Business Appointment Letter

Resume Cover Letters Sample Letters Appointment Letters Business Appointment

Letter
Business appointment letter as the name suggests is written to seek an appointment for the
business purpose such as business proposal or finalization of deal etc. It is important to
write the letter with utmost care, and highest levels of professionalism, as a lot depends
upon your letter when it comes to the first step of breaking the deal.
If you are able to win the confidence and trust of the opposite party with your
business appointment letter, there are chances that you can end the deal on a constructive
note. You can compare the business appointment letter with a resume cover letter, where in
you are trying to promote your business, and so, you need to grab the employer's attention
to incite him/her with your proposal and win a call for personal rounds of interaction to
better market your products and services.
The business appointment letter example given below, will guide you in designing a striking
letter, and get you across the first barrier towards a successful business deal.
Sample Business Appointment Letter 1: (on the company letter head)
Alexander Barnes
Business Head
Boston Business Consultants
21 International Pl
Boston
Massachusetts - 4531
United States
Tel: (617) 439 2222
Email: alexander.barnes@bbc.org
Web: www.bostonbusiness.com
Date: September 30, 2011.
Weston Diaz
Director
Sigma Techno Solutions Inc
18 Pond Rd
Salem
Massachusetts - 4533
United States
Tel: (978) 745 0000
Email: diretor@stsinc.com
Appointment for Business Proposal
Dear Mr. Diaz,
As per our discussions over the phone, I am writing this letter to seek an appointment with
you at a convenient time (preferably any day between Tuesday to Thursday from 1000 hrs
to 1600 hrs), so that we could personally meet and discuss the business proposal. I am sure
after the meeting; you will be impressed by the proposal, and willing to establish a long
term alliance with my company.
Many reputed organizations have benefited by the consultancy services of our organization.
We provide consultancy services for a comprehensive list of businesses, and their various
needs ranging from market survey, financial consultations, manpower outsourcing and all
activities concerned with end to end daily operations. We have flexible contract available
with varying time periods.
For any further clarification, you can contact me on the above given details. I would be glad
to share the information. Alternatively, you can also visit our website for more information
on our list of services offered.
I am sure, if we meet personally we can certainly carve out a way to address mutual
requirements in a beneficial way, and grow together. Looking forward for a favorable reply,
and meeting you at the earliest.
Regards,
(Signature)
Alexander Barnes
Business Head
Boston Business Consultants
Enclosure: Promotional Catalogs

Christmas Invitation Letter

Resume Cover Letters Sample Letters Christmas Letters Christmas Invitation Letter
Christmas is a great time for celebration. It is the time when you remember your loved ones
and dear ones. A Christmas party invitation letter is written to invite them on the festive
season of Christmas. You can invite your friends and relatives to celebrate Christmas
together. These parties are ways of meeting your friends and relatives who are far from
you. Such parties post sweet memories for a long time. You can inform them through this
letter about the schedule you are going to arrange for the Christmas vacation. You can
summarize all the details about the party you have scheduled for Christmas, like timing,
menu, guests, etc. They should have clear knowledge of the party you have organized, and
request them to come for this party. The letter should be written in a personal tone, inviting
them for the party.
Christmas Party Invitation Letter Samples
The samples of the Christmas party invitation letter given below will help you know how you
should write a Christmas party invitation letter. You can read the given below samples and
write an impressive Christmasparty invitation cover letter:

Christmas Party Invitation Letter Sample 1
Robert Carter
217/12 Alpha Mansion
Oak Street
New York - 21821
Date: 18th November, 2010
Jason Turner
162/12 First Street
Joseph Mansion
New York - 21823
Dear Charles,
Wish u a Merry Christmas! Finally it is time to celebrate. I am very excited to inform you
that our family is going to organize a Christmas party for all our friends and relatives. The
party will be on the Christmas day, the 25 of December. The party will be held at our home
at around 10:00 in the morning.
This year we are approaching the holiday with a fresh approach, by creating joy and
opening gifts. Therefore, we invite you to help us in the decoration of the hall with cheer
and for hanging the ornaments, gifts and chocolates on the Christmas tree. We are inviting
all our friends and relatives to share the drinks and food, and to participate in the dance,
and tree trimming ceremony.
This is a pot luck luncheon party, so bring the food of your own choice. Please inform me
about the food which you will bring, to avoid duplication. We will also organize a fancy dress
competition, so if you want to participate, please contact me on my contact number.
We ask you to come with all your family members. We will be waiting for you, come and
share the joy, food, some eggnog, cocktail, wine, etc. I really hope to see you in the party.
Best wishes,
Robert

