list+ 7or e>ample& to .egin yo#r list wit-
items t-at .egin wit- =& type = and press Q5ooB#pR+

Do# can also #se a com.ination of t-e a.o9e commands+
7or e>ample& ass#me yo# want to 9iew .ot- acti9e and
inacti9e entries and yo# want to start t-e list wit-
entries t-at .egin wit- =+ Type =:4 and press Q5ooB#pR+

8o matter w-ere yo# start t-e 5ooB#p& yo# can scroll #p
and down t-e entire list #sing t-e QPage UpR and QPage
DownR Beys+

33 Editing an E>isting Entry 33

If yo# identify an e>isting entry& t-e system displays
all pre9io#sly entered information for t-e entry+ Do#
can t-en edit t-e information+

33 Creating a 8ew Entry 33

If yo# enter a mnemonic t-at t-e system does not
recogni;e& yo# are asBed if yo# want to create a new
entry+

If yo# create a new entry& many ro#tines allow yo# to
copy (or initiali;e from) an e>isting entry and t-en
edit t-e new entry to s#it yo#r needs+
Acti9e



Sec#rity =ro#p Dictionary ((+$*) Page $''
Description
Use #p to (% c-aracters of free te>t to enter a
description of t-e entry+
User 5ocation Dictionary ((+$,) Page $'(
(+$,! User 5ocation Dictionary
Use t-is dictionary to define temporary and permanent employee locations+ T-e
Employee 5ocator ro#tines in MA=IC 6ffice and t-e MIS User Dictionary #se t-ese
locations on 5ooB#p screens for employee locations+ T-ese locations are
different from t-e entries in t-e 5ocation Dictionary on t-e MIS Clinical
Dictionaries men#& w-ic- are patient locations fo#nd wit-in yo#r -ealt- care
organi;ation+

Enter t-e following information for eac- employee location!

L mnemonic& acti9e stat#s& and name

L optional te>t t-at appears as a prompt w-en a #ser signs into a specified
location (for e>ample& G/-en will yo# .e .acBHG w-en a #ser signs into a
meeting)

L w-et-er to display a #ser@s itinerary w-en c-ecBing t-at #ser@s
location in MA=IC 6ffice+ 7or e>ample& if an employee is on 9acation&
yo# may want to display tra9el plans w-en yo# c-ecB t-at employee@s
location+

L w-et-er to allow #sers to .e permanently assigned to t-is location in
t-e MIS User Dictionary+ 7or e>ample& yo# may want to specify t-at an
employee worBs in t-e "o-nson 4#ilding& .#t yo# may not want to
permanently assign an employee to a meeting+

L a distri.#tion gro#p made #p of #sers w-o -a9e .een permanently
assigned to t-is location in t-e MIS User Dictionary+ Do# can& for
e>ample& #se s#c- a distri.#tion gro#p to send mail to all employees
w-o worB in a selected .#ilding+

L w-et-er pro9iders at t-is location s-o#ld .e considered to .e
@in3-o#se+@ Do# can t-en #se t-e 5ist @In3Ho#se@ Doctors )o#tine in MA=IC
6ffice to list all pro9iders c#rrently at @in3-o#se@ locations+

User 5ocation Dictionary ((+$,) Page $'<
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O Enter:Edit User 5ocation Dictionary O
O O
O O
OActi9eH O
O O
O8ame O
O O
O@Comment@ Te>t O
O O
OS-ow itineraryH O
O O
OAllow in User DictionaryH ri.#tion =ro#p O
O O
O@In3-o#se@ for p-ysiciansH O
O O
ODefa#lt Printer O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
Mnemonic
Identify t-e entry yo# want to edit& or enter a #niF#e
mnemonic to create a new entry+

5ooB#p! Entries in t-e selected dictionary

To incl#de only acti9e entries in t-e 5ooB#p& press
Q5ooB#pR+ To see .ot- acti9e and inacti9e entries in t-e
5ooB#p& type :4 and press Q5ooB#pR+

Do# can .egin t-e list of 5ooB#p items part way down t-e
alp-a.etical list+ 7or e>ample& to .egin yo#r list wit-
items t-at .egin wit- =& type = and press Q5ooB#pR+

Do# can also #se a com.ination of t-e a.o9e commands+
7or e>ample& ass#me yo# want to 9iew .ot- acti9e and
inacti9e entries and yo# want to start t-e list wit-
entries t-at .egin wit- =+ Type =:4 and press Q5ooB#pR+

8o matter w-ere yo# start t-e 5ooB#p& yo# can scroll #p
and down t-e entire list #sing t-e QPage UpR and QPage
DownR Beys+

33 Editing an E>isting Entry 33

If yo# identify an e>isting entry& t-e system displays
all pre9io#sly entered information for t-e entry+ Do#
can t-en edit t-e information+

User 5ocation Dictionary ((+$,) Page $'*
33 Creating a 8ew Entry 33

If yo# enter a mnemonic t-at t-e system does not
recogni;e& yo# are asBed if yo# want to create a new
entry+

If yo# create a new entry& many ro#tines allow yo# to
copy (or initiali;e from) an e>isting entry and t-en
edit t-e new entry to s#it yo#r needs+
Acti9e



8ame
Enter a name for t-e entry+ T-is name appears in some
5ooB#ps and on some reports to f#rt-er define t-is
dictionary entry+
@Comment@ Te>t
Enter t-e te>t of t-e F#estion t-at yo# want to appear
t-at prompts t-e #ser for additional information+ /-en
t-e #ser signs into t-is location in MA=IC 6ffice& t-e
system reF#ires t-e #ser to enter additional
information+

7or e>ample& if a #ser signs into a meeting& t-e ro#tine
can asB t-is #ser G/-en will yo# .e .acBHG Do# can #se
t-is F#estion to get #sers to gi9e more information
a.o#t t-eir location+

If yo# do not want t-e #sers w-o sign into t-is location
to gi9e additional information& lea9e t-is field .lanB+
Users can enter additional information w-en t-ey sign
into t-is location& .#t t-e system does not reF#ire it+
S-ow ItineraryH
To display a #ser@s itinerary in t-e employee locator
User 5ocation Dictionary ((+$,) Page $',
ro#tines in MA=IC 6ffice& enter D+ /-en someone c-ecBs
t-e location of a #ser w-o is signed into t-is location&
t-e #ser@s itinerary is displayed+

To pre9ent t-e display of a #ser@s itinerary& enter 8+
Allow In User DictionaryH

To designate t-is location as a permanent location (for
e>ample& t-e .#ilding or facility in w-ic- a pro9ider
-as t-eir office) and allow entry of t-is location at
t-e 5ocation prompt in t-e MIS User Dictionary& enter D+
Also& yo# can #se t-e Distri.#tion =ro#p prompt to
incl#de in a distri.#tion gro#p all #sers w-o are
permanently assigned to t-is location+

To designate t-is location as a temporary location and
pre9ent entry of t-is location at t-e 5ocation prompt in
t-e MIS User Dictionary& enter 8+ Also& yo# cannot #se
t-is location to w-en creating distri.#tion gro#ps+

8ote! Users can sign into .ot- permanent and temporary
locations #sing t-e MA=IC 6ffice sign3in ro#tines+
Distri.#tion =ro#p
Enter t-e mnemonic of a distri.#tion gro#p+ All #sers
w-o are s#.seF#ently assigned to t-is location in t-e
MIS User Dictionary will .e incl#ded in t-is
distri.#tion gro#p+ If t-e location already -as a
distri.#tion gro#p& t-at distri.#tion gro#p@s mnemonic
appears+


8otes! Do# m#st set #p a distri.#tion gro#p for a
location .efore #sers are permanently assigned to t-e
location+ 6t-erwise& any #sers assigned to t-e location
.efore t-e distri.#tion gro#p is set #p will not .e
incl#ded in t-e distri.#tion gro#p #ntil after yo# -a9e
refiled eac- of t-em+

Also note t-at t-e c#rsor stops at t-is prompt only if D
is entered at t-e Allow in User DictionaryH prompt+
@In3Ho#se@ 7or P-ysiciansH

To la.el t-is location as an Gin3-o#seG location& enter
User 5ocation Dictionary ((+$,) Page $'1
D+ 6t-erwise& enter 8 to la.el t-is location as o#tside
yo#r facility or -ealt- care organi;ation+

An Gin3-o#seG location is a location w-ere a pro9ider is
considered to .e a9aila.le in an emergency+ T-e
5ist @In3Ho#se@ Doctors ro#tine in MA=IC 6ffice
lists on t-e screen all pro9iders w-o are a9aila.le at
t-e c#rrent time+ Do# can #se t-is field to define at
w-at locations pro9iders s-o#ld .e considered a9aila.le+

7or e>ample& pro9iders signed into a meeting mig-t .e
considered a9aila.le in an emergency& w-ile pro9iders
w-o are at anot-er facility mig-t not+
Defa#lt Printer
Enter t-e mnemonic of a t-e printer t-at yo# want to
associate wit- t-is #ser location+

5ooB#p! MA=IC 6perating System De9ice Ta.le

/-en a p-ysician signs into t-is location 9ia t-e
Swipe Card ro#tine& p-ysician reports are generated
on t-is printer (depending #pon t-e response to t-e
Ignore 5oc Defa#lt prompts in t-e User Dictionary+)

/-en a p-ysician signs into t-is location 9ia t-e
P-ysician Sign3In ro#tine& t-is printer defa#lts at
t-e Print 6n prompts on t-e Print )eports screen
(depending #pon t-e response to t-e Ignore 5oc Defa#lt
prompts in t-e User Dictionary+)
Distri.#tion =ro#ps Dictionary! 69er9iew (<) Page $'2
C-apter <! Distri.#tion =ro#ps Dictionary! 69er9iew
A distri.#tion gro#p is a predefined set of #sers and:or terminals&
identified .y a single name (e+g+& ACC6U8TI8=& a distri.#tion gro#p made #p of
#sers in t-e Acco#nting Department)+ Do# can #se a distri.#tion gro#p to refer
to m#ltiple #sers .y citing t-e gro#p name& instead of naming eac- indi9id#al
mem.er of t-e gro#p+ A distri.#tion gro#p may incl#de t-e following& in any
com.ination!

