INDEX

1. DAY 4 AGENDA 5
2. REPORTS AND GENERAL NAVIGATION IN REPORTING 8
2.1 Multiple Selection Range 10
2.2 Creating and Using Selection Variants 13
2.3 Sorting a List 16
2.4 Adding and Removing columns from a List 18
2.5 Filtering a List 20
2.6 Using Totals and Sub-Totals 22
2.7 Exporting Data to a Excel Spread sheet 24
3. REPORTS RELATED TO MASTER DATA 27
3.1 Material Master related reports:- 27
3.2 BOM 29
3.3 Work Center 34
3.4 Routing 36
4. REPORTS - MATERIAL REQUIREMENT PLANNING 39
4.1 Stock Requirements List MD04 39
4.2 MRP List MD05 42
4.3 MRP List collective display MD06 43
4.4 Order Report MD4C:- 45
4.5 Planned order Display MD16 47
5. REPORTS - PRODUCTION PROCESSING 51
5.1 Mass processing 51
5.2 Production Order Information COOIS 54
5.3 Material Usage Analysis MCRE 56
6. COURSE RECAP 57
7. SUMMARY 58











DAY 4 AGENDA

1. Day 4 Agenda

Hello Friends, Thank you very much for your support.
Your testimonials were really wonderful and kept me
going all through this session. Thanks once again for
writing back to me. It really motivates me to deliver
more and more... Lets hope you have a nice reading
on Day four as well.

Wish you a good reading of Session 4.

We have so far touched upon many parts of PP module
in the Planning and Discrete Manufacturing process.
Obviously each of you would now be very much
interested to look at the reports section of these topics

All right, Let us look at what this course has got in
store for you.

This course will cover

Vital reports in PP Module
Course recap
Summary



I have designed this course in a very easy way so that
it will be interesting and easy to understand.


OK guys, lets now move to day 4 course.













REPORTS
&
NAVIGATION
IN REPORTING

2. Reports and General navigation in reporting

There are three types of Reports available in SAP. They
are

1. Standard List Reports:-

Reports which will only display the data, no transaction
can be performed through this report display is known as
Standard report.
This report is used to

Display Master Data related information

Display any transactional reports

E.g. CS11 Multi level BOM, CR05 list work
center.

2. Work List Reports:-

Reports which will allow user to perform transaction
while displaying the report is known as work list report.
This report is used to

Display and work with production orders

E.g. to COOIS Production Order information
report, COID process order information report.

3. Logistics Information Structure Reports:-

Information structure is the place where data are stored
in addition to the SAP data base. Reports generated using
the data stored in the information structure is known as
LIS report.

E.g. MCRE Material usage report
Ok guys; now let us see some of the general navigation
during reporting transactions.

2.1 Multiple Selection Range
BACKGROUND
When calling a report you can search for more than one value at a time,
or search for data that falls within a range of selectable criteria.
Eg; you may wish to view all goods issues for two different raw materials,
or all goods receipts between two dates

Ranges

Within certain reports, instead of being asked to select one criteria to
match, you will be offered the choice to enter a range of data to search
within.
In the example below, you can enter a date range as shown, and the
system will search for matches within those dates (inclusive of the from
and to dates entered)



If only the first field is populated the system will treat that as the only
value to match
If only the second field is populated the system treats that as the
maximum value and will report on all data up to and including that
value.

Multiple selections

When you can enter more than one selection, or more than one range
then the multiple selection button can be used.

When the multiple selection button is used it presents four types of data
selection.




Single Values (green light)

Used for multiple single values that need not be numerically sequential

Ranges (green light)

Used to include multiple selections within ranges of values (such as
dates and incremental numbers)

Single Values (red light)

Used to exclude multiple single values that need not be numerically
sequential

Ranges (red light)

Used to exclude multiple selections within ranges of values (such as
dates and incremental numbers)

Concurrent use of selection tabs

You may use any or all selection tabs to restrict the data selection.

