COMPUTER PROJECT

CAMBRIDGE O LEVEL COMPUTER STUDIES 7010

NAME:
Mohammad Mustafa Ahmad
CLASS:
Year 11C ( 2014 )
TEACHER:
Rhoel Pacis
COMPANY PROFILE
Merunai Tailor & Merunai Trading
- It is a tailoring company that produces uniforms for many
companies including Empire Hotel, Radisson Hotel and many
more other facilities.
- It also makes clothing for customers, like Cara Melayus , Suits
and Vests and etc.
- It is located at G-11 Bangunan Salmah, Simpang 480, Km.6,
Telanai BA2312, Jalan Tutong, B.S.B, Negara Brunei Darussalam.
- The company has been in business since 1998 and now has
grown to other parts of brunei, also opening a trading company
under the same beneficiary and company name Merunai
Trading.
- Customer ordering section is where the company staff
communicates with the customers via the telephone and
records down the details of customer, orders made and other
details on paper. This section employs the most skilled and
qualified people because they need to communicate efficiently
and clearly, so that no mistakes are made when recording the
details.
- The product manufacturing section is where the companies
profound cutters/tailors work together to make the customers
desired clothing/uniform. These tailors must have experienced
working in other tailoring companies to ensure productiveness
or efficiency in their work


Problem of the company
Merunai Tailor uses a manual information system, where all the
details of the workers are written in paper format.
When information about a particular worker is needed or needs to
be updated, he/she needs to go through all the files and cabinets to
find the intended data. This can be a tiring task.
There is no proper order in the arrangement of the files and it
becomes a huge mess to gather data.
All the data about the workers are held in hand-written documents
and writing is a tiring task.
The company each year spends lot of money on buying paper,
stationary and filing cabinets to hold the files. This is very costly.
The paper-based system is not a safe method as personal
information can be referred by anybody.
Taking back-up copies of important files like master file can be a
hideous task as they have to hand-written.
Paper-based system is not a long-term solution to keeping data as
paper files. They are torn and damaged over time.
Communicating method is not proficient as it is costly.
- The company has done every record manually, written down
on accounting books, customer details as well and purchase
orders and other accounting notes.
- The invoices, quotations, debit note, credit note are all written
down instead of using a computerised system.
- The problem with this is that there is more likely to be a
mistake when it is done manually.
- An ICT records system to be implemented to resolve this
problem.
- Also these notes are sent by man, not by fax nor e-mails.
- An e-mail or fax machine should be used to help with this
problems.
- In general, this company needs some help from technology,
especially in ICT.
The solution to the existing problem would be to computerize the
manual records such as customer details, customer order details
and part details to be kept in an efficient manner such that cost is
reduced and work is done quickly.








Objectives of the company
General business terms
- To be a much more efficient company.
- Save time in making transactions or receiving a transaction.
- To be able to save resources upon committing mistakes.
- Having an efficient system where less physical space is needed.
- To store personal information about the customers safely, so
that only certain people can refer them.
- To arrange data in an order so that searching for a file is easy.
- To have back-up copies of important files so that they can be
used to recover lost data.
- To calculate final order cost efficiently and accurately for
customers.
- To reduce workload of the staff.
- To have well organized filing system which data can be
accessed quickly and accurately







Computer related terms
- To create an organized database.
- To perform accurate calculations on order cost, transactions
made etc. as computers are very accurate in calculations.
- To create tables, queries, forms and reports to present data in
a successful style.
- To store personal information safely with the use of passwords
then unauthorized staff member will not be able to access data.
- To check what each customer has ordered and number of
orders made.
- To create backup copies so that lost data can be recovered. Eg:
Master files.
- To enable fast and convenient data entry and data should be
validated before processing them.
- An accounting database for partnership/contracting deals with
other companies as stated in the company profile.
- An accounting database for customers measurement
details/sizes for future use when they want to make a new
clothing/uniform.



Description of Existing Solution

The current solution would be to start using an ICT database as
stated in computer related terms. A customer/company requests
a new uniform/clothing to be made.
The worker of the company takes measurements of the
customer and enters it into the database with the name of the
part and details. The worker also gives a reference
number/transaction number to the customer for claiming his/her
product later on. This database is then sent to the cutters/laborers
through a fax machine or a LAN network to save time from going
from one place to the other just to receive this information which
would have taken up 20 mins. The cutters/laborers start making
clothing and once it is done it is sent back to the main office and
from there they inform the customer that their product has been
made.
The customer then claims their product with their
reference/transaction number and then pays when they are at the
main office. The company receives the payment and the receives
it, whilst entering it into the accounting database. This makes the
company more efficient in keeping records , helps the company
become more profitable and also saves a lot of time.




Input, Process And Output



Input Process Output
Input
The customer places an order and the company staff records
all the details of the customer and the order.
Process
Recording all the customer and order details. The order details
are sent to the overseas company that sends the goods. The
order cost for the customer is calculated by multiplying the
cost of the good ordered by the number of orders made.
Output
When the product is made , the customer is informed of it
and on a given date, the transaction takes place. The
customer receives the clothings/uniforms.
Evaluation of Current Solution

Advantages
Specially trained staff.
Less cost in staffs.
Maintaining a manual was
more costly and more
messy due to the many
uses of paper and loose
tools. Company expenses
were lowered.

No technical problems are
created due to modern
technology
advancements.
Any alterations can be
done easily in the new
computer systems
database. Less time
consumed.
Companies profits
increase due to popularity
in company as technology
draws in more customers.
Disadvantages
The worker may make
mistakes in entering
critical data.
Data may be lost if not
backed up.
If no administrative
password is issued, files
may be accessed by
unauthorized staff.
A virus or malware may
crash the whole system.
A hacker may break into
the accountings database
and steal the companys
accounts or profits.


Description of other possible solutions
including the proposed solution
Proposed solution
Develop an updated information system
- Make a database with an administrative password to allow only
single user access to prevent unauthorized access.
- Setup anti-virus or malware protection softwares to prevent
corruption in databases or crashing of systems.
- Encrypt account databases to prevent a hacker from being able
to gather information from the system.
- Setup backup or cloud programs to keep copy of files to ensure
no data shall be lost in the event of a system failure or crash.
- Double check entries to make sure data is well entered and
organized.
Regarding the above facts, I think that it is a correct decision to
computerize the current system. The computerized information
system not only makes it easier to run the business, but also provides
secure data stores and efficient communicating methods too. Despite
steps to improve the current information system, the implementing
of a new system can bring many advantages to the company.
Therefore, the reason I have decided to computerize the current
system is its huge advantages to problem ratio. It is a good solution
to the current problems faced by Merunai Tailor and Merunai
Trading.