ISLAMIC RELIEF WORLDWIDE

JOB TITLE: Officer - Admin and Logistics

BASE LOCATION: Ormoc
DIVISION/ PURPOSE: The purpose of the International Programmes Division
(IPD), besides preparing for and responding to
humanitarian crises and administering the orphans !elfare
programme, is to guide, support and monitor the countr"
programmes to ensure the continuous development of a
global programme according to the international strateg"#
JOB PURPOSE: The Officer - Admin and Logistics !ill support in the deliver"
of humanitarian pro$ects to assist individuals, families, and
communities affected b" t"phoon %olanda under
supervision of the Logistics &oordinator#
This !ill include completing a range of tas's to support the
effective monitoring of pro$ect materials, in addition to
supporting !ith () function at field office level# It ma" also
be necessar" to supervise and monitor e*ternal contractors#
REPORTING TO: Programme &oordinator Ormoc
&oordinator - Admin + Logistics (technical , dotted line)
STAFF REPORTING: -. persons based in Ormoc
Structure of IR Ph!""#e$
I% &E' OBJECTIVES
To provide operational support for the timel" and effective deliver" of pro$ects and provide
/ualit" monitoring and reporting compliant !ith Islamic )elief 0orld!ide guidelines#
II% &E' ROLES/RESPONSIBILITIES
This position holds responsibilit" for administration of operational documents and procedures in
terms of human and material resources at both field and office level, and support !ith logistical
needs to provide operational support for I) field teams# The Admin and Logistics Officer !ill
provide a vital lin' bet!een the field offices and the countr" office located in &ebu &it"#

12he !ill also be responsible for representing the organisation !hen conducting field !or' and
!ill therefore need to conduct themselves accordingl"#

III% JOB SUMMAR'
The Officer - Admin and Logistics !ill support Admin + Logistics &oordinator in the deliver" of
pro$ects to assist individuals, families, and communities affected b" t"phoon %olanda under
supervision of the Logistics &oordinator#
This !ill include completing a range of tas's to support the team !ith administrative needs and
plan, document, and monitor the suppl" of materials, e/uipments, and assets, ensuring their
use according to I) and donor procedures#

Filipino nationals, particularly from Cebu and Leyte Province, are strongly encouraged to
apply, as are female candidates.
Islamic Reliefs mission in the Philippines is to assist in the relief, recovery and
strengthening of communities following typhoon olanda. !e wor" regardless of
ethnicity, religion, or gender# you do not need to be a $uslim to wor" for, or receive
assistance from Islamic Relief.
Please note% &his position is designed to assist affected communities on an emergency
basis, applications will therefore be reviewed as they are received and successful
candidates contacted on an on'going basis, meaning positions may be filled before the
deadline date if strong candidates are identified.
IV% MAIN DUTIES AND RESPONSIBILITIES