L indi9id#als

L mem.ers of ot-er distri.#tion gro#ps

L #sers of selected de9ices (terminals)

L #sers of selected application data.ases

Using Distri.#tion =ro#ps

Do# can #se distri.#tion gro#ps to perform t-e following f#nctions!

L send mail

L assign access to a li.rary ca.inet (in MA=IC 6ffice)

L list locations (in MA=IC 6ffice)

L list location log (in MA=IC 6ffice)

L limit #sers@ a.ility to read and process ot-er #sers@ mail (9ia t-e MIS
User Dictionary)

L limit #sers@ a.ility to edit ot-er #sers@ locations (9ia t-e MIS User
Dictionary)

Creating and Maintaining Distri.#tion =ro#ps

T-ree separate dictionaries allow yo# to set #p and maintain distri.#tion
gro#ps+ See t-e ta.le& at t-e top of t-e ne>t page& for a list of t-e t-ree
met-ods for setting #p and maintaining distri.#tion gro#ps+

TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT

T-ree /ays to Set Up Distri.#tion =ro#ps

Dictionary! Use to!

Distri.#tion =ro#ps Dictionary! 69er9iew (<) Page $'0
MIS Distri.#tion =ro#p Dictionary L man#ally assign indi9id#al #sers to a
distri.#tion gro#p

L incl#de mem.ers of ot-er distri.#tion
gro#ps in a distri.#tion gro#p

L incl#de #sers of selected de9ices
(terminals) in a distri.#tion gro#p

L incl#de #sers of selected application
data.ases in a distri.#tion gro#p

MIS User Dictionary L a#tomatically incl#de indi9id#al
#sers w-o are s#per9ised .y a
selected s#per9isor in a distri.#tion
gro#p

L assign a selected #ser to one or more
distri.#tion gro#ps

MIS User 5ocation Dictionary L a#tomatically incl#de in a
distri.#tion gro#p all #sers w-o worB
at a selected location

T-e MIS User and User 5ocation Dictionaries are typically #sed to set #p
distri.#tion gro#ps .efore yo#r -ospital@s system goes 5IE+ See t-e
doc#mentation for t-ese dictionaries for more information+

T-e Distri.#tion =ro#p Dictionary is typically #sed for maintenance of
distri.#tion gro#ps after yo#r -ospital@s system -as gone 5IE+ See t-e
following sections for instr#ctions on #sing t-is dictionary+

Access to Distri.#tion =ro#ps

As a sec#rity meas#re& yo# can restrict access to a distri.#tion gro#p to a
partic#lar set of #sers+ T-is way& only a limited n#m.er of #sers can edit or
delete t-at distri.#tion gro#p+ 7or eac- distri.#tion gro#p& yo# m#st specify
one responsi.le #ser+ T-is #ser -as primary responsi.ility for editing and
deleting t-e distri.#tion gro#p+

In addition& yo# can specify an #nlimited n#m.er of ot-er #sers w-o may also
edit or delete t-e distri.#tion gro#p+ T-ese #sers -a9e t-e same distri.#tion
gro#p maintenance pri9ileges as t-e responsi.le #ser+

Users w-o are not so a#t-ori;ed cannot edit or delete a distri.#tion gro#p+
Distri.#tion =ro#ps Dictionary! 69er9iew (<) Page $(%
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O MIS User Distri.#tion =ro#p Men# X Y O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O O
O$$+ Enter:Edit O
O$'+ 5ist O
O$(+ C-ange User )esponsi.ility O
O$<+ Copy O
O$*+ Delete O
O$,+ 5ist User@s Distri.#tion =ro#ps O
O$1+ 5ist )esponsi.le User@s Distri.#tion =ro#ps O
O$2+ Enter:Edit S#.scriptions O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
Enter:Edit Distri.#tion =ro#ps Dictionary (<+$) Page $($
<+$! Enter:Edit Distri.#tion =ro#ps Dictionary
Use t-is ro#tine to create new distri.#tion gro#ps& or edit e>isting ones+

A distri.#tion gro#p can incl#de any com.ination of!

L indi9id#als

L mem.ers of ot-er distri.#tion gro#ps

L #sers of selected applications

L #sers of selected terminals

/-en creating a new distri.#tion gro#p& specify a responsi.le #ser and ot-er
#sers w-o are a#t-ori;ed to edit t-e gro#p+ Any #sers a#t-ori;ed to edit t-e
distri.#tion gro#p -a9e t-e same access pri9ileges as t-e responsi.le #ser+
T-ese pri9ileges incl#de editing any information a.o#t t-e distri.#tion gro#p&
and deleting it+

E>pand for Mail

/-en #sing a distri.#tion gro#p to send mail& t-e ro#tine displays
all #sers and terminals in t-e distri.#tion gro#p+ Do# -a9e t-e option
of remo9ing indi9id#al #sers from t-e list if yo# do not want t-em to recei9e
t-is piece of mail+ Howe9er& t-e deleted #sers do remain in t-e distri.#tion
gro#p+ )eF#est t-e e>panded mail listing of a distri.#tion gro#p .y entering
D at t-e E>pand for MAI5 prompt in t-is dictionary+

Mo9ing Aro#nd Prompts wit- M#ltiple )esponses

Se9eral prompts in t-is ro#tine allow m#ltiple responses+ 7or e>ample& t-e
USE)S prompt can -a9e a long list of #sers+ See t-e 8P) System Con9entions
User Man#al for information a.o#t #sing prompts wit- m#ltiple responses+

Enter:Edit Distri.#tion =ro#ps Dictionary (<+$) Page $('
J33333333333333333333333333333333333333333333333333333333333333333333333333333333333333333333J
O Enter:Edit MIS Distri.#tion =ro#p Dictionary O
O O
OActi9e iption O
O O
O)esponsi.le User E>pand 7or Mail O
O6t-er Edit Users Allow S#.scriptions O
O O
O O
OAppl D4s Users O
O O
O O
O O
O O
O O
O=ro#ps O
O O
O O
O O
O O
O O
ODe9ices O
O O
O O
O O
O O
J33333333333333333333333333333333333333333333333333333333333333333333333333333333333333333333J
M8EM68IC Enter t-e mnemonic t-at #niF#ely identifies t-is
dictionary entry& #sing #p to $* c-aracters+

5ooB#p! Distri.#tion =ro#p Dictionary

To 9iew ACTIE entries only& press
Q5ooB#pR+

To 9iew ACTIE and I8ACTIE entries&
type :4 and press Q5ooB#pR+

Partial 5ooB#ps are a9aila.le+ 7or e>ample& to
display a 5ooB#p of ACTIE and I8ACTIE
dictionary entries w-ose mnemonics .egin wit-
=& type =:4 and press Q5ooB#pR+

If yo# are maBing a new entry in t-e dictionary!

T-e following prompt appears!
Enter:Edit Distri.#tion =ro#ps Dictionary (<+$) Page $((

8ot fo#nd+ 8ewH D

To enter t-is new mnemonic in t-e dictionary& press
QEnterR+ T-e c#rsor mo9es to t-e ACTIE
prompt+

If t-is is not a new entry (i+e+& yo# meant to
identify a pre9io#sly defined entry)& c-ange
t-e D to 8+ T-e c#rsor ret#rns to t-e
M8EM68IC prompt to allow yo# to edit t-e
entry+

If yo# are editing a pre9io#sly defined entry!

T-e system displays all pre9io#sly entered
information& and t-e c#rsor mo9es to t-e ACTIE
prompt+
ACTIEH If t-is is a new entry or an e>isting entry wit-
a stat#s of ACTIE!

D appears+ If yo# want t-is entry to appear in
5ooB#ps t-at refer to t-is dictionary& press
QEnterR+

To pre9ent t-is entry from appearing in 5ooB#ps
(o#tside of t-e dictionary itself)& c-ange t-e D
to 8+

8ote! To 9iew inacti9e entries at a M8EM68IC
prompt in a dictionary ro#tine& type :4
or M8EM68IC:4 (e+g+& SI=:4) and press
Q5ooB#pR+

If t-is entry is I8ACTIE!

