Budget Instructions FY 2014-15 Single Document

Budget Instructions for
Developing FY 2014-2015 School Budgets

Following are the sections and pages of the 2014-15 Budget Instructions for developing school
budgets. The School Staff Costs section includes salary and benefit information as well as rates
for hourly, extra time, substitutes, and stipends. All the forms are located in one section within
the Budget Instructions this year for easier accessibility. Use the rest of the pages to get details
on how to budget for non-fte costs, support services, grants, carryforwards, and self-help.
There are Quick Reference Guides to assist with the coding of staff and non-staff items. Click on
the book icon with a blue ribbon (at left) to view bookmarks and jump to topics.
Contents
School Budget & Staffing Timeline
Highlighted Changes
WSS Model
School Staff Costs Section
Budget Forms Section
Career & Technical Education PCP
Carry Forwards
Central Staffing & Services
English Language Learners
Families & Education Levy (FEL) Grant
Full Day Kindergarten
General Grant Process Information
Health Services
Labor Relations
Title I & LAP Site Based Budgeting
WSS Mitigation Procedures
School Office Staffing Plan
Partial FTE
Quick Reference Guides
Self Help
Special Education
Title I
WSS Advance Carry Forward
WSS Waiver Process
Page
2
3
5
19
38
65
69
70
72
75
77
79
83
84
88
92
93
98
100
106
108
115
121
122
2014-15 School Budget and Staffing

Process Timeline
February 3
Sign up for SPOT (School Planning Online Tool) used

to enter staffing and budget information
February 14
Budget and staffing instructions online
February 28
School Allocations online
February 24 to
March 10
SPOT budget and staffing training and workshops

for Principals and Secretaries (appointments recommended)
March 3
SPOT is available for Schools
March 7
WSS and SEA waiver requests due to the Budget Office
March 7
Mitigation Requests due to Annette Baker, Budget Office
March 11
WSS waiver approvals announced
March 12-25
School Arena Process finalize budget and staffing
Weighted Staffing Standards Changes

WSS Changes for 2014-15
The WSS model returns to a mathematical calculation for General Education teachers in all grades.
K
1
2
3
4
5
6-12
23:1
23:1
25:1
25:1
28:1
28:1
30:1
Core Staffing ranges for High, Middle, Elementary & K-8 schools have been revised. Reductions to Core
Staff allocations have been converted to discretionary funds.
Free and Reduced Lunch (FRL) and Per Student allocations have been combined with changes in Core
Staffing to create a single discretionary allocation to each school.
The total amount was reduced, and then reallocated based on the following weightings:
Gen Ed Student AAFTE
English Language Learner
Free Reduced Lunch
Spec Ed Resource
Spec Ed Self-contained
1.0
0.6
10.0
0.5
2.0
Medically Fragile and Deaf & Hard of Hearing staffing ratios have been revised per SEA bargaining
agreement.
New State Activity Codes 31, 32 and 33

State Activity Code 31- Professional Development - Instructional
We will use a separate cost center with activity code 31 to charge all costs for school-initiated
professional development activities that the building pays for. This includes (but is not limited to)
workshop subs, cert and classified extra time, contractual services for Professional Development
trainings, travel and workshop/training registrations.
The new cost center will be __ __ A0131010 Professional Development-Instructional
(__ __ are the Schools 2-digit Funding Org Letters; i.e. Ballard is BD)
State Activity Code 32- Instructional Technology

We will use a separate cost center with activity code 32 to charge all costs for Instructional Technology
activities. This includes (but is not limited to) Minor Equipment purchases (computer hardware less
than $5,000 value each); Licenses and Software purchases and renewals that are NOT specifically
curricular in nature (see Activity 33); and College Tech SPS hourly employees.
The new cost center will be __ __ A0132010 - Instructional Technology
(__ __ are the Schools 2-digit Funding Org Letters; i.e. Mercer is MR)
State Activity Code 33- Curriculum

We will use a separate cost center with activity code 33 to charge all costs for Curriculum Materials and
for Instructional Technology Licenses and Software purchases and renewals that are curricular in nature
(i.e. instructional software).
The new cost center will be __ __ A0133010
The new cost center will be __ __ S21333R0
The new cost center will be __ __ S21333A0
The new cost center will be __ __ T6533010
Curriculum (General Ed)

Curriculum (Special Ed Regular)
Curriculum (Special Ed Preschool)
Curriculum (Bilingual)
(__ __ are the Schools 2-digit Funding Org Letters; i.e. Dunlap is DU)
Special Education Changes

Curriculum and Equipment Allocation
The amounts allocated for equipment and curriculum materials have decreased for some service
models. Schools will have the opportunity to apply to the Special Education department for additional
funds for Intensive Service Models and Access Programs.
1:1 Instructional Assistant Set-Aside

Schools must set aside $1,000 per 1:1 instructional Assistant (IA) to share in the cost of each 1:1 IA
anticipated for the upcoming year. If the Central Special Education Department and the School IEP team
determine that the 1:1 assistant is not needed, the $1,000 will be released back to the school budget.
Weighted Staffing Standards Model 2014-15

The ratios and allocations in this model are used as a guide to staff Seattle Public Schools. Some building
allocations will vary due to special programs, students needs, classroom space and other circumstances.
ELEMENTARY SCHOOL STAFFING

Elementary General Education Teacher Funding Ratios
Note: These ratios are for funding purposes only. The contractual staffing numbers may vary from these.
Rounded up to nearest 0.5 FTE at the school level
K
1
2
3
4
5
6-12
1:23
1:23
1:25
1:25
1:28
1:28
1:30
Example:
Grades
Full-Day K-1
Grades 2-3
Grades 4-5
Total
PCP at 12.5%
Rounding
Total Teacher FTE
Student FTE
136
98
115
349
Staff Ratios
1:23
1:25
1:28
Teacher FTE
5.91
3.92
4.11
13.94
1.74
.32
16.00
Elementary Core Office Ratios:

Elementary School Staffing
<300 Students
301 450
Using Student Head Count
Students
Principal
1.0
1.0
Admin Secretary (220)
1.0
1.0
Elem. Asst. Secretary (201)
0.5
1.0
Nurse
0.2
0.3
Librarian
0.5
0.5
Certificated Core Staff
Weighted AAFTE
< 450
450 500
501-600
Counselor
0
0.5
0
Asst Principal
0
0
0.5
>451-600
601+
1.0
1.0
1.0
0.4
0.5
1.0
1.0
1.0
0.4
0.5
0.5
601+
0
1.0
Counselor & Assistant Principal Weighting

General Ed
FRL
ELL
SpEd SM 1
SpEd SM 2/4
1
0.3
0.4
1
2
Elementary Special Education Teacher Staffing Ratios

SM1
K-5
Access
K-5
PRK*
Preschool
SM1g
K-3
SM1g
4-5
SM2
K-5
Deaf & HH
K-5
SM3
K-5
SM4/4i
K-5
Med Fragile
K-5
*0.5 in AM; 0.5 in PM
1:18
1:10
1:24
1:13
1:14
1:09
1:09
1:10
1:08
1:06
Elementary Special Education Instructional Assistant Staffing Ratios

SM1
K-5
Access
K-5
PRK*
Preschool
SM1g
K-3
SM1g
4-5
SM2
K-5
Deaf & HH
K-5
SM3
K-5
SM4/4i
K-5
Med Fragile
K-5
*1.0 in AM; 1.0 in PM
1:18
3:10
2:24
1:13
1:14
1:09
2:09
1:05
1:04
2:06
Elementary Bilingual Education Teacher Staffing Ratio

Grades K-5
1:70
Discretionary
Allocated per a factor based on the following student weights
Free Reduced Lunch
SpEd Resource
SpEd Self-Contained
1
0.6
10
0.5
2
A portion will be retained centrally until fall enrollment adjustments.

Discretionary funds and advanced carry forward allocations can be used to fund all or part of a position. If it is
determined the discretionary funded position is not needed, you may convert your discretionary funds back to
non-staff items if your written request has been submitted to your budget analyst by December 15th of the
current year.
MIDDLE SCHOOL STAFFING

Middle School General Education Teacher Funding Ratio
Grades 6-8
1:30
General Education enrollment counts are decreased by the following contact times
Bilingual
Special Ed
Special Ed
Special Ed
Special Ed
Special Ed
40%
20%
20%
60%
60%
80%
SM1a
SM1c
SM2/DHH
SM3
SM4/MedF
Example
Grades
Sixth to Eighth
PCP at 20%
Rounded up to .50
Total Teacher FTE
Student
AAFTE
820
Staff Ratio
1:30
Teacher
FTE
27.33
5.47
0.2
33
Middle School Core Office and Student Support Ratios

Middle School Staffing
Using Student Head Count
Principal
House Administrator
Assistant Secretary (201)
Attendance Specialist
Data Registrar (220)
Nurse
Counselor (per 400 students)
Librarian
Weighted AAFTE
Assistant Principal
<700 Students
701 900
Students
1.0
1.0
0.5
1.0
1.0
0.5
1.0
1.0
1,000+
2.0
1.0
1.0
0.5
0.5
0.5
1.0
0.5
0.5
< 1,000
1.0
>901 Students
1.0
0.5
1.0
1.0
1.0
1.0
0.5
1.0
1.0
-
Assistant Principal Weighting

General Ed
FRL
ELL
SpEd SM 1
SpEd SM 2/4
1
0.3
0.4
1
2
Middle School Special Education Teacher Staffing Ratios

SM1a
Sm1c
SM2
Deaf & HH
SM3
SM4
Med Fragile
6-8
6-8
6-8
6-8
6-8
6-8
6-8
1:22
1:15
1:09
1:09
1:10
1:08
1:06
Middle School Special Education Instructional Assistant Staffing Ratios

SM2
Deaf & HH
SM3
SM4
Med Fragile
6-8
6-8
6-8
6-8
6-8
1:09
2:09
1:05
1:04
2:06
Middle School Bilingual Education Teacher Staffing Ratio

Grades 6-8
1:45
Discretionary
Free Reduced Lunch
SpEd Resource
SpEd Self-contained
1
0.6
10
0.5
2

current year.
10
HIGH SCHOOL CLASSROOM STAFFING

High School General Education Teacher Funding Ratio
Grades 9-12
1:30
General Education enrollment counts are decreased by the following contact times
Bilingual
Special Ed
Special Ed
Special Ed
Special Ed
SM1a
SM1b
SM2/DHH
SM4/MedF
40%
20%
20%
60%
80%
Example
Grades
9-12
PCP at 20%
Rounded up to .50
Total Teacher FTE
Student AAFTE
1420
Funding Ratio
1:30
Teacher FTE
47.33
9.47
.20
57.00
High School Core Office and Student Support Ratios

High School Staffing
0-800
801 1500
Using AAFTE
Students
Students
Principal
1.0
1.0
Admin. Secretary (260)
1.0
1.0
Asst. Secretary (220)
0.5
Data Registrar (220)
1.0
1.0
Attendance Spec. (201)
0.5
0.5
Fiscal Specialist (220)
0.5
0.5
Activity Coordinator
1.0
1.0
Nurse
1.0
1.0
Counselor* (per 400 students)
1.0
1.0
Counseling Secretary
Librarian
1.0
1.0
Academic Intervention Specs
1.0
1.0
Note: * Counselor levels are rounded up to nearest .20 FTE
11
>1501
Students
1.0
1.0
0.5
1.0
0.5
1.0
1.0
1.0
1.0
0.5
1.0
1.0
Weighted AAFTE
Assistant Principal
< 1,000
1.0
1,000 - 1700
2.0
1701+
3.0
Assistant Principal Weighting

General Ed
FRL
ELL
SpEd SM 1
SpEd SM 2/4
1
0.3
0.4
1
2
High School Special Education Teacher Staffing Ratios

SM1a
SM1b
SM2
Deaf & HH
SM4
Med Fragile
9-12
9-12
9-12
9-12
9-12
9-12
1:22
1:20
1:09
1:09
1:08
1:06
High School Special Education Instructional Assistant Staffing Ratios

SM2
Deaf & HH
SM4
Med Fragile
9-12
9-12
9-12
9-12
1:09
2:09
1:04
2:06
High School Bilingual Education Teacher Staffing Ratio

Grades 9-12
1:45
Discretionary
Free Reduced Lunch
SpEd Resource
SpEd Self-contained
1
0.6
10
0.5
2
12

current year.
13
K-8 STAFFING
K-8 General Education Teacher Funding Ratios
Note: These ratios are for funding purposes only. The contractual staffing numbers may vary from these.
K
1
2
3
4
5
6
7
8
1:23
1:23
1:25
1:25
1:28
1:28
1:30
1:30
1:30
K-8 Core Office and Student Support Ratios

<450
451-600
601+
K-8 Staffing Using Student
Students
Students
Head Count
Students
Principal
1.0
1.0
1.0
1.0
1.0
1.0
Assistant Secretary (201)
0.5
1.0
1.5
Nurse
0.2
0.5
0.5
Counselor per 400 MS*
1.0
1.0
1.0
Librarian (ES)
0.5
0.5
0.5
0.5
1.0
Note: * Counselor levels are based on Middle School students with a minimum of 0.50
Weighted AAFTE
Assistant Principal
< 500
0
500-600
0.5
Counselor & Assistant Principal Weighting

General Ed
FRL
ELL
SpEd SM 1
SpEd SM 2/4
1
0.3
0.4
1
2
14
601-1,000
1.0
1,001+
2.0
K-8 Special Education Teacher Staffing Ratios

SM1
Access
SM1a
SM1c
PRK
SM1g
SM1g
SM2
Deaf & HH
SM3
SM4/4i
Med Fragile
K-5
K-5
6-8
6-8
Preschool
K-3
4-5
K-8
K-8
K-8
K-8
K-8
1:18
1:10
1:22
1:15
1:24
1:13
1:14
1:09
1:09
1:10
1:08
1:06
K-8 Special Education Instructional Assistant Staffing Ratios

SM1
Access
PRK
SM1g
SM1g
SM2
Deaf & HH
SM3
SM4/4i
Med Fragile
K-5
K-5
Preschool
K-3
4-5
K-8
K-8
K-8
K-8
K-8
1:18
3:10
2:24
1:13
1:14
1:09
2:09
1:05
1:04
2:06
K-8 Bilingual Education Instructional Staffing Ratios

Grades K-5
Grades 6-8
1:70
1:45
15
Discretionary
Allocated per a factor based on the following student weights:
Free Reduced Lunch
SpEd Resource
SpEd Self-contained
1
0.6
10
0.5
2

current year.
16
NON-TRADITIONAL STAFFING
General Education Instructional Staffing Ratios
Center School
Cascade Partnership
Interagency
Middle College
NOVA
World School
South Lake
1:30
1:36
1:25
1:30
1:30
1:28
1:25
Core Office and Student Support

Job Title
Principal
Assistant Principal
House Administrator
Counselor
Librarian
Correctional Ed. Associate
Truancy Specialist
Visual Art Assistant
Admin Secretary
Office Specialist
Attendance Specialist
Data Registrar Assistant
Fiscal Stockroom Clerk
Total
Center School
1.00
World School
1.00
1.00
1.00
0.75
0.50
1.00
0.50
1.00
1.00
1.00
0.50
1.00
0.70
1.00
0.50
5.25
4.70
Discretionary
Allocated per a factor based on the following student weights:
Free Reduced Lunch
SpEd Resource
SpEd Self-contained
South Lake
1.00
1.00
1
0.6
10
0.5
2
17
5.50
Other resources provided to schools from central office include the following:
Career & Technical Education PCP (Preparation, Conference and Planning) - additional teacher funding will
be allocated to schools to provide release time from teaching to help launch new programs and to reduce
class sizes for specific Career and Technical Education programs.
Pre-School Special Education buildings with Pre-school Special Education programs will receive additional
discretionary dollars equivalent to the value of a .5 FTE Elementary Assistant. This is to be used to support
the needs of the entire school program.
Bilingual Instructional Assistants Bilingual Instructional Assistants are allocated from central to buildings
to meet the needs of eligible bilingual students.
Additional Nurses in addition to the base nurse allocation in the model, extra nurse funding will be
distributed to increase nurse to student ratios in schools with the greatest student-health concerns, free
and reduced lunch, special education needs, English as a second language needs, high mid-year turnover of
students, and failed WASL scores.
The following additional positions will continue to be allocated to schools from central offices: instrumental
music teachers, family support workers, and drug and alcohol interventions specialists.
GLOSSARY
AAFTE
Annual Average Full-Time Equivalency is the projected average school enrollment for
September through May. For example, if a full-day student is with the district for the
first half of the year, and then moves out of the city, the state would consider the
student a .5 FTE for the full school year.
Certificated Core
Certificated Core is a flexible staff allocation that may be used for any of the
following: Teachers, Librarians, Counselors, Occupational Therapists, Nurses, Social
Workers, Speech-Language Pathologists, Audiologists, Psychologists, and Physical
Therapists.
Contact Time
Percentage of the day that a student is in a contact with a teacher. For example, any
secondary SM1a Education student would spend an average of 20% of his/her time
with a Special Education Instructor, leaving 80% of his/her day with the Regular
Education Instructor.
FTE
Full Time Equivalent. For a student or a teacher, this is the amount of time that they
are attending class or teaching. For example, if a teacher works full time, but they
only teach for the first half of the year, they would be a .5 FTE. Similarly, if a teacher
works half time for the full year, they would also be a .5 FTE staff.
PCP
Preparation - Conference - Planning. A FTE position to cover time spent by teachers

involved in preparing for teaching activities, conferencing and individual/group
planning during the school week.
18
School Staff Costs
19
Projected Employee Benefits Rates 2014-2015

Benefit
Commitment Line Item
Average medical for FTE District

employee is $10,061.
Medical
4401
For FTE .50 - .99 Medical benefits

are prorated based on FTE
percentage.
Mandatory Benefits FTE Staff
Mandatory Benefits Non Staff

(e.g. hourly, extra-time and
substitutes)
TRI (Time Responsibility

Incentive)
Calculation for Budgeting
4011
Calculate mandatory benefits for

Certificated FTE employees at a
rate of 20.87% and 20.28% for
classified staff. Do NOT use
these rates for substitutes
(commitment items 2041, 2042,
2043, 3041, 3042, and 3043, see
below).
4012
Calculate mandatory benefits for

non-staff certificated employees
at 20.87%, Classified non-staff
employees at 20.28%, and
10.48% for all substitute
employees.
2011
Average TRI for Certificated nonsupervisory staff is $16,143 per