3nsure suppl" chain in timel", efficient + cost effective manner
4anage the documentation and monitoring of flo! of materials to support pro$ect deliver"
0or' closel" !ith I) field team and &ountr" office to develop thorough understanding of the
!or'ing environment and avoid 'no!ledge and performance gaps
1upport the staging of I) team orientation and a!areness sessions to I) field staff and
communities at grass root level
Draft, negotiate and control the issuing of locali5ed contracts !ith the advice of A+L
&oordinator
4anage the correct storage, usage and maintenance of I) assets
4anage + timel" update 6i*ed assets register of local office
Timel" reporting and handling of maintenance and repair of all office e/uipments, building
and furniture, fi*tures, vehicles#
1upervision of support staff and Logistics department in field
3nsuring proper travel arrangements for all staff and guests bet!een different offices
To ensure that appropriate contract agreements for the office and accommodation are
dra!n up + signed#
4aintaining proper record of documents issued or received till the final receipt of goods and
final pa"ments to suppliers#
)eceive and verif" all the goods from supplier and verif" bills for !hich the pa"ments are
due#
1upervision of arrangements of seminars, conferences and intervie!s#
1uppl" and deliver e/uipment and materials to re/uired destinations in an efficient and cost
effective manner
Plan and maintain logistical support for I)P field operations
1upervises and oversee food items, non-food items, medical supplies, and e/uipment
related to the pro$ects of I)P#
To ensure that logistics !or' in the field location is carried out in coordination !ith logistics
and other field locations#
3stablishing domestic arrangements for operational teams, including renovating
accommodation, and ma'ing arrangements for other domestic needs, travel arrangements
etc#
To be familiar !ith and abide b" the other 78Os International procedures#
4anage the filing, storage and securit" of documents
An" other tas' assigned b" supervisor
V% ACCOUNTABILITIES
3nsure accurate documentation of field office in collaboration !ith Logistics and 6inance
personnel#
0or' close to Admin + Logistics &oordinator to complete tas's as directed from supervisor
and on o!n initiative#
)epresent I) !hen !or'ing !ith affected communities and meeting !ith local authorities#
Promptl" report an" challenges in pro$ect deliver" or variance from procedure to supervisor#
Proper use of financial resources, e/uipment and pro$ect utilities#
0or' in adherence to I)s policies and procedures#
VI) PERSONAL SPECIFICATION
ESSENTIAL
(u)!fc)to#$
(igh 1chool Leaving &ertificate *9nder-graduate degree
preferred)
&#o+!e,-e/E."ere#ce
(aving e*perience in relevant field
:no!ledge of managing operations in multiple
locations
Able to manage the relationships !ith other
organi5ations (suppliers, contractors, partners) to
ensure effective support for efficient suppl" chain
operations
Able to manage the relationships !ith program,
finance, admin, securit", and management , to
DESIRABLE
L)#-u)-e$
6luenc" in &ebuano (!ritten and
spo'en is preferred)
D$"o$to#/A""ro)ch
Able to !or' fle*ible hours !hen
necessar" to carr" out tas'
completion#
6le*ible and patient#
A motivated self-starter#
Abilit" to !or' on "our o!n
ensure effective support for efficient suppl" chain
operations#
:no!ledge of Planning and managing !arehouses
Able to Procuring goods and services
(aving 'no!ledge to manage transportation of
organi5ation
3*perience in emergencies
S/!!$
Abilit" to !or' on o!n initiative as !ell as part of a
team
&ommunicates honestl", openl", and consistentl"#
1hares information appropriatel" and !ho ensures
that vie!s of all members of the team are freel"
e*pressed#
0illing to be accountable for !or' conducted#
3ncourages a positive rather than negative
vie!point#
Problem solving s'ills and self-management - able
to form creative solutions in problem solving#
Abilit" to manage multiple priorities and !or' under
pressure and to deadlines#
0illing to adapt to I)s norms and values !ithout
compromising personal beliefs and principles#
L)#-u)-e$
6luenc" in 6ilipino (!ritten and spo'en is essential)
6luenc" in 3nglish (!ritten and spo'en is essential)#
IT S/!!$
3*cellent IT s'ills and use of 4icrosoft Office 0ord, 3*cel#
initiative as !ell as a part of a
team#
Applicants should be able to sho!
a good understanding of
humanitarian principles and
s"mpath" !ith Islamic )eliefs
values, as !ell as a commitment to
Islamic )eliefs vision and mission#
3nergetic and able to operate in
situations !hich ma" be arduous#
I#tere$t$
(umanitarian relief, development,
Disaster )is' )eduction,
&ommunit" Development,
Information 4anagement etc#
Per$o#)! S"ecfc)to# +!! 0e 1u,-e, throu-h: Application 6orm, Intervie!, Documents#
Jo0 ,e$cr"to# re2e+e, 03:

&oordinator , Admin and Logistics Date; 1eptember <<, <-=>
Jo0 ,e$cr"to# )""ro2e, 03:

(ead of 4ission; Date; 1eptember <<, <-=>