Ron de Bruin

Excel Automation
Zip file(s) with the default Windows zip program (VBA)
Information
Copy the code in a Standard module of your workbook, if you just started with VBA see this page.
Where do I paste the code that I find on the internet
Warning: The code below is not supported by Microsoft.
It is not possible to hide the copy dialog when you copy to a zip folder (this is only working with normal folders as far as I
know). Also there is no possibility to avoid that someone can cancel the CopyHere operation or that your VBA code will be
notified that the operation has been cancelled.
Note: Do not Dim for example FileNameZip as String in the code examples. This must be a Variant, if you change this the
code will not work.
If you want to Unzip files see this page on my site.
Unzip file(s) with the default Windows zip program (VBA)

Code used by every example macro on this page
Every macro use the sub NewZip and the first example also use both functions.
Sub NewZip(sPath)
'Create empty Zip File
'Changed by keepITcool Dec-12-2005
If Len(Dir(sPath)) > 0 Then Kill sPath
Open sPath For Output As #1
Print #1, Chr$(80) & Chr$(75) & Chr$(5) & Chr$(6) & String(18, 0)
Close #1
End Sub
Function bIsBookOpen(ByRef szBookName As String) As Boolean
' Rob Bovey
On Error Resume Next
bIsBookOpen = Not (Application.Workbooks(szBookName) Is Nothing)
End Function
Function Split97(sStr As Variant, sdelim As String) As Variant
'Tom Ogilvy
Split97 = Evaluate("{""" & _
Application.Substitute(sStr, sdelim, """,""") & """}")
End Function

Examples
There are five examples on this page that you can copy in a normal module of your workbook.
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Please read the information good above before you start testing the code below.
Browse to the folder you want and select the file or files
Sub Zip_File_Or_Files()
Dim strDate As String, DefPath As String, sFName As String
Dim oApp As Object, iCtr As Long, I As Integer
Dim FName, vArr, FileNameZip
DefPath = Application.DefaultFilePath
If Right(DefPath, 1) <> "\" Then
DefPath = DefPath & "\"
End If
strDate = Format(Now, " dd-mmm-yy h-mm-ss")
FileNameZip = DefPath & "MyFilesZip " & strDate & ".zip"
'Browse to the file(s), use the Ctrl key to select more files
FName = Application.GetOpenFilename(filefilter:="Excel Files (*.xl*), *.xl*", _
MultiSelect:=True, Title:="Select the files you want to zip")
If IsArray(FName) = False Then
'do nothing
Else
'Create empty Zip File
NewZip (FileNameZip)
Set oApp = CreateObject("Shell.Application")
I = 0
For iCtr = LBound(FName) To UBound(FName)
vArr = Split97(FName(iCtr), "\")
sFName = vArr(UBound(vArr))
If bIsBookOpen(sFName) Then
MsgBox "You can't zip a file that is open!" & vbLf & _
"Please close it and try again: " & FName(iCtr)
Else
'Copy the file to the compressed folder
I = I + 1
oApp.Namespace(FileNameZip).CopyHere FName(iCtr)
'Keep script waiting until Compressing is done
On Error Resume Next
Do Until oApp.Namespace(FileNameZip).items.Count = I
Application.Wait (Now + TimeValue("0:00:01"))
Loop
On Error GoTo 0
End If
Next iCtr
MsgBox "You find the zipfile here: " & FileNameZip
End If
End Sub

Browse to a folder and zip all files in it
Sub Zip_All_Files_in_Folder_Browse()
Dim FileNameZip, FolderName, oFolder
Dim strDate As String, DefPath As String
Dim oApp As Object
DefPath = Application.DefaultFilePath
If Right(DefPath, 1) <> "\" Then
DefPath = DefPath & "\"
End If
strDate = Format(Now, " dd-mmm-yy h-mm-ss")
FileNameZip = DefPath & "MyFilesZip " & strDate & ".zip"
Set oApp = CreateObject("Shell.Application")
'Browse to the folder
Set oFolder = oApp.BrowseForFolder(0, "Select folder to Zip", 512)
If Not oFolder Is Nothing Then
'Create empty Zip File
NewZip (FileNameZip)
FolderName = oFolder.Self.Path
If Right(FolderName, 1) <> "\" Then
FolderName = FolderName & "\"
End If
'Copy the files to the compressed folder
oApp.Namespace(FileNameZip).CopyHere oApp.Namespace(FolderName).items
'Keep script waiting until Compressing is done
On Error Resume Next
Do Until oApp.Namespace(FileNameZip).items.Count = _
oApp.Namespace(FolderName).items.Count
Application.Wait (Now + TimeValue("0:00:01"))
Loop
On Error GoTo 0
MsgBox "You find the zipfile here: " & FileNameZip
End If
End Sub

Zip all files in the folder that you enter in the code
Note: Before you run the macro below change the folder in this macro line
FolderName = "C:\Users\Ron\test\"
Sub Zip_All_Files_in_Folder()
Dim FileNameZip, FolderName
Dim strDate As String, DefPath As String
Dim oApp As Object
DefPath = Application.DefaultFilePath
If Right(DefPath, 1) <> "\" Then
DefPath = DefPath & "\"
End If
FolderName = "C:\Users\Ron\test\" '<< Change
strDate = Format(Now, " dd-mmm-yy h-mm-ss")
FileNameZip = DefPath & "MyFilesZip " & strDate & ".zip"
'Create empty Zip File
NewZip (FileNameZip)
Set oApp = CreateObject("Shell.Application")
'Copy the files to the compressed folder
oApp.Namespace(FileNameZip).CopyHere oApp.Namespace(FolderName).items
'Keep script waiting until Compressing is done
On Error Resume Next
Do Until oApp.Namespace(FileNameZip).items.Count = _
oApp.Namespace(FolderName).items.Count
Application.Wait (Now + TimeValue("0:00:01"))
Loop
On Error GoTo 0
MsgBox "You find the zipfile here: " & FileNameZip
End Sub

Zip the ActiveWorkbook
This sub will make a copy of the Activeworkbook and zip it in "C:\Users\Ron\test\" with a date-time stamp. Change this folder or
use your default path Application.DefaultFilePath
Sub Zip_ActiveWorkbook()
Dim strDate As String, DefPath As String
Dim FileNameZip, FileNameXls
Dim oApp As Object
Dim FileExtStr As String
DefPath = "C:\Users\Ron\test\" '<< Change
If Right(DefPath, 1) <> "\" Then
DefPath = DefPath & "\"
End If
'Create date/time string and the temporary xl* and Zip file name
If Val(Application.Version) < 12 Then
FileExtStr = ".xls"
Else
Select Case ActiveWorkbook.FileFormat
Case 51: FileExtStr = ".xlsx"
Case 52: FileExtStr = ".xlsm"
Case 56: FileExtStr = ".xls"
Case 50: FileExtStr = ".xlsb"
Case Else: FileExtStr = "notknown"
End Select
If FileExtStr = "notknown" Then
MsgBox "Sorry unknown file format"
Exit Sub
End If
End If
strDate = Format(Now, " yyyy-mm-dd h-mm-ss")

FileNameZip = DefPath & Left(ActiveWorkbook.Name, _
Len(ActiveWorkbook.Name) - Len(FileExtStr)) & strDate & ".zip"

FileNameXls = DefPath & Left(ActiveWorkbook.Name, _
Len(ActiveWorkbook.Name) - Len(FileExtStr)) & strDate & FileExtStr
If Dir(FileNameZip) = "" And Dir(FileNameXls) = "" Then
'Make copy of the activeworkbook
ActiveWorkbook.SaveCopyAs FileNameXls
'Create empty Zip File
NewZip (FileNameZip)
'Copy the file in the compressed folder
Set oApp = CreateObject("Shell.Application")
oApp.Namespace(FileNameZip).CopyHere FileNameXls
'Keep script waiting until Compressing is done
On Error Resume Next
Do Until oApp.Namespace(FileNameZip).items.Count = 1
Application.Wait (Now + TimeValue("0:00:01"))
Loop
On Error GoTo 0
'Delete the temporary xls file
Kill FileNameXls
MsgBox "Your Backup is saved here: " & FileNameZip
Else
MsgBox "FileNameZip or/and FileNameXls exist"
End If
End Sub

Zip and mail the ActiveWorkbook
This will only work if you use Outlook as your mail program.
This sub will send a newly created workbook (copy of the Activeworkbook). It save and zip the workbook before mailing it with
a date/time stamp. After the zip file is sent the zip file and the workbook will be deleted from your hard disk.
Sub Zip_Mail_ActiveWorkbook()
Dim strDate As String, DefPath As String, strbody As String
Dim oApp As Object, OutApp As Object, OutMail As Object
Dim FileNameZip, FileNameXls
Dim FileExtStr As String
DefPath = Application.DefaultFilePath
If Right(DefPath, 1) <> "\" Then
DefPath = DefPath & "\"
End If
'Create date/time string and the temporary xl* and zip file name
If Val(Application.Version) < 12 Then
FileExtStr = ".xls"
Else
Select Case ActiveWorkbook.FileFormat
Case 51: FileExtStr = ".xlsx"
Case 52: FileExtStr = ".xlsm"
Case 56: FileExtStr = ".xls"
Case 50: FileExtStr = ".xlsb"
Case Else: FileExtStr = "notknown"
End Select
If FileExtStr = "notknown" Then
MsgBox "Sorry unknown file format"
Exit Sub
End If
End If
strDate = Format(Now, " yyyy-mm-dd h-mm-ss")
FileNameZip = DefPath & Left(ActiveWorkbook.Name, _
Len(ActiveWorkbook.Name) - Len(FileExtStr)) & strDate & ".zip"
FileNameXls = DefPath & Left(ActiveWorkbook.Name, _
Len(ActiveWorkbook.Name) - Len(FileExtStr)) & strDate & FileExtStr
If Dir(FileNameZip) = "" And Dir(FileNameXls) = "" Then
'Make copy of the activeworkbook
ActiveWorkbook.SaveCopyAs FileNameXls
'Create empty Zip File
NewZip (FileNameZip)
'Copy the file in the compressed folder
Set oApp = CreateObject("Shell.Application")
oApp.Namespace(FileNameZip).CopyHere FileNameXls
'Keep script waiting until Compressing is done
On Error Resume Next
Do Until oApp.Namespace(FileNameZip).items.Count = 1
Application.Wait (Now + TimeValue("0:00:01"))
Loop
On Error GoTo 0
'Create the mail
Set OutApp = CreateObject("Outlook.Application")
Set OutMail = OutApp.CreateItem(0)
strbody = "Hi there" & vbNewLine & vbNewLine & _
"This is line 1" & vbNewLine & _
"This is line 2" & vbNewLine & _
"This is line 3" & vbNewLine & _
"This is line 4"
On Error Resume Next
With OutMail
.To = "ron@debruin.nl"
.CC = ""
.BCC = ""
.Subject = "This is the Subject line"
.Body = strbody
.Attachments.Add FileNameZip
.Send 'or use .Display
End With
On Error GoTo 0
'Delete the temporary Excel file and Zip file you send
Kill FileNameZip
Kill FileNameXls
Else
MsgBox "FileNameZip or/and FileNameXls exist"
End If
End Sub

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