8 appears+ To lea9e t-is entry I8ACTIE and
pre9ent it from appearing in 5ooB#ps& press
QEnterR+

To maBe t-is entry ACTIE and -a9e it appear in
5ooB#ps referring to t-is dictionary& c-ange t-e
8 to D+
Enter:Edit Distri.#tion =ro#ps Dictionary (<+$) Page $(<
DESC)IPTI68 Enter a description of t-e entry& #sing #p to
<% c-aracters of free te>t+
)ESP68SI45E USE) Identify t-e #ser w-o -as primary access to t-is
distri.#tion gro#p+ 6nly t-is #ser and any ot-ers t-at
yo# designate at t-e prompt CA8 A5S6 4E EDITED 4D
USE)S can edit or delete t-is distri.#tion gro#p+


If t-is is a new distri.#tion gro#p& yo#r #ser name
appears -ere+ To maBe yo#rself t-e responsi.le #ser&
press QEnterR+ To maBe some ot-er #ser t-e responsi.le
#ser& delete yo#r name and enter t-e name of t-at #ser+

If t-is is an e>isting distri.#tion gro#p& t-e name of
t-e responsi.le #ser appears+ To Beep t-e responsi.le
#ser #nc-anged& press QEnterR+ To c-ange t-e
responsi.le #ser& delete t-e defa#lt and enter a new
#ser name+
ECPA8D 76) MAI5H Enter D to list t-e #sers in t-is distri.#tion
gro#p w-en #sers send mail to t-is gro#p+

Enter 8 to s#ppress t-e listing of #sers in t-is
gro#p w-en mail is sent+
Allow S#.scriptionH GDG response& indi9id#al #sers can
add:delete t-emsel9es from t-is Distri.#tion
=ro#p #sing Enter:Edit S#.scriptions )o#tine+
CA8 A5S6 4E Identify all #sers w-o& in addition to t-e
EDITED 4D USE)S responsi.le #ser& are a#t-ori;ed to edit or delete
t-is distri.#tion gro#p+ T-ese #sers are a.le to
maBe any c-anges to t-e distri.#tion gro#p t-at t-e
responsi.le #ser can+ T-e ro#tine lists #sers
alp-a.etically after yo# file yo#r c-anges+ Alt-o#g-
t-e ro#tine only displays two #sers at one time& yo# can
enter an #nlimited n#m.er of #sers at t-is prompt+


To remo9e a #ser from t-is list& mo9e down to t-at
#ser@s line and delete t-e name+

To add a #ser to t-e list& mo9e down to t-e .ottom of
Enter:Edit Distri.#tion =ro#ps Dictionary (<+$) Page $(*
t-e list and enter t-e #ser@s name+
APP5 D4S Enter t-e mnemonics of t-e application data.ases
w-ose #sers yo# want to incl#de in t-e distri.#tion
gro#p+ All #sers w-o -a9e access to t-ese application
data.ases (as defined in t-e MIS User Dictionary) are
incl#ded in t-e distri.#tion gro#p+ 7or e>ample& if yo#
-a9e a P-armacy distri.#tion gro#p& yo# may want to
incl#de in it all #sers w-o -a9e access to t-e p-armacy
data.ase+

5ooB#p! Application Data.ase Dictionary

To remo9e an application data.ase from t-is list& mo9e
down to t-at application data.ase and delete t-e
mnemonic+

To add an application data.ase to t-e list& mo9e to t-e
.ottom of t-e list and enter t-e application data.ase
mnemonic+
USE)S Identify t-e #sers in t-e distri.#tion gro#p+ Eac-
indi9id#al #ser w-om yo# specify -ere is incl#ded in
acti9ities performed wit- t-is distri.#tion gro#p+ 7or
e>ample& eac- #ser recei9es mail sent to t-is
distri.#tion gro#p+ T-e ro#tine alp-a.eti;es #ser names
after yo# file c-anges+


To remo9e a #ser from t-e list& mo9e to t-at #ser and
delete t-e name+

To add a #ser to t-e list& mo9e to t-e .ottom of t-e
list and enter t-e #ser@s name+
=)6UPS Enter t-e mnemonics of ot-er distri.#tion gro#ps
w-ose mem.ers yo# want to incl#de in t-is distri.#tion
gro#p+ Eac- of t-e indi9id#al #sers and terminals in
t-e gro#p recei9es mail t-at yo# send to t-is
distri.#tion gro#p+ T-e ro#tine alp-a.eti;es gro#p names
after yo# file c-anges+


To remo9e a gro#p from t-is list& mo9e down to t-at
gro#p and delete t-e name+
Enter:Edit Distri.#tion =ro#ps Dictionary (<+$) Page $(,

To add a gro#p to t-e list& mo9e to t-e .ottom of t-e
list and enter t-e gro#p@s mnemonic+
DEICES Enter t-e mnemonics of t-e de9ices t-at yo# want to
incl#de in t-e distri.#tion gro#p+ T-is way& yo# can
send mail to a partic#lar terminal instead of to a
partic#lar #ser or gro#p+ T-is feat#re can .e #sed as a
sec#rity meas#re (e+g+& sending a message to a terminal
in a locBed room)& .eca#se only a #ser at t-at terminal
can read mail for a selected terminal+ T-e ro#tine
alp-a.eti;es de9ice names after yo# file c-anges+


To remo9e a de9ice from t-e list& mo9e to t-at de9ice
and delete its name+

To add a de9ice to t-e list& mo9e to t-e .ottom of t-e
list and enter t-e de9ice@s mnemonic into t-e .lanB
line+
5ist Distri.#tion =ro#ps Dictionary (<+') Page $(1
<+'! 5ist Distri.#tion =ro#ps Dictionary
Use t-is ro#tine to print a list of distri.#tion gro#ps+ T-is ro#tine is #sef#l
for 9erifying t-at entries in t-e Distri.#tion =ro#p Dictionary -a9e .een set
#p correctly& or for identifying t-e mem.ers and responsi.le #sers of
distri.#tion gro#ps+

Do# can list!

L one& all& or a range of distri.#tion gro#ps

L only distri.#tion gro#ps t-at -a9e a selected responsi.le #ser

L only acti9e or inacti9e distri.#tion gro#ps

T-is ro#tine also pro9ides fle>i.ility in t-e amo#nt of detail in t-e printed
lists+ A simple list consists only of t-e mnemonic& acti9e stat#s& description&
and responsi.le #ser for eac- distri.#tion gro#p+ A detailed list also incl#des
t-e #sers t-at can edit t-e distri.#tion gro#ps& and t-e #sers& gro#ps& and
de9ices assigned to eac- gro#p+

J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O 5ist MIS Distri.#tion =ro#p Dictionary O
O O
O7rom Mnemonic T-r# Mnemonic O
O O
O O
O O
O O
O O
O)esponsi.le User! O
O O
OActi9e! O
O O
OIncl#de DetailH O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
7)6M M8EM68IC Enter t-e mnemonic of t-e first distri.#tion gro#p
in t-e range t-at yo# want to list+


To list only one distri.#tion gro#p& enter t-at gro#p@s
mnemonic -ere and at t-e TH)U M8EM68IC prompt+

After yo# -a9e specified one or a range of distri.#tion
gro#ps& t-e ro#tine allows yo# to specify additional
gro#ps or ranges+

To specify an additional range& enter additional 7)6M
M8EM68IC and TH)U M8EM68IC responses+

To mo9e to t-e ne>t prompt wit-o#t specifying an
additional range& press QEnterR at t-e 7)6M M8EM68IC
prompt+
TH)U M8EM68IC T-e gro#p t-at yo# entered for 7)6M M8EM68IC
appears -ere+

To list only t-is one distri.#tion gro#p& press QEnterR+

To list more t-an one distri.#tion gro#p& delete t-e
defa#lt and enter t-e mnemonic of t-e last gro#p in t-e
range t-at yo# want to list+

)ESP68SI45E USE) Enter t-e responsi.le #ser for t-e distri.#tion
gro#ps yo# want to list+ A55 appears as t-e
defa#ltN t-is incl#des all gro#ps .ased on t-e
9al#es entered at t-e 7)6M and TH)U prompts+

To list all distri.#tion gro#ps in t-e range& regardless
of w-o t-e responsi.le #sers are& press QEnterR+

To list only distri.#tion gro#ps t-at -a9e a partic#lar
responsi.le #ser& delete A55 and enter t-e name of
t-at #ser+

ACTIE T-is prompt allows yo# to specify t-e stat#s of t-e
entries on t-is list+

Enter D to list only t-e ACTIE entries (in t-e
specified range) of t-is dictionary+

Enter 8 to list only t-e I8ACTIE entries (in t-e
specified range) of t-is dictionary+

Enter A55 to list all of t-e entries for t-e
specified range of t-is dictionary+
I8C5UDE DETAI5H Use t-is prompt to indicate -ow m#c- detail yo# want
to incl#de on t-e distri.#tion gro#p list+

Enter 8 to incl#de only t-e 9al#es for t-ese prompts!

3 M8EM68IC
3 ACTIE stat#s
3 DESC)IPTI68
3 )ESP68SI45E USE)

Enter D to also incl#de!