For example: you may wish to view all data between two dates excluding
one day. You would use the tab to enter the dates required



Then use the tab to exclude the unwanted date.




2.2 Creating and Using Selection Variants

BACKGROUND
What is a selection variant?
A selection variant is a tool that allows you to recall frequently used data
directly into a reports selection screen. This saves the retyping of
repetitive entries.
For example: If you use the same report everyday with constant data, e.g.
same production line, plant number and MRP controller, you can create
a variant that contains this constant data. This allows you to select the
variant as opposed to entering data repeatedly.
Creating and saving a variant
Before we can save a variant we need to enter the data into the fields that
we wish to store for repeated use.
Note: When saving a variant it is important to ensure that the
variant name and/or descriptions are meaningful and relevant to its
purpose, as all users can view a saved variant. The description should
also contain your plant number (E.G. 1200 PE EXTRUDER Production
line).

SCENARIO
You use the transaction MF51 every day for your role as a production
manager. Rather than enter the same information each time you use the
transaction you need to set up a variant to enter the information for you.
INSTRUCTIONS
Follow the Menu Path: Logistics Production Repetitive
manufacturing Planning MF51--Production list
Double click MF51 Production list.
1. Update the following required and optional fields:
Field Name Description Values
Plant A plant is place where either
material is produced, or goods and
services are provided. This is the
key that defines that plant
Enter your plant
Production Line The production line is required for
capacity planning and for making
Enter production
line
Field Name Description Values
your selections that are specific to
one area
Start date The first date that you want to view
Planned Orders from
01.06.2004
Finish date The last date that you want to view
Planned Orders from
30.06.2004

2. Click Radio button Production Line
3. Check checkbox Only Firmed Orders
4. Click GoToVariantsSave as Variant
5. Enter name of Variant
6. Enter description of variant
7. Click Save
8. Click Back
Now repeat the transaction, as follows, using the variant
Access transaction MF51

Follow the Menu Path: Logistics Production Repetitive
manufacturing Planning MF51--Production list
Double click MF51 Production list.
9. Click Get Variant
10. Select the variant you created
11. Click Enter
Note: The fields are now entered automatically according to how
you set them up in the variant

Business Example: You Manage one plant and always view the
same information. By creating a selection variant you can make
your job easier as you can default commonly used values. This will
save time and reduce possibilities of entering incorrect information.

2.3 Sorting a List
BACKGROUND
There are many different ways in which to alter the display of a list report
in SAP. This section will outline the use of the basic list report icons.
The icon sorts data in ascending order
The icon sorts data in descending order
Sorting a list
To sort a list by using the sort icons there are two options available.
1. If you click directly on the sort icon without selecting a heading
first, the system will display a dialog box asking you which field(s)
you wish to sort. This allows you to sort by multiple columns.

Select a column heading from the right hand side of the screen and click
to select it for sorting. Then either select in ascending or descending
order.
2. If you select the column heading of the data you wish to sort, it will
enable you to sort the data by that specific column.
Note: The order the columns are sorted is determined by their
position in the sort list.

SCENARIO

As a production manager you want to view which products you are
scheduled to make over the next month. You want to view this
information by sequential material numbers
2.4 Adding and Removing columns from a List

BACKGROUND
When you first display a report, it displays the standard set of columns.
However, you may wish to remove columns you are not interested in, and
add columns containing information that you are interested in viewing.
SCENARIO
In the Order Information report, you want to remove the column
Reservation Item, as you are not interested in this information. However,
you want to see the order number on the report, so you need to add this
column.
INSTRUCTIONS
Follow the Menu Path: Logistics Production Process Process Order
Reporting Order information system COID Individual object
list

Double Click COID Individual object list
1. Click Enter .
2. Click matchcode in Profile select field
3. Update the following required and optional fields:
Field Name Description Values
Plant A plant is place where either
material is produced, or goods and
services are provided. This is the
key that defines that plant
Enter your plant
Absolute Basic start
date
Earliest start date that you wish to
select the Process Orders from
01.06.2004
To Latest start date of the desired
Process Orders
30.06.2004


4. Click Execute
5. Click the right-hand part of the Select Layout button
6. Select Change Layout

Note: The columns on the left are currently displayed in the report.
The columns on the right are all the available columns.

