Name of leaser /Organization: _______________________________________________

Address:________________________________________________________________
Phone Number: Home__________________Work______________Cell __________________
Email address: _________________________________________________
Type of Event (Reception, Seminar, etc.): ___________________________
Day and Date of Event: _____________________________
Starting Time: _______________________ Ending Time: __________________________
This agreement is entered into this ___th day of _____________2014 by and between TGW Enterprises dba
The River House and ____________________________ hereinafter called, respectively the Lessee, TGW
Enterprises and Lessee for the use of the River House Reception Facility. A security Deposit of $75.00 is
required to confirm and hold date. In consideration of the payment for rental space and use of The River
House owned by TGW Enterprises LLC. located at 714 New Roads St, New Roads, LA 70760, the Lessee
agrees to pay in advance for use of this space. The facility described above will be reserved for
_______________________________ tenancy commencing on the ___th

day of ________ beginning at ______
and ending promptly at ________.

The rental rate of this agreement is $ 500.00 for up to ten (10) hours rental. The total cost for this agreement
Of rental will equal FIVE HUNDRED DOLLARS AND 00/00. Additional hours of use can be added for
$50.00 per hour prior to the event. Final payment is required 21 days (three weeks) in advance of the first day
of occupancy.

The River House Policy and Guidelines
Maximum occupancy of The River House is 225 persons.

It is further mutually agreed between the parties the guidelines as follows:
1. The River House:
Is available to individuals or organizations for private functions only. Lessee shall not sub-let the
premises, or any part thereof, or assign this agreement to anyone. This facility cannot be used for gain of
profit by renter. (Charge of entry for an event is not permissible). The facility is to be used for the purpose
and event type stated in this agreement. The River House will be available for usage on the date and time
specified in this agreement. If additional time is required, the charge will be an additional $50.00 per hour
when the renter occupies the property longer than is agreed.
All guests must be out of the building at the ending time of the contract. The building will be locked at
that time. All cleaning should be completed by the end time of the contract.
2. Non-smoking facility: No smoking is allowed inside of the building including the seating area, arena
floor, hallways, meeting rooms and restrooms.
3. Payment:
Rental Agreement
225-205-6851
A deposit of $75.00 is required to reserve and confirm a date. The total rental fee is required three weeks prior to
the event date. In the event that the rental fee is not paid three weeks prior to the event date, the deposit will be
forfeited by the renter and the date can resigned to someone else booking the facility. I must submit a non-
refundable deposit of $75.00 of the total amount due. The balance is due three weeks prior to the date of the event.
I understand that in the event of cancellation less than 21 days (three weeks) prior to the event, the total rental fee
for the event is non-refundable. I understand that the caterer and the music provider must have their own
insurance. I fully under that I am responsible for my guest.
4. Responsibility of Renter:
Lessee agrees to protect, defend, indemnify, save and hold harmless TGW Enterprises, its officers, agents,
servants, and employees, including volunteers, from and against any and all claims, demands, expense
and liability arising out of injury or death to any person or the damage, loss or destruction of any property
which may occur or in any way grow out of any negligent act or omission of the Lessee, its agents,
servants, volunteers, guest or any and all costs, expense and/or attorney fees incurred by the Lessee as a
result of any claim, demands, and/or causes of action. Lessee of this facility is responsible for all guests
attending your event. Any destruction of property by the renter or your guest will be paid for by the
renter. In the event of litigation for destruction of property all legal cost will be paid by the Lessee of the
property. Lessee shall comply with all laws, rules, regulations and ordinances of The River House, State
of Louisiana, City of New Roads and the Parish of Pointe Coupee or any ordinance or state law in
Or about the premises
5. Security:
Lessee shall provide proof of security contract with a law enforcement agency (New Roads City Police,
Sheriff Department or Licensed Security Company) when final payment is made to TGW Enterprises for
the rental of this property. If regular patrol shows that you do not have security for your event, you will
be asked to vacate the premises at that time and no refund will be given. Please note that this policy is
strictly enforced. If the River House provides security a separate charge and contract must be signed.
6. Kitchen Use:
No frying of any kind is permitted inside of the building.
The kitchen is limited to light cooking, warming or baking of foods.
All food and trash must be removed from building at the end of the event.
The building must be left clean and in order.
7. Parking:
Is permitted on the street and the lot next to the building between The River House and the church. The
River House is not responsible for cars or personal belongings parked on the lot.
8. Decorations:
Lighted candles are not permitted inside of building.
The use of nails, staples, or tapes on the interior or exterior walls, on the wooden banister, or on any
surface is strictly prohibited. All decorations should be removed promptly after the event. If special
arrangements are made to leave any vases/arrangements/decorations in the building overnight, said
decorations must be removed by the time agreed with the River House Owner/Staff. The River House
will not be responsible for items brought to the River House prior to an event or items left at the property
following an event.
9. Vendors:
Vendors for outdoor activities should have their own power supply. (Snow cone, cotton candy, popcorn, fryers,
cookers, coolers, freezers, fans, water, etc)

