F110

Work Instruction
F110 - Void and Reprint AP Checks
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Purpose
Use this procedure to void and reprint Accounts Payable checks.
Trigger
Perform this procedure when, during the check printing process, Accounts Payable checks are ripped,
incorrectly printed, or are otherwise unusable or destroyed.
Prerequisites
The Auditor's Office requested that Accounts Payable checks be voided and reprinted
The check number or number range of checks to be voided and reprinted is known
The payment run ID is known
Menu Path
Use the following menu path to begin this transaction:
N/A
Transaction Code
F110
Helpful Hints
R/O/C column in tables represents Required, Optional, or Conditional entry.
Only use this procedure to void and reprint Accounts Payable checks that are damaged or
made unusable during the check printing process.
This procedure voids the specified check number, creates a new check number that is linked
to the existing payment document and the voided check. It also creates a new check print
spool.
The check payment date on the new check is the same as the original check.
This procedure changes the settings of the AP Checks (COP_CHECKS) variant. After
reprinting checks undo the changes and save the variant. Do this before the next payment
run.
Lost, stolen, or returned checks should be voided using transaction FCH8.
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Work Instruction
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Procedure
1.
Start the transaction using the menu path or transaction code. The Automatic Payment
Transactions: Status screen displays.
Automatic Payment Transactions: Status
2.
Click Run Date matchcode .
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Restrict Values ...
3.
Click Continue .
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Automatic Payment Transactions: Overview (5) 500 Entries found
4.
Select the Payment Run ID associated with the check(s) to be voided and reprinted
.
5.
Click Copy .
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Automatic Payment Transactions: Status
6.
Click Printout/data medium tab .
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Automatic Payment Transactions: Printout and DME
7.
Click Variant / RFFOUS_C field .
8.
Click Maintain Variants . The Maintain Variant: Report RFFOUS_C, Variant
COP_CHECKS screen displays.
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Maintain Variant: Report RFFOUS_C, Variant COP_CHECKS
9.
Click to scroll down .
10.
Check Void and reprint checks from payment run already printed check box
.
11.
As required, complete/review the following fields:
Field R/O/C Description
Check number R
The number of the check.
Example:
0000655009
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Field R/O/C Description
to R
Upper limit of the range of time covered in the report.
Example:
0000655011
12.
Click Void reason code field .
13.
Click Void reason code matchcode . The Check void reason code (XXXX) YYYY Entries found
list displays.
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Check void reason code (XXXX) YYYY Entries found
14.
Click the desired Reason code .
15.
Click Copy .
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Maintain Variant: Report RFFOUS_C, Variant COP_CHECKS
16.
Click Save .
17.
Click Back .
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Automatic Payment Transactions: Printout and DME
18.
Click Status tab .
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Automatic Payment Transactions: Status
19.
Click Schedule Print (Printout) . The Schedule Print dialog box displays.
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Schedule Print
20.
Check Start immediately check box .
21.
Click Job name field .
Change the "?" in the Job name to an alphanumeric character ("1") before proceeding.
22.
As required, complete/review the following fields:
Field R/O/C Description
Job name R
Name given to a particular job.
Example:
F110-20100128-CR3OT-1
23.
Click Schedule .
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Automatic Payment Transactions: Status
24.
Click Status .
25.
Click Display Payment run log (Payments) . The Select log dialog box displays.
Verify the Print job executed by displaying the Payment Run Log.
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Select Log
26.
Click Job Name label .
27.
Click Display Job log . The Job Log Entries for XXXX screen displays.
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Job Log Entries for XXXX
28.
Click Back .
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Automatic Payment Transactions: Status
29. Click Environment main menu . A drop-down menu displays.
30.
Select Check Information . A fly-out list displays.
31.
Select Display . A fly-out menu displays.
32.
Select Check Register . The Check Register screen displays.
Verify void checks and new checks before notifying the Auditor's Office.
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Check Register
33.
As required, complete/review the following fields:
Field R/O/C Description
Paying Company Code R
The organizational unit responsible for payment.
Example:
COP1
House Bank R
The business partner that represents a bank via which you
can process your own internal transactions.
Example:
WEFA
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Field R/O/C Description
Account ID R
Bank account. This ID together with the ID for the house
bank uniquely defines a bank account.
Example:
AP
34.
Click Further Selections tab .
Check Register
35.
Click Creation Date field .
Enter the Creation Date to limit the number of checks displayed.
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36.
As required, complete/review the following fields:
Field R/O/C Description
Creation Date R
The date of creation is the date on which the information
about the payment transfer medium was stored in the
system.
Example:
021610
37.
Click Execute . The screen updates.
Check Register
38. Double-click Check number . The Display Check Information screen displays.
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The voided check information includes the Void Reason Code and Replacement Check
number.
Display Check Information
39.
Click Replacement check . The screen updates to display check information.
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Display Check Information
40.
Click Back .
41.
Click Back .
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Check Register
42.
Click Back .
43.
Click Back .
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Automatic Payment Transactions: Status
44.
Click Printout/data medium tab .
Undo the changes to the AP Check Variant (COP_CHECKS) before leaving the transaction.
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Automatic Payment Transactions: Printout and DME
45.
Click Variant / RFFOUS_C field .
46.
Click Maintain Variants .
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Maintain Variant: Report RFFOUS_C, Variant COP_CHECKS
47.
Click to scroll down .
48.
Uncheck Void and reprint checks from payment run already printed check box
.
49.
Click Check number field .
50.
Press "Delete" to remove the Check number.
51.
Click to field .
52.
Press "Delete" to remove the to Check number.
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53.
Click Void reason code field .
54.
Press "Delete" to remove the Void reason code.
55.
Click Save .
56.
Click Back to return to the Automatic Payment Transactions: Printout and DME screen.
Automatic Payment Transactions: Printout and DME
57.
Click Status tab .
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Automatic Payment Transactions: Status
58.
Click KEYCODE field .
Use SP01 to verify the print spool before notifying the Auditor's Office.
59.
As required, complete/review the following fields:
Field R/O/C Description
KEYCODE R
SAP Transaction Code
Example:
/NSP01
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60.
Click Enter . The Output controller: Spool request selection screen displays.
Output controller: Spool request selection screen
61.
Click Execute . The Output Controller: List of Spool Requests screen displays.
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Output Controller: List of Spool Requests
62.
Click Back .
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Output controller: Spool request selection screen
63.
Click Back .
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Result
You have voided and reprinted Accounts Payable checks.