1.0 FTE.
Mandatory Benefits for FTE employees
Certificated employee benefit rates compute at 20.87% except for substitutes. This includes
salaried employees, certificated hourly employees, certificated extra time, and stipends.
Certificated substitute benefit rates compute at 10.48%. This includes commitment item numbers
2041, 2042, and 2043.
TRI costs are averaged at $16,143 plus benefits (at 20.87%) per full-time non-supervisory
certificated employee (pro-rate to FTE).
Classified employee benefit rates compute at 20.28% except for substitutes. This includes salaried
employees, classified hourly employees, 609 hourly employees who receive medical and retirement
benefits, and classified extra time.
Classified substitute benefit rates compute at 10.48%. This includes commitment item numbers
3041, 3042, 3043.
The medical benefit rate is $10,061 per 1.0 FTE employees. For employees with FTEs between .50
and .99, medical benefits are prorated per FTE percentage.
20
Elementary Staff Costs
Job Code
1754
1058
1710
1730
1689
1418
1790
1705
1173
1190
1180
1248
1258
1249
1250
1252
1254
1255
1246
6057
6531
6332
6380
6530
6389
6564
6860
Position Title
Principal Staff
Principal I-Elementary
Asst Principal-Elementary
Certificated Staff *
Librarian-Elementary
Nurse
Head Teacher
Counselor-Elementary
Psychologist
Elementary Instrumental Music Teacher
Teacher-Bilingual BE
Teacher-Elementary
Teacher-Kindergarten
Teacher-XB Behavior Disability
Teacher-XE Early Childhood
Teacher-XG Resource Room
Teacher-XH Hearing Impaired
Teacher-XM Mental Handicap
Teacher-XP Spec Ed P.E
Teacher-XS Severe Profound
Teacher-XT Autisim
Classified Staff
Admin Secretary-Elementary-222
Bilingual Instr Asst/IBE-203/7
Elementary School Assistant-203
Family Supprt Worker
Instructional Assistant - 203/7
Language Immersion IA
Library Assistant-203
Special Ed Asst/ISE - 203/7
Commitment Item
Average
Compensation for
1.0 FTE
22101754
22201058
$148,306
$131,159
24101710
24701730
24001689
24201418
24601790
23101705
23301173
23101190
23101180
23301248
23301258
23301249
23301250
23301252
23301254
23301255
23301246
$101,606
$92,508
$94,407
$89,226
$97,300
$89,195
$95,231
$89,195
$89,195
$89,444
$89,444
$89,444
$89,444
$89,444
$89,444
$89,444
$89,444
39406057
39106531
39406332
39106380
39106530
39106389
39406564
39106860
$61,398
$52,163
$49,237
$63,868
$48,987
$45,652
$43,702
$50,213
* All Certificated Positions Must Also Include the Elementary K-8 Collaboration Stipend $1501
21
Extra Time, Hourly Time, and Release Days

TYPE OF EXPENDITURE
ELIGIBLE STAFF
EXTRA-TIME
Certificated
HOURLY
COMMITMENT ITEM
DAILY /HR
DAILY/HR RATE
RATE (with out
(including
benefits)
benefits)
2062
$35
$42
Classified
Certificated
Classified Hourly
3062
20592800
30597350
$23
$28
Hourly Tutors
30597352
$11
$14
Hrly Office Helper
30597358
$14
$17
College Tech
30597799
$19
$23
Playground Spvsr
30597356
$10
$12
Volunteer Coord
30597357
$15
$18
2043
$174
$210
Workshop Substitutes Parapro
3043
$127
$153
Clerical
3043
$127
$153
2042
$174
$210
3042
$127
$153
RELEASE DAYS
Certificated
Sick Leave Substitutes Certificated

Classified
Rates Vary
Rates Vary
NOTES:
1. Average rates and commitment items remain the same for Regular Education, Special Education and
Bilingual Education
2. Certificated staff are exempt from receiving extra time payments except for activities as outlined in
agreements between Seattle School District and Seattle Education Association. Classified staff working
over 40 hours in a week and or over 8 hours in a day, must be paid time and a half.
3. Mid-year budget transfers may be needed to accommodate varying rates since charges are based on
actual rates.
22
2014-2015
ELEMENTARY SCHOOL STIPENDS
Stipends attached to a position, such as Head Teacher are included in the average compensation
amount and should not be budgeted separately.
Note: Actual
charges may vary slightly.
Commitment
Annual
Item
Annual
Amount
W/O Benefits
Amount
W/Benefits
Building Leadership
Educational Tech Leader (Elem)
Elementary Choral Music
Elementary Curriculum
Elementary Instructional
Elementary & K8 Collaboration
PIPE Coordinator I
PIPE Coordinator II
20220543
20220547
20220506
20220504
20220505
20220558
20220509
20220510
$3,517
$1,780
$1,038
$1,780
$1,780
$1,263
$2,824
$1,403
$4,257
$2,155
$1,256
$2,155
$2,155
$1,529
$3,418
$1,698
Extra-Curricular
Elementary Intramural
Elementary Recreational
Elementary Safety Patrol
Elementary Sch/Home/Comm Coord.
20220420
20220603
20220606
20220604
$2,229
$1,717
$1,221
$1,717
$2,698
$2,078
$1,478
$2,078
Description
CERTIFICATED STAFF
Curricular
CLASSIFIED**
**Classified staff cannot be paid stipends and can only receive extra-curricular compensation. This
must be converted to extra time. Classified staff working over 40 hours in a week or over 8 hours
in a day, must be paid time and a half.
23
Middle School Staff

Job Code
1059
1755
Position Title
Principal Staff
Asst Principal-Middle School
Principal-Middle School
Certificated Staff
Counselor-Middle School
House Administrator
Librarian-Middle School
Nurse
Psychologist
Teacher/Bilingual BS
Teacher-Middle School
Teacher - XT Autism
Commitment Item
Average
Compensation for 1.0
FTE
22401059
22301755
$137,671
$153,796
$99,141
$97,896
$99,215
$92,508
$97,300
$95,231
$90,751
$89,444
$89,444
$89,444
$89,444
$89,444
$89,444
$90,751
$73,046
$52,855
$50,054
$52,163
$47,159
$60,788
$73,708
$51,816
$49,073
$48,987
$43,702
$50,213
1422
1700
1712
1730
1790
1175
1205
1246
1248
1249
1250
1252
1255
2952
Teacher CTE - MS
24201422
24001700
24101712
24701730
24601790
23301175
23201205
23301246
23301248
23301249
23301250
23301252
23301255
23202952
6061
6117
6150
6531
6492
6318
6320
6658
6510
6530
6564
6860
Classified Staff
Admin Secretary-MS-260
Asst Secretary MS-222
Attendance Specialist MS-203
Bilingual Instr Asst/IBS-203/7
Counseling Secretary-203
Data Registrar-222
Data Registrar-260
Fiscal Specialist MS-203
Home School Coordinator
Instructional Assistant-203/7
Special Ed Asst/ISE-203/7
39406061
39406117
39406150
39106531
39406492
39406318
39406320
39406658
39106510
39106530
39406564
39106860
24

TYPE OF EXPENDITURE
ELIGIBLE STAFF
EXTRA-TIME
Certificated
HOURLY
COMMITMENT ITEM
DAILY /HR
DAILY/HR RATE
RATE (with out
(including
benefits)
benefits)
2062
$35
$42
Classified
Certificated
Classified Hourly
3062
20592800
30597350
$23
$28
Hourly Tutors
30597352
$11
$14
Hrly Office Helper
30597358
$14
$17
College Tech
30597799
$19
$23
Playground Spvsr
30597356
$10
$12
Volunteer Coord
30597357
$15
$18
2043
$174
$210
3043
$127
$153
Clerical
3043
$127
$153
2042
$174
$210
3042
$127
$153
RELEASE DAYS
Certificated

Classified
Rates Vary
Rates Vary
NOTES:
Bilingual Education
actual rates.
25
2014-2015
MIDDLE SCHOOL STIPENDS
Stipends attached to a position, such as Head Teacher are included in the average
compensation amount and should not be budgeted separately.
Note: Actual charges may vary slightly.
Description
Commitment
Annual
Annual
Item
Amount
Amount
W/O Benefits
W/Benefits
$3,517
$1,358
$3,004
$2,824
$1,403
$2,011
$1,617
$1,370
$1,268
$3,376
$2,825
$2,424
$1,575
$2,011
$4,257
$1,644
$3,636
$3,418
$1,698
$2,434
$1,957
$1,658
$1,535
$4,087
$3,420
$2,934
$1,907
$2,434
CERTIFICATED STAFF
Curricular
Building Leadership
Chemical Hygiene Officer I
Head Counselor
PIPE Coordinator I
PIPE Coordinator II
Subj Matt Spec I
Subj Matt Spec II
Subj Matt Spec III
Subj Matt Spec IV
Team Leader I
Team Leader II
Team Leader III
Team Leader IV
Educational Tech Leader II
Extra-Curricular
Athletic: Specific athletic stipends are
budgeted through Central Athletic
Department.
20220543
20220555
20220520
20220509
20220510
20220511
20220512
20220513
20220514
20220515
20220516
20220517
20220518
20220548
2023
$2,789
Annual
20220601
$2,304
Band
20220609
*
*
Choral
20220610
*
*
Debate
20220602
$1,283
$1,553
Drama
20220611
*
*
Newspaper
20220605
$2,789
$2,304
Orchestra
20220612
*
*
Secondary Intramural
20220421
$2,839
$2,345
Senior Class Advisor
20220607
$1,672
$1,381
Stockroom
20220608
$2,643
$2,183
* If school has over 1500 students, this stipend is $10,314/year (excluding benefits) and can be
divided any way between these four activities. If school has less than 1500 students, this
stipend is $6,582/year (excluding benefits) and can be divided any way between these four
activities.
CLASSIFIED**
**Classified staff cannot be paid stipends and can only receive extra-curricular compensation.
This must be converted to extra time. Classified Staff working over 40 hours in a week and/or
over 8 hours in a day, must be paid time and a half.
26
EXTRA TIME FUNDS FOR REGISTRARS

FOR MIDDLE SCHOOLS
Budgeting of Data Processing Days is required by contract. Please budget the
amount shown on the schedule below as classified extra time in the
Counseling Office budget. These funds come from your non-staff
discretionary dollars.
Processing Day
Amounts
$1,628
Aki Kurose
734
$2,103
Denny
948
$2,103
Eckstein
948
$2,136
Hamilton
963
$1,571
Jane Addams MS
708
$1,772
Madison
799
$1,344
McClure
606
$2,294
Mercer
1,034
$2,680
Washington
1,208
$2,041
Whitman
920
Total pool is $259 per diem rate for Data Registrar time 180 days, or
$46,637. Per the collective bargaining agreement, secondary schools
are required to budget an amount in proportion to the projected
enrollment
Middle Schools
Projected
Enrollment
UPDATED 05-23-14
High School Staff Costs