I have read and understand Policies and Guidelines for Events and the Guidelines for Catering at The River House and
will adhere strictly to them. My signature below verifies that I received a copy of The River House Policy and guidelines.
I understand that repair charges for any damage occurring during my event will be invoiced to me and I will pay in full for
the damages. The User assumes all liability and holds harmless TGW Enterprises, LLC and all of its
representatives from the violation of these policies and is responsible for the conduct of his/her guests.

RECEIPT AND ACCEPTANCE OF RENTAL POLICY
This document must be signed and returned to The River house as part of the final confirmation of the date for the
event.
_____________________________________ _________________________________
TGW Enterprises Lessee
Authorized Representative Authorized Representative




Between the hours of 8:00 AM- 3:00 PM ---------------------------------------------------------------------$250.00
I ncluding any events such as breakfast meetings, parties, luncheons, business meetings, exercise
classes, social clubs, conferences, office workshops, training center, etc.
Maximum blocks of time are limited to 4 hours.

Evening Rentals:
Between the hours of 3:00 PM 12:00 AM-------------------------------------------------------------------$250.00
Events including receptions, banquets, parties, balls, cookouts, reunions, business functions, etc.
Maximum block of time limited to four hours.

Full Day Rentals
8:00 AM - 12:00 AM (not to exceed ten hours) -----------------------------------------------------------------$550.00

Hourly Rental ----------------------------------------------------------------------------------------------------- $50.00 per hour
Business meetings, office workshops, club, organizations etc.

All bookings will require a $75.00 deposit for date confirmation and a contract will be executed upon receipt of
payment. Final payments for confirmed date are required three weeks prior to the date of the event. Automatic
cancellation if payment is not received and loss of deposit will result.

Security for your event is the responsibility of the renter and a contract confirming that you have obtained
security must be presented at the time of final payment.

Payment:
Checks made payable to TGW Enterprises
Credit Cards(Visa)
Cash











Rental Fees





Lessee shall provide proof of security contract with a law enforcement agency
(New Roads City Police, Sheriff Department or Licensed Security Company) when final payment is made to TGW
Enterprises for the rental of 714 New Roads Street The River House. If regular patrol confirm that
you do not have security at your event, you will be asked to vacate the premises at that time and no refund
will be given. Please note that this policy is strictly enforced for Evening Events

I _____________________have obtained and paid for security for my event at The River House on
__________________ (Date) Security will be on duty for the entire time of the event which covers
the hours of ____________PM until _______PM.

Security has been hired through one of the following sources:

New Roads Police Department _________________________________________
Phone___________________ Event time___________________ Signature of officer/Badge#________________________


New Roads Sheriff Department_____________________________________________________
Phone___________________ Event time___________________ Signature of officer/Badge#________________________


Private Security Company______________________________________________ Name
Phone___________________ Event time___________________ Signature of officer/Badge#________________________



RECEIPT AND ACCEPTANCE OF SECURITY POLICY
This document must be signed and returned to The River house as part of the final confirmation of the date for the
event. If security does not arrive as scheduled it is the responsibility of the renter of this facility to contact the security
obtained immediately for the event.


______________________ _______________________________
TGW Enterprises Lessee
Authorized Representative Authorized Representative




Security Agreement


Vendors for event:
(All food vendors need to have insurance policy and business license to be allowed at The River House. Please
refer to catering guidelines for additional requirements)
Vendors for outdoor activities should have their own power supply. (Snow cone, cotton candy,
popcorn, fryers, cookers, coolers, freezers, fans, water, etc)

The section below can be filled out about a month prior to your wedding/event when you meet with the
coordinator working your event.
Catering Company:_______________________________________________________________
Contact Person:______________Phone:___________________Fax:_______________________
Florist/Decorator:____________Phone:___________________Fax:_______________________
MusicProvider:______________Phone:___________________Fax:________________________
Photographer:_______________Phone:__________________Fax:________________________ _
Rental Company (tables, chairs, tents, etc):_______________Phone:_______________________
Bakery:______________________________Phone:____________________________________