Christmas Party Invitation Letter Sample 2
John Phillips
271/52 Fifth Street
Alpha Mansion
Nevada - 21836
11th November, 2011
David Clark
221/11 Lake Street
John Apartment
Nevada - 21811
Dear David,
I wish you a very happy and merry Christmas. Christmas time has arrived and it is time to
celebrate. We have arranged a party on the evening of 25th December, and the party will
begin at 5 p.m.
This year we are going to celebrate Christmas Eve with great zeal and enthusiasm. We are
organizing a grandparty on this occasion, and we would like to invite you for this party. We
will be arranging for games and fashion dress competition. We will be hanging chocolates
and gifts on the Christmas tree. Please inform us in advance if you are interested to take
part in these competitions. Also, please inform us about the food you like, so that we could
arrange the food as per your choice.
You are invited along with your full family in this grand party. We will be appreciating your
presence; hence do visit to make the party a big success.
Wishing you a merry Christmas once again, and hope to see you soon.
Best Wishes,
John



Donation Letters

Resume Cover Letters Sample Letters Donation Letters
Every person with a considerable earning, donates towards some or the other cause in his/her life. Some
donations are made out of choice, while some out of compulsion. Donations given during admission to a school
or college are a type of compulsory donation. However, when someone is requested to donate for a particular
cause, he/she cannot be forced to do so. The person or organization raising funds thus have to write donation
letters, requesting the person to donate as per his/her capability. Writing these letters might sound simple, but
one has to write a letter that succeeds in convincing the reader to donate towards the cause. In this section
of sample letters, we would thus discuss about donation letters, and learn the art of mastering donation letters.
Writing letters requesting for donations:
Donation request letters are written with two main aims in mind -
1. To gather funds for a particular cause
2. To convince people to donate for the cause
Getting donations becomes difficult, because here the person gives money, but does not get anything in return.

Thus, convincing someone to shell out money from the pocket for someone else becomes difficult.
Another important point to consider while writing these letters is that these letters are addressed to very
influential personalities, elite classes, rich entrepreneurs, etc. Thus, one has to follow a proper mode of
communication to reach them. One cannot just land up at their home or office and ask for donation. A well-
written donation letter thus helps you communicate effectively. The letter should be drafted as per the formal
letter format, and addressed to the right person, rather than addressing it in general, to some department or
organization. A personal address will increase the chances of your letter, reaching the right person, and thus
help you in getting donations.
Instructions for writing a donation request letter:
As mentioned above, this letter is written as per the formal letter writing guidelines. To help you draft your
letter correctly, a few instructions are listed below:
Write the letter on a letterhead:
While a request for donation should look authentic, and thus you must write the letter on the letterhead of your
organization, trust, etc. This authenticates your request. It also gives the reader a chance to verify your
authenticity by checking the website, or calling up at the organization.
Introduction:
Begin the letter by introducing yourself. Mention the date, your name, designation in the trust, your contact
details, etc. at the top left hand side of the page.
Address:
As mentioned above, the letter should be addressed to a specific person. Try to find out the name of the
concerned person who has the authority to respond to your request. Address the letter to that particular
person.
Salutation and body of the letter:
1. The letter will have a precise subject line, which gives the reader a complete idea of your intention of
writing the letter.
2. Begin the letter by writing proper salutations, for example, Dear Mr./Ms. _________.
3. The first paragraph of the letter would begin with greeting the reader, and mentioning your purpose of
writing the letter.
4. The second paragraph would give complete details on the cause, the amount of funds needed, the plan
of action, etc. The reader's queries regarding the cause and the funds should be clarified.
5. In the last paragraph, thank the reader for reading the letter, and again request him/her to donate
towards the cause.
6. Make things simpler for the reader by providing a pre-addressed and a pre-stamped envelope that
motivates the reader to donate. His/her work would be simplified, because he/she will just have to place
a check in the envelope, and drop it in the post box. You can also send someone to pick up the same
from his/her office or residence.
7. Provide any pictorial cues if possible. If you have some pictures of the previous causes you had taken
up, and the pictures of the current cause you wish to work for, send the same to the reader. This will
strengthen your request.
Many charities, NGO's, orphanages, etc., write such letters to the selected target audience in a given locality.
Not all these requests get a positive response. Thus, writing letters that succeed in convincing the reader is
essential. Read some sample donation letters given in the links below to write winning letters that would help
you get funds for a good cause.


