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Managing Multiple Projects

Managing Multiple Projects
with Project Groups
with Project Groups
Developed By Carol Bolstad
Scheduling and Information Services, Inc.
January 2005
Please Do Not Distribute without written permission from SIS
Scheduling and Information Services, Inc.
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Tracking Multiple Schedules
Tracking Multiple Schedules
Independently plan, schedule, and control multiple Independently plan, schedule, and control multiple
projects projects
Combine for overall corporate reporting and planning, Combine for overall corporate reporting and planning,
and company and company- -wide decision making at higher levels of wide decision making at higher levels of
management. management.
Manage limited resources across multiple projects Manage limited resources across multiple projects
simultaneously. simultaneously.
Manage relationships between different projects Manage relationships between different projects
activities. activities.
Divide a large, complex project into smaller projects, Divide a large, complex project into smaller projects,
making each one more manageable for individual project making each one more manageable for individual project
managers. managers.
Scheduling and Information Services, Inc.
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Benefits of Project Groups
Benefits of Project Groups
Project 1
Project 2
Project 3
Project 4
Project 5
Business
Development
Management
and
Reporting
Staffing
Subcontractors
Labor
Cash Flow
Equipment
Project Group
Centralized
Procurement
Scheduling and Information Services, Inc.
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Check In / Check Out of Projects to the
Check In / Check Out of Projects to the
Group Project
Group Project
Create
Project
Group.
Create
Sub-
Projects
Check Out
Sub Projects
for
Development
by Project
Managers
Check In
Sub Project
Link
activities
for
Resource
availability
from
Group
Project if
necessary
Check Out
Sub
Project to
field
Define
activity
coding
structure,
resource
codes,
and
calendars
Scheduling and Information Services, Inc.
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10 Projects Grouped
10 Projects Grouped
Scenario: Scenario:
Arrow Kitchen & Bath is a general contractor specializing Arrow Kitchen & Bath is a general contractor specializing
in kitchen and bath remodels, and deck construction. in kitchen and bath remodels, and deck construction.
Self perform carpentry Self perform carpentry
Procure cabinetry, countertops, appliances, specialty items Procure cabinetry, countertops, appliances, specialty items
Obtain all permits Obtain all permits
Coordinate inspections. Coordinate inspections.
Subcontract Subcontract - - electrical, plumbing, concrete/masonry, electrical, plumbing, concrete/masonry,
tile/flooring, drywall/paint, cabinetry, HVAC, insulation, tile/flooring, drywall/paint, cabinetry, HVAC, insulation,
landscaping, appliance installation, and cleaning. landscaping, appliance installation, and cleaning.
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10 Projects Grouped
10 Projects Grouped
They have the following projects either in progress or They have the following projects either in progress or
starting within the next 30 days: starting within the next 30 days:
5 Kitchen Remodels 5 Kitchen Remodels: :
Attleboro, Cumberland, Rumford, Hillside, and West Lincoln Attleboro, Cumberland, Rumford, Hillside, and West Lincoln
3 Bath Remodels 3 Bath Remodels: :
Hood River, Riverside, and Stevenson Hood River, Riverside, and Stevenson
2 Decks 2 Decks with with Tiki Tiki Bar and hot tubs: Bar and hot tubs:
Carson and Bend Carson and Bend
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Staffing
Staffing
They have the following staff: They have the following staff:
Tony Osborne, President Tony Osborne, President
John Johnson, Purchaser John Johnson, Purchaser
5 Superintendents each can manage 2 concurrent 5 Superintendents each can manage 2 concurrent
projects: projects:
Andy Henson Andy Henson
Frank Church Frank Church
Greg Smith Greg Smith
Howard Miller Howard Miller
Judy Prince Judy Prince
Scheduling and Information Services, Inc.
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Summary of all projects Summary of all projects
Current and Upcoming Procurement Items Current and Upcoming Procurement Items
Upcoming Permits and Inspections Upcoming Permits and Inspections
Labor requirements Labor requirements
Critical activities Critical activities
Staff members requirements Staff members requirements
When can I take on a new project and who will I assign it to? When can I take on a new project and who will I assign it to?
Subcontractor requirements Subcontractor requirements
Owner and Superintendent want only their schedule sorted by: Owner and Superintendent want only their schedule sorted by:
Early start Early start
Responsibility Responsibility
At the weekly meeting, they would like to review
At the weekly meeting, they would like to review
the following information about their projects.
the following information about their projects.
Scheduling and Information Services, Inc.
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Summary of all projects
Summary of all projects
Scheduling and Information Services, Inc.
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Procurement Items for Next 3 Weeks
Procurement Items for Next 3 Weeks
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Permits and Inspections
Permits and Inspections
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Carpenter and Laborer Requirements
Carpenter and Laborer Requirements
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Carpenter and Laborer Requirements
Carpenter and Laborer Requirements
By Day
By Day
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Critical Activities for the Next 3 weeks
Critical Activities for the Next 3 weeks
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Summary of Jobs By Staff
Summary of Jobs By Staff
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Activities by Staff Member
Activities by Staff Member
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3 Week Look ahead By Subcontractor
3 Week Look ahead By Subcontractor
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Single Project for Owner and
Single Project for Owner and
Superintendent
Superintendent
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Single Project Organized By Responsibility
Single Project Organized By Responsibility
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