MEETING MINUTES

Ithaca Commons Repair & Upgrade Project

Date
09/09/2014

Start
10:00 AM

End
11:00 AM

Purpose
2014 Construction Meeting #25
Distribution/Attendance:
City of Ithaca
Downtown Ithaca Alliance
Sasaki Associates
Labella Associates
Vacri Construction / ACP /
Power & Construction Group
Verizon
NYSEG Gas
DDS
NYSEG Electric

C#3A Surface, C#3B Electric

Next Date
09/16/2014

Next Time
10:00 AM

Prepared By
Michael Kuo

Location
Commons Project Office 215 East State St Ithaca, NY
(Present at meeting unless noted: A absent)
Michael Kuo, Jessica Buckley, Nicole Mason
Tammy Baker
Susannah Ross, Eamonn Hutton(A), Kimberly Michaels TWM
Dan Walker, James Matzat(A)
Ralph Avery, Andy Breznay, Matt Thomas(A), Roberto DeVincentis(A),
Bob Bellavigna ACP
Lou Zupan, Bill Planert(A)
Gloria Moran(A), Jeff Utter(A)
Doug Stafford(A), Jack Barker(A), Dawn Stillwell(A), John Mattiace(A)
Jeff Bubb(A), Flint Brann(A)
Jack Czapranski, Dennis Kuhn(A)

Item / Description
1. RFIs, SUBMITTALS
1.1. Vacri (Contract #3A):
1.1.1.Granite Coordination (#87R2): Play
Benches
1.1.2.Structural Soil (#90R2): Vacri to
update on status of re-submittal;
testing lab and TWLA are in
agreement on patented mix
1.1.3.Gateway (#106, #114a/b): Under
review by Selux/HLB for EX9
mounting
1.1.4.Double Check Valve (#116): City
plumbing inspector okd DCVA;
Sasaki to review

Notes
Gateway: Selux has not responded, DE is
out of office until Monday; Conduit to be
stubbed up through base plate; #87: 14
2x2 bench block was thought to be
deleted; Bronze inlay was deducted,
however small benches were not
deleted; Open question remains about
how the benches are to be installed; SR is
working with Hanover on reviewing
etched paver samples; A sample of the
etching in granite bench is to be
submitted to SR; Bronze inlays deduct
were not accepted by the City, BB to
review; #90R2: Results from lab expected
on 09/11; Sasaki is expecting submittal
on lettering for trolley circle; #110 has
been rejected; Glass canopy sample has
been sent to Sasaki; Glass canopy mock
up to be assembled most likely at
Emerson; All RFIs anwered; RA to submit

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Due

1.2. P&CG (Contract #3B):

1.2.1.Catenary Cabling (#22): Material
vendor/manufacturer approved; PCG
to submit shop drawings
2. DESIGN, FIELD DIRECTIVES
2.1. Bulletin 21 (140 E State Storm Lateral):
Issued 8/29/2014; Vacri to provide cost
estimate
2.2. Bulletin 22 (Benchwarmers Vault): Labella
and City re-surveyed on 9/5; Labella to
issue new scope of work for pricing
2.3. Bulletin 23 (Bank Alley Paving Strip): AC+P
had question on east side layout where
width of control points changes from
4.00 to 3.50
2.4. Conformance Set: Issued 8/22/2014;
Sasaki to produce bulleted list of new
changes that were not previously issued
as Bulletins
3. CRITICAL PATH ITEMS
3.1. Bank Alley
3.1.1.Water Feature Vault: Install started
9/8
3.1.2.Tompkins Trust Alley: Storm
complete; property owner to wallmount AC equipment on Tues 9/9;
Vacri to asphalt on Wednesday 9/10
3.1.3.Planter Curbs: Free pour of ribbon
footer to be cut back to 11 behind
face of curb
3.1.4.Concrete Slab: Need sequence and
target date for pour
3.1.5.Pavilion Lighting: Vacri submitted
additional costs to City
3.1.6.Waterproofing 202: City will not
abandon fresh-air intake; Property
owner to ok waterproofing material
3.2. 200 Block
3.2.1.Light Poles: PCG to identify conflicts
with old gas main; auger machine to
arrive on-site this week
3.2.2.Bollards: PCG to proceed with
installation of bollards
3.2.3.Gateways: Vacri to proceed with

credit for irrigation system; RA owes

pricing on HAD and Mansour storm
drainage
#18 has been open for 3 months, needs
to be resubmitted; RFI 21 & 23 are
open, SR to address

MK to review with City for direction on

how to proceed; MC to submit revised
vault infill for city to review

SR to issue

PCG to install conduit into WFV and

terminate at in water feature footprint;
Vacri to pave alley tomorrow; NYSG E MH
in TTC alley to be adjusted Thursday,
grading plan is to be reviewed; Planter
curbs are being cut back; Sidewalk on
west side of bank alley will be closed for
demo to box out for slab from
transformer vault to the North; working
with property owner on waterproofing at
202; 3.1.5 closed

Surveyor is laying out light pole

foundations; PCG to start bollards and test
pits for light poles; MK to send pay
stations specs to SR; Sketch of Verizon
conflict to be submitted to SR; Structural
soil is needed prior to gateway
foundation; Extent of structural soil is

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Aurora Street gateway foundations

3.2.4.Telecom 4 Service to Marriott: PCG
to install
3.2.5.Electric DB: PCG to provide
completion date for remaining DB

3.3. Trench Drains: Vacri provided ACO

engineering; Vacri to confirm with ACO
that channels shipped for job will
maintain warranty; Vacri to confirm if
protruding connecting pipe will conflict
with pavers
3.4. NYSEG Gas: Gas main retired 9/8/2014;
Benchwarmers is only remaining service
to be tied in to main
4. M&PTP: MAINTENANCE & PROTECTION
OF TRAFFIC & PEDESTRIANS
4.1. Site Maintenance: All trash and debris
must be removed on a weekly basis
5. New Business

updated in compliance set; KM concerned

that irrigation has been deleted,
recommends the installation of drip
hoses; Contractors to walk through site
together and identify trash piles; HH 2
and HH 3 to be review to see if they can
be relocated; Extent of paving toward St
to be determined by Vacri & ACP; PCG
wants to maintain access to Auora St
entrance
ACO drain to respond to MKs questions;
Vacri & ACP to submit grout detail where
PVC sits above sand setting bed

ADDITIONAL NOTES:

Submittal 68R1 - detectable warnings: curb ramp detail update is included in compliance set

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