Commitment
Item
Ave Compensation
for 1.0 FTE
1756
1060
Principal Staff
Principal-High School
Asst Principal-High School
22301756
22401060
$164,465
$144,907
1438
528
1036
1420
1713
1730
1175
1210
1230
1246
1248
1249
1250
1252
1255
Certificated Staff
Dean Of Students
Academic Intervention Specialist
Activity Coordinator
Counselor-High School
Librarian-High School
Nurse
Teacher/Bilingual BS
Teacher-High School
Teacher-Vocational Education
Teacher-XT Autisim
24001438
24000528
25101036
24201420
24101713
24701730
23301175
23201210
23201230
23301246
23301248
23301249
23301250
23301252
23301255
$90,391
$97,057
$94,844
$103,865
$106,977
$92,508
$95,231
$92,156
$92,156
$89,444
$89,444
$89,444
$89,444
$89,444
$89,444
6063
6115
6113
6151
6189
6299
6310
6492
6493
6319
6652
6510
6530
6564
6566
6860
Classified Staff
Admin Secretary HS-260
Asst Secretary HS-222
Asst Secretary HS-260
Attendance Specialist HS-203
Career Center Specialist
Computer Lab Assistant
Correction Ed Associate
HS Data Registration Specialist-222
Fiscal Specialist HS-222
Library Assistant II - 203
39406063
39406115
39406113
39406151
39106189
39106299
39106310
39406492
39406493
39406319
39406652
39106510
39106530
39406564
39406566
39106860
$72,649
$53,130
$63,501
$53,086
$57,011
$54,288
$54,132
$47,159
$42,795
$58,604
$60,456
$49,073
$48,987
$43,702
$51,786
$50,213
Job Code
Position Title
28
6955
Youth Services Assistant
39106955
29
$41,678

TYPE OF EXPENDITURE
ELIGIBLE STAFF
EXTRA-TIME
Certificated
HOURLY
COMMITMENT ITEM
DAILY /HR
DAILY/HR RATE
RATE (with out
(including
benefits)
benefits)
2062
$35
$42
Classified
Certificated
Classified Hourly
3062
20592800
30597350
$23
$28
Hourly Tutors
30597352
$11
$14
Hrly Office Helper
30597358
$14
$17
College Tech
30597799
$19
$23
Playground Spvsr
30597356
$10
$12
Volunteer Coord
30597357
$15
$18
2043
$174
$210
3043
$127
$153
Clerical
3043
$127
$153
2042
$174
$210
3042
$127
$153
RELEASE DAYS
Certificated

Classified
Rates Vary
Rates Vary
NOTES:
Bilingual Education
actual rates.
30
2014-2015
HIGH SCHOOL STIPENDS
compensation amount and do NOT need to be budgeted separately.
Description
Commitment
Annual
Annual
Item
Amount
W/O Benefits
Amount
W/Benefits
$3,517
$1,358
$3,004
$2,824
$1,403
$3,376
$2,825
$2,424
$1,575
$2,011
$4,257
$1,644
$3,636
$3,418
$1,698
$4,087
$3,420
$2,934
$1,907
$2,434
$2,304
*
*
$1,283
*
$2,304
*
$2,345
$1,381
$2,183
$2,789
*
*
$1,553
*
$2,789
*
$2,839
$1,672
$2,643
CERTIFICATED STAFF
Curricular
Building Leadership
Head Counselor
PIPE Coordinator I
PIPE Coordinator II
Department Head I
Department Head II
Department Head III
Department Head IV
Educational Tech Leader (Sec)
Extra-Curricular
20220543
20220555
20220520
20220509
20220510
20220500
20220501
20220502
20220503
20220548
Athletic: Specific athletic stipends are

budgeted through Central Athletic
Department.
2023
Annual
Band
Choral
Debate
Drama
Newspaper
Orchestra
Senior Class Advisor
Stockroom
20220601
20220609
20220610
20220602
20220611
20220605
20220612
20220421
20220607
20220608
* If school has over 1500 students, this stipend is $10,314/year (excludes benefits) and can be
divided any way between these four activities. If school has less than 1500 students, this stipend is
$6,582/year (excludes benefits) and can be divided any way between these four activities.
CLASSIFIED**
**Classified staff cannot be paid stipends and can only receive extra-curricular compensation. This
must be converted to extra time. Classified Staff working over 40 hours in a week an or over 8 hours
in a day, must be paid time and a half.
31
EXTRA TIME FUNDS FOR REGISTRARS

FOR HIGH SCHOOLS
Budgeting of Data Processing Days is required by contract. Please budget the
amount shown on the schedule below as classified extra time in the
Counseling Office budget. These funds come from your non-staff
discretionary dollars.
High Schools
Projected
Enrollment
Processing Day
Amounts
$3,487
Ballard
1,572
$601
Center School
271
$1,786
Cleveland
805
$2,729
Franklin
1,230
$3,399
Garfield
1,532
$2,551
Ingraham
1,150
$2,414
Nathan Hale
1,088
$561
Nova
253
$1,145
Rainier Beach
516
$3,600
Roosevelt
1,623
$2,596
Sealth
1,170
$2,096
West Seattle
945
Total pool is $259 per diem rate for Data Registrar time 180 days, or
$46,637. Per the collective bargaining agreement, secondary schools
are required to budget an amount in proportion to the projected
enrollment
UPDATED 05-23-14
K-8 Staff Costs

Job Code
1057
1795
1422
1418
1689
1700
1710
1730
1705
1173
1190
1180
1205
1248
1258
1249
1250
1252
1254
1255
1246
6057
6531
6332
6510
6530
6564
6860
6881
Position Title
Principal Staff
Asst Principal, Alternative
Principal I-Alternative School
Certificated Staff*
Counselor - Middle School
Counselor-Elementary
Head Teacher
House Administrator
Librarian-Elementary
Nurse
Elementary Instrumental Music Teacher
Teacher/Bilingual BE
Teacher-Elementary
Teacher-Kindergarten
Teacher-Middle School
Teacher-XE Early Childhood
Teacher-XP Spec Ed P.E.
Teacher-XT Autisim
Classified Staff
Admin Secretary-Elementary
Bilingual Instr Asst/IBE-203/7
Elementary School Assistant
Instructional Assistant - 203/7
Special Ed Asst/ISE - 203/7
Student and Family Advocate
Commitment
Item
Average
Compensation for
1.0 FTE
22401057
22301796
$138,238
$152,002
24201422
24201418
24001689
24001700
24101710
24701730
23101705
23301173
23101190
23101180
23201205
23301248
23301258
23301249
23301250
23301252
23301254
23301255
23301246
$99,141
$89,226
$94,407
$97,896
$101,606
$92,508
$89,195
$95,231
$89,195
$89,195
$90,751
$89,444
$89,444
$89,444
$89,444
$89,444
$89,444
$89,444
$89,444
39406057
39106531
39406332
39106510
39106530
39406564
39106860
39106881
$61,398
$52,163
$49,237
$49,073
$48,987
$43,702
$50,213
$87,251
* All Certificated Positions Must Also Include the Elementary K-8 Collaboration Stipend $1501
33

TYPE OF EXPENDITURE
ELIGIBLE STAFF
EXTRA-TIME
Certificated
HOURLY
COMMITMENT ITEM
DAILY /HR
DAILY/HR RATE
RATE (with out
(including
benefits)
benefits)
2062
$35
$42
Classified
Certificated
Classified Hourly
3062
20592800
30597350
$23
$28
Hourly Tutors
30597352
$11
$14
Hrly Office Helper
30597358
$14
$17
College Tech
30597799
$19
$23
Playground Spvsr
30597356
$10
$12
Volunteer Coord
30597357
$15
$18
2043
$174
$210
3043
$127
$153
Clerical
3043
$127
$153
2042
$174
$210
3042
$127
$153
RELEASE DAYS
Certificated

Classified
Rates Vary
Rates Vary
NOTES:
Bilingual Education
actual rates.
34
2014-2015
K-8 SCHOOL STIPENDS
compensation amount and should not be budgeted separately.
Commitment
Annual
Annual
Description
Item
Amount
Amount
W/O Benefits
W/Benefits
$3,517
$1,358
$1,038
$1,780
$1,780
$1,263
$3,004
$2,824
$1,403
$2,011
$1,617
$1,370
$1,268
$3,376
$2,825
$2,424
$1,575
$1,780
$4,257
$1,644
$1,256
$2,155
$2,155
$1,529
$3,636
$3,418
$1,698
$2,434
$1,957
$1,658
$1,535
$4,087
$3,420
$2,934
$1,907
$2,155
$2,345
$2,183
$1,717
$2,839
$2,643
$2,078
$2,078
CERTIFICATED STAFF
Curricular
Building Leadership
Elementary Choral Music
Elementary Curriculum
Elementary Instructional
Elementary & K8 Collaboration
Head Counselor
PIPE Coordinator I
PIPE Coordinator II
Subj Matt Spec I
Subj Matt Spec II
Subj Matt Spec III
Subj Matt Spec IV
Team Leader I
Team Leader II
Team Leader III
Team Leader IV
Educational Tech Leader I
Extra-Curricular
Athletic: Specific athletic
stipends are budgeted through
Central Athletic Department.
Stockroom
Elementary Recreational
Elementary
Sch/Home/CommCoord.
Elementary Safety Patrol
Elementary Intramural
20220543
20220555
20220506
20220504
20220505
20220558
20220520
20220509
20220510
20220511
20220512
20220513
20220514
20220515
20220516
20220517
20220518
20220547
2023
20220421
20220608
20220603
20220604
$1,717
$1,221
$2,229
20220606
$1,478
20220420
$2,698
CLASSIFIED**
**Classified staff cannot be paid stipends and can only receive extra-curricular
compensation. This must be converted to extra time. Classified Staff working over 40
hours in a week and/or over 8 hours in a day, must be paid time and a half.
35
Non-Traditionally Graded Schools Staff Costs
Job Code
Position Title
Commitment
Item
Average
Compensation for
1.0 FTE
1795
1796
1057
Principal Staff
Principal I Alternative School
Principal II Alternative School
Assistant Principal, Alternative School
22101795
22301796
22401057
$149,493
$152,002
$138,238
1420
1713
1730
1790
1215
1175
1210
1248
1249
1250
1252
1255
1246
1230
Certificated Staff
Counselor-High School
Librarian-High School
Nurse
Psychologist
Teacher-Alternative MS
Teacher-Bilingual BS
Teacher-High School
Teacher-XT Autisim
Teacher-Vocational Education
24201420
24101713
24701730
24601790
23201215
23301175
23201210
23301248
23301249
23301250
23301252
23301255
23301246
23201230
$103,865
$106,977
$92,508
$97,300
$90,751
$95,231
$92,156
$89,444
$89,444
$89,444
$89,444
$89,444
$89,444
$92,156
6060
6062
6151
6299
6310
804
6319
6321
6510
6530
6564
6860
6853
6916
6657
Classified Staff
Admin Secretary Alt Secondary-222
Admin Secretary Alternative-260
Attendance Specialist HS-203
Computer Lab Assistant
Correction Ed Associate
HS Grad Succ Coord
HS Data Registration Spec-222
Data Registrar-203
Studnt Svc Facil-223
Transitional Prog Specialist
Fiscal Specialist Alt-203
39406060
39406062
39406151
39106299
39106310
39100804
39406319
39406321
39106510
39106530
39406564
39106860
39406853
39106916
39406657
$63,026
$69,104
$53,086
$54,288
$54,132
$52,265
$58,604
$55,099
$49,073
$48,987
$43,702
$50,213
$73,480
$59,755
$42,338
36