3 APP5ICATI68 DATA4ASES
3 USE)S
3 =)6UPS
3 DEICES
3 CA8 A5S6 4E EDITED 4D USE)S

A sample detailed list appears .elow!

)U8 DATE! $$:%0:%' MEDITECH DEM6 H6SPITA5 PA=E $
)U8 TIME! $(<* MIS DIST)I4UTI68 =)6UP DICTI68A)D 5IST

M8EM68IC ACT DESC)IPTI68 )ESP68SI45E

ACC6U8TI8= D Acco#nting Dept+ Personnel =reen&Syl9ia

USE)S =)6UPS DEICES EDIT 4D
Carroll&)alp- 7I8A8CIA5 )i9ers&"ames
Dennis&Mary
=reen&Syl9ia
Martin&"o-n
)i9ers&"ames

5ist Distri.#tion =ro#ps
C-ange User )esponsi.ility (<+() Page $<%
<+(! C-ange User )esponsi.ility
Use t-is ro#tine to transfer editing responsi.ility for distri.#tion gro#ps
from one responsi.le #ser to anot-er+ 7or e>ample& yo# may want to #se t-is
ro#tine if yo#r -ealt- care organi;ation e>periences a c-ange in management
responsi.ilities+

To c-ange t-e responsi.le #ser for one distri.#tion gro#p only& #se t-e MIS
Distri.#tion =ro#p Dictionary+

8ote! T-e responsi.le #ser is t-e #ser wit- primary responsi.ility for editing
and deleting a distri.#tion gro#p+

/-en yo# press QEnterR& t-e C-angeH prompt appears+

C-angeH
To transfer responsi.ility& enter D+

If yo# do not want to transfer responsi.ility& enter 8+

J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O C-ange Distri.#tion =ro#p )esponsi.ility O
O O
O7rom )esponsi.le User O
O O
OTo )esponsi.le User O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
7rom )esponsi.le User
Enter t-e name of t-e responsi.le #ser from w-om yo#
want to s-ift responsi.ility for t-e distri.#tion
gro#ps+


/-en yo# enter t-e name of t-e responsi.le #ser& t-e
corresponding #ser mnemonic appears in t-e 9iew3only
field to t-e rig-t+
To )esponsi.le User
Enter t-e name of t-e responsi.le #ser to w-om yo#
want to s-ift responsi.ility for t-e distri.#tion
gro#ps+

C-ange User )esponsi.ility (<+() Page $<$

/-en yo# enter t-e name of t-e responsi.le #ser& t-e
corresponding #ser mnemonic appears in t-e 9iew3only
field to t-e rig-t+
Copy Distri.#tion =ro#ps (<+<) Page $<'
<+<! Copy Distri.#tion =ro#ps
Use t-is ro#tine to copy t-e information from one distri.#tion gro#p to an
e>isting distri.#tion gro#p or to a new one+ Do# can #se t-is ro#tine to sa9e
time w-en yo# define new distri.#tion gro#ps+

T-e ro#tine copies t-e 9al#es defined in t-e following fields 9ia t-e MIS
Distri.#tion =ro#p Dictionary!

L Description L Users

L E>pand for Mail L =ro#ps

L Application Data.ases L De9ices

333333333333333333333333333333333333333333333333333333333333333333333333
Ca#tion

/-en yo# copy information to an e>isting gro#p& t-e system o9erwrites
t-e original information defined for t-at gro#p+

Do# cannot reco9er t-e original information after yo# file t-e ro#tine+
333333333333333333333333333333333333333333333333333333333333333333333333

J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O Copy MIS Distri.#tion =ro#p O
O O
O7rom Mnemonic )esponsi.le O
O O
OTo Mnemonic )esponsi.le O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
7rom Mnemonic
Enter t-e distri.#tion gro#p from w-ic- yo# want to copy
information+


/-en yo# enter t-e mnemonic of t-e distri.#tion gro#p&
t-e name and mnemonic of t-e responsi.le #ser appears
in t-e 9iew3only )esponsi.le fields at t-e rig-t+
To Mnemonic
Enter t-e distri.#tion gro#p to w-ic- yo# want to copy
information+
Copy Distri.#tion =ro#ps (<+<) Page $<(


If yo# enter a new distri.#tion gro#p& t-e following
message appears!

8ot fo#nd+ 8ewH

To copy t-e distri.#tion gro#p information to a new
distri.#tion gro#p& press QEnterR+

If yo# do not want to copy t-e information to a new
distri.#tion gro#p& delete D and enter 8 to ret#rn to
t-e To Mnemonic field+
)esponsi.le
/-en yo# enter t-e mnemonic of an e>isting distri.#tion
gro#p& t-e name and mnemonic of t-e responsi.le #ser
appears in t-e 9iew3only )esponsi.le fields at t-e
rig-t+ Do# can edit t-is 9al#e+


/-en yo# file t-e ro#tine& t-e Copy prompt appears+ To
copy t-e distri.#tion gro#p& enter D+ If yo# do not want
to copy t-is distri.#tion gro#p& enter 8+
Delete Distri.#tion =ro#ps (<+*) Page $<<
<+*! Delete Distri.#tion =ro#ps
Use t-is ro#tine to delete an e>isting distri.#tion gro#p+ 7or e>ample& yo#
mig-t want to delete o.solete distri.#tion gro#ps+

Do# can delete distri.#tion gro#ps only if yo# are t-e responsi.le #ser or yo#
are a#t-ori;ed to edit t-e distri.#tion gro#p+ In addition& yo# can delete only
inacti9e distri.#tion gro#ps+ (To inacti9ate distri.#tion gro#ps& #se t-e
Enter:Edit Distri.#tion =ro#p )o#tine+)

J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O Delete Distri.#tion =ro#ps O
O O
OMnemonic O
O O
ODescription O
O O
O)esponsi.le User O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
Mnemonic
Enter t-e distri.#tion gro#p t-at yo# want to delete+

T-e description of t-e distri.#tion gro#p appears in t-e
9iew3only Description field+ T-e name and mnemonic of
t-e responsi.le #ser appears in t-e 9iew3only
)esponsi.le User field+

5ooB#p! MIS Distri.#tion =ro#p Dictionary (inacti9e
entries only)

33 DeleteH Prompt 33

/-en yo# file t-e ro#tine& t-e DeleteH prompt appears+
To delete t-e distri.#tion gro#p& enter D+ If yo# do not
want to delete t-e gro#p& enter 8+

8ote! Do# can delete distri.#tion gro#ps only if yo# are
t-e responsi.le #ser or yo# are a#t-ori;ed to edit t-e
distri.#tion gro#p+ In addition& yo# can delete only
inacti9e distri.#tion gro#ps+ (To inacti9ate
distri.#tion gro#ps& #se t-e MIS Enter:Edit Distri.#tion
=ro#p )o#tine+)
5ist User@s Distri.#tion =ro#ps (<+,) Page $<*
<+,! 5ist User@s Distri.#tion =ro#ps
Use t-is ro#tine to list all distri.#tion gro#ps t-at incl#de a specific #ser+
7or e>ample& yo# may want to #se t-is ro#tine to F#icBly c-ecB w-et-er #sers
are assigned to t-e correct distri.#tion gro#p+

8ote! Do# can also #se t-e MIS User Dictionary to 9iew a list of distri.#tion
gro#ps or to add a #ser to a distri.#tion gro#p+

J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O 5ist User@s Distri.#tion =ro#ps O
O O
OUser 8ame O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
User 8ame
Enter t-e #ser for w-om yo# want to list t-e
distri.#tion gro#ps to w-ic- -e or s-e .elongs+


/-en yo# enter t-e #ser& t-e #ser mnemonic appears in
t-e 9iew3only field at t-e rig-t+
5ist )esponsi.le User@s Distri.#tion =ro#ps (<+1) Page $<,
<+1! 5ist )esponsi.le User@s Distri.#tion =ro#ps
Use t-is ro#tine to list all distri.#tion gro#ps for w-ic- a specific #ser is
responsi.le+ 7or e>ample& yo# may want to #se t-is ro#tine w-en yo#r -ealt-
care organi;ation terminates t-e employment of a responsi.le #ser+

T-e distri.#tion gro#ps for w-ic- t-e #ser was t-e responsi.le #ser appear on
t-is list+

J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O 5ist )esponsi.le User@s Distri.#tion =ro#ps O
O O
O)esponsi.le User 8ame O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
)esponsi.le User 8ame
Enter t-e name of t-e responsi.le #ser for w-om yo# want
to list distri.#tion gro#ps+


/-en yo# enter t-e #ser name& t-e corresponding
mnemonic appears in t-e 9iew3only field at t-e rig-t+
Enter:Edit =ro#p S#.scription )o#tine (<+2) Page $<1
<+2! Enter:Edit =ro#p S#.scription )o#tine
Use t-is ro#tine to add or remo9e yo#r #ser name from a distri.#tion gro#p+ Do#
also 9iew t-e distri.#tion gro#ps to w-ic- yo#r -ealt- care organi;ation
assigned yo# access+

8ote! In t-e MIS Distri.#tion =ro#p Dictionary& if t-e Allow S#.scription
prompt is set to D& yo# are assigned access to t-at gro#p+

J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O Enter:Edit Distri.#tion =ro#p S#.scriptions O
OUser O
O O
O=ro#p 8ame O
O O
O O
O O
O O
O O
O O
O O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
User
Do#r #ser name appears as t-e defa#lt response+ Do#
cannot edit t-is 9al#e+
=ro#p
Enter t-e distri.#tion gro#p to w-ic- yo# want to add
or remo9e yo#r #ser name+

T-e description of t-e distri.#tion gro#p appears in
t-e 9iew3only 8ame field to t-e rig-t of t-is prompt+

69er9iew of Electronic Signat#re (*) Page $<2
C-apter *! 69er9iew of Electronic Signat#re
T-e Electronic Signat#re feat#re eliminates t-e need for pro9iders to sign
paper doc#mentation+ Pro9iders can #se t-e feat#re to sign electronicaly stored
doc#ments& s#c- as reports+

T-e MIS Mod#le incl#des parameters and ro#tines t-at allow yo#r organi;ation to
maintain passwords and personal identification n#m.ers (PI8s) for #se wit- t-e
Electronic Signat#re feat#re+ /-en pro9iders want to electronically sign
doc#ments& t-e system prompts t-e pro9ider to enter a password and:or a PI8+

After t-e pro9ider enters -is or -er password and:or PI8& t-e system marBs t-e
doc#ment signed+ Do#r organi;ation can #se t-e parameters to c#stomi;e -ow
pro9iders enter password and PI8 information+

Using Parameters

To ena.le pro9iders to #se t-e Electronic Signat#re 7eat#re& yo#r MEDITECH
Applications Specialist #ses t-e parameters on Page ' of t-e MIS System
Parameters+ Do# can #se t-e following 5e9el $ C-ecBH& 5e9el ' C-ecBH& and
Ena.ling C)T parameters to c#stomi;e t-e le9el of password and PI8 sec#rity at
yo#r -ealt- care organi;ation+

5e9el $ C-ecBH Parameter

To reF#ire pro9iders to enter t-eir reg#lar passwords to electronically sign
doc#ments& enter D+ To reF#ire pro9iders to enter additional information to
electronically sign doc#ments& enter 8+

5e9el ' C-ecBH Parameter

Do# can #se t-e 5e9el ' parameter for increased sec#rity+ To reF#ire pro9iders
to enter additional information to electronically sign doc#ments& enter t-e
following+

To )eF#ire t-e Pro9ider to Enter
33333333333333333333333333 33333
Enter not-ing (t-at is&
neit-er re3enter a password
nor enter a Personal
Identification 8#m.er (PI8) 8

)e3enter -is or -er
reg#lar password P/

Enter a #ser3defined PI8 UDPI8

Enter a system3generated PI8 S=PI8

To omit t-e second3le9el c-ecB& lea9e t-is parameter .lanB+
69er9iew of Electronic Signat#re (*) Page $<0

8ote! If t-e 5e9el $ C-ecBH parameter is set to 8& t-e 9al#e defined at t-e
5e9el ' C-ecBH parameter .ecomes t-e only c-ecB+

Ena.ling C)T Parameter

To allow only a#t-ori;ed #sers to edit t-eir PI8s& identify t-e specific
de9ices (t-at is& PCs or terminals) from w-ic- pro9iders can enter or delete
PI8s+

8ote! To edit t-e MIS system parameters& contact yo#r MEDITECH Application
Specialist+)

Signat#re 5a.elH Parameter

Use free te>t to enter t-e message t-at yo# want to appear after t-e pro9ider
electronically signs t-e doc#ment+ Do# can enter #p to '( c-aracters+ 7or
e>ample& yo# can enter t-e following message!

Electronically Signed

Using t-e MIS Electronic Signat#re 7eat#re

If t-e MEDITECH Applications Specialist defines t-ese parameters so t-at t-e
signer m#st enter a password& PI8& or .ot-& t-e system displays pop3#p screens
t-at reF#est t-is information+

T-e Password and PI8 screens eac- incl#de a c#rsor at t-e corresponding prompt
to indicate w-ere t-e #ser can enter t-e appropriate 9al#e+ T-e prompt in t-e
PI8 screen displays an asterisB for eac- c-aracter t-e #ser enters+

After t-e pro9ider enters t-e reF#ired password and:or PI8s& t-e pro9ider
electronically signs t-e report& and t-e system .rings t-e report to SI=8ED
stat#s+

8ote! 7or more information a.o#t #sing t-is feat#re& see t-e Patient Care
InF#iry (PCI) Application+

Maintaining t-e MIS Electronic Signat#re 7eat#re

Do#r -ealt- care organi;ation can #se t-e following ro#tines to maintain t-e
Electronic Signat#re 7eat#re!

To Use t-is )o#tine
3333333333333333333333333333333333333 33333333333333333333333333333333333
Assign pro9iders access to t-e
Electronic Signat#re 7eat#re Ena.le:Disa.le Electronic Signat#re

Print a list of pro9iders w-o were
69er9iew of Electronic Signat#re (*) Page $*%
assigned or denied access to t-e
Electronic Signat#re 7eat#re Print ES Ena.le:Disa.le 5og )o#tine

A#t-ori;ed alternate signers
to sign for ot-er a#t-ori;ed pro9iders Enter:Edit Alternates )o#tine

8ote! Alternate signers can #se t-eir own PI8s to sign t-e ot-er p-ysician@s
doc#ments+

Print a list of t-e alternate
signers w-o are assigned to
a specific range of signers 5ist Alternates )o#tine

Print a list of edits t-at
were made to alternate signers
wit-in a specific range of dates 5ist Alternates 5og )o#tine
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O MIS User Electronic Signat#re Men# X Y O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O O
O$$+ Ena.le:Disa.le O
O$'+ 5ist 5og O
O$(+ Enter:Edit Alternates O
O$<+ 5ist Alternates O
O$*+ 5ist Alternates 5og O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
Ena.le:Disa.le Electronic Signat#re (*+$) Page $*$
*+$! Ena.le:Disa.le Electronic Signat#re
Use t-is ro#tine to enter or edit system3generated or #ser3defined Personal
Identification 8#m.ers (PI8s)+ T-is screen also appears after yo# enter t-e
one3time PI8 t-e system assigns yo# d#ring t-e networB a#t-entication process+
Do# can access t-is ro#tine only if yo# are an a#t-enticated #ser+

/-en yo# enter yo#r #ser mnemonic and User 8ame& a pop3#p screen appears t-at
reF#ires yo# to enter yo#r system3generated PI8 or enter and 9erify yo#r #ser3
defined PI8+

Entering PI8s

If yo# enter D& and t-e parameter defined .y MEDITECH reF#ires #sers to enter
system3generated PI8s& a pop3#p screen displays t-e system3generated PI8+ If
yo# file t-is screen& yo# can enter only t-e system3generated PI8 to log onto
t-e system+

If t-e parameter reF#ires #sers to enter #ser3defined PI8s& a pop3#p screen
reF#ires yo# to enter and 9erify a new PI8 for t-is #ser+ Do# can #se #p to
eig-t alp-an#meric c-aracters to enter a #ser3defined PI8+

User3defined PI8s are case insensiti9e+ Do# can enter any com.ination of
#ppercase and lowercase alp-a c-aracters+

7or e>ample& ass#me yo# enter t-e following #ser3defined PI8!

SDP$'(<

Do# can enter SDP$'(<& sdp$'(<& or SdP$'(<+ Do# can also enter ot-er
com.inations of #pper3 and lowercase alp-a c-aracters in t-e PI8+

8ote! Users w-o are ena.led for .ot- electronic signat#re and networB
a#t-entication enter t-e same PI8 for .ot-+

J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O O
O O
OUser Mnemonic O
O O
OUser 8ame O
O O
O O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
5ist Electronic Signat#re 5og (*+') Page $*'
*+'! 5ist Electronic Signat#re 5og
Use t-is ro#tine to print t-e c-anges #sers at yo#r -ealt- care organi;ation
made to Personal Identification 8#m.ers (PI8s) wit-in a specified range of
dates+ To maintain confidentiality& t-is list does not identify t-e original or
t-e newly assigned PI8s+

T-e list incl#des t-e following information a.o#t eac- c-ange!

