Documente Academic
Documente Profesional
Documente Cultură
Chapter 5
Section Objectives
• Sort data
Overview
The Workbook Window display query results and is where users do their work. Figure
4.0 Describes the anatomy of the Workbook Window.
Figure 4.0
Used to access the various functions and features available in Discoverer workbooks and
reports. The Main Menu consists of the File, Edit, View, Sheet, Format, Tools, Graph,
Window, and Help submenus.
Toolbar
Consists of shortcut icons used to access the most commonly used Discoverer functions
quickly; for example, open a new workbook, sort data, or retrieve the Parameter Wizard.
Formatting Bar
Consists of shortcut icons used to apply Discoverer Format functions to selected items
quickly; such as aligning text in a column or changing the font and background color of a
column or group of columns.
Analysis Bar
Consists of shortcut icons used to create and apply functions, calculations, and analyze
data quickly.
NOTE: Clicking on a shortcut icon accesses that icon’s functionality. To find out
which function a shortcut icon performs, move the cursor over the icon until the
The items on the Page axis represent data in the Results window and directly correspond
to the parameter values selected in the Parameter Wizard. Page Items can be column
headings in the worksheet. Use the Page Items Scroll Bar to view more items on this
axis.
Status Bar
The Status Bar provides brief information about the current action or the active window.
Worksheet Tabs
The Formatting dialog box allows users to change the font, font size, style, and color of
the data displayed in a worksheet. In addition, the Formatting toolbar provides access to
many functions available in the Format menu.
4. Select the font, style, size, or color to be applied to the selected data.
NOTE: The Apply button can be used to preview changes to the data
before selecting the OK button.
8. Select to highlight either the row or column to apply the background color to.
End of activity.
1. Select the column heading for the column whose width you want to change.
6. Place your cursor between the column heading of the column to be resized and the
next column heading until the cursor changes to a crosshairs, as shown below.
7. Double-click or drag the mouse (left or right) to increase or decrease the column
width.
3. Select Delete.
6. Select the column heading for each of the additional columns to be deleted.
NOTE: The Shift key can be used to select two or more consecutive column
headings.
8. Select Delete.
Overview
Users can view multiple periods, projects, and tasks in one worksheet by pulling the Page
Items into the results area of the selected worksheet.
The steps for moving page items into a worksheet are the same no matter which page
item is being moved. However, when users want to view all the projects and tasks in the
Results window, all of the page items must be moved, except the Period page item.
Follow steps 1 through 4 to move the Project, Task, Award, Project From and To, and
Award From and To items.
1. Place cursor over the Period field until it turns into a bold, black arrow.
NOTE: The page item will be inserted to the left of the column where the
cursor is released.
4. Use the shortcut option to widen the new column appropriately (refer to the section on
resizing column width in this chapter).
End of activity.
Overview
Sorting arranges text data in alphabetical order and numeric data in numerical order.
Creating an ordered list of expenditure categories, or expenditure types, or by supplier
name are typical uses of sorting. You can also group data and then sort within the group.
For display and reporting purposes, each group of data can start on a new page.
To Sort Data
4. Select OK.
2 3 4 5
1. Column Name: The name of the column containing the data to be sorted. Users can
add additional columns to sort at several levels within the same worksheet.
2. Direction: The sort order of the data in the column. Select the up and down arrows
in the Direction box to choose the sort order.
• Lo to Hi: Sorts text in ascending order (A Z); and increasing for numbers (1
10)
• Hi to Lo: Sorts text in descending order (Z A); and decreasing for numbers
(10 1)
3. Group: The manner of grouping and displaying sorted data. Select the drop-down list
to select the desired grouping.
• Group Sort: Data is sorted within each group where the group name appears
once at the beginning of the grouped data (refer to the Expenditure Category and
Expenditure Type columns in the Exp. Details reports for examples of group
sorting)
• Page Break: Mainly for printing reports, this option starts a new page at the
start of each new group. The name appears at the top of the page.
4. Line: The thickness of the line separating the data groups. Select the drop-down
arrows in the line box to select the desired line thickness.
5. Spaces: The number of cell spaces between groups. Select the up and down arrows in
the Spaces box to select the desired spacing.
Sort Order
Indicator
Column
Handle
1. Select the column name for the column to be added for sorting.
• Select the Add drop-down arrow to select additional columns for sorting.
2. Select the desired sort order for each column being sorted.
NOTE: The order of the columns determine which data is sorted first, second,
third, and so on. The Sort Order Indicator reveals the current sort order.
• Use the Move Up and Move Down buttons to move the sort order to position
one, two, three, and so on.
3. Select OK.
3. Select OK.
End of activity.