TYPE OF EXPENDITURE
ELIGIBLE STAFF
EXTRA-TIME
Certificated
HOURLY
COMMITMENT ITEM
DAILY /HR
DAILY/HR RATE
RATE (with out
(including
benefits)
benefits)
2062
$35
$42
Classified
Certificated
Classified Hourly
3062
20592800
30597350
$23
$28
Hourly Tutors
30597352
$11
$14
Hrly Office Helper
30597358
$14
$17
College Tech
30597799
$19
$23
Playground Spvsr
30597356
$10
$12
Volunteer Coord
30597357
$15
$18
2043
$174
$210
3043
$127
$153
Clerical
3043
$127
$153
2042
$174
$210
3042
$127
$153
RELEASE DAYS
Certificated

Classified
Rates Vary
Rates Vary
NOTES:
Bilingual Education
actual rates.
37
Budget Forms
38
ENGLISH LANGUAGE LEARNERS SCHOOL PLAN 2014-15

SCHOOL NAME:
PLANNING COMMITTEE:
List the instructional models implemented at the school. Provide rationale for the models of
choice based on student data, school goal, and school wide program/culture.
List specific instructional strategies that will be used to improve content academic language
development for ELLs.
List examples of the schools use of differentiated instructional materials that are intended to
improve targeted language skills for ELLs.
Data: In addition to WELPA, provide a list of pre / post measures to be used in the classroom
for measuring the progress of ELL students during the school year.
Please verify that ELL program building staff participated in a collaborative budget
process as required by the collective bargaining agreement.
Principal:
School ELL program staff name(s)
1.
4.
2.
5.
3.
6.
State Recommended Instructional Models for ELL Students

Dual Language Program - Two-Way Immersion or Two-Way Bilingual Education
Provides integrated language and academic instruction for native English speakers and
native speakers of another language;
Goals are high academic achievement, first and second language proficiency, and crosscultural understanding (Christian, 1994).
Sheltered Instruction (SI) - Content-Based (English as a Second Language or ESL)
An approach used widely for teaching language and content to English language learners,
particularly as schools prepare students to achieve high academic standards.
Academic subjects (e.g., science, social studies) are taught using English as the medium of
instruction.
39
Most often used in classes comprised solely of English language learners, although it may be
used in classes with both native English speakers and English language learners when
necessitated by scheduling considerations or by small numbers of English language learners.
In Washington State, this approach is most often associated with middle and high school ESL
classes. ELLs at the elementary level, who receive push-in support from ELL staff or limited
pull-out in the context of a basic education grade-level classroom, would also fall under this
model.
Newcomer Program: Bilingual Orientation Center (BOC)
Goals are to help students acquire beginning English language skills along with core
academic skills and knowledge, and to acculturate to the U.S. school system.
Some programs have additional goals, such as developing students primary language skills
and preparing students for their new communities.
Process for English Language Learners School Plan

Develop English Language Learners School Plan
Select 1 or 2 of the State recommended models that are available in Seattle Public
Schools.
Some schools have 2 models in action.
Select one or more of the following instructional strategies:
o Centrally Approved Collaborative Team Teaching
o SCALE-UP (Scaffolding Content and Academic Language Using Proficiency Levels)
o SIOP (Sheltered Instruction Observation Protocol)
o Constructive Classroom Conversations: Measuring Language for the CCSS
In the plan, include ELL student data at your school (MSP, WELPA, DRA, MAP, HSPE etc.)
What are the goal(s) for your ELL students based on various data sources?
Develop English Language Learners School Plan continued
Review school staff skills and representation, such as ESL or bilingual endorsement, literacy
and cultural competency representative of the schools majority and diverse population, and
bicultural staff representation.
Review the professional development plan on:

o
o
o
Effective instructional strategies for ELL students in bilingual sheltered and

mainstream classes.
Implementation of program modelsBilingual and/or ELL models.
How is the bilingual program aligned to your school program?
Complete Form for English Language Learners School Plan

Email completed form to Veronica Gallardo, ELL & International Program Director:
vmgallardo@seattleschools.org
40
Seattle Public Schools

INTENT TO APPLY FOR A GRANT 2014-2015
This form should be submitted for all grants whether they are on behalf of an individual school or the district as a whole. First page only.
Date:
School/Department:
Contact Person:
Phone:
Fax:
Email:
Name of Grant/Award:
Name of Funder:
Funder type: Donor
Grant
Amount to be requested:
Funders Submission Due Date:
Is any District funding, resource, or in-kind commitment required now or in the future? Yes
No
If yes, please list by dollar amount and/or in-kind service/support. Be specific:

SPS Strategic Plan 2013-2018 Goal(s) addressed :
#1: Ensure Educational Excellence and Equity for Every Student
#2: Improve Systems Districtwide to Support Academic Outcomes and Meet Student Needs
#3: Strengthen School, Family and Community Engagement
Specifically, which objectives and initiatives will be addressed? See <add Strat Plan link here>
Signature:
(School Principal OR Central Department Head)
Email, FAX or deliver this form to Kevin Corrigan, Office of Grants & Fiscal Compliance (G&FC) Fax: 206-252-0016. Upon
receipt of this form, G&FC will email a response within 48 hours. If you receive an approval to move forward with your
request, you will be required to submit the following to G&FC at least ten (10) days prior to the proposal due date:
The final draft of your grant proposal
The budget and
Signature page for district-level signatures IF required
Direct questions on the SPS grant process to Kevin Corrigan at (206) 252-0222
41
kgcorrigan@seattleschools.org

Grant Proposal Process
1. Obtain an Intent to Apply (ITA) form posted on the Grants & Fiscal Compliance (G&FC) website
http://inside.seattleschools.org/area/grants/index.dxml
2. Fill out the ITA and obtain the school principal or department managers signature.
3. Fax or deliver the ITA to G&FC (206)-252-0016.
4. G&FC will email the date by which the proposal will be reviewed. If the request is approved, you will be
advised of the editing due date. The final proposal is due to G&FC for editing by this date. The date is
usually 10 days before the proposal is due.
5. If a district level signature is required, the signature page & budget are also due to G&FC 10 - 14 days
before the proposal due date. G&FC will obtain all district signatures.
6. Completed proposals will be edited by G&FC as required.
7. Each school is responsible for submitting their final proposal to the funder. The only exception to this is
noted in #8 below. Make an extra copy for G&FC We are required to keep a copy of all awarded grants,
with signature.
8. District-wide grants or grants submitted by a central department should be submitted through G&FC.
Grants to State and Federal units of government must be submitted by G&FC regardless of who is
submitting (i.e., school or central department).
9. When awards are received, submit a Grant Award Notification (GAN) form to G&FC, along with the
award check (when a check is issued) and the copy of the final grant application. G&FC will log the
award, then send the GAN & check to Grants Accounting. Grants Accounting will deposit the check and
assign a fund code accessing the funds to the grant manager. The grant application will be filed as the
official SPS copy.
10. Schedule the preparation of the follow-up report -- when required. This report will assess the success of
the program and is key to receiving additional funding. Put the due date on your calendar so you wont
forget!
42

Grant Application Information
I. FORMS and DISCLOSURE:
A. Legal Name of Seattle Public Schools
Seattle Public Schools -or- Seattle School District 1 of King County, Washington
B. Tax Exempt Status
Seattle Public Schools is a political subdivision of the state of Washington and is a tax-exempt
educational institution. A letter stating this may be found at the following link:
http://inside.seattleschools.org/area/accounting/procedures/TAX_Donation.pdf
C. ID numbers frequently required on federal grants
DUNS: 078199965
Federal Tax Identification Number (TIN): 91-6001541
D. Proposal Development Tip
Create a simple Logic Model of your project before you begin to write. This model will assist you in
building, streamlining, and evaluating your grant. Many grants request this type of modeling. See
example using an afterschool program below:
Community
Need
Too many
students are
dropping
out of
school
Inputs
Activities
Outputs
Teachers,
classroom
space,
computers,
software,
grant
funding
Out-ofschool time
intensive
tutoring
using
special
software to
raise
student
academic
proficiencies
Out-ofschool
time
tutoring
sessions
Intermediate
Outcomes
Students are
more attentive
in class
Students are
not truant
Long-Term
Outcomes
Student
academic
proficiencies
increase
Students
graduate
from high
school
II. BUDGET:
A. Salary and Benefits Advice
1. Grants use actual salaries and benefits which also includes other applicable staff expenses.
If a proposed staff member has not been hired, use an average salary which will include benefits
and other applicable staff expenses. Once the person is hired, a budget adjustment should be
requested.
2. When in doubt, estimate on the higher side. If grants(s) cannot pay full salary/benefits, an
alternate funding source must be identified by the principal/program manager. Salary/benefit
increases negotiated after the grant begins must be paid by the grant or alternate funding source.
43
3. If your grant is a multiple year grant, estimate salary and benefit increases for each additional
year, unless the grant gives other directions. A minimum of 3% is suggested.
B. Other Staff Expenses
Some positions come with other benefits, such as stipends and negotiated time which must also be
budgeted. For assistance with calculating the full cost of a position, please contact the Office of Grants
& Fiscal Compliance (G&FC) or your budget analyst.
C. Indirect Costs
When applicable, indirect costs must be charged against all grants regardless of size. The
Indirect Cost Rate changes annually and runs on a September 1 August 31 cycle. The rate for the
2014-15 school year is 4.70%. In very rare occasions the district will grant a waiver of all or part of
this expense. To request a waiver, please submit a request to G&FC. The Assistant Superintendent of
Business & Finance will review each request.
This should be submitted at least one (1) month prior to the proposed due date of the grant application.
Updated indirect rates will be posted on the G&FC Website.
III. ATTACHMENTS
Contact Kevin Corrigan @ 206-252-0222, or by e-mail at kgcorrigan@seattleschools.org for the

following documents:
1.
2.
3.
4.
5.
The most recent audited financial statement for the District