L date and time t-e #ser made t-e c-ange

L terminal at w-ic- t-e #ser made t-e c-ange

L #ser w-o made t-e c-ange

L w-et-er t-e #ser assigned or deleted t-e PI8

L #ser for w-om t-e PI8 was c-anged

8ote! T-e system p#rges t-is information after t-e n#m.er of days yo#r
organi;ation defines at t-e MIS User 5ogs P#rge Delay parameter+

J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O Print ES Ena.le:Disa.le 5og O
O O
O7rom Date! O
O O
OT-r# Date! O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
7rom Date
dates+




of prompts+
5ist Electronic Signat#re 5og (*+') Page $*(

T-r# Date
prompt+
Enter:Edit Electronic Signat#re Alternates (*+() Page $*<
*+(! Enter:Edit Electronic Signat#re Alternates
Use t-is ro#tine to define alternate pro9iders w-o can electronically sign
reports or orders for anot-er pro9ider+ Alternate signers can perform all
electronic signing f#nctions of t-e selected pro9ider+

J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O Alternate Electronic Signat#res O
O O
OPro9ider 8ame Type O
O O
O O
O33333333333333 Alternate Information 333333333333333 O
OMnemonic 8ame Type O
O O
O O
O O
O O
O O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
Pro9ider
Enter t-e pro9ider for w-om yo# want to define alternate
signers+ T-e name and type of t-e pro9ider yo# enter
appear in t-e 9iew3only fields to t-e rig-t+

Alternate signers can electronically sign reports and
orders filed for t-is pro9ider+
Mnemonic
Enter t-e alternate signers yo# want to define for t-is
pro9ider+ T-e names and types of t-e pro9iders yo# enter
appear in t-e 9iew3only fields to t-e rig-t+

8ote! Do# can enter only pro9iders w-o also -a9e
electronic signat#re capa.ilities+
Alternate Electronic Signat#re Signees )eport (*+<) Page $**
*+<! Alternate Electronic Signat#re Signees )eport
Use t-is ro#tine to print a list of t-e alternate signers for a specific range
of pro9iders+

J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O Alternate Electronic Signat#re Signees O
O7rom Pro9ider O
O O
OT-r# Pro9ider O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
7rom Pro9ider
Specify t-e range of items in w-ic- yo# are interested+
At t-e 7rom prompt& specify t-e first item in t-e range+
At t-e T-r# prompt& specify t-e last item in t-e range+

5ooB#ps are #s#ally a9aila.le+

33 Selecting All Items 33

To select all items& enter t-e word 4E=I88I8= at t-e
7rom prompt and t-e word E8D at t-e T-r# prompt+

33 Selecting a Single Item 33

To select a single item& enter t-e same item at .ot- t-e
7rom and T-r# prompts+
T-r# Pro9ider
Enter t-e last item in t-e range of interest+ 7or more
prompt+
5ist Electronic Signat#re Alternates 5og (*+*) Page $*,
*+*! 5ist Electronic Signat#re Alternates 5og
Use t-is ro#tine to list t-e edits #sers at yo#r -ealt- care organi;ation made
to alternate signers+ T-e list incl#des t-e following information!

L date and time t-e #ser made t-e edit

L de9ice on w-ic- t-e #ser made t-e edit

L #ser w-o made t-e edit

L pro9ider for w-om t-e #ser edited t-e alternate signers

L alternate signers w-o were added or deleted

J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O Print ES Alternate Signat#re 5og O
O O
O7rom Date! O
O O
OT-r# Date! O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
7rom Date
dates+




of prompts+

T-r# Date
5ist Electronic Signat#re Alternates 5og (*+*) Page $*1
prompt+
Dictionary A#dit Trail and Miscellaneo#s )o#tines 69er9iew (,) Page $*2
C-apter ,! Dictionary A#dit Trail and Miscellaneo#s )o#tines 69er9iew
Do# can #se t-e following miscellaneo#s ro#tines to manage #sers+

To Use t-is )o#tine
333333333333333333333333333333 333333333333333333333333333333333333333
5ist t-e edits #sers made to Print Dictionary A#dit Trail )o#tine
t-e dictionaries in yo#r
MEDITECH system+

8ote! 4efore t-e system tracBs dictionary acti9ity& yo#r MEDITECH Applications
Specialist enters t-e dictionaries into t-e system+

iew t-e reporting -ierarc-y 5ist )eporting Hierarc-y )o#tine
for a specific employee

iew t-e employees t-at report 5ist 6rgani;ation )o#tine
to a specific s#per9isor

Transfer t-e MA=IC 6ffice Transfer MA=IC 6ffice 7iles )o#tine
files t-at .elong to one #ser
to t-e files of anot-er #ser

iew t-e stat#s of t-e Transfer Stat#s )o#tine
Transfer MA=IC 6ffice
7ields )o#tine .acBgro#nd Ko.

Edit t-e 9al#e of a specific Dictionary Mass Edit )o#tine
dictionary entry for a #ser3
defina.le s#.set of entries

Edit t-e 9al#e of a specific Dictionary A#icB Edit )o#tine
dictionary field for a #ser3
defina.le s#.set of entries

Print t-e contents of t-e Print /orBstation A#dit 5og
/orBstation A#dit 5og (tracBs
/orBstation 9ersions #sed on
eac- mac-ine in t-e system)

)emo9e a range of one or more P#rge /orBstation ersion A#dit of
log entries from t-e Print 6ld De9ices
/orBstation A#dit 5og

Pop#late t-e Print /orBstation Initiali;e /orBstation ersion A#dit
A#dit 5og wit- mac-ine names
from t-e 6PS (6perations) De9ice
Ta.le
Dictionary A#dit Trail and Miscellaneo#s )o#tines 69er9iew (,) Page $*0
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O MIS User Miscellaneo#s Men# X Y O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O O
O$$+ Print Dictionary A#dit Trail O
O$'+ Print Encryption Setting A#dit Trail O
O$(+ 5ist )eporting Hierarc-y O
O$<+ 5ist 6rgani;ation O
O O
O'%+ Transfer MA=IC 6ffice 7iles O
O'$+ iew Magic 6ffice 7iles 4E= Transfer Stat#s O
O O
O(%+ Dictionary Mass Edit O
O($+ Dictionary A#icB Edit O
O O
O<%+ iew MIS 4acBgro#nd "o. Stat#s O
O O
O*%+ Print /orBstation ersion A#dit O
O*$+ Delete /orBstation ersion A#dit De9ices O
O*'+ Initiali;e /orBstation ersion A#dit O
O O
O,%+ Copy Med Pro. 7a9orites O
O,$+ 5ist Med Pro. 7a9orites O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
Print Dictionary A#dit Trail (,+$) Page $,%
,+$! Print Dictionary A#dit Trail
Use t-e Print Dictionary A#dit Trail )o#tine to print a report of c-anged and
new dictionary entries+ Do#r MEDITECH system m#st .e set #p to monitor
t-e selected dictionary+ T-is ro#tine allows yo# to tracB t-e edit acti9ity in
t-e dictionaries of t-e MEDITECH mod#les+

After selecting t-e dictionary& yo# can select ranges of t-e dictionary entries
and dates to limit t-e a#dit information t-at appears on t-e report+

8ote! T-e report does not incl#de p#rged information& e9en if t-e p#rged
information incl#des c-anges made d#ring t-e specified date range+

Monitoring Dictionary Information

4efore yo# #se t-e Print Dictionary A#dit Trail )o#tine& yo#r MEDITECH
Applications Specialist or an a#t-ori;ed #ser at yo#r -ospital m#st enter t-e
list of dictionaries t-at t-e system monitors+ 7or eac- dictionary& yo#r
MEDITECH Applications Specialist or a#t-ori;ed #ser enters t-e lengt- of time
(t-e p#rge delay) t-at t-e system retains t-e a#dit information+ T-is time
period is different for eac- dictionary t-at yo#r system monitors+

To a#t-ori;e a #ser to access t-e Enter:Edit Dictionaries 7or A#dit Trail
)o#tine in t-e MIS Tool.o>& create a c#stom men# t-at -as MIS+DICT+AUDIT+ee on
it+

After t-e list of dictionaries is filed& t-e system records a#dit information
for c-anged or new dictionaries entries+ To 9iew t-e a#dit information& #se t-e
Print Dictionary A#dit Trail )o#tine+ /-en t-e p#rge delay time -as .een
e>ceeded& t-e system deletes t-at a#dit information+

7or dictionaries not on t-e tool.o> list& t-e system does not record a#dit
information for c-anged or new dictionary entries+

Information on t-e Dictionary A#dit Trail )eport

T-e Dictionary A#dit Trail 5og incl#des t-e following information a.o#t eac-
edit to a monitored dictionary!

L application data.ase of t-e c-anged dictionary

L DPM of t-e c-anged dictionary

L mnemonic of t-e c-anged dictionary entry

L date and time of t-e c-ange

L mnemonic of t-e #ser w-o entered t-e c-ange

Print Dictionary A#dit Trail (,+$) Page $,$
L de9ice on w-ic- t-e c-ange was made

L t-e reason for edit& if applica.le

L t-e edited screen fields

L t-e original and new 9al#es in t-e c-anged dictionary

8ote! T-e a#dit trail does not incl#de p#rged a#dit information or information
for dictionaries t-at t-e system is not monitoring+

J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O Print Dictionary A#dit Trail O
OData.ase! O
O O
ODictionary! O
O O
O7rom Mnemonic! O
OT-r# Mnemonic! O
O O
O7rom Date! O
OT-r# Date! O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
Data.ase
Enter t-e mnemonic of t-e application data.ase t-at
incl#des t-e dictionary yo# want to a#dit+

5ooB#p! MIS Application Data.ase Dictionary
Dictionary
Enter t-e DPM of t-e dictionary yo# want to a#dit+

5ooB#p! Dictionaries DPMs associated wit- t-e
application data.ase
7rom Mnemonic
Enter t-e .eginning of t-e range+

8ote! 7rom Mnemonic and T-r# Mnemonic prompts define a
range of dictionary entries w-ose c-anges yo# want to
a#dit+

To list t-e c-anges made to all dictionary entries&
enter 4E=I88I8= at t-e 7rom Mnemonic prompt and E8D at
t-e T-r# Mnemonic prompt+
Print Dictionary A#dit Trail (,+$) Page $,'

To list dictionary c-anges made to dictionary entries
w-ose mnemonics .egin wit- a specific letter& enter t-at
letter at .ot- prompts+
T-r# Mnemonic
Enter t-e end of t-e range of dictionary entries yo#
want to a#dit+
7rom Date
Enter t-e .eginning of t-e date range+

8ote! 7rom Date and T-r# Date prompt define t-e date
range for w-ic- yo# to list dictionary c-anges+ T-e list
incl#des c-anges made d#ring t-is range of dates+
T-r# Date
Enter t-e end of t-e date range for w-ic- yo# want to
a#dit t-is dictionary+
Print Encryption Setting A#dit Trail (,+') Page $,(
,+'! Print Encryption Setting A#dit Trail
Use t-is ro#tine to access and print (for a selected date range) an a#dit log
of c-anges (for e>ample& #sers and date:time) to t-e encryption mode 68:677
setting for a PC& mac-ine&or networB+

T-e report prints in t-e following order!

