Republic of the Philippines

WESTERN MINDANAO STATE UNIVERSITY

Zamboanga City
Telefax.: 062-992-4238
www.wmsu.edu.ph



INVITATION TO BID


The Western Mindanao State University, through its Bids and Awards Committee (BAC), is inviting PhilGEPS
registered suppliers to apply for eligibility and to submit bids for the item mentioned hereunder:

PhilGEPS Reference Number: 2838921

Name of the Project: Supply and Delivery of Various Office Equipment for the College of Agriculture

Approved Budget for the Contract (ABC): Php. 530,000.00

Purchase Request (PR) Number: 461-14

Source of Fund: GAA (Fund 101)

Delivery Terms: FOB WMSU

Other Terms: To include Orientation/Training, After Services

Description:
1. 2 Unit Air Conditioner, 2 HP Split type wall-mounted with installation

Php.

100,000.00

Specifications:


Split Type Aircon-Wall 2 HP


Capacity (kJ/h) Cooling: 12550


13.5 EER


LED Display


Sleep Mode


Auto Restart


Child Lock


Intelligent Air Flow

2. 5 Unit Air conditioner, (window type- manual) 2.0 HP, with installation

150,000.00
3. 2 Unit Floor polisher

100,000.00

Specifications:


Heavy duty


16 Premier Low Speed Polisher


1HP, 475RPM, 220V


Off-set gear


Aluminum Deck


Gear release handle


15mtrs. Long cable



4. 1 Unit Bush cutter (Metal Blade ) Php.

30,000.00

2 Unit Grass Cutter (Nylon string)

60,000.00

Specifications:


Displacement : at least 25.4 cm3


Power Output : at least 1.3bhp


Weight: at least 5.3kg*


Cutting tool inclusion: Super Cut 20-2, 2 Teeth

5. 1 Unit Duplicating Digital Machine

90,000.00

Specifications:


Multi-Function Copier/Printer


Memory: at least 256MB/768MB


Resolution: at least 600 x 600 dpi, 9600 x 600 dpi (enhanced)


Max Duty Cycle: 60,000 images/month


Warm up time: 40 sec.


Time to first page17 seconds colour/16 seconds monochrome


Input Capacity: Two multi-purpose tray (standard 400 sheets maximum


960 sheets) Output


Format: TIFF, JPEG, PDF, XDW Output


Paper size: Short size, long size, A4, B5, A5, Executive Folio, Corn#10,


Monarch, DL, C5, Custom 76.2-220mm(W) x 98-335mm (L)


Interface: Ethernet (100BASE-TX/10BASE-T), usb 2.0 parallel with


automatic duplex (Automatic back to back print)


With Lifetime warranty on service.


Low noise during printing. Can print in book 80, book 60, cartolina,


plain, card stock, glossy paper. Label, transparency, envelope.


Operating system: All current windows, operating system/Windows


2000/XP/Server/2003/Vista/x64 Server 2003, Mac OS x 10.2.8/10.3.2/10.4


The criteria to be used for the eligibility check of the prospective bidders, examination and evaluation of bids,
post qualification and all matters relevant to this procurement shall be in accordance with Republic Act No. 9184 (The
Government Procurement Act) and its Implementing Rules and Regulations.

The schedules of bidding activities are as follows:

Activities Schedule Venue
Issuance of Bid Documents Sept. 26 Oct. 14, 2014 BAC Office, Ground Floor Executive Building, WMSU,
Zamboanga City
Pre-Bid Conference October 3, 2014 @ 2:00 P.M. BAC Office, Ground Floor Executive Building, WMSU,
Zamboanga City
Opening of Bids October 16, 2014 @ 9:30 A.M. BAC Office, Ground Floor Executive Building, WMSU,
Zamboanga City







A complete set of Bidding Documents may be purchased by prospective bidders from the dates and address
indicated above upon the payment of a non-refundable fee in the amount of One Thousand Five Hundred Pesos Only
(Php. 1,500.00) to the University Cashier. The Bidding Documents shall be received personally by the prospective
bidder or his authorized representative. Only the bidder who paid the bid documents can participate in the pre-bid
conference.

It may also be downloaded free of charge from our website, www.wmsu.edu.ph provided that the bidders
shall pay the nonrefundable fee for the bidding documents from September 26 October 14, 2014 from 8:00am
5:00pm.

All bids must be accompanied by a bid security of at least two (2) percent of the Approved Budget for the
Contract (ABC) exclusively in the form of Cash, Cashiers Check or Managers Check. Bids without Bid Security will not
be considered.

Bidding will be conducted through open competitive bidding procedures using a non-discretionary pass/fail
criterion as specified in the implementing Rules and Regulations (IRR) of the Republic Act (RA) 9184, otherwise known
as the Government Procurement Reform Act.

Bid opening shall be on October 16, 2014 at 9:30 A.M at BAC Office, Ground Floor Executive Building, WMSU,
Zamboanga City, Philippines, 7000. Bids will be opened in the presence of the Bidders representatives who choose to
attend at the address above. Late bids shall not be accepted.

The Western Mindanao State University reserves the right to accept or reject any bid, to annul the bidding
process and to reject all bids at any time prior to contract award without thereby incurring any liability to be affected
bidder or bidders.

The bidder shall prepare an original Eligibility Documents, Technical Proposal, Financial Proposal and clearly
mark each ORIGINAL ELIGIBILITY DOCUMENTS, ORIGINAL-TECHNICAL PROPOSAL, ORIGINAL-FINANCIAL
PROPOSAL, respectively. Bidder shall submit three (3) copies of each bidding documents Original, Copy 1 and
Copy 2. State the unit price of each item, the total bid price and the shortest time of delivery and submit your quotation
duly signed by the bidder or his authorized representative in a sealed envelope.

Bidders shall submit original brochures showing certifications of the product being offered. Price validity shall
be for a period of 120 calendar days. Warranty shall be for a period of six (6) months for supplies and materials; one (1)
year for equipment and one (1)year for infrastructure projects from the date of acceptance by WMSU.

The Western Mindanao State University reserves the right to accept or reject any and / or all bids shall
compare bids on the basis of a lot or combination of lot or as a total of all lots in a manner most advantageous to the
government.

For further information, please refer to Mr. Benhur A. Asid at the Bids and Awards Office Ground Floor,
Executive Building, WMSU, Zamboanga City, Philippines, 7000 or call 9911040 local 1166.



(Sgd.) MA. LOURDES B. ALBA
BAC Chair