Organization Donation Letter

Resume Cover Letters Sample Letters Donation Letters Organization Donation Letter
Organizations can give or ask for donations for various reasons. An organization donation
letter is the best way to put forward the intention, and persuade the recipient to contribute
to the cause. If written for business purpose, the donation request letter should be
professionally drafted, with adherence to the highest levels of professional letter writing
standards.
Organization donation letter should include all details regarding the donation request or
intention in a justifying manner. The organization letter samples given below outline two
basic donation letters, one each for asking donation and giving donation. Depending upon
the individual requirement, necessary changes can be made to the appropriate sample letter
and the donation letter would be ready. Ensure that while customizing the sample
organization donation letter, the flow of information and important details are mentioned in
proper synchronization.
If the organization donation letter is written for charity purpose, care should be taken that it
is able to convince the reader about the genuineness of the cause, and the associated
benefits, as charity donation letters are mostly unsolicited. There can be different types of
organization donation letters depending upon the cause of donation, but all have a similar
format and information content, with variations only as per individualorganization's
standards and policies.
Sample Organization Donation Letter 1
(Written by an organization expressing the intention for donation as charity)
Leslie M. Mullen
CSR Manager
Beetle Logistics Pvt Ltd
3142 Douglas dairy Rd
Martinsville
Virginia - 24112
United States
Tel: (276) 666 9956
Email: leslie.mullen@beetlelogistics.com
Date: 23rd November, 2011
Suzanne G. McHenry
Director
Springville School for Blind
4492 Tanglewood Road
Jackson
Mississippi - 39021
United States
Tel: (662) 910 4351
Email: suzanne.henry@springvilleschool.com
Sub: Permission for donation
Dear Ms. Suzanne,
I am writing this letter to convey our firm's intention to provide the financial support for
your institute. Our organization, Beetle Logistics Pvt. Ltd., in our efforts to give back and
support the community, organizes different activities.
In continuation of the efforts, this year we have decided to sponsor the schools for
differently-able students and have shortlisted your school for the same. Through this letter,
we would like to request for your permission, and also would like you to inform us about the
suitable mode of payment.
The donation amount would be funded under tax-exemption, and so would not levy any
additional taxes on your school. In case you have any specific requirements, and need
financial support, please do write to us mentioning the same. We would be obliged to do the
needful.
In this regards, if you could provide us with a suitable opportunity to meet you in person
and discuss the necessary requirements to avoid last moment hassles. If you need any
further information, you may contact me at the above given details, or simply mail your
query to me at my email id: leslie.mullen@beetlelogistics.com. I would be pleased to give a
prompt reply.
Thanking you for your time and consideration, and looking forward to meet you in person.
Regards,
(Signature)
Leslie M. Mullen
CSR Manager
Beetle Logistics Pvt Ltd

