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29
APPENDIX 1: ARRANGEMENTS FOR DISSERTATIONS AND THESES
The procedure in this appendix does not replace any official regulations and/or requirements
and are simply intended as an aid to students. The responsibility however still rests with
students to familiarise themselves with the official regulations and procedures.
A1.1. Confidentiality of dissertations and theses
It is the policy of the faculty that dissertations and theses may not be confidential or
classified. Deviation from this rule will only be considered under very exceptional
circumstances by the Postgraduate Committee of the Faculty on the recommendation of the
Head of Department. Where a student wishes to submit a classified dissertation or thesis,
the Postgraduate Committee of the Faculty must grant approval before the student registers
for study. In such a case the student must still submit an article for publication.
A1.2. Registration of titles
The proposed title of a student's dissertation/thesis must be approved by the supervisor and
co-supervisor, if applicable, and the Departmental Management Committee. In order to do
this MEng, MSc and PhD students in collaboration with their supervisors must fill out a title
registration form. An electronic version of this form is available and must be used -
www.me.up.ac.za - Lecturer's Notice board. The Faculty form with the title Proposals with
regard to titles of theses/dissertations, supervisors and external examiners, also available
on the Lecturers Notice board, must be used by the supervisor to suggest possible external
examiners. The student is not permitted to see the copy of this form once the supervisor's
recommendation with regards to external examiners has been completed. The final
appointment of external examiners is administered by the Postgraduate Committee of the
Faculty.
A1.3. Submission of dissertations/theses
The student must inform Ms S Steenberg, Student Administration at least two months before
submission of a dissertation/thesis of his/her intention to submit examination copies.
Examination copies must be submitted to Ms S Steenberg, Student Administration.
All other information pertaining to master's and doctoral studies is available in the year book,
Faculty of Engineering, Built Environment and Information Technology: Part 1: School of
Engineering. This is available for download as a pdf document at this link, or at
http://web.up.ac.za/, click on New Students, then on Prospective students, then on
Study Information and then on Yearbook information.
30
APPENDIX 2: PUBLICATION POLICY
It is important to advance research in the department and to ensure that the department
remains active in research. In doing so the necessary infrastructure is created in which
students may receive high quality education.
A2.1. Arrangements pertaining to masters and doctoral students
Because exposure to the free literature creates an atmosphere in which work of high quality
can prosper, the department considers it important, and therefore the following
arrangements are applicable to masters and doctoral research:
All candidates for the masters degree must submit at least one article for
publication in an ISI journal. This article must be based on research done for
the dissertation, and must be approved by the supervisor. The degree will not
be conferred before proof of receipt by the journal is submitted to the Student
Administration.
All candidates for the doctoral degree must submit at least two articles for
publication in an ISI journal, before submission of the thesis. This article need
not cover the whole field of the thesis or even the largest part thereof, but
research for this specific part must be done in collaboration with the department.
The degree will not be conferred before proof of receipt by the journal is
submitted to the Student Administration.
A2.2. Arrangements with respect to authorship of publications
The name of the supervisor(s) must appear as co-author(s) on the publication unless the
supervisor decides differently. To show that the work has been done in the department, the
address of the authors must be indicated as the address of the department.
In determining the authorship of publications forthcoming from studies, the following
guidelines will be followed:
If the supervisor initiated the specific study project, i.e. identified the necessity
and potential thereof and created the basic infrastructure and followed the
development of the work on a regular basis, he/she must be an author and
usually for the first publication forthcoming from the work, the main author.
If the student initiated the project or certain aspects thereof and helped with the
writing of the paper on his original input, he becomes the main author, while the
supervisor becomes the co-author.
If, after the student has completed his/her study, he/she is not interested in
publishing certain publishable aspects of the work in collaboration with the
supervisor, the university retains the right to publish this work. If the publication
and its logic come directly from the report, the student will be approached as co-
author, while the supervisor who writes the article will be the main author.
31
Sometimes there are cases, which will not clearly fall in any of the above
categories. Here the case will be decided at the hand of the following questions
(in priority order):
Who initiated the project?
Whose idea was the publication?
Who thought out the logic of the publication?
Who wrote the publication?
Who did the project work?
Students are reminded that dissertations and theses are university documents, and where
any publication is extracted from such documents (irrespective of where the research was
done and who the author is) the publication must be approved by the department.
32
REGISTER OF MODIFICATIONS TO THIS DOCUMENT
Revision
Number
Publication date Changes
0 (Original) 8 December 2013
1 31 J anuary 2014 MSE 780 Theory of elasticity no longer
presented in 2014
MAN 780 Porous flow is presented in 2
nd
semester
MOX 781 Specialized design (Non-
destructive testing) is presented in 2
nd
semester
MSF 780 Fracture mechanics is
presented in 2
nd
semester
Venues for 1
st
semester presentation
included in time table
Sections 2, 3, 4 and 6 expanded
2 14 March 2014 Presentation times for 2
nd
semester
included in time table
Web links and references to year book in
section 2 updated
3 14 April 2014 An additional contact session added for
MAN 780
Venues for 2nd semester included in time
table
Ms B Barbieri-Huyssens e-mail address
updated in 2nd semester time table
Section 10.5 on funding added
33