7. To remove the column Production scheduler, highlight the name of
the column on the left and then click
8. To add the column Confirmation number, highlight the name of
the column on the right and then click
9. When you have finished adding and removing columns, click
Transfer
10. To save the layout for future use, click the right-hand part of the
Select Layout
11. Select Save Layout
12. Enter a name for the layout in the Save layout field (The name must
start with the character /.)
13. Enter a description for the layout in the Name field

14. Click Continue
15. Click Exit
2.5 Filtering a List

BACKGROUND
Filtering a list

Filtering a list allows you to hide values that you do not wish to view.
Some reports offer this as part of selection also, but not all fields in all
reports are selectable, so this is where filtering would be used.

E.g. If you had a list of material documents and you wanted to reduce
the data to show a specific movement type only, you can use the filter
function to achieve this.

To filter a column you must first select the column you wish to filter, and
then click

Note: Wild cards
*
can also be used in filters.

SCENARIO

As a production manager you want to view which products you are
scheduled to make over the next month. You only want to view one
particular product and need to filter out all other materials
INSTRUCTIONS
Follow the Menu Path: Logistics Production Process Process Order
Reporting Order information system COID Individual object
list

Double Click COID Individual object list
1. Click Enter .
2. Click matchcode in Profile select field
3. Update the following required and optional fields:
Field Name Description Values
Plant A plant is place where either
material is produced, or goods and
services are provided. This is the
Enter your plant
Field Name Description Values
key that defines that plant
Absolute Basic start
date
Earliest start date that you wish to
select the Process Orders from
01.06.2004
To Latest start date of the desired
Process Orders
30.06.2004


4. Click Execute
5. Select the Material Number column heading
6. Click Filter
7. Update the following required and optional fields:
Field Name Description Values
Material This will restrict the view of the
report to the Material number you
have entered here
Enter your material
number

8. Click Execute
Note: The report now only shows the Material you have filtered for.
2.6 Using Totals and Sub-Totals
BACKGROUND
Totalling allows us to take a specific column in a list report and display
the total sum for that column.
E.g.: you may have a list of values posted against a customer account,
the dollar value column could be totalled to see what the total dollar
value is for this customer.
Subtotalling allows us to breakdown totals by subtotalling groups of
common data.
E.g.: if we had the total dollar value for a customer we could then sub
total that value by date to see the total by day as well as the grand total.
SCENARIO

As a production manager you want to view which products you are
scheduled to make over the next month. You want to see the complete
totals for independent materials.
INSTRUCTIONS
Follow the Menu Path: Logistics Production Process Process Order
Reporting Order information system COID Individual object
list

Double Click COID Individual object list
1. Click Enter
2. Click matchcode in Profile select field
3. Update the following required and optional fields:
Field Name Description Values
Plant A plant is place where either
material is produced, or goods and
services are provided. This is the
key that defines that plant
1200
Absolute Basic start
date
Earliest start date that you wish to
select the Process Orders from
01.06.2004
Field Name Description Values
To Latest start date of the desired
Process Orders
30.06.2004


4. Click Execute
5. Select the Total Order Quantity column heading
6. Click Total
This now gives you the total for all the materials at the bottom of the column.

7. Select the Material Number column heading
8. Click Subtotals

Note: This now gives you the Sub Totals of each material
2.7 Exporting Data to a Excel Spread sheet
BACKGROUND
Although SAP allows us to perform some basic data manipulation in list
reports, it can be useful to export data into a different file format.

