MEMORANDUM

NJGM

2014-014

DATE:
21 November 2014
TO:
All University, College and School Student Councils
SUBJECT: 39th General Assembly of Student Councils
Warm nationalist greetings!
Section 21 (a), Republic Act Numbered Ninety-Five Hundred, otherwise known as the UP
Charter of 2008, provides that:
Student Affairs. - (a) There shall be established in the national
university the following student councils: for every college and degreegranting institute, a college or institute student council; and for every
constituent university, a university student council; and for the
University System, a general assembly of all student councils.
(Underscoring supplied)
The GASC has consistently served as a venue in which student leaders across the
University System discuss pressing issues and concerns concerning the students and the
Filipino nation, at large, forging unities through campaigns and initiatives for the general
welfare of our society.
The OFFICE OF THE STUDENT REGENT OF THE UNIVERSITY OF THE PHILIPPINES (UP) will convene the
39th GASC on 9 to 10 January 2015 at UP Cebu, Lahug, Cebu City.
We shall release the provisional agenda on 28 November 2014, including the proposed
amendments to the Codified Rules for the Student Regent Selection or CRSRS. Should
any student council hope to submit any additional matter for the consideration of the
Assembly, please do so on or before 4 December, 5PM. The final agenda shall be
released on 11 December, subject to approval.
Attached herewith is a copy of the projected expenses per delegate, among others, and
an agreement contact. Please confirm your attendance on or before 19 December, 5PM
through electronic mail. An acknowledgement letter, including the list of confirmed
delegates shall be sent by 22 December. Late submissions will not be entertained.

Final advisory and other information will be released as soon as they are available. For
queries, you may reach us through Mr. Prince Eduard Ragasa at 0905 376 8885 or
through our usual contact information.
Daghang salamat and see you all at the Queen City of the South!
For the students and the people,

NEILL JOHN G. MACUHA

Student Regent

39TH GENERAL ASSEMBLY OF STUDENT COUNCILS

DATE:

9 to 10 January 2014

VENUE:

University of the Philippines Cebu, Lahug, Cebu City

FEE:

Php 1,360 per delegate

Food
Accommodations
Overhead
Total

Cost
Php 60/head/meal
Php 250/head/night
Php 500/delegate

Quantity
6 meals
2 nights

Total
Php 360
Php 500
Php 500
Php 1,360

Special Notes: The OSR shall release provide solicitation letters for your perusal. In order
to conserve resources and help the environment, we shall not provide Styrofoam cups.
Thus, we request that you bring your own cups/mugs for personal use.
Transportation: We shall release a travel advisory on 3 January 2014. Kindly inform us of
your travel details for better coordination. We shall also provide some general
information as to pertinent rules and regulations in Cebu City in order to prevent any
untoward incident to happen.
Dates To Remember:
2014
Release of provisional agenda, including CRSRS
proposed amendments
Deadline for inclusions in the agenda
Release of final agenda pending Assembly approval
Deadline of submission of proposed resolutions
Deadline of confirmation of attendance
Release of acknowledgement letters
Deadline of submission of student council reports
39th GASC

28 November 2014
4 December, 5 PM
11 December
12 December, 5 PM
19 December, 5 PM
22 December
2015
3 January 2015, 5 PM
9 10 January

In sending your confirmation of attendance, please make sure to indicate your (1) UP
unit; (2) name of student council; (3) point person of delegation, and (4) pertinent
information such as full name/s, nickname/s, position/s, gender, contact details, dietary
restrictions, and other special circumstances that the Secretariat needs to be aware of.

Resolutions and Reports: As a practice during GASCs, we forge our unities through
resolutions. Thus, in order to give ample time to our fellow student leaders, please
submit your proposed resolutions on or before 12 December, 5PM in .DOC format. In
addition, we are also asking that student councils submit a comprehensive report on
their issues, activities, campaigns, and accomplishments on or before 3 January, 5PM in
order for the Secretariat furnish soft copies of your reports in .DOC format.
Registration: The Secretariat will need a copy of your Student Council Constitution,
Charter or By-laws, a printed copy of your acknowledgment of confirmation of attendance
sent through e-mail, and full payment upon registration. Please bring your validated UP
ID Cards or Form 5, and any other valid ID Cards for verification.
Further information will be posted as soon as they are available.