Sample Organization Donation Letter 2
(Written by an organization asking for donation)
Michael E. Chapman
General Manager
Avalon Enterprises
4258 Brookside Drive
Birmingham
Alabama - 35203
United States
Tel: (205) 368 8491
Email: michael.chapman@avalon.com
Date: November 23rd, 2011
Alma V. Torres
Financial Director
Department of Micro Industries
2828 Walt Nuzum Farm Rd
Rochester
New York - 14604
United States
Tel: (585) 414 0036
Email: alma.torres@dmi.com
Sub: request for Financial Assistance
Dear Mr. Torres,
Through this letter, I would like put forward my request for allocation of funds for our firm
'Avalon Enterprises' scheduled under the Micro Industries Support scheme launched by the
government.
Avalon Enterprises is a mid size firm with on-roll employee strength of 200. We run the
business of handmadecrafts and other art works made by minority and underprivileged
communities. In our attempt to empower them with enhanced skill-sets for self-sustained
living, we would like to request you to provide us with the necessary funding as donations,
to sustain the efforts.
We have enclosed our last year's budget results and the proposed budget for the coming
year, for your perusal. You will note that, because of rising inflation, our costs have gone up
and it has become difficult to continue the business. In this regards, your intervention and
financial assistance is required.
In case you need any further information, please contact me at the above given details. I
would be pleased to resolve all the queries at the earliest.
Thanking you for your time and consideration, and in anticipation of a favorable reply.
Sincerely,
(Signature)
Michael E. Chapman
General Manager
Avalon Enterprises
Enclosures:
1. Last year's annual financial statement
2. Proposed budget for the coming year

Asking for Donation Letter

Resume Cover Letters Sample Letters Asking Letters Asking for Donation Letter
An impressive and effective asking for donation letter is a must for influencing and inciting
the donors to contribute significantly. Many not-for-profit organizations work on the support
of financial and other support they receive from various agencies and associations. Of these,
financial donations contribute a significant part. On the contrary, to aggravate the situation,
people become hesitant when it comes to giving financial donations.
Under such cases, if you have a striking asking for donation letter in hand, you can optimize
your chances of inciting the donor to provide considerable assistance. While writing a
donation asking letter, you must share certain important details which can win the trust of
the donor, and make him feel that he/she is giving donation for a good cause. Details like
federal certification, registration, acknowledgement from a reputed person or organization
can be helpful in convincing the donor for the same.
In this section, you can find two asking for donation letter examples, which you can refer to,
for finalizing the layout of your letter and selecting the optimum information to be shared. It
is always recommended to have an official certification, to establish the legitimacy of your
letter and the cause it is associated with.
Sample Asking For Donation Letter 1
Father Benjamin Evans
Apostolic House of Prayers
150 S Cherry Rd
Marion
Illinois - 1495
United States
Tel: (618) 998 8970
Email: donate@apostolichouseofprayers.com
Date: 12th October, 2011
Brad Watson
General Manager
International Technology
924 E Airline St
La Place
Los Angeles - 3458
United States
Tel: (337) 717 0038
Email: gm@internationaltech.com
Request for Financial Assistance (Donation)
Dear Mr. Watson,
As you must be aware of the Irene Cyclone, which recently hit the State of Illinois; I am
writing this letter in the same regards, asking for your assistance, so that we could help the
victims and their kin. Please find attached relevant documents for your scrutiny.
I would like to bring it to your notice that the Marion district is one of the worst hit regions,
and has suffered maximum causalities as given in the government notification dated 11th
October, 2011. Moved by the news, we have decided to provide a helping hand to those
who have been displaced, and have suffered irrecoverable losses. In our endeavor to help
them, we have decided to provide additional relief supplies such as medicines, sanitation
facilities, blankets and volunteer services.
However, eyeing the extent of damage caused by the Irene cyclone, we would be in need of
additional funds to procure necessary items. We request you to help us in our cause, and
help them rebuild their devastated lives.
In anticipation of a positive response in the spirit of humanity so that affected people get
the best of the help and life normalizes at the earliest.
Faithfully,
(Signature)
Father Benjamin Evans (Pastor)
Apostolic House of Prayers
Illinois

