ISLAMIC RELIEF WORLDWIDE

JOB TITLE: Assistant - Admin and Logistics

BASE LOCATION: 1 Cebu City, 1 Bantayan Island and 1 Ormoc City
DIVISION/ PURPOSE: The purpose of the International Programmes i!ision
"IP#, besides preparing for and responding to
humanitarian crises and administering the orphan$s %elfare
programme, is to guide, support and monitor the country
programmes to ensure the continuous de!elopment of a
global programme according to the international strategy&
JOB PURPOSE: The Assistant Admin and Logistics %ill support Admin '
logistics Officer in the deli!ery of humanitarian pro(ects to
assist indi!iduals, families, and communities affected by
typhoon )olanda under super!ision of the Logistics Officer&
This %ill include completing a range of tas*s to support the
effecti!e monitoring of pro(ect materials, in addition to
supporting %ith +, function at field office le!el& It may also
be necessary to super!ise and monitor e-ternal contractors&
REPORTING TO: Officer - Admin ' Logistics
STAFF REPORTING: 1
Structure of IR Philippines
I) KEY OBJECTIVES
To pro!ide operational support for the timely and effecti!e deli!ery of humanitarian pro(ects and
pro!ide .uality monitoring and reporting compliant %ith Islamic ,elief /orld%ide guidelines&
II) KEY ROLES/RESPONSIBILITIES
This position holds responsibility for administration ' logistics of operational documents and
procedures in terms of human and material resources at both field and office le!el, and support
%ith logistical needs to pro!ide operational support for I, field teams& The Assistant Admin and
Logistics Officer %ill pro!ide a !ital lin* bet%een the field offices and the country office located in
Cebu City&

01+e %ill also be responsible for representing the organisation %hen conducting field %or* and
%ill therefore need to conduct themsel!es accordingly&

III) JOB SUMMARY
The Assistant - Admin and Logistics %ill support Officer - Admin ' Logistics in the deli!ery of
humanitarian pro(ects to assist indi!iduals, families, and communities affected by typhoon
)olanda under super!ision of the Logistics officer&
This %ill include completing a range of tas*s to support the team %ith administrati!e ' logistics
needs and plan, document, and monitor the supply of materials, e.uipments, and assets,
ensuring their use according to I, and donor procedures&

Filipino nationals, particularly from Cebu and Leyte Province, are strongly encouraged to
apply, as are female candidates.
Islamic Reliefs mission in the Philippines is to assist in the relief, recovery and
strengthening of communities following typhoon olanda. !e wor" regardless of
ethnicity, religion, or gender# you do not need to be a $uslim to wor" for, or receive
assistance from Islamic Relief.
Please note% &his position is designed to assist affected communities on an emergency
basis, applications will therefore be reviewed as they are received and successful
candidates contacted on an on'going basis, meaning positions may be filled before the
deadline date if strong candidates are identified.
IV) MAIN DUTIES AND RESPONSIBILITIES

Assist super!isor for supply chain in timely, efficient ' cost effecti!e manner
,esponsible for the documentation and monitoring of flo% of materials to support pro(ect
deli!ery
Pro!ide assistance for the correct storage, usage and maintenance of I, assets
Timely reporting and handling of maintenance and repair of all office e.uipments, building
and furniture, fi-tures, !ehicles&
Pro!ide assistance for tra!el arrangements of all staff and guests bet%een different offices
2aintaining proper record of documents issued or recei!ed till the final receipt of goods and
final payments to suppliers&
Pro!ide assistance in recei!ing and !erify all the goods from supplier and !erify bills for
%hich the payments are due&
Pro!ide assistance for arrangements of seminars, conferences and inter!ie%s&
Pro!ide assistance in establishing domestic arrangements for operational teams, including
reno!ating accommodation, and ma*ing arrangements for other domestic needs, tra!el
arrangements etc&
3no%ledge of filing, storage and security of documents
Any other tas* assigned by super!isor
V) ACCOUNTABILITIES
4nsure accurate documentation of field office in collaboration %ith Logistics and 5inance
personnel&
/or* close to Admin ' Logistics officer to complete tas*s as directed from super!isor and
on o%n initiati!e&
,epresent I, %hen %or*ing %ith affected communities and meeting %ith local authorities&
Promptly report any challenges in pro(ect deli!ery or !ariance from procedure to super!isor&
Proper use of financial resources, e.uipment and pro(ect utilities&
/or* in adherence to I,$s policies and procedures&
VI) PERSONAL SPECIFICATION
ESSENTIAL
Qualifia!i"#$
+igh 0chool Lea!ing Certificate %6nder-
graduate degree preferred#
K#"&l'()'/E*+',i'#'
+a!ing e-perience in rele!ant field
Able to Procuring goods and ser!ices
+a!ing *no%ledge to manage
transportation of organi7ation
4-perience in emergencies
S-ill$
Ability to %or* on o%n initiati!e as %ell
as part of a team
Communicates honestly, openly, and
consistently& 0hares information
appropriately and %ho ensures that
!ie%s of all members of the team are
freely e-pressed&
/illing to be accountable for %or*
conducted&
4ncourages a positi!e rather than
negati!e !ie%point&
/illing to adapt to I,$s norms and
!alues %ithout compromising personal
beliefs and principles&
La#)ua)'$
DESIRABLE
La#)ua)'$
5luency in Cebuano "%ritten and spo*en is
preferred#
IT S-ill$
4-cellent IT s*ills and use of 2icrosoft Office
/ord, 4-cel&
Di$+"$i!i"#/A++,"a.
Able to %or* fle-ible hours %hen necessary to
carry out tas* completion&
5le-ible and patient&
A moti!ated self-starter&
Ability to %or* on your o%n initiati!e as %ell as
a part of a team&
Applicants should be able to sho% a good
understanding of humanitarian principles and
sympathy %ith Islamic ,elief$s !alues, as %ell
as a commitment to Islamic ,elief$s !ision and
mission&
4nergetic and able to operate in situations
%hich may be arduous&
I#!','$!$
5luency in 5ilipino "%ritten and spo*en is
essential#
5luency in 4nglish "%ritten and spo*en is
essential#&
+umanitarian relief, de!elopment, isaster
,is* ,eduction, Community e!elopment,
Information 2anagement etc&
P',$"#al S+'ifia!i"# &ill /' 0u()'( !.,"u).: Application 5orm, Inter!ie%, ocuments&
Job description reviewed by:

Coordinator Admin and Logistics Date: September 22, 2014
Job description approved by:

Head of Mission: Date: September 22, 2014