Types of file formats that data can be exported to are:
Unconverted (Flat data file)
Spreadsheet (Excel)
Rich text format (Fonts and styles are kept with data)
HTML (Web documents)
The most common file format to export to is Spreadsheet.

SCENARIO
You want to export the production schedule from SAP to Excel to give
copies to your production line.
INSTRUCTIONS
Follow the Menu Path: Logistics Production Repetitive
manufacturing Planning MF51--Production list
Double click MF51 Production list.
1. Update the following required and optional fields:
0 Field Name Description Values
Plant A plant is place where either
material is produced, or goods and
services are provided. This is the
key that defines that plant
Enter your plant
Production Line The production line is required for
capacity planning and for making
your selections that are specific to
one area
Enter production
line
Start date The first date that you want to view
Planned Orders from
01.06.2004
Finish date The last date that you want to view
Planned Orders from
30.06.2004

2. Click Radio button Production Line
3. Check checkbox Only Firmed Orders
4. Click Execute
5. Click Export
6. Click Spreadsheet
7. Click Enter
8. Enter the directory path and file name. File names should be given
an .XLS extension
9. Click Transfer
10. Click Exit
11. View the file you created.










Reports

Related to

Master Data
3. Reports Related to Master Data

Guys, are you familiar with the report navigation now. OK,
Lets go to the reports related to Master data.


Note:-As the reports are self explanatory, most of the
reports are simply explained and only few are displayed.

3.1 Material Master related reports:-

3.1.1 Material List - MM60

List of material can be displayed for various filtering
criteria.

Menu Path: - LogisticsProductionMaster Data Material
MasterOtherMM60 Material List






3.1.2 Stock over view - MMBE

Available stock of material at any given instant can be
known from this transaction

Menu Path: - LogisticsProductionMaster data Material
MasterOtherMM60 Material List



To look at the stock

Enter Material number, Plant and click


3.2 BOM

3.2.1 Multi level BOM explosion CS11

Bill of Material for any given product may be seen for
multi level.

Menu Path: - Logistics Production Master
DataBills of materialEvaluations BOM
Explosion Material BOMCS11 BOM (Multi level)



a. Enter

Material Number
Plant
Alternative BOM as 1
BOM application as PP01
Valid from date

b. Click

3.2.2 BOM Structure CS12

This is similar to CS11, but displays information in
different way.


Menu Path: - Logistics Production Master
DataBills of materialEvaluations BOM
Explosion Material BOMCS12 Structure (Multi
level)



a. Enter


a. Material Number
b. Plant
c. Alternative BOM as 1
d. BOM application as PP01
e. Valid from date

b. Click

3.2.3 Where used List CS15

To look at the usage of any material in any of the BOM,
this report is very much useful. i.e if it is required to
know the usage of particular Raw material in number of
BOM.

Menu Path: - Logistics Production Master
DataBills of materialEvaluations UsageCS15
Material



Enter
a. Material code number
b. Tick the check box - Direct, Via classes,
and material BOM
c. Click


Enter
Required qty - Quantity to which the individual
component quantities refer in display

Resulting qty - Quantity of an assembly material
which is produced with certain
required quantity. It replaces base quantity.

Click


3.2.4 BOM Comparison CS14

Menu Path: - Logistics Production Master
DataBills of materialEvaluations CS14 BOM
Comparison



Enter
Material
Plant
Usage

Click




3.3 Work Center

3.3.1 Work center List CR05

To display the list of work center in any given plant, this
report is used.

Menu Path: - Logistics Production Master
DataWork centers ReportingCR05 Work center
list



Enter Plant and click

3.3.2 Where used list - CA80

To know the list of routing where any specific work center is
used, this report is used.

Menu Path: - Logistics Production Master
DataWork centers ReportingWhere usedCA80
Work center



Enter
Work center
Plant
Task list type from N for Routing

Click

3.4 Routing

3.4.1 Where used List - CA80

Similar to that of Work center.