L 8etworB

L Mac-ine

L De9ice

Eac- row on t-e printed report incl#des t-e following information!

L Timestamp of t-e encryption c-ange

L 8etworB:mac-ine:de9ice name

L 8ew encryption 9al#e

L Pre9io#s encryption 9al#e

L 6perator w-o made t-e c-ange

L De9ice on w-ic- t-e c-ange was made
5ist )eporting Hierarc-y (,+() Page $,<
,+(! 5ist )eporting Hierarc-y
Use t-is ro#tine to list t-e reporting -ierarc-y of a specific employee+ Do#
can #se t-is ro#tine to identify t-e s#per9isor of an employee& t-e s#per9isor
of t-at s#per9isor and so on& #p t-e reporting -ierarc-y+

J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O 5ist )eporting Hierarc-y O
O O
OEmployee O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
Employee
Enter t-e name or telep-one e>tension of t-e employee
w-ose reporting -ierarc-y yo# want to list+

5ist 6rgani;ation (,+<) Page $,*
,+<! 5ist 6rgani;ation
Use t-is ro#tine to list t-e employees of a specific s#per9isor& t-e
employees s#per9ised .y t-ose employees and so on& down t-e reporting
-ierarc-y+

Do#r -ealt- care organi;ation #ses t-e MIS system parameters to define t-e
la.el of t-e first field t-at appears in t-e ro#tine+ 7or e>ample& yo# may want
to replace S#per9isor wit- a term t-at more acc#rately reflects t-e reporting
-ierarc-y of yo#r organi;ation+ T-e field la.el Manager may .e more
appropriate+ Contact yo#r MEDITECH Application Specialist to c-ange t-e field
la.el+

J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O 5ist 6rgani;ation O
O O
OS#per9isor O
O O
OTotal onlyH O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
S#per9isor
Enter t-e name or p-one n#m.er of t-e s#per9isor for
w-om yo# want to list employees+

Total 6nlyH
To print only t-e total n#m.er of employees w-o report
to t-is s#per9isor& enter D+

Enter 8 to incl#de t-e names of t-ese employees+
Transfer MA=IC 6ffice 7iles (,+*) Page $,,
,+*! Transfer MA=IC 6ffice 7iles
Use t-is ro#tine to transfer t-e MA=IC 6ffice files from t-e file ca.inet of
one #ser to t-e file ca.inet of anot-er #ser+ T-e ro#tine transfers files only
if t-e target ca.inets are empty+

Do# can r#n t-is ro#tine as a foregro#nd Ko. or as a .acBgro#nd Ko.+ If yo# r#n
t-is ro#tine as a foregro#nd Ko.& yo# r#n t-e ro#tine d#ring an MIS session+
T-e de9ice is .#sy #ntil t-e file transfer is complete+ If yo# r#n t-is ro#tine
as a .acBgro#nd Ko.& t-e ro#tine r#ns in memory+ Do# can t-en #se t-e de9ice to
perform ot-er tasBs+

If a #ser terminates -is or -er employment wit- yo#r -ealt- care organi;ation&
and yo# mo9e t-e files for t-at #ser& yo# can deacti9ate t-e acco#nt for t-at
#ser 9ia t-e MIS User Dictionary+

8ote! T-e system r#ns only one Transfer )o#tine at a time on a de9ice+

7oregro#nd Data Transfer

If yo# r#n t-is ro#tine as a foregro#nd Ko.& MEDITECH recommends t-at yo# r#n
it from a non3telnet de9ice+ 4eca#se t-e transfer of files can taBe a long
time& a telnet session can end premat#rely+ If t-e session ends& t-e transfer
ro#tine fails+

If t-e transfer fails& yo# m#st restore t-e files from a .acB#p medi#m+ D#ring
file restoration& yo# organi;ation can lose access to critical files (for
e>ample& on3call lists)+ After yo# restore t-e files& yo# m#st rer#n t-is
ro#tine+

4acBgro#nd Data Transfer

If yo# r#n t-is ro#tine as a t-is ro#tine in t-e .acBgro#nd lessens t-e
freF#ency of file restores
ca#sed .y telnet session time3o#ts and pre9ents t-e loss of access to critical
files+

J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O Transfer MA=IC 6ffice 7iles O
O7rom User O
O To User O
O O
OTransfer in 4E=H O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
Transfer MA=IC 6ffice 7iles (,+*) Page $,1
7rom User
Identify t-e #ser from w-om yo# want to transfer MA=IC
6ffice files+

To User
Identify t-e #ser to w-om yo# want to transfer MA=IC
6ffice files+

8ote! T-e MA=IC 6ffice ca.inet for t-is #ser m#st .e
empty+

Transfer in 4E=H
To r#n t-is ro#tine in t-e .acBgro#nd& enter D+

To r#n t-is ro#tine in t-e foregro#nd& enter 8+
Transfer Stat#s )o#tine (,+,) Page $,2
,+,! Transfer Stat#s )o#tine
If yo# r#n t-e Transfer MA=IC 6ffice 7iles )o#tine as a .acBgro#nd Ko.& #se
t-is ro#tine to 9iew t-e Ko. stat#s+

After yo# enter a de9ice& t-e screen displays t-e following information!

L stat#s of t-e transfer Ko.

L start date and time

L end date and time (if applica.le)

L original owner of t-e files and t-e new recipient of t-e files

Dictionary Mass Edit (,+1) Page $,0
,+1! Dictionary Mass Edit
Use t-e Manage Application Mass Edit screen to identify t-e data.ase for w-ic-
yo# want to edit dictionary 9al#es+ After yo# identify t-e data.ase& t-e
Dictionary Mass Edit )o#tine appears+ Do# can t-en #se t-e Dictionary Mass Edit
)o#tine to edit t-e 9al#es of dictionary fields in a specific dictionary+

User access to t-e Dictionary Mass Edit )o#tine is defined 9ia t-e Allow
Dictionary Mass:A#icB EditH prompt in t-e MIS User Dictionary+ In addition& for
eac- dictionary yo# want to allow t-e #ser to edit& yo# m#st enter t-e
corresponding DPM at t-e Dictionaries prompt+

8ote! Use t-is ro#tine wit- e>treme ca#tion+ T-e system files yo#r edits
directly to t-e dictionary+ Do#r edits permanently o9erwrite t-e original
9al#es+ To restore t-e original 9al#es& yo# m#st re3enter t-em 9ia t-is ro#tine
or t-e corresponding Enter:Edit dictionary ro#tine+

J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O Manage Application Mass Edit O
OApplication Data.ase! O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
Application Data.ase
Enter t-e application data.ase t-at incl#des t-e
dictionaries yo# want to edit+

5ooB#p! A9aila.le application data.ases

/-en yo# enter t-e application data.ase& t-e Dictionary
Mass Edit )o#tine appears+ Do# can t-en select t-e
dictionary yo# want to edit+

8ote! Access to specific application data.ase
dictionaries is defined 9ia t-e MIS User Dictionary+
Dictionary A#icB Edit (,+2) Page $1%
,+2! Dictionary A#icB Edit
T-is ro#tine is a9aila.le only if yo#r -ealt- care organi;ation -as p#rc-ased
5arge MarBet Software+ Please contact yo#r MEDITECH MarBeting Cons#ltant
for more information+

T-e Dictionary A#icB Edit ro#tine allows a #ser to edit t-e 9al#e to a
single dictionary field for a #ser3defina.le s#.set of entries wit-in a
specified dictionary+

User access to t-is ro#tine is controlled 9ia t-e MIS User Dictionary+ To
allow a #ser access to t-is ro#tine& a response of Des m#st .e entered at
t-e A556/ DICTI68A)D MASS:AUICE EDITH prompt on t-e =eneral Information
screen of t-e MIS User Dictionary+ In addition& t-e DPMs for all dictionaries
t-at t-e #ser is allowed to edit m#st .e entered at t-e DICTI68A)IES
prompt& w-ic- is also fo#nd on t-e =eneral Information screen+ (T-e
DICTI68A)IES prompt is a m#ltiple+)

Upon selecting t-e Dictionary A#icB Edit ro#tine& t-e #ser is prompted for
t-e application data.ase in w-ic- t-e edits are to .e made+ Access to t-e
application data.ase is controlled from t-e MIS User Dictionary+ T-at is& t-e
#ser only -as access to t-ose application data.ases t-at are assigned to t-e
#ser on t-e Applications Men# screen in t-e MIS User Dictionary+

6nce an application data.ase is selected& t-e #ser is .ro#g-t into t-e
Dictionary A#icB Edit ro#tine+

T-e #ser will t-en!

