SAP Data Archiving Process:

Archiving Object FI_DOCUMNT

This document will explain archiving of FI documents from configuration to, write, delete and retrival of data. This will
be helpful for users to understand basics of SAP Data Archiving.

Problems with Large volume and growth of data:
Expensive Storage System
Reduced System Performance and Increased Query Time
Complex Database Administration i.e. Backups, Client Copy and Upgrades
Manpower Productivity Loss
Data Archiving: The Concept
Writing Data in Flat Files to External Storage
Deleting Data from Online Database
Retrieving Achieved Data

FI Documents Data Archiving Example
Archiving Object used: FI_DOCUMNT
Object Description: The most important object in financial accounting is FI_DOCUMNT. It assumes special status
with respect to data growth, data security, and conformity with legal requirements.
Tables Associated:
Table Description
AGKO Cleared Accounts
BFIT_A FI Subsequent BA/PC Adjustment: G/L Account Items
BFIT_A0 FI Subseq.BA/PC Adjustmnt: Zero Bal.Postings for Bus.Area
BFO_A_RA Versions for Resetting Cleared Items
BFOD_A FI Subsequent BA/PC Adjustment: Customer Items
BFOD_AB FI Subseq.BA/PC Adjustmnt: ValuatnDiffrnce in Customer OIs
BFOK_A FI subsequent BA/PC adjustment: Vendor items
BFOK_AB FI subseq.BA/PC adjustmnt: Valuatn difference in vendor OIs
BKPF Accounting Document Header
BSAD Accounting: Secondary Index for Customers (Cleared Items)
BSAK Accounting: Secondary Index for Vendors (Cleared Items)
BSAS Accounting: Secondary Index for G/L Accounts (Cleared Items)
BSBW Document Valuation Fields
BSE_CLR Additional Data for Document Segment: Clearing Information
BSE_CLR_ASGMT
A. Segment Add. Data: Clearing Info with Acct Assignment
BSEG_ADD Entry View of Accounting Document for Additional Ledgers
BSEGC Document: Data on Payment Card Payments
BSIM Secondary Index, Documents for Material
BSIP Index for Vendor Validation of Double Documents
BSIS Accounting: Secondary Index for G/L Accounts
BSPL Split Posting Procedures
BVOR Intercompany posting procedures
CDCLS Cluster structure for change documents
CDHDR Change document header
CDPOS_STR Additional Change Document - Table for STRINGs
CDPOS_UID Additional Table for Inclusion of TABKEY>70 Characters
ETXDCH External tax document: header info
ETXDCI External tax document: line item info
ETXDCJ
A. tax document: tax rates and amounts by Jurisdict. level
FAGL_BSBW_HISTRY Valuation History for Documents
FAGL_SPLINFO Splittling Information of Open Items
FAGL_SPLINFO_VAL Splitting Information of Open Item Values
FAGLFLEXA General Ledger: Actual Line Items
FIGLDOC G/L accounting: Subsequent derivations
RF048
A. Subseq.BA/PC Adjustmnt: Index/Distributn Vector (Calculate)
RFBLG Cluster for accounting document
STXB SAPscript: Texts in non-SAPscript format
STXH STXD SAPscript text file header
STXL STXD SAPscript text file lines
TTXI External tax interface: index file
TTXY External tax interface: tax information
WITH_ITEM Witholding tax info per W/tax type and FI line item
AOBJ Configuration:Archiving Object configuration is done in AOBJ T. Code. Specific configuration is
done with respect to the archiving object FI_DOCUMNT.

Maximum file size set as 100 MB and Maximum number of Data Objects as 10.
Document lifetime configuration:
The document type life period can be maintained using OBR8 & OBR7.





Here, we have maintained 2196 days i.e. 6 yrs. That means past 2196 days data from current date will not be
available for archiving.
SARI configuration
The Archive Information System (transaction SARI) will allow configuring archive information structure.
It is only possible to access archived data if such an info structure exists and has been filled.
a. a. Info set Name
SAP_FI_DOC_001 will have to be used for FI_Document object. As this info structure already exists
we just need to select it and activate it.


a. b. Info Set activation
In order to able to use an info structure we need to first activate it. Only after an info structure
has been activated can it be filled with data from the archive and evaluated. However activate
info structures can no longer be modified.

SARA Configuartion
1. 1) To Fiscal Year/Period : 1995 01 to 1998 12


a. Variant Configuration






Click on Maintain button.
For example in selection only one document number is given. However during actual implementation actual
fiscal year and period range will be provided





Note:
Complete in detail log and List and Application Log in Log Output will be selected to see detailed log output of
write job.


Enter description of variant and save it.

a. Write Mode

We will first run write job with test mode variant and then will run with production mode variant.





Select immediate for Start date selection and save it.
Select desired printer to print spool, and hit the green tick mark.

Click on execute button and a job will be scheduled.




a. Delete mode

The delete program reads the archived documents in the archive file including the corresponding table entries, and
deletes the corresponding records from the database however FI secondary indices are only marked for deletion
they are deleted by post processing program.



Select Delete Tab.



Maintain archive selection, start date and Spool Parameters. Select the session name.







Click on execute button, a job will be scheduled. See the status of job by clicking on job button.



SARI Read Mode
During the delete phase of data archiving, all active info structure belonging to an archiving
object are automatically filled with data from respective archive file. On basis of the defined
infostructure , the archive information system filters the data from the data records in the archive and
inserts it into the generated database table together with the achieve file key and the offset of the
business object. These entries will serve as a basis for subsequent search.
a. Info set Read


Click on Archive Explorer and give Archive infostructure name.



Fill company code, document number and fiscal year selection fields.



Click on execute and see the document.



Standard Report/Transaction code to fetch data from archived file:

T Code Description
FB03 Display Document: Initial Screen
FBL1n, FBL3n Reports