3.4.2 Print List - CA51

To print the routing.

Menu Path:- LogisticsProductionMaster Data
RoutingReportingCA51 Print List




Fill in the above required fields and click

All right guys, we have discussed the reports related to
the master data, now let us look at some reports related
to the transactions.






REPORT

RELATED TO

TRANSACTIONS

4.Reports - Material Requirement Planning

Five important evaluation reports for MRP are

Stock Requirement List MD04
MRP List MD05
MRP List Collective display MD06
Order Report MD4C
Display Planned Order MD16


4.1 Stock Requirements List MD04

This report will display the current requirements
detail and receipts details status of any material at
any given instant.

Menu Path:- Logistics Produciton MRP
EvaluationsMD04 Stock/Reqmts list


Enter Material and Plant
Click



Above display is the self explanatory. All positive
quantity in the Rec/reqd qty column indicate that will
increase the stock and all the negative quantity
indicate that that will consume the stock.

4.2 MRP List MD05

This report will give you the status of material as on
date when MRP run took place. This is useful when it
is required to refer the result of the last MRP run. It
will NOT give the current status of the material.

Menu Path:- Logistics Produciton MRP
EvaluationsMD05 MRP list-Material


All other entries are similar to the MD04 transaction.

4.3 MRP List collective display MD06

This report is similar to MD05, I,e will display the last
MRP run result, but collectively.

Menu Path:- Logistics Produciton MRP
EvaluationsMD06 MRP list-Coll.display



Make the required filtering criteria

To make more filtering click on the further tab screens
and enter the required filtering criteria.

Display of the report is similar to that of MD04.



4.4 Order Report MD4C:-

This report will give the clear visibility of a specific
order. Following details are displayed

o MRP Element whether planned order or
production order etc..

o Required Date Date on which material is
required

o Exception Message Message generated by
MRP to indicate the further processing to this
order

o Recpt/rqmt Expected receipt(+ve) or
required quantity (-ve)

o Available qty Available quantity to consume
or commit.

Menu Path:- Logistics Produciton MRP
EvaluationsMD06 MRP list-Coll.display



Select the appropriate radio button and click





4.5 Planned order Display MD16

Planned order is the result of MRP. It is generated for
the shortage quantity during MRP run, it can also be
created manually.

It is essential to look at the planned order collectively
at any given instant. Which will give the idea of how
much is required.

Menu Path:- Logistics Produciton MRP
Planned orderDisplayMD16 collective display



Planned order can be listed based on MRP controller or
on Material.

Lets check for MRP controller.

Select MRP controller and click



Enter Plant, MRP controller and click



From this menu planned order can be

Deleted Select pl.order and click
Displayed Select pl.order click
Convert to prod.order Select pl.order
& click
Convert to Purchase req. - Select
pl.order & click


REPORT

RELATED TO

TRANSACTIONS

5. Reports - Production processing

5.1 Mass processing

There is a facility to mass process the production
orders. This is a kind of work list report.
Following Mass processing can be performed

Release of production order collectively
Confirmation of production order
Technically complete production order
Carry out Availability check

Apart from the above, there are some more functions.
Let us discuss how to confirm production order
collectively and set production orders status to
Technically Complete through mass processing.

Guys, since it is bit complicated, step by step
procedure is given below here.
.
Menu Path: Logistics Production Production Control
Control COHV - Mass Processing

Double click COHV - Mass Processing
1. Update the following required and optional fields:

Field Name Description Values
Material Code identifying a product or
component
Enter your material code no.
Production plant Key identifying the plant
where the creation of goods
are done.
Enter your plant


Note: It is only necessary to enter the material if you want to filter
the orders for one or more materials.

Note: Firstly we'll set up the transaction to confirm all the orders.