Asking For Donation Letter Sample 2
Brain Cox
Student President
Glenwood Science College
101 Central Rd
Glenwood
Indiana - 1230
United States
Tel: (866) 25 2424
Email: presidentstudent@gwscollege.com
October 12th, 2011
Richard Long
Public Relations Officer
Tri-Tech Corporation
505 Arkansas Blvd
4th Ave St
Hospers
Indiana - 1250
Tel: (866) 256 6685
Email: pro@tritech.com
Sub: Request for donation
Dear Mr. Long,
It is in great anticipation that I am writing this letter to put forward my request for financial
assistance, for successful organization of our 'Teach the Poor' camp.
We the students of Glenwood Science College have decided to organize a weeklong camp at
various locations across the state, providing free coaching classes for poor students. We
would also be distributing free books and other useful accessories to help the needy
students. However, to organize a camp at state level requires considerable amount
for inevitable expenses, which are hard for college students to bear.
In this regard, I would like to request you to help us in the successful organization of this
camp by providing financial aid, and help the under privileged students in turn. This would
also, help promote your company as a socially responsible and responsive organization. I
have enclosed a copy of the College Approval letter, for your review and scrutiny.
Thanking you in anticipation of a favorable reply.
Sincerely,
(Signature)
Brain Cox
Student President
Glenwood Science College
Enclosures:
College Approval letter
Approximated balance sheet
Complete Camp organization details

Termination Letters

Resume Cover Letters Sample Letters Termination Letters
Termination letters, as the name suggests are written to bring an existing agreement or
contract to an abrupt end. It is used as the last resort to solve the existing controversial
issues, even after repeated trials to resolve them. A letter of termination is commonly used
in the business world as a mode of formal communication to inform the other party about
the severance. It can be written to an employee or even a partner organization, if the
engagement between the two can no longer be continued.
Any termination letter should be written with due care, and given high importance as it is
a legal document, and any error in the draft can have negative consequences as
well.Termination letters whenever written for whatever reason, should always sound
justifying and clarify the cause of termination adequately. Some important details which
should be included in the termination letter are date, cause of termination, measures taken
to resolve the issue prior to termination, appropriate alternate measures which can be taken
post termination, and any other strategically important information.
This section contains different termination letters samples, which can be referred to for
drafting an effective letter. You can also refer to the termination letter template in case you
want to draft a quick letter, and don't have the time to browse the web for searching for
samples oftermination letters. You just need to fill in the required details in the appropriate
blank/space, and your letter would be ready.
While referring to these termination letters examples, ensure that you adhere to the given
guidelines for effective customization. The resulting letter would be relevant and best suited
to your requirements. However, you should not sound very harsh in the letter, and the best
way to avoid doing so is by wishing the addressee 'best wishes' for the future, and not using
accusatory language. You can also make the letter sound convincing by explaining the cause
in a comprehensive but concise manner. For better understanding, read the guidelines given
below.
Guidelines for writing termination letters
1. Use polite language, even if the engagement is going to end
2. The letter should be informative but concise. All necessary details justifying the
termination should be included, such as earlier warnings or discussions, formalities
to be completed, compensations settlement details etc.
3. Highest standards of professionalism should be adhered to while designing the letter,
such as formal layout and the language used
4. Maintain the legitimacy of the document. Write the letter on official stationary only,
i.e. original company paper with letter head
5. Maintain balance between the professional and personal self
6. Give due care while selecting the salutation
7. Take care that the letter is precise and the language used is simple
8. Always adhere to organizational policies and standards while drafting the termination
letters
These guidelines for writing termination letters can be made more impactful, if included in
the template given below.
Termination letter template
(Terminating Organization's contact details)
Sender's Name
Designation
Name of Company
Postal Address (Site, Town/ City, State, Zip Code)
Telephone numbers
Email id (optional but preferable)
Date: DD/ MM/ YYYY
(Terminated individual's/ organization's contact details)
Recipient's Name
Designation
Company Name
Postal Address (Site, Town/ City, State, Zip Code)
Telephone numbers
Email id (optional but preferable)
Subject: Termination of Service/ Contract/ Engagement (Optional, depending upon
the type of letter)
Dear Second Name/ Sir/ Madam,
This is with reference to our previous letter, ref. no. W1/03/2011 and subsequent discussion
with your HOD (Head of department) Mr. XYZ; we are disappointed to inform you that
your employment contract with our organization is terminated hence forth.
This is after repeated warnings (verbal and written); we have observed that there is no
change in your performance and on-job behavior. There have been repeated complaints
against you, and it is in due interest of all, your contract has been terminated. You are
requested to meet the concerned HOD and clear all dues at the earliest. Please find
enclosed the copy of compensation settlement form, which you need to fill in and hand over
to the accounts department. The subsequent necessary formalities would be completed at
the earliest. Your services would no longer be required by us with effect from .
We wish you a bright and successful career ahead.
Sincerely,
Regards,
(Signature)
Sender's Name
Designation
Name of Company
Enclosure: Compensation settlement form
Cc to:
1. HOD
2. Accounts department