$) select t-e dictionary t-at is to .e edited+ ()emem.er& access to all
dictionaries t-at can .e edited wit-in t-e Dictionary A#icB Edit
ro#tine is also controlled .y t-e MIS User Dictionary+)

') c-oose w-ic- element wit-in t-e specified dictionary is to .e edited

() specify w-ic- entries in t-e dictionary will .e edited

<) if desired& define ot-er elements (#p to a ma>im#m of () to display
additional information for t-e selected range of dictionary entries

*) if desired& f#rt-er limit t-e entries w-ic- will .e edited .ased on t-e
criteria of e>isting dictionary data (for e>ample& yo# may c-oose to
capt#re only t-e entries t-at -a9e t-e ACTIE field set to Des)

,) enter& indi9id#ally& t-e new 9al#e t-at will replace t-e e>isting
9al#e for eac- dictionary entry

8ote! It is essential t-at #sers reali;e t-e impact of t-is ro#tine+
Edits made wit-in t-is ro#tine are filed directly into t-e dictionary+
/-en an edit is filed& all of t-e old 9al#es for t-e edited field
are gone+ T-e only ways to restore pre9io#s 9al#es is to #se t-is
Dictionary A#icB Edit (,+2) Page $1$
ro#tine or t-e enter:edit ro#tine for t-at dictionary+

J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
O Manage Application A#icB Edit O
OApplication Data.ase! O
J3333333333333333333333333333333333333333333333333333333333333333333333333333333J
APP5ICATI68 DATA4ASE Enter t-e mnemonic of t-e application data.ase t-at
contains t-e dictionaries yo# want to edit 9ia t-e
Dictionary A#icB Edit ro#tine+

5ooB#p! Application data.ases to w-ic- yo# -a9e access

After selecting an application data.ase& yo# will .e
.ro#g-t into t-e Dictionary A#icB Edit ro#tine w-ere
yo# can select t-e dictionary t-at yo# want to edit+

8ote! Access to specific application data.ase
dictionaries is assigned in t-e User Dictionary+
Print /orBstation A#dit 5og (,+0) Page $1'
,+0! Print /orBstation A#dit 5og
Use t-is ro#tine to print t-e contents of t-e /orBstation A#dit 5og& w-ic-
tracBs /orBstation 9ersions #sed on eac- mac-ine in t-e system+ T-e system
a#tomatically records t-e following information for t-e last standard signon of
eac- mac-ine!

L ersion n#m.er

L Date

L Time

T-e system tracBs separate signon information for eac- mac-ine and eac- maKor
/orBstation release ((+> and <+>)+

Do# print t-is report for a range of de9ices and yo# can incl#de all log
entries or only entries wit- certain 9ersions recorded+
P#rge /orBstation ersion A#dit of 6ld De9ices (,+$%) Page $1(
,+$%! P#rge /orBstation ersion A#dit of 6ld De9ices
Use t-is p#rge ro#tine to remo9e a range of one or more log entries from t-e
Print /orBstation A#dit 5og+ 7or e>ample& yo# can remo9e entries for mac-ines
t-at -a9e .een eit-er retired or replaced+

After deleting all specified de9ices& t-e system prints a s#mmary list of
de9ice names t-at were act#ally p#rged+
Initiali;e /orBstation ersion A#dit )o#tine (,+$$) Page $1<
,+$$! Initiali;e /orBstation ersion A#dit )o#tine
Use t-is ro#tine to pop#late t-e Print /orBstation A#dit 5og wit- mac-ine
names from t-e 6PS (6perations) De9ice Ta.le+

T-e system adds signon data only after signon occ#rs+
Users and Password Management I8DEC Page $1*
A E

a.stract tape codes Edit Colors 3 Component Screen
assigning to a #ser (* fig#re 1'
alternate pro9iders editing
defining $*< display of colors 1$
a#dit trails $,( electronic signat#re
dictionary edits $,% monitoring PI8 c-anges $*'
a#to3e>pire passwords o9er9iew
listing #sers $%' encryption $,(
Enter:Edit User Colors )o#tine 1$
e>piration dates
4 password& c-anging .y sec#rity
gro#p 0%
.acBgro#nd colors 1$

7
C
fig#res
clinical preferences Edit Colors 3 Component Screen
defining for a #ser 11 1'
colors foregro#nd colors 1$
editing display of 1$
resetting display of 1$
Common Color Com.inations I
ta.le 1*
components Initiali;e /orBstation ersion
screen 1$ A#dit )o#tine $1<

D E

dictionaries Eey Commands on t-e Edit Colors
Distri.#tion =ro#p $($ Screen
mass editing $,0 ta.le 1*
MIS User Dictionary (1
Sec#rity =ro#p $'%
User $(&'2&*$&,$ 5
User 5ocation $'(
dictionary edits locations
a#dit trails of $,% editing $'(
Distri.#tion =ro#p Dictionary
enter:edit ro#tine $($
list ro#tine $(1 8
distri.#tion gro#ps
c-anging responsi.ility $<% networB PI8s
copying $<' entering $*$
deleting $<<
editing $($
listing $<* 6
listing responsi.le #ser@s
gro#ps $<, organi;ation
o9er9iew listing $,*
Users and Password Management I8DEC Page $1,
P Print User Acti9ity 5ogs .y Time
$$%
parameters Print User Acti9ity 5ogs .y User
sec#rity $ $%<
passwords )eset 6ld Passwords 0(
assigning a one3time #ser
password 0<
c-anges& listing .y de9ice 02 S
c-anges& listing .y time $%%
c-anges& listing .y #ser 0, screen components
e>piration dates& c-anging .y definition 1$
sec#rity gro#p 0% sec#rity $
management& .y sec#rity gro#p Sec#rity =ro#p Dictionary
$'% enter:edit ro#tine $'%
o9er9iew $ Sign Up f#nction
resetting old 0( defining a9aila.le #ser options
Print /orBstation A#dit 5og $1' <1
P#rge /orBstation ersion A#dit of s#per9isor@s employees
6ld De9ices )o#tine $1( listing $,*
s#per9isors
listing $,<
)

reporting -ierarc-y T
listing $,<
resetting ta.les
#sers colors 1$ Common Color Com.inations 1*
ro#tines Eey Commands on t-e Edit Colors
C-ange Distri.#tion =ro#p Screen 1*
)esponsi.ility $<% Types of Screen Components 1$
C-ange E>piration Dates 0% terminals
Copy Distri.#tion =ro#p $<' managing 0
Delete Distri.#tion =ro#ps $<< Types of Screen Components
Download Client Temp A#dit $$2 ta.le 1$
Enter:Edit User Colors 1$
5ist Distri.#tion =ro#p $(1
5ist 6rgani;ation $,* U
5ist )eporting Hierarc-y $,<
5ist )esponsi.le User@s #ser
Distri.#tion =ro#ps $<, defining clinical preferences
5ist User .y Sec#rity =ro#p ,0 for a 11
5ist User@s Distri.#tion =ro#ps User Dictionary
$<* enter:edit ro#tine $(&'2&*$&,$
Print Arc-i9ed Patient A#dit $$0 list .y sec#rity gro#p ro#tine
Print Client Temp A#dit $$< ,0
Print Dictionary A#dit Trail $,% System single sign3on ,2
Print ES Ena.le:Disa.le 5og $*' User 5ocation Dictionary
Print Password A#dit Trail 4y enter:edit ro#tine $'(
De9ice 02 User Miscellaneo#s Men# )o#tines
Print Password A#dit Trail 4y $1'&$1(&$1<
Time $%% #sers
Print Password A#dit Trail 4y assigning a one3time #ser
User 0, password 0<
Print Patient A#dit $$( copying e>isting information to
Print User Acti9ity 5ogs .y create a new #ser '1
De9ice $%1 creating '1
defining clinical information (1
Users and Password Management I8DEC Page $11
#sers (contin#ed)
defining Sign Up f#nction
options <1

/

/orBstation ersion A#dit )o#tines
$1'&$1(&$1<

Magic-MEDITECH Information System Application (MIS) - Users and Password Management-Version-01!10!2013-Release 5.66

Încărcat de

Informații document

Titlu original

Drepturi de autor

Formate disponibile

Partajați acest document

Partajați sau inserați document

Opțiuni de partajare

Vi se pare util acest document?

Este necorespunzător acest conținut?

Drepturi de autor:

Formate disponibile

Magic-MEDITECH Information System Application (MIS) - Users and Password Management-Version-01!10!2013-Release 5.66

Încărcat de

Drepturi de autor:

Formate disponibile

Magic MEDITECH Information System Application (MIS)

Users and Password Management

S-ar putea să vă placă și