2. Click Mass processing tab
3. Select Confirmation in the Function list box.


4. Click the Execute Button .
5. Change the layout to include the Confirmed Quantity.
Note: Some orders may have been partially confirmed during the
month.
6. Select the orders you want to confirm.
7. Click the Execute Mass Processing Button .
8. Click the Refresh list Button .
Note: You must click the Refresh button to update the information
shown on the screen.
9. Select Mass Processing Execute ....
10. Select Technically complete in the Function list box.


11. Click Copy Button .
12. Select the orders that you want to technically complete.
13. Click the Execute Mass Processing Button .
14. Click the Refresh list Button .

5.2 Production Order Information COOIS
BACKGROUND
Users have created a lot of production orders against
different materials. Now you would like to run report to
see the status of each order. In this exercise we shall
be running a report containing all the production
orders for Plant.
SCENARIO
We would like to see the status of production orders that belong to plant.
INSTRUCTIONS
Menu Path: Logistics Production Production Control
Information System COOIS - Order Information System

Double click COOIS - Order Information System
1. Update the following required and optional fields:

Field Name Description Values
Production plant Code identifying the
operational unit of the
company where the material
is manufactured and stored.
Enter your plant
Basic start date Date at which the selection
will start.
01.01.2005
To Start Date Date which defines the end
of the range.
31.12.2005

2. Click Execute .

3. Select the desired production order
4. Click Order Button .
5. Click Back F3 .
6. Click Order to display the operations of the production
order
7. Click Back F3 .
8. Click Back F3 .
9. Click Order to see the change status Log
5.3 Material Usage Analysis MCRE

The standard analyses provide a means for reporting
on Shop Floor activities during production. It is a kind
of Information structure report.

Menu Path: Logistics Production Production Control
Information System Shop Floor Information System Standard
Analyses MCRE - Material Usage

Double click MCRE - Material Usage
1. Update the following required and optional fields:

Field Name Description Values
Plant Key identifying the chosen
plant.
Type your plant
Material Code identifying a product or
component
Type your material
to Last number of the material
range you want to display
Type your material
Date Date the production run was
created
One week before today
to Date the production run was
completed
Today
2. Click Execute Button .
Note: All standard reporting functions such as drill-down,
adding/deleting fields, sorting in ascending/descending order,
sorting the top10, ABC analysis, time series analysis are available
here.

3. Click Back F3 .

4. Click No Button

6.Course Recap

Guys, during the last two weeks you have gone
through a lot of material on the PP module. Let us
quickly recap on our discussion we had over the last
four sessions topic wise.


Day 1

About PP Module over view
Master Data in PP module
Terminologies in PP module
Configuration related to master data

Day 2

Planning process
Planning Strategy
Planning cycle
Configuration related to planning

Day 3

Production Process
Production methods
Production cycle
Configuration related to production

Hope you have become familiar with the nuts and
bolts of PP module and are ready to take on this
interesting module. Dont worry any issues write back
to me at spypp@sap-topjobs.com.




7.Summary



Guys, so how was it? Is it too much or too less? But
from your testimonials, it is sure you all enjoyed the
course.


I made an honest attempt to bring all vital points in PP
module to you through this course, however SAP is an
Ocean and one cant claim that we have covered PP in
its entirety, but I am sure we have covered an essential
part of it.



I can assure you, that everyone who goes through this
course, would definitely be able to perform and
configure the essential transactions in PP module.



As every one knows well, learning is a continuous
process and we have to continue to learn through all
possible ways.We have tried our best to cut down on
your learning curve and will continue doing that.





Ok guys, I am sure, we shall meet again shortly
through another course, which I believe, Vish might
announce very shortly.


Good bye. God bless you.

P.S. If you liked this course I suggest you forward this to you friends and
also encourage them to Visit us at www.sap-topjobs.com for more
info.

If you have any of your friends in the FICO domain kindly
encourage them to visit our site which has proved to be a
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