Employment Termination Letter


Resume Cover Letters Sample Letters Termination Letters Employment Termination Letter
Employment Termination is not a pleasant thing to do. No boss finds it enjoyable to fire a candidate.
Nevertheless, employer has to terminate a staff member for various purposes. There are plenty of reasons that
range from improper work etiquettes to severe mistakes. No matter you like the person or not, he may be
worthless at its best, or has bad relation with peers, still you cannot just throw the Termination Letter like a slap
on his face and order him to get out. There are some business etiquettes that everybody has to follow. You
should maintain the dignity of the organization. Therefore, it is essential to send a Termination Letter with
proper mannerism. While writing the letter, you need to pay respect to the receiver.
A Termination Letter should be short and brief. You need not describe the unruly nature of the employee in your
letter. Rather focus on the main reasons for which you are letting him go out of your company. You are writing a
formal letter and not a creative one, therefore be particular while drafting the letter.
Termination Letter Lay Out
You must write such letters on a stamped paper that carries your organization's logo. At first, mention the bad
news that you are terminating the candidate from his responsibility, and state the reason for termination. Here it
is important to mention the employee code of the person while addressing him.
Thereafter in the second paragraph, announce all full and final settlements that the company owed to the
employee for his service. These include payment of the services until the period and the benefits of the paid
leave, if the worker had any. The authority can demand him to return all the office materials that were given to
him for shouldering his responsibilities.
Towards the end, the employer can show his best wishes for the candidate, by giving him best of luck for future
accomplishments.
Example on Employment Termination Letter
Thomas B. Friese
Mtech Technology
2864 Irish Lane
La Crosse, WI 5460
United States
Contact No.: 6654-6678-2232
E Mail Id: tbf@smail.com
To,
Leonardo T. Hamlin
2487 Willow Greene Drive
Troy, AL 36079
United States
Contact No.: 7865-4567-2345
E Mail Id: leh@dmail.com
Dear Mr. Hamlin,( Employee Code:0985619)
I regret to inform you that your association with "Mtech Technology" has been terminated from 4 June 2011, due
to your disobedience. This is a unique decision taken by the Board of Directors.
In spite of giving several notices, you are violating the rules and regulations of the company. You are marked
absent for more than a month without informing the authority. You showed disrespect to your seniors and
argued with them for your mistake. During your occupancy, you came and left office as you wished. Besides,
your poor performance has forced the management to terminate you from the respected position of Civil
Engineer.
Your full and final settlement regarding salary and paid leaves will be done along with the relieving letter.
Therefore, you will not be associated with MTech Technology after the mentioned date. You are ordered to return
the company swipe card and other official materials that were given at the time of joining. Our HR Mr.Jackson
will be available, to whom you can return all the official belongings.
For your Provident Fund account, you can apply to get back the money yourself, as the company is not
responsible for this. Likewise, I would like to suggest you to plan for your insurance policy, as you would not be
able to avail any plan under the organization's strategy.
Wish you all the best for your future goal.
Respectfully,
Thomas B. Friese

