MEETING MINUTES

Ithaca Commons Repair & Upgrade Project

Date
08/26/2014

Start
10:00 AM

End
11:00 AM

Purpose
2014 Construction Meeting #23
Distribution/Attendance:
City of Ithaca
Downtown Ithaca Alliance
Sasaki Associates
Labella Associates
Vacri Construction / ACP /
Power & Construction Group
Verizon
NYSEG Gas
DDS
NYSEG Electric

C#3A Surface, C#3B Electric

Next Date
09/02/2014

Next Time
10:00 AM

Prepared By
Jessica Buckley

Location
Commons Project Office 215 East State St Ithaca, NY
(Present at meeting unless noted: A absent)
Michael Kuo, Jessica Buckley, Nicole Mason
Tammy Baker
Susannah Ross, Eamonn Hutton(A), Kimberly Michaels TWM(A)
Dan Walker, James Matzat(A)
Ralph Avery, Andy Breznay, Matt Thomas(A), Roberto DeVincentis(A),
Bob Bellavigna ACP(A)
Lou Zupan, Bill Planert
Gloria Moran(A), Jeff Utter(A)
Doug Stafford(A) Jack Barker(A), Dawn Stillwell(A), John Mattiace(A)
Jeff Bubb(A), Flint Brann(A)
Jack Czapranski(A), Dennis Kuhn(A)

Item / Description
1. RFIs, SUBMITTALS
1.1. Vacri (Contract #3A):
1.1.1.Granite Coordination (#87R2)
Submittal #87R2 issued 8/25/14
1.1.2.Gateway (#106) see Bulletin #18
for steel cuts; need 2 diameter hole
in base plates for electric feeds
1.1.3.Irrigation (#98) Deleted from
contract
1.1.4.Structural Soil (#90R2) KM
contacted Paolangeli on 8/19;
subcontractor will prepare new mix
for week of 8/25
1.2. P&CG (Contract #3B):
1.2.1.Lighting Submittal #13R7 and #13R8
Poles and fixtures issued 8/20 and
8/25
1.2.2.Catenary Cabling #TBD PCG to
issue submittal
2. DESIGN, FIELD DIRECTIVES
2.1. TTC & Home Dairy Alley: Sasaki to issue

Notes
Granite submittal to be reviewed for
bench blocks, changes made by Totaro are
bubbled; DE is marking up gateway
submittal; Gateway at Aurora St can be
poured, there is power traffic signal;
Helical pile to be scheduled by Vacri,
second week of September; MK to discuss
volume of structural soil with the City; RA
to follow up with Paolangeli to resubmit
structural soil; RA to resubmit dcva for
hydrants; BB to resubmit epoxy
SR expects to send out reviewed lighting
submittal soon; Supplier is out of Australia
with 6-8 week lead time, BP searching for
equal supplier in the US

Issued in conformance set

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Due

grading for alley

2.2. 139 Benchwarmers Vault: Site survey
8/21/14; Labella to issue detail for pricing
2.3. Conformance Set: Issued by Sasaki on
8/22/14

3. CRITICAL PATH ITEMS

3.1. Bank Alley Planter: Slot drain conflict with
NYSEG vault; bollard base and light pole
base conflicts with curb line

3.2. Water Feature Vault: Vacri to install

sanitary lateral and vault 8/25

3.3. Gateways: @Aurora: Test pit dug 8/22,

revealed no conflict with vault; @Cayuga:
Verizon will pull cable out of way as
required by Vacri during installation of
footer
3.4. NYSEG Gas: N/S services 100% complete,
need target date to purge main; Punchlist
sent to NYSEG; Benchwarmers service to
be dug/installed concurrent with vault
infill work (See Item #2.2)
3.5. Pavilion Lighting: Vacri to advise on
additional costs to add HHs, delivery date
for steel
3.6. Telecom 4 Service to Marriott: PCG to
submit cost to perform the work
4. M&PTP: MAINTENANCE & PROTECTION
OF TRAFFIC & PEDESTRIANS
4.1. Site Maintenance: Vacri shored up fence;
All trash and debris must be removed on
a weekly basis
5. New Business

DW to follow up with MM on plan

Material plan paving has changed
throughout the site; MK has requested
that a bulleted list of changes in the
conformance set be issued by Sasaki; SR
doesnt believe that the square footage of
paver type has changed significantly; TIN
has been updated and will be sent out
Curb is to be shifted to the west to fit
between light pole and transformer vault;
Trench drain will be installed to the north;
Power bollards foundation overlaps with
the curb at north side of planter, curb to
be notched if power bollard can fit; PCG &
Vacris surveyor are to review layout of
bollard and curb; SR to determine if the
size of the power bollard base can be
reduced
NE corner of vault: Plans show 2 feet
between vault and bank building vault
corner; Vacri not concerned but may dig
exploratory
@Aurora foundations can be installed;
@Cayuga helical pile is to be scheduled by
Vacri

NYSEG has two more tie-ins to do in

Aurora St, to be completed today;
Restoration remaining in Aurora St; North
side main has been purged; PCG needs to
dig for each lightpole bases to find
conflicts
PCG has asked Raulli to visit yard to see
steel, BP asked Vacri to coordinate with
Raulli to arrange a visit

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ADDITIONAL NOTES:

EX6 lights in eastern stairwell: one light in the block adjacent to the stairs and then every other
stone south for a total of 4 lights.
SR to issue granite curbing submittal this afternoon
RA concerned that the length of the trench drains will cause the 4 pipe to be 4 below finish
grade directly under the pavers. SR to discuss trench drain connections with structural
engineer.
Storm lateral to Mansour Jewelers 140 E State St is to be installed in location of old sanitary MH
Delivered to Emerson and can be stored until next spring; City and DIA to find a location to store
furniture in the future

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