ISLAMIC RELIEF WORLDWIDE

JOB TITLE: Officer - Admin and Logistics

BASE LOCATION: Cebu
DIVISION/ PURPOSE: The purpose of the International Programmes Division
(IPD) besides preparing for and responding to
humanitarian crises and administering the orphan!s "elfare
programme is to guide support and monitor the countr#
programmes to ensure the continuous development of a
global programme according to the international strateg#$
JOB PURPOSE: The Officer - Admin and Logistics "ill support in the deliver#
of humanitarian pro%ects to assist individuals families and
communities affected b# t#phoon &olanda under
supervision of the Logistics Coordinator$
This "ill include completing a range of tas's to support the
effective monitoring of pro%ect materials in addition to
supporting "ith () function at field office level$ It ma# also
be necessar# to supervise and monitor e*ternal contractors$
REPORTING TO: Coordinator - Admin + Logistics
STAFF REPORTING: ,- persons based in Cebu
Structure of IR Ph!""#e$
I% &E' OBJECTIVES
To provide operational support for the timel# and effective deliver# of pro%ects and provide
.ualit# monitoring and reporting compliant "ith Islamic )elief /orld"ide guidelines$
II% &E' ROLES/RESPONSIBILITIES
This position holds responsibilit# for administration of operational documents and procedures in
terms of human and material resources at both field and office level and support "ith logistical
needs to provide operational support for I) field teams$ The Admin and Logistics Officer "ill
provide a vital lin' bet"een the field offices and the countr# office located in Cebu Cit#$

01he "ill also be responsible for representing the organisation "hen conducting field "or' and
"ill therefore need to conduct themselves accordingl#$

III% JOB SUMMAR'
The Officer - Admin and Logistics "ill support Coordinator - Admin + Logistics in the deliver# of
pro%ects to assist individuals families and communities affected b# t#phoon &olanda under
supervision of the Logistics Coordinator$
This "ill include completing a range of tas's to support the team "ith administrative needs and
plan document and monitor the suppl# of materials e.uipments and assets ensuring their
use according to I) and donor procedures$

Filipino nationals, particularly from Cebu and Leyte Province, are strongly encouraged to
apply, as are female candidates.
Islamic Reliefs mission in the Philippines is to assist in the relief, recovery and
strengthening of communities following typhoon olanda. !e wor" regardless of
ethnicity, religion, or gender# you do not need to be a $uslim to wor" for, or receive
assistance from Islamic Relief.
Please note% &his position is designed to assist affected communities on an emergency
basis, applications will therefore be reviewed as they are received and successful
candidates contacted on an on'going basis, meaning positions may be filled before the
deadline date if strong candidates are identified.
IV% MAIN DUTIES AND RESPONSIBILITIES

Assist Coordinator - Admin + Logistics for suppl# chain in timel# efficient + cost effective
manner
)esponsible for the documentation and monitoring of flo" of materials to support pro%ect
deliver#
/or' closel# "ith I) field team and Coordinator - Admin + Logistics to develop thorough
understanding of the "or'ing environment and avoid 'no"ledge and performance gaps
Provide support in draft negotiate and control the issuing of locali2ed contracts "ith the
advice of Coordinator - Admin + Logistics
)esponsible for the correct storage usage and maintenance of I) assets
Provide support in timel# update 3i*ed assets register of I)
Timel# reporting and handling of maintenance and repair of all office e.uipments building
and furniture fi*tures vehicles$
0upervision of support staff
4nsuring proper travel arrangements for all staff and guests bet"een different offices
5aintaining proper record of documents issued or received till the final receipt of goods and
final pa#ments to suppliers$
)eceive and verif# all the goods from supplier and verif# bills for "hich the pa#ments are
due$
0upervision of arrangements of seminars conferences and intervie"s$
0uppl# and deliver e.uipment and materials to re.uired destinations in an efficient and cost
effective manner
Plan and maintain logistical support for I)P field operations
0upervises and oversee food items non-food items medical supplies and e.uipment
related to the pro%ects of I)P$
Provide assistance to logistics coordinator that logistics "or' in the field location is carried
out in coordination "ith logistics and other field locations$
4stablishing domestic arrangements for operational teams including renovating
accommodation and ma'ing arrangements for other domestic needs travel arrangements
etc$
To be familiar "ith and abide b# the other 67O!s International procedures$
8no"ledge of filing storage and securit# of documents
An# other tas' assigned b# supervisor
V% ACCOUNTABILITIES
4nsure accurate documentation of field office in collaboration "ith Logistics and 3inance
personnel$
/or' close to Admin + Logistics Coordinator to complete tas's as directed from supervisor
and on o"n initiative$
)epresent I) "hen "or'ing "ith affected communities and meeting "ith local authorities$
Promptl# report an# challenges in pro%ect deliver# or variance from procedure to supervisor$
Proper use of financial resources e.uipment and pro%ect utilities$
/or' in adherence to I)!s policies and procedures$
VI) PERSONAL SPECIFICATION
ESSENTIAL
(u)!fc)to#$
(igh 0chool Leaving Certificate *9nder-graduate degree
preferred)
&#o+!e,-e/E."ere#ce
(aving e*perience in relevant field
8no"ledge of managing operations in multiple
locations
Able to manage the relationships "ith other
organi2ations (suppliers contractors partners) to
ensure effective support for efficient suppl# chain
operations
Able to manage the relationships "ith program
finance admin securit# and management : to
ensure effective support for efficient suppl# chain
operations$
8no"ledge of Planning and managing "arehouses
Able to Procuring goods and services
DESIRABLE
L)#-u)-e$
3luenc# in Cebuano ("ritten and
spo'en is preferred)
D$"o$to#/A""ro)ch
Able to "or' fle*ible hours "hen
necessar# to carr# out tas'
completion$
3le*ible and patient$
A motivated self-starter$
Abilit# to "or' on #our o"n initiative
as "ell as a part of a team$
Applicants should be able to sho" a
good understanding of humanitarian
(aving 'no"ledge to manage transportation of
organi2ation
4*perience in emergencies
S/!!$
Abilit# to "or' on o"n initiative as "ell as part of a
team
Communicates honestl# openl# and consistentl#$
0hares information appropriatel# and "ho ensures
that vie"s of all members of the team are freel#
e*pressed$
/illing to be accountable for "or' conducted$
4ncourages a positive rather than negative
vie"point$
Problem solving s'ills and self-management - able
to form creative solutions in problem solving$
Abilit# to manage multiple priorities and "or' under
pressure and to deadlines$
/illing to adapt to I)!s norms and values "ithout
compromising personal beliefs and principles$
L)#-u)-e$
3luenc# in 3ilipino ("ritten and spo'en is essential)
3luenc# in 4nglish ("ritten and spo'en is essential)$
IT S/!!$
4*cellent IT s'ills and use of 5icrosoft Office /ord
4*cel$
principles and s#mpath# "ith Islamic
)elief!s values as "ell as a
commitment to Islamic )elief!s
vision and mission$
4nergetic and able to operate in
situations "hich ma# be arduous$
I#tere$t$
(umanitarian relief development
Disaster )is' )eduction Communit#
Development Information
5anagement etc$
Per$o#)! S"ecfc)to# +!! 0e 1u,-e, throu-h: Application 3orm Intervie" Documents$
Jo0 ,e$cr"to# re2e+e, 03:

Coordinator : Admin and Logistics Date; 0eptember << <,=>
Jo0 ,e$cr"to# )""ro2e, 03:

(ead of 5ission; Date; 0eptember << <,=>