Rental Termination Letter

Resume Cover Letters Sample Letters Termination Letters Rental Termination Letter
Arnold Smith
42 Cartwright Crescent,
St George,
Bedford BD12 7GM
(123)-456-7890
Date: 1st March, 2010
John Brennan
91 Douthways Road,
Hills Barton,
Surrey SR14 40C
(101)-201-3456

Dear Arnold,
Sub: Rental Agreement Termination.
Reference: Our Rental Agreement dated 18th January, 2008.
This is to update you regarding the termination of my House Rental Agreement with effect
from 1st March, 2009 since the residence is necessary for utilization of my elder son who is
coming back very soon from USA.
Therefore, I am requesting you to vacate my home on or prior to 20th March, 2009 &
provide me unoccupied possession of the same and oblige.
Thanking you
Sincerely,
John Brennan

Invitation Letters

Resume Cover Letters Sample Letters Invitation Letters
Invitation letters are written for the purpose of inviting a person or a group of person to an
occasion or event. There is not much difference between an invitation letter and an
invitation card but unlike cards, letters of invitation are more expressive and give a detailed
description of the event or the occasion for which the invitation is being made. They can be
written officially as well as personally, depending on the situation and the person to whom it
is being written to. A private invitation letter is written to persons who are close likefriends
and relatives in a personal event, where as an official invitation letter is written to office
employees to an official event.
Writing an invitation letter is not a hard job and writers can write an invitation letter easily if
they are aware of the format and guidelines that are required for writing such letters. Online
researching will help in gaining access to the basic rules and writing technique of
an invitation letter. Below given is the format structure that one should follow for framing
their invitation letter.
Format of an invitation letter
The body of a letter of invitation can be divided into several parts. The first part is the art
where the addresses are to be written. Address of the sender and the recipient is written at
the top left corner of the letter respectively. Date must be provided in between the two
addresses. After the address, comes the subject where the purpose of writing the letter is
written. Subject is only to be written in case of official letters need not be written for
personal letters.
After the subject, comes the main body where the textual part is written. The textual part
starts with a proper salutation providing greetings to the reader. The body of the letter can
be divided into 3 parts. The first part is the introduction where the purpose for drafting the
letter is written. The second paragraph consists of elaborate description of the event for
which the invitation has been made. Day timing and venue of the occasion is mentioned in
this section. The letter ends in the third paragraph and the writer must thank the reader for
reading the letter. The writer must also be hopeful of seeing the reader in the occasion and
it will be a matter of great joy and pleasure for the writer to share the auspicious moment in
the reader's presence. After completion of the third paragraph the writer must put
his signature at the left hand side of the letter.
The writing of the invitation letter is better if the writer uses the below mentioned rules and
techniques. The tips and guidelines mentioned below will surely help the writers in framing a
letter of invitation more efficiently.
Tips for writing better invitation letters
Following the format properly is of core importance as it is the format that makes the
letter systematic and organized.
The letter must be primarily written for invitation purpose. Although in
personal invitation letters, there is a scope for writing irrelevant information but it is
advised to stick to the actual purpose. Official invitation must contain only relevant
matters associated with the invitation and occasion.
Writers must not exceed the length of the letter and try to keep the letter short and
brief. A lengthily written letter is boring and catches the attention of the few.
Personal letters of invitation must be personalized and should be written more
personally touching the emotional cord of the reader. On the other hand
official invitation letters must be written on an official tone.
The letter must be written using simple text that is easy for the reader to read and
understand.
The letter must possess a happy tone and the writer must show how much happiness
the presence of the reader on that auspicious moment will bring to the writer.
Time, venue, date of occasion, dress code, and other specifications must be correctly
mentioned in the letter.
The writer must proof read the letter before drafting it to the recipient.
The above mentioned tips and information on how to write a invitation letter will surely
provide enough access to writers for writing a proper invitation letter for inviting the near
and dear ones for an official occasion or a personal ceremony.
Below we have provided sample invitation letters for your review: