26174012.

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1. Do we require to issue a letter as Yes, all the formats are provided under Section IV – contents of the
Expression of Interest? What is the format Bids, Last Date of submission of Bids is 1400 hr. on 04th December
for the same and deadline to submit the 2009.
same.
2. Ours is a partnership firm and hence we do Yes.
not have letter of incorporation which is
applicable to only in Pvt. Ltd. Company.
We can provide registration certificate of
the firm with the Registrar of Firms instead
?
3. Is there specific format of declaration Yes, Please refer, Section – IV Contents of the Bids, 3rd point Form
required? If no what all should be included III.
in the said declaration?
4. In place of a certificate by company No, in absence of Company Secretary it should be certified by
secretary, can we provide the information Statutory Auditors or CEO in the prescribed format(Page 67, Form
duly certified by Manager – Corporate IV)
Finance.
5. The EMD shall be in the form of Bank EMD could also be in form of Demand Draft also, regarding
Guarantee, please provide the format for format for Bank Guarantee you can get it from any bank.
Bank Guarantee (if required in a specific
format) OR Do the LSP is free to provide
the Bank Guarantee in the standard format
available with them? Please clarify!
6. Are you not going to insure the goods as a No, LSP has to do insurance.
principle owner of the goods to be stored
in the warehouse?
7. The consultant need to Insure the Tenderers are required to provide an all inclusive lump sum fee
equipment, vehicles and materials of quote,
Purchaser at the expenses of Purchaser, In
that case the insurance premium need to
reimbursed by the purchaser. Will this
premium need to be quoted separately and
not as a part of commercial bid? If no and
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this cost happens to be the cost to be

included in the commercial bid, we would
like to know the replacement value of the
said equipment/Vehicles and material. ?

8. The Team to be deployed can be done in It is one of the mandatory condition for security purpose, thus it is
due course of time and the majority of the essential to provide the employees details (form IX), address proof
staff will be on contract payroll due to the and identification proof of the employees well in advance.
requirement for the duration of CWG 2010
games only. Hence it will not be possible
to furnish the credentials well in advance,
please advise?
9. For Freight forwarding and customs There is no specific port or services for customs clearance.
clearance services the freight load from
which ports to which customs clearance
service is needed at which port?
10 Any particular requirement of Inventory
Management software? It is required to be
on line or stand alone or at discretion of
the LSP?
11 Please provide time line and venues and
routing of QBR National Let ?
12
13 Through which port , customs clearance There is not any definite port.
and CHA activities is required for normal
imports and also under ATA scheme.?
14 With reference to Section V, page 93, Number of terminals is under planning.
under head CWG Delhi 2010 Supplied
Items, installation of adequate terminals
for the CWG Delhi 2010 – How many
terminals ?
15 Who will install CCTV System? And will This question concerns to Security FA.
be under vigilance of whom?
16 3 shifts operations are for the whole period No, it is required only for Games time.
of the contract?
17 Formats of the operations reports. Would be provided to LSP.
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18 Accept liability to cover the cost of items

lost/damaged while in the custody of the
LSP – Since LSP does not hold the tile of
the goods then how LSP will be able to
carry out the insurance except the
resources deployed by the LSP ?
19 How many charging points for MHE is It is on the basis of requirement of particular venue.
going to be provided ?
20 What is SWL (Safe Work Load) capacity
of the forklift required?
21 When OC Reporting system will be
provided.
22 What is escalation matrix in case of issues?
23 Supply and utilize electronic data and
communication systems as required to
provide services in a timely and efficient
manner in line with the schedules laid
down by OC ?
24 QBR will be in 89 cities, which are the
cities planned ?
25 Process of order placement ?
26 Who will provide the Packing materials ? LSP.
27 What is the timeline for the Road Events? For Road Events all the logistics activities required is for the same
day.
28 Please explain Capacity of Forklifts and
type and capacity of Crane and Trolleys ?
Please provide specification what kind of
vehicle is required for road show?
29 No separate Forklift License is generally Fork Lift should be provided with its operator, having the
given for Forklift operators? Which type of experience/Knowledge of running it.
Certification/License required and who is
the issuing authority ?
30 Please clarify CGA/CGF and Host
Broadcasters?
31 Timeline for National leg and cities –
routes it will travel
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32 Is it Possible to add additional member at Tenderer can modify its bid after the bid’s submission, they have to
later stage ? provide a written notice of modification, but before 1400 hr. 11 th
Dec, 09 which is the last date of submission of Bid.
33 Can you provide approximate total value
of arranging insurance ?
34 For International leg of QBR, can you There is no specific data available.
provide us the list of the countries where
the small cargo up to Max 30 kgs will be
sent. ?
35 Once cargo delivered at respective venue, Yes, any of the further services could be required mentioned in
will further services be required from LSP Section V – Scope of Work.
or VLM will take control further?
36 Please specify Heavy, Medium, Small,
goods vehicles in terms of capacity ?
37 Please specify types & capacity of Trolleys Already answered. Please refer Q.28.
?
38 Will OC get exception of Terminal No,
Charges at airport / Ports. ?
39 Please confirm that it will not be the LSP will provide freight forwarding and CHA services to
responsibility of LSP to provide Logistics CGA’s/CGF and Host Broadcasters, under the direct commercial
services for Ex-Work shipments from arrangements between the parties concerned but, LSP has to
India / Abroad until unless asked, against provide all the rates to OC in advance for approval.
additional cost as applicable.? OC will require Freight Forwarding and CHA services from LSP
for QBR International leg and may be for certain imports from OC
FA’s for the games.
40 Please confirm, the tender covers There would be no specific port for import.
shipments consigned to Airport/ICD Delhi
only?
41 Please confirm, the 3rd party charges, e.g. OC will only pay Customs Duty if applicable,
delivery order , demurrage, detention etc.
will be extra & not part of the quote price.
42 Will non-appointed agents (if get freight CGAs/ CGF and Host Broadcasters are free to choose their own
from any supplier) be allowed to get Freight Forwarding agent and CHA and they can deliver the goods
accreditation for their drivers and vehicles to venue through MDS. Accreditation of drivers and vehicle is must
and allowed to deliver cargo to Venues in any case.
through MDS/LCC or have to use only OC
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appointed LSP.
43 In case of a consortium the turnover of the Consolidated turnover will be considered
prime bidder will be considered or
consortium a put together can fulfill
minimum eligibility criteria of INR 50
Crores each for the past three years.?
44 While you have mentioned competition There is no specific or approximate no of movement of vehicles,
and non-competition venues what would and regarding deployment of manpower it will be on the basis of
be the approximate percentage of requirement of the particular venue
movement of vehicles and deployment of
manpower of these two ?
45. What are the vehicle, manpower and There is no specific, approximate number is already mentioned in
distribution requirements for the training our scope, the vehicles and Manpower belongs to OC once they
venues and the period when this would be (LSP) sign the contract with OC, it is up to OC when to utilize it.
required?
46 What will be the number of terminals Number of terminals at CWH and Venues is not certain yet.
deployed at the Central WH and the
Venues for the warehouse and distribution
management, are these requirements
scalable based on the increase in scope and
the requirement of the WMS of the service
provider.
47 What will be the connectivity This is up to Technology FA.
infrastructure provisioning at the Central
warehouse and the venues-Broasd
band/leased line.?
48 Does the IT infrastructure to be provided Only the software is needed by OC for games, support staff for
include all terminals, peripherals, managing the same is required which is covered under Form IX
networking & networking devices along
with support staff for managing the same.
49. Does the Games management system of
CWG require integration with the service
providers Warehouse Management System
(WMS) If so then does the system provide
for standard application interface for
integration also will the support for the
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integration to the games management

system provided by CWG.
50 Under Technical Bid Form VII –
Infrastructure, the listing of owned
vehicles and leased vehicles does not co-
relate with the serial no a, b, c, d of the
scope of work which is repeated again in
section II at page 74 asking for the details
of equipment which can be leveraged for
executing the assignment. Please refer and
explain in details?
51 There is no difference in form X on page There is no difference between the forms because of the nature of
no 81 and 82 as the requirement of both the questions, as both are related to each other, in the first form
the format is same and it is not clear what tenderer has to provide us the detailed write up mentioning his
the actual requirement is? Understanding of Scope of work, whereas in second form tenderer
is required to provide the details how they (tenderer) will
implement the same.
52. How do you propose to resolve the
dichotomy of accounting Practices?
53. Would you entertain a separate
certification from statutory auditors
certifying the ‘gross revenue’ and ‘net
revenue/commission’ (Which should
match with audited financials) OR would
you only go by certified financial
statements?
54. For packing & Labeling of items at LSP has to arrange for Packing materials and labeling.
warehouse & for QBR, packing material &
labels will be provided by OC or LSP?
55. Any type of exemption on service tax is
there?
56. For QBR, it has been mentioned that OC will handover whole lot and schedule of material for QBR to
weight of packages will be maximum 100 the LSP for distribution to various destination, it is up to LSP how
Kgs but what will be the frequency of to deliver it at the particular destination at the particular time .
deliveries of packages to all locations?
57. Under commercial bid, do we need to Yes the Tenderer is asked to provide the lump sum fee.

quote lump sum value of services &
transportation cost? Since details of
costing is not asked & neither any
standard template for the cost heads is
given.
58. Does the rate card mean that expenses for
the freight forwarding and CHA shall be
paid after approval from OC and the same
is not to be quoted in commercial bid
service cost now?
26174012.doc
Rate Card is the service which the Logistics FA is providing to
CGA / CGF and Host Broadcasters, under which they can hire or
purchase the items which are necessary to carry out their
responsibilities, for example: Office Technologies, Furniture
Fixture and Equipments etc. which includes the Freight Forwarding
and CHA services, LSP is required to provide their rates to OC for
approval, no these rates are not to be quoted in commercial bid,
only the LSP appointed by OC will provide these rates.