Islamic Relief Worldwide

Philippines Office
Job Description


Job Title/Position : Finance Assistant


Project /Area : Ormoc.
.

Joining Date : 23 June 2014

Supervisor/Title : Finance Manager


Job Summary:

The Finance Assistant is a junior level position of the organization. The main responsibilities of
the position are to ensure proper checking and recording of the financial transactions into the
books of accounts. His/her job includes checking of bills/invoices, preparation of expense
summary and vouchers, Bank transactions, payments of bill to the employees/vendors, entering
the financial transactions into the books of accounts, assist the Finance Team and Program Team
of IR Ph in financial reporting or any other job as and when assigned. He/she has to maintain
close contact and relationship with the project staff and any other external parties as concerned
with her job.


Major Job Responsibility
(MJR)
Tasks
01.Bills/Invoices checking and
processing for payment & receive
Checking and processing of the bills/invoices for payment
Preparation of expense summary and vouchers for check
Disbursement according to the Islamic relief Policies.
Unauthorized payment should not be processed.
All payments must be properly prepared according and
approved according to the authority grid as well as
according to the Islamic relief policies

02.Bank/Cash transactions,
payment, dealings and update of
the subsidiary ledgers and
reconciliation

Arrange the deposit and withdrawal of cash, transfer of fund.
Update the Subsidiary Ledgers (Travel/Miscellaneous
Advance, inter A/C fund transfer, Advance to non budget items
etc.) on daily basis.
Cash must be kept properly and safe so any unauthorized
person should not get access to the cash.
Cash closing sheet must be prepared on daily basis.
Cash count must be done on daily basis.
Cash sheets must be signed by the supervisor.
Finance Assistant will be responsible for any
unreconciled cash.

03. Vouchers preparation and
entry into GL
Make entry of all the vouchers (RV, PV, JV) into GL
Assist the Manager- Finance to confirm and verify the entry
before posting and report generating for various financial
report
Voucher must be prepared in complete with all require
documents.
Voucher will not be consider complete until its contain
all require documentation

04. Petty cash management Payment of petty expense of the office
Recording and summarizing and cost allocation of the
Expenses and replenishment.
Cash management is the responcibity of finance person
Fund request will be submitted before it is actually
require by the team.
Cash count and cash closing sheet must be mandatory.
05. Participate in Local
procurement Committee
Participate in the local office procurement committee as a
member to ensure the procurement in accordance with IR Phs
procurement policies and procedures
Any other duty besides above task you are liable to performs the tasks which
are time to time assigned to you by the authority.


Authority:

The Accountant will be technically supervised directly by the Finance Manager, Besides, He/she
will keep contact with the Program Manager, Project Engineer and others concerned with his/her
job.


Key Contacts:

S/he must maintain contact with finance personnel and the program units of Ormoc Moreover,
s/he must communicate with counterparts including the bank and others as required.

Working Conditions:

The Accountant must spend time in office and field visit for capacity building and financial
monitoring of the project/ organization.


Incumbents Name :


Signature: Date:


Finance Manager Signature : Date:


Approved By : Date: