Date :06.03.

2012
Shri.
Village:
Post:
Dist:
Dear Sir,
Sub: Industrial Canteen Contract - Reg.
With reference to your application dated 06.03.2012 and the subsequent
discussions you had with us, for providing Canteen services to the 604
Contract labours (Annexure-A) we are pleased to inform you that for running
our industrial canteen is awarded to you on the following terms and
conditions .
You shall ensure timely preparation and supply of food and other edible items
in hygienic conditions both inside the canteen premises and at the specified
shop floor centers. Any delay in supplying the food and other items in shop
floor resulting in loss of production to the company will be charged against
you for such loss in production as may be decided by the company.
1. You shall organise to prepare and supply the Food and other edible
items as per requirement and details specified at Annexures A B & C. The
catering of food items shall be at canteen dinning hall as well as at
specified places in shopfloor. The prices of coupons against which the food
items are to be served by you is also specified at Annexure -C. Items
prepared in the canteen shall undergo quality and quantity check. In case
food or other items are found to sub-standard either in quality and /or in
quantity as may be found by the officer- in-charge, it /they shall summarily
be rejected. In such case you should undertake to prepare alternative
suitable edible items and serve immediately.
2. The company shall provide you (on loan/returnable basis) utensils like
tea urns, glass tumblers, eating plates, steel bowls and other items deemed
necessary for the preparation of food items. If any items/ materials
provided by the company is found missing / damaged, other than subject to
normal to wear and tear the cost of the such item shall be deducted from
your bills.

3. You shall be provided Gas cylinder (Commercial) of 19.00Kgs on

actual consumption subject to a maximum of 36 cylinders per month
towards fuel. The consumption of any cylinders in addition to the 36
nos.cylinders per month shall be at your own cost.
4. You shall be paid by the company subsidy amount at the rate of 85% of
the sale of coupons on 10th of next month. In addition to this you will be
paid amount towards the wages of the workers engaged by you in canteen
including two cook. This amount shall be to a maximum of 13 workers
engaged by you. This wages amount along with ESI ,PF, Bonus & Gratuity
will be paid by the Management from time to time taking into account any
increase/decrease in wages applicable to the contract workers.
5. You will be paid an Additional Subsidy of Rs.58000/-(Rupees Fifty
Eight Thousand only) per month w e f 01.04.2012 for providing canteen
facilities to 604 contract workmen (Annexure-A). Keeping in view of
increased rates in edible items. You will be paid Service Tax / VAT as
statutory requirements & Rs 2247/- (Rupees Two Thousand Two hundred
and Forty Seven only) per month on PPEs by the management.
6. You shall carry out the work satisfactorily by following all the
instructions of the Officer-in-charge and you shall be responsible for all the
persons engaged by you, for all the statutory and legal requirements arising
out of the contract.
7. You shall undertake to engage manpower in sufficient number as per
the requirement.

8. You shall engage only able persons who are physically fit to work after
getting them medically examined by the company's Medical Officer, and
you will get them medically examined by the Companys Doctor from time
to time to ensure that they are medically fit. The cost of such medical
examination shall be borne by company.
9. You shall undertake that the persons engaged by you do not resort to
any stoppage of work or willful go-slow or Disobedience of orders of the
superiors or cause any disruption of work, vandalism, indiscipline nuisance
etc.

10. In case of any absenteeism/ stoppage of work etc on the part of

workmen you shall immediately re-organise and provide services of
canteen to the company employees.
11. You are liable to forego the contract in case of a. Any non-performance of the contract on your part.
b. Violation of your contractual obligations.
c. Go-slow in or non-satisfactory performance in carrying out the contractual
work.
d. Stoppage of work.
e. Lack of control over your workers resulting in disruption in work,
indiscipline, and non-performance of the contract and the like reasons.
f. Disobedience of the instructions of the officers of the company.

12. You shall also be responsible for keeping the premises of the canteen in
a clean, sanitary and hygienic condition at all times.
13. The furniture, utensils and other equipments provided by company for
the efficient running of the canteen shall be maintained properly and
cleanly for which required detergents shall be used by the contractor
himself. The electricity charges for running of canteen services shall be
borne by the company.
14. You are solely responsible for discharging all statutory obligations
arising out of this contract including insurance, health and such other
benefits as are mandatory under labour enactments including due payments
to the persons engaged by you. You shall also be responsible for safety of
your workers. It is clearly understood and agreed that there shall not be any
Master and Servant relationship between the company and you and or the
persons engaged by you.
15. You shall be responsible for the industrial canteen activity only as
specified in this contract and no other canteen related business is allowed to
be carried out in the premises of the company.
16. This contract can be terminated by either party by giving one month
notice in writing to the other without assigning any reason. However, the
Company can terminated this contract forthwith without any notice if you

violate any of the terms of this contract or if your job is not found to be
satisfactory by the company whose decision in this respect will be binding
on you.

17. This contract is valid for the period of 31.3.2013 Thereafter the
contract can be renewed subject to your performance being found
satisfactory in all respects by the Company.

Thanking you,
Yours faithfully,
For XXXXX Company

Vice President (HR)

Vice President(Commercial)

I accept the above said terms and conditions of the contract for
running the Industrial Canteen.

Contracor)

Annexure A:
XXX Company
INDUSTRIAL CANTEEN MENU WITH ITEMS & TIMING

Week days

Timing

Breakfast

Timing

Evening Snacks

Monday

10 to 10.30 am

Idli & Tea

4 to 4.30 pm

Bajji & Tea

Tuesday

10 to 10.30 am

Wada & Tea

4 to 4.30 pm

Pakoda & Tea

Wednesday

10 to 10.30 am

Puri & Tea

4 to 4.30 pm

Mixture & Tea

Thursday

10 to 10.30 am

Idli & Tea

4 to 4.30 pm

Bajji & Tea

Friday

10 to 10.30 am

Puri & Tea

4 to 4.30 pm

Pakoda & Tea

Saturday

10 to 10.30 am

Wada & Tea

4 to 4.30 pm

Avalaki & Tea

Sunday

10 to 10.30 am

Upma & Tea

4 to 4.30 pm

Mixture & Tea

Mines Timings of Tea & Snacks

9: 30 AM to 10:00 AM
3:30 PM to 3:45 PM
6:00 PM to 6:30 PM
2:00 AM to 2:30 AM
In addition to the above you will serve Upma and Kesari Bath in the Morning between 5.30
am to 6.30 am at Industrial Canteen only.
Lunch will have to be served at 12.30 pm to 2.30 pm at Industrial Canteen only.
Dinner will be served between 8.30 pm to 10.30 pm at Industrial Canteen only.
Night shift Tea service to Power Plant 12:00 midnight to 12:30 and Packing Plant 12:30 AM
to 1:00 AM.Night Shift Tea service to Mines 2:00 AM to 2:30 AM

Various Kiosks located at Plant:

Mech. Workshop.
Unit III SS-II.
Unit I Mech.
Packing Plant.
Raw Material Handling Dept. ( 9:30 AM to 9:55 AM & 3:30 PM to 3:55 PM)
Captive Power Plant.

 Mines Crusher
Mines Office

Annexure B

XXX COMPANY
Quantity of food items to be served for Break fast, Lunch, Snacks & Dinner.

Breakfast:
UOM

Quantity

Idli
Chatni

Nos.

2 each 30 grams

Wada
Chatni

Nos.

2 each 50 grams

Puri
Vegetable

Nos.

Upama

Grams

50

Kesari bath

Grams

50

Tea

Ml

100

UOM

Quantity

Nos.
Grams
Grams
Grams
Grams
Ml

4 each 10 Grams
50
50
50
50
100

UOM
Nos.
Grams

Quantity
4
150

Evening Snacks:

Bajji
Pakoda
Mixture
Avalaki
Kesari bath
Tea
Lunch & Dinner:
Chapatis
Rice
Vegetable
Dal
Sambar
Pickle

ANNEXURE C
S.No.

Menu

Weight/Nos/
Quantity

1.

Meals

Rate at
Place where
which
the items are
Employees
to be served
are provided
(Rs.)

2.

Tea

Rice (150 grms)

Chapatis (4 nos.)
Dal
Vegetable
Sambar
Pickle
100 ml.

3.

Puri with
Vegetable

Puri (4 nos.)
Vegetable

1.40

Shop floor
venues

4.

Wada with
Chatni

Wada (2 nos. 50
grams each) with
sufficient Chatni

1.40

Shopfloor
venues

5.

Upama

50 grams

0.60

Canteen &
Shop floor
venues

6.

Kesari Bath

50 grams

1.00

Canteen

7.

Idli with Chatni

0.80

Shopfloor
venues

8.

Pakoda

Idli (2 nos. 30 grams

each) with sufficient
chatni.
50 grams

0.90

Shopfloor
venues

9.

Mixture

50 grams

0.90

10.

Bhajji

4 nos. (10 grams each)

0.90

Shopfloor
venues
Shopfloor
venues

11.

Avalaki

50 grams

0.90

1.85

Canteen
dinning hall

0.40

Canteen &/
shopfloor
venues

Shopfloor
venues