Affirmative Action Statement
General letter of tax-exempt status
General Education Provisions Act (GEPA)
W9 form
V. FOLLOW-UP
A. Make a copy of the entire proposal, with signatures, for G&FC. This office is required to keep a copy of
all awarded grants on file.
B. Send a thank you letter to the funder.
C. Mark the due date for required follow-up reports (if applicable) on you calendar!! Tardy or missing
reports reduce our chances of receiving future grants.
44
Employee Workload Acknowledgment

Course Preparations / Subjects Taught
Date:
To:
(Principal name)
From:
(Employee name)
Cc:
(School name)
Building file
Employee / Labor Relations file
Re:
Work load waiver for
of
(semester)
(year)
The purpose of this memo it to acknowledge that we have discussed my teaching schedule and have mutually
agreed that I will teach the following courses:
Course/Subject
Grade Level
# of sections
I understand that this schedule represents a variation from the provisions of Article IX, Section B.4 of the Collective
Bargaining Agreement between Seattle Public Schools and SEA Certificated Employees (CBA), which considers a
reasonable maximum secondary teacher assignment to be no more than three (3) different curriculum course
preparations in no more than two (2) subject fields.
In accordance with Article IX, Section B.5 of the CBA, the building principal and the teacher may discuss and
mutually agree to a variation to the above limitation on teaching assignment. This memo serves as written record
of our agreement, which shall be binding for one semester or one year, as appropriate.
(Employee signature)
(date)
(Principal signature)
(date)
45
COLLECTIVE BARGAINING AGREEMENT

between
SEATTLE PUBLIC SCHOOLS

and
SEATTLE EDUCATION ASSOCIATION

CERTIFICATED NON-SUPERVISORY EMPLOYEES
2013-15
Article IX, SECTION B: EMPLOYEE LOAD

4.
The SPS will consider as a reasonable maximum, secondary teacher assignments of no more than
three (3) different curriculum course preparations in no more than two (2) subject fields.
Secondary teachers will not teach more than five (5) class periods per day without volunteering
and being compensated for giving up their PCP time. To the extent possible, departments will
balance the number of preparations between employees. Schools will avoid giving teachers new
to the profession more than two different curriculum course preparations. An exception to this
last rule may happen when the new employee is the only person in their job category at the school
or when the number of preparations in any given department would cause the District to have to
compensate an employee for extra preparation time.
5.
Variations to the above conditions shall be made by the building principal/ program manager after
discussion and mutual agreement between a teacher, an affected grade level, a department, the
certificated teaching staff (faculty) or the BLT/Instructional Council. The written record of the
arrangement shall be retained on file in the school office and shall be binding on all affected
parties for one semester/year as appropriate.
46
Office Staffing Plan Form

Please answer the following questions and attach additional documentation as necessary.
Date:
School or Administrative Office:
Is this a mutually agreeable plan of those affected and their supervisor, or is it an alternative
plan?
1. Describe, in detail, the existing or anticipated problems that are of concern.
2. If this is a mutually agreeable plan, describe the solutions that you have agreed upon.
Include a description of how work will be accomplished and by whom. Include changes that
have been agreed upon such as prioritizations, redistribution and work efficiencies,
elimination of assignments, allocation of time for duties, and any other changes that
address the concerns described above. Please refer to the List of School Office Functions
found in Section V, Reference Materials.
3. If this is an alternative plan, describe the solutions that, in your view, need to be
implemented. In addition, please include the following, if possible:
a. Your view of the likely impacts if this alternative plan is rejected.
b. Any other possible solutions that were considered and rejected.
c. The reasons these possible solutions were rejected.
Staff and/or Supervisor Submitting this Plan:
Signature
Printed Name
Job Title
Signature
Printed Name
Job Title
Signature
Printed Name
Job Title
Signature
Printed Name
Job Title
47
Partial FTE Position Request Form

Please submit the completed form during the 2014-15 Budget Development Process to your Budget Analyst
Name of School:
Name of Principal:
Statement of Participation:
I certify that classroom teachers, including special education and bilingual teachers; Title I/LAP funded staff;
specialists; and classified staff have been directly involved in the decision to retain the partial FTE until the final WSS
Allocation period in October, including agreeing to not request/retain a sub and/or request overages on the partial
FTE.
We are requesting to hold the following partial FTE until the final WSS Carry Forward and Adjustments in October of
2014.
Position:
FTE:
Date:_______________________
Signed: __________________________
SEA Building Representative
Date:_______________________
Signed: ______________________________________
Building Leadership Team Representative as
designated by the BLT
Principals Acknowledgment - Statement of Assurances:

I certify that my staff was informed of the decision to hold the partial FTE until after the final WSS Carry Forward and
Adjustments in October. I also certify my staff are aware that until a decision to fill the position is made by the
Principal/Manager, no substitute or overages shall be claimed in order to hold the full integrity of the salary pending a decision
to use the salary after second semester.
Date:
Signed:
Principal/Manager
48
2014-2015
Request for Advance Commitment to Expend Grant Funds
Office of Grants & Fiscal Compliance
The attached form is to be used by a principal or a program manager to request permission to expend
grant dollars prior to the receipt of a formal commitment from a funding agency.
General Practice
In unusual cases, a principal or a program manager may request authorization from the Office of Grants
& Fiscal Compliance (G&FC) to spend funds under an anticipated grant program or donation prior to
the receipt of a formal commitment from the funding agency.
Such authority will be granted by G&FC if a written guarantee is provided, assuring that the principal or
program manager will cover the risk of a delayed start date or failure of the funding agency to make an
award as anticipated. In so doing, the principal or program manager must identify the alternative fund
source that will be used to cover the expenditure if the grant funding is not forthcoming.
PLEASE NOTE: A signed Request for Advance Commitment to Expend form must be received by G&FC
before approval can be given. Only the principal/program manager can make/sign this request.
Included on this form is the schools commitment of how the expense will be covered if funding should
not materialize or the agreement is rescinded by the funder after a position has been staffed or an
expense has been incurred. Forms without this information will not be approved.
Procedures
1. Complete all sections of the following form and send it to Kevin Corrigan in the Office of Grants &
Fiscal Compliance.
2. Upon review with program or schools budget analyst, a decision will be made regarding the
request.
3. Requests should be made a minimum of ten (10) days in advance of the need.
4. If approved, a fund code will be set up and sent to grants accounting for processing.
5. Any request that is above $250,000 in an initial request or cumulative request will require approval
by the Seattle Public Schools Board of Directors.
Note: The authorization is normally approved for a maximum period of ten (10) months. The Office of
Grants Accounting will monitor and follow-up until all payments on the grant award have been received.
All funding must be received before June 30 in the fiscal year they are applied.
Email completed/signed form in PDF format to Kevin Corrigan in the G&FC Office,
kgcorrigan@seattleschools.org. To submit a hard copy, print out the form, sign and date the
form and deliver it to M/S 33-182. Signed forms can also be faxed to 252-0016.
49
2014-2015
Request for Advance Commitment to Expend Grant Funds
To:
Kevin Corrigan - Director, Grants and Strategic Partnerships
From:
Principal/School
Date:
I request that authorization be given by the Office of Grants & Fiscal Compliance to expend
funds under the following proposed grant commitment:
Title of Program:
(If funding FTEs or specific programs, provide details. You may attach a separate sheet)
Fund Source:
(PTA/PTSA/Other If other, please specify Note: This is organization making the commitment to the school or program)
Fund Source Contact:

(Name of the person/contact info for the organization promising the funds Name, Telephone, E-mail address
Amount/Level of Projected Funding:
Projected Funding Period (Start/Stop Dates):
Method of Payment:
Indicate if single, monthly, quarterly, billable/invoice payment or other. If a single payment, please enter date of check and amount)
The reason for this request is that (briefly justify why an advance commitment is necessary):
50
This form cannot be approved without the following information:

If funding is not forthcoming as projected, is received later than anticipated or if the amount
received is less than proposed, my school will cover the costs using the following budget or
method:
Fund:
Fund Center:
Commitment Item:
By signing below, the principal accepts responsibilty for the repayment of the advance on
anticipated grant or donation of funds
Concurrence:
Date:
(Only the signature of the Principal will be accepted)
Email completed/signed form in PDF format to Kevin Corrigan in the G&FC Office,
kgcorrigan@seattleschools.org. To submit a hard copy, print out the form, sign and date the
form and send via District mail to M/S 33-182. Signed forms can also be faxed to 252-0016.
Office of Grants & Fiscal Compliance Action:

________
Approved
________
Not Approved
________
Returned for additional information:

_________________________________________________________________
_________________________________________________________________
Signature:
_________________________________________________________________
51
SEA/SSD CONTRACT WAIVER REQUEST FORM

Building/Program: _______________________________________________________
Date of Request: ________________________________________________________
(Deadline: Must be submitted to your Budget Analyst by Friday, March 7, 2014.)
Contract: ____ Certificated: ____ SAEOP: ____ Paraprofessional: _____

Renewal: Yes: _____ No: ____
We are requesting to waive the following Articles and/or sections of the Collective
Bargaining Agreement between the Seattle School SPS and SEA:
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
VOTING: All Certificated, Parapros, and SAEOPs must be involved in this voting process. You will
need 2/3 majority of the SEA represented staff (members and non-members) to approve the
waiver.
Total SEA Represented Employees in Building/Program:
____________________________
Certificated: ______________________
SAEOP:
______________________
Paraprofessional: __________________
SEA Represented Employees Voting In Favor of Waiver: ______________________________
SEA Represented Employees Voting Against Waiver:
______________________________
Total number of SEA Represented Employees Voting:
______________________________
Describe the intent of the proposed contract waiver:

______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
What procedure did the staff use to vote on the waiver (secret ballot, show of hands, etc.?)
______________________________________________________________________
52
SEA/SSD CONTRACT WAIVER REQUEST FORM (continued)

What was the nature of the dissenting opinion(s), if any?
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
How many SEA Represented employees were directly involved in developing the contract waiver
proposal? What was the nature of that involvement?
______________________________________________________________________
______________________________________________________________________
Waiver Contract Signature (Must be a SEA member) ___________________________
School telephone #: ________________Home telephone #_______________________
E-mail: ____________________________________
SEA Building Representative:
Signature:
E-Mail:
School telephone #: ________________Home telephone #_______________________

Principal or Designee Signature:
Phone #: _________________________ E-mail: _____________________________
Recommendation: Yes _____ No ______
ACTION TAKEN
SEA: Date of Action: _________________ Approved: _______ Not Approved: _______
If not approved, the reason:
______________________________________________________________________
______________________________________________________________________
SPS: Date of Action: _________________ Approved: _______ Not Approved: ________
If not approved, the reason:
______________________________________________________________________
______________________________________________________________________
SEA President Signature
SSD Signature
53
Spec Ed - Set Aside Funds for 1 on 1 Assistant Form

(Submit completed form at the Budget Arena)
This form is to be completed to continue each 1-on-1 Instructional Assistant currently assigned to a
student. Please confirm the student and ensure the 1-1 Instructional Assistant has been included in the
assigned students IEP to continue next school year.
School Name:
__________________________________
Schools that anticipate a returning student with an IEP requiring a 1-on-1 special education assistant are
required to set aside funds to assist in the funding of the assistant.
Funds should be set aside for assistants serving students who meet both of the following criteria:
The student is currently enrolled in the building and it is anticipated he/she will remain so for
the next school year.
The student's current IEP requires a 1-on-1 assistant and it is anticipated this requirement will
continue
$1,000 for each qualified student should be budgeted in a classified salary reserve line (commitment
item 3092) in the school's S Sub-Org.
These funds may be transferred from either the buildings Special Ed curriculum materials
budget or from the buildings A Sub-Org, based on the buildings decision.
By December 15th, Central Special Education staff will review each set-aside. If the student is not
enrolled and does not require a 1-on-1, the budget office will be notified to release the $1,000.
Released funds will be returned to the original fund source.
Student Information
Student Name:
_____________________________________________
Grade (2014- 15):
___________________________________________
Principal's Verification
I verify that $1,000 has been set-aside to assist in covering the cost of a 1-on1 assistant for the student
named above.
Principal Name:
Principal Signature:
Date:
____________________________________________
_________________________________________
_________________________________________________
54
Special Education Approval

Name:
__________________________________________
Signature:
Date:
_______________________________________
____________________________________________
If there is a fade plan to end the need for the Assistant, please consult the assigned Special Education
Supervisor for your region, please see supervisor listing below:
Regional Supervisors
Heather Brown
Sherry Studley
Beth Thorson
Jeff Olson
Ryan Richards
Northwest
Northeast
Southeast
Central
Southwest
habrown@seattleschools.org
srstudley@seattleschools.org
bmthorson@seattleschools.org
jcolson@seattleschools.org
rfrichards@seattleschools.org
55
252-0836
252-0842
252-0262
252-0979
252-0887
Stakeholder Identification of Budget Process Concern

1. Describe the budget process concern.
2. Identify a proposed solution or requested action.
3. Attach a copy of the buildings approved budget decision-making process and matrix.
Name:______________________________________
Role:_________________________________
_____________
______________
Signature:____________________________
______
Phone Number:_______________
Principal Acknowledgement:
_______________________________________________
SEA Building Representative Acknowledgement:

_______________________________________________
56
Statement of Assurance Form

Please submit the completed assurance form with your 2014-2015 Staffing to the Human Resources Dept.
Name of School:
Name of Principal:
Statement of Participation:
I certify that classroom teachers, including special education and bilingual teachers; Title I/LAP funded staff;
specialists; and classified staff have been directly involved in the development and submittal of the schools
proposed operating budget for the 2014-2015 school year utilizing the agreed upon decision making process as
outlined in Article II Section A Number 4 of the Collective Bargaining Agreement.
Date:_______________________
Signed: __________________________
SEA Building Representative
Date:_______________________
Signed: ______________________________________
Building Leadership Team Representative as
designated by the BLT
I certify that parents have been directly involved in the development and submittal of the schools proposed
operating budget for the 2014-2015 school year with evidence of parental participation available at the school site.
Date:_______________________
Signed: ______________________________________
PTSA President/Parent Group Chair
Date:________________________
Signed: ______________________________________
Building Leadership Team Parent/Community Representative
Principals Acknowledgment - Statement of Assurances:

I certify that
parents have been directly involved in the development and submittal of the proposed operating budget; and
the budget is aligned to support my schools Comprehensive School Improvement Plan (C-SIP), the state student learning
standards, and the Essential Academic Learning Requirements; and
the attached school budget has been prepared and submitted in accordance with all District budget development guidelines
including service levels for special education, bilingual, Title I/LAP and 504/ADA as described in the compliance guidelines
provided in the 2014-2015 Budget Instructions document (Gold Book); and
I have reviewed the budget, verified its completion, and confirmed the budget request does not exceed my schools
allocation for the 2014-2015 school year; and
All services budgeted are in compliance with Board Policies, State and Federal Regulations, and District Administrative
Procedures as well as all negotiated agreements.
Date:
Signed:
Principal/Manager
57
Process for Resolution of Concerns

From Stakeholders
In the event any stakeholder feels that authentic participation in the budget development
process has not occurred:
1. The stakeholder should describe the process concern and the requested action to
address the concern on the Stakeholder Identification of Budget Process Concern Form
found in the Forms Section of the Gold Book Budget Tools, Forms & Guidelines.
2. The stakeholder should share their process concern, orally and in writing, with the
Principal to seek resolution. The Principal is responsible for reviewing the process
concern, explaining the process used, and clarifying how the process supported the
budget development in accordance with the Gold Book instructions.
3. If the issue(s) or concern(s) is/are not resolved at the principal level, the stakeholder is
advised to notify the Building Representative, SEA Representative and/or Parent
Representative and send completed paperwork to the Instructional Director.
4. The Instructional Director will verify that the process concern was discussed with the
Principal and determine whether
o
Enough information is available to respond to the stakeholder in order to deny

the process concern and requested actions; or
A meeting with the Principal, the stakeholder, and the union representative is
needed to seek resolution.
5. If resolution is not reached as a result of this meeting, the Instructional Director, after
consideration of the issues raised in the meeting, will make the final decision.
58
WSS Mitigation Request Form 2014-15

[School/Department]
[Region]
Yes/No
[Principal Applying]
[Contact e-mail]
[Contact Phone]
Has your Executive Director approved this request?
Mitigation Request Guidelines and Information

Purpose:
The March Mitigation Fund is an auxiliary source of operating funds. These funds will be allocated to address
school and program needs that are not adequately funded by WSS allocations, baseline carry-forwards, grants,
self-help or other sources of funds. A separate mitigation fund will be available in October to address resource
losses from unexpected declines in enrollment.
Criteria:
Standard criteria will be used in the allocation of available mitigation funds. We anticipate that requests will
exceed the available funds. The criteria used to evaluate requests are:
Limiting the number of unavoidable splits to two grades per elementary classroom
Support small secondary schools in meeting student graduation requirements
Provide academic and administrative core requirements not addressed by the WSS model, due to unique
characteristics of the school
Submission:
Submit your request by e-mailing an electronic copy of this form along with any supporting documents to the
Annette Baker at ambaker@seattleschools.org. If multiple FTE and/or line items are being requested for a single
school all requests should be submitted on a single form.
Deadline:
Mitigation requests are due by 5:00 PM on March 7, 2014.
Decisions will be announced by March 14, 2014.
Position Mitigation Requested

FTE
Position Description
$ Value of Positions
Total
Line Item Mitigation Requested

Item Description
$ Value of Item
Total
59
Purpose of Mitigation
[Describe the reason for the mitigation request. The reasons should be tied directly to the mitigation
criteria described above. Requests that are not specifically related to these criteria are unlikely to
receive mitigation funding.]
Result of not Mitigating

[Describe the negative results of not mitigating the resources as requested. How will this violate the
guiding principles and mission of the Seattle Public Schools?]
[If multiple items are requested indicate the priority of needs.]
Other Resource Availability

[What other financial resources are available to the school? Include WSS, Grants, Carry-forwards and
Self Help funds. Why are these resources insufficient?]
60
WSS Waiver Request Form 2014-15

School Name: _____________________Date of Request: ________________________
Deadline:
WSS and SEA Contract waivers due to your Budget Analyst by 5:00 pm Friday March 7
We are requesting to waive the following parts of the Weighted Staffing Standards allocation:
____________________________________________________________________________
This request is supported by the schools building leadership team? Yes ____ No ____
This request is fully funded by available resources?
Yes ___ No ___
Will this request require approval of the Special Ed/Bilingual ELL (circle) Program Director?
Yes ___ No ___ (If applicable) Program Director Signature: _________________________
Will this request also require approval of SEA/SSD to waive contractual language?
Yes ____ No ____
If yes, please attach a copy of the completed SSD/SEA Contract Waiver Request Form found in
the Appendices of the SEA/SSD Collective Bargaining Agreement 2014-2017, Appendix O. SEA
waiver requests must be submitted to your Budget Analyst by 5:00pm March 7st. The SEA
requests will be submitted to the SEA Waiver Committee for review and approval.
Describe the academic reason for the proposed WSS waiver (attach supporting info as needed):
_____________________________________________________________________________
List evidence of data to support the waiver request (attach supporting info as needed):
_____________________________________________________________________________
Principal Signature: ______________________________________________________
Phone #: __________________E-mail: _______________________________________
BLT Representative Signature: _____________________________________________
Phone #:__________________ E-mail: _______________________________________
ACTION TAKEN
Exec Ed Dir:
Approved: _________________
Not Approved: _____________________
Asst Supt T&L
Not Approved: _____________________
Approved: _________________
Denial reason: __________________________________
61
Guidelines and
Instructions
62
ASB 2014-15 Budget Development

Contact
ASB Fund Analyst
Erma M. Hill
252-0272
emhill@seattleschools.org
Timeline
February 26, 2014 ASB Budget work papers available on the MySPS website
May 9, 2014 Schools electronically submit ASB Budget Summary to ASB@seattleschools.org
May 16, 2014 Schools fax signed hard copy of ASB Budget Summary to 252-0253
May 27, 2014 Individual school ASB Budgets consolidated into the ASB Fund Program Budget
June 2014 Consolidated ASB Fund Program Budget introduced to the Board
July 2014 Board action on the budget
Process
Following are instructions and information on how to develop your schools ASB budget for FY 2015:
Complete ASB Budget Summary using the interactive Excel form. The form and instructions are located at:
2015 ASB Budget Forms and Instructions
Submit completed electronic summary file to ASB@seattleschools.org by May 9.
Obtain appropriate signatures of approval.
Elementary (schools containing no grade higher than 6) require the Principal's approval
Secondary (schools containing grades 7 and higher) require Principal and Activity Coordinator
and ASB Student Council approval.
By May 16, fax the signed form to 206-252-0253.
Training
ASB development training will be held on the following dates at the JSCEE:
th
Secondary (K8, Middle, High) Activity Coordinators March 10
th
Elementary Principals & Admins March 17
th
Secondary (K8, Middle, High) Fiscals March 24
nd
Elementary Principals & Admins April 2
All trainings will take place in room 2765, from 8:00 am to 12:00 noon. Register by sending an email to
ASB@seattleschools.org with your name, school and position.
Guidelines
Key points to keep in mind:
In preparing the budget, you are doing three things:
Preparing a financial plan to support students' extra-curricular activities for the coming year
Obtaining authorization to disburse money
Setting a limit on expenditures for the year
Failure to submit an ASB budget may result in your school's inability to fundraise and spend ASB money
during the school year, due to a lack of legal authorization by the School Board. Therefore, careful
consideration should be given to the ASB budget process.
The summary form used to submit your budget is at a high level. However, individual school ASB needs
may require you to review ASB activities at a more detailed level. A detailed version of the budget form
is available to assist with your school's budgetary needs.
63
Pursuant to WAC 392.138.105, if students currently enrolled at your school participate in fee-based,
non-curricular activities, your school has an active ASB and by law, these moneys/fees must be
deposited in the ASB Fund separate from the General Fund .
64
Career and Technical Education PCP

Contacts
CTE Program Manager
Mary Davison
252-0732
mkdavison@seattleschools.org
252-0740
wturner@seattleschools.org
CTE Program Analyst

Wendy Turner
Overview
PCP is an abbreviation for Preparation, Conference and Planning. In Career and Technical Education (CTE)
programs, PCP has been assigned to each school by formula, and is used to provide coordination periods,
release time from teaching, to reduce class sizes, or to help launch new programs for specific Career and
Technical Education programs that meet OSPI program standards.
The system of PCP allocation allows the high school and middle school, within specific parameters, to make the
PCP allocation from a menu of choices included herein. Below is the chart showing the allocation of PCP
specifically for supporting the Career and Technical Education programs in every high school. CTE PCP is
allocated to each school in a lump sum, and it must be distributed according to the rules that are explained
below. The CTE Department works with the Budget and Human Resource Departments to ensure that PCP
distribution is in compliance and before staffing plans and budgets for 2014-15 are approved. The advantage of
this system is that schools will know how much PCP they have before the staffing process begins in earnest. The
rules explain and describe the attributes of high-quality and state-approved Career and Technical Education
programs, which are principles to be followed by all Washington State public high schools.
The amount of PCP allocated to each school is based upon the amount of CTE student FTE enrollment from the
previous year. That number is multiplied by a factor that produces the allocation amount. When the student
FTE in CTE goes up (for example, as more programs, or students take advantage of cross-credited CTE courses,
or enrollment increases in existing programs) in a school, so does the allocation. The multiplier will also
eventually go up, as central office expenses remain flat. In other words, an upward spiral of increased offerings
and increased resources to support them can be created.
PCP is provided to help schools offer strong Career and Technical Education programs that meet state standards.
As much PCP as can be afforded is allocated, but this expenditure must be balanced with the equipment, supply,
professional development and other student and teacher needs that the Career and Technical Education budget
supports. It is the responsibility of each school to ensure that all OSPI standards for state-approved CTE
programs are met. CTE Pathways Specialists can help staff understand these standards.
Standards for CTE programs can be found at:
http://www.k12.wa.us/CareerTechEd/Forms/CTEProgramStandards2011.pdf
They are also cited in the user chart on the next page.
65
Rules for PCP Allocation, 2014-15

High School CTE programs are defined below and designated by the site defined code (last three digits
of the ten digit cost center code).
Code
121
141
151
161
171
181
IFI
Program Area
Technology Education
Business Education/Information Technology, and IT/Cisco
Agriculture Education
Family & Consumer Science Education
Marketing Education
Trade and Industry Education
Diversified Occupations (Work-Based Learning Instructors)
Please note: Middle school vocational education teachers should be staffed in job code 15022952
(Commitment Item 23202952) and fund center _ _ A3427010.
The Weighted Staffing Standards include funding for your Career and Technical Education teachers,
i.e., the CTE funding for those teachers salaries is in your school budget through program 31 and 34.
Only teachers with valid CTE credentials teaching state approved CTE courses can be charged to the
appropriate programs and codes listed above.
For comprehensive high schools with over 550 students, all CTE PCP allocation must follow all of these
rules:
1.
2.
3.
4.
All CTE PCP must be allocated to a CTE credentialed teacher.

That teacher must be teaching state-approved CTE courses at least 0.7 time.
That teacher must be a full-time employee.
No more than 0.2 FTE can be allocated to a single teacher.
All CTE PCP allocations MUST meet AT LEAST ONE of the following eight criteria:
CRITERION
STANDARD
A. SAFETY FIRST. Allocate PCP to a teacher,

whose classroom has power tools or other
hazards, using it to compensate for reduced
class size that ensures student safety.
10. CTE programs are structured so that

supervision, safety and the number of training
stations determine the maximum number of students
per classroom. (OSPI CTE Standards)
B. Support a teacher when there is no other PCP

support for a teacher in that pathway. The five
CTE Career Pathways are:
Seattle Public Schools Career + Technical

Education Policy C52.00
Arts, Communications + Media

Business, Marketing + Information Technology
Health + Human Services
Science, Engineering + Industry
Agriculture and Environmental Science
66
C. Provide a coordinating period for a lead

teacher in one of Seattle Public Schools Career
Academies. Seattle Public Schools eight
career academies are:
Finance @ Ballard, Franklin & Sealth
Hospitality & Tourism @ Sealth
Biotechnology & Maritime @ Ballard
Public Service & CREATE @ Franklin
Life Sciences & Engineering/Design @
Cleveland
D. Provide a coordinating period for a Family &

Consumer Sciences teacher.
9. CTE instructors are provided time and resources

to connect student learning with work, home and
community.
2.2 Balancing family, career, and community roles
2.3 Extended learning into the community;
managed by CTE instructors (OSPI CTE Standards)
E. Provide a coordinating period for a Marketing

teacher who teaches Marketing Applied-(Worksite learningInternships in Marketing)
9. CTE instructors are provided time and

resources to connect student learning with
work, home and community.
4.2 Deliver core-employability skills
1.8 Work-based learning opportunities as
identified by OSPI(OSPI CTE Standards)
F. Provide a coordinating period for a Marketing

teacher to supervise or coordinate a student
store and/or Marketing training lab.
5. Employability skills are integrated into the

content of each course and students in CTE
programs participate in some form of workbased learning.
1.3c Learning/ training stations are of
sufficient quantity to assure safe and
appropriate supervision, delivery of instruction
and student skill development (OSPI CTE
Standards)
G. Provide a coordinating period for teachers

who need to coordinate students in embedded
student field experiences (instructional worksite learning): i.e., Careers in Education, career
academies, ProStart.
4.2 Deliver core-employability skills

1.8 Work-based learning opportunities as
identified by OSPI
H. Support a teacher in a CTE program that is

new to the school, i.e., in its first three years.
Seattle Public Schools Career + Technical

Education Policy Procedure C52.01
For comprehensive high schools with 550 or fewer students, Nova, South Lake, Interagency, Center,
City Campus , Middle College or other alternative programs, PCP allocation amount is calculated by
the same formula, but the school leadership and the CTE Department liaison will collaboratively
determine distribution.
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Addendum
Schools, teachers, and the CTE Department share the responsibility for ensuring that all CTE programs
meet state standards. The PCP allocation is there to help with this, but state standards must be met
regardless of how a principal decides to use the schools PCP. For staffing purposes, these standards
include:
Teachers of Marketing Applied must be provided with a coordination period.
Teachers of Family and Consumer Sciences must be supported and compensated for the
time and resources required to meet state CTE program standards. These teachers guide
students in planning and developing extended learning beyond the school day. Our
recommendation is that PCP is allocated to provide each of them with a coordination period
at least one semester each year (0.1 FTE). In lieu of that, the school leadership must meet
with each teacher of Family and Consumer Sciences and come to an agreement as to how
they will be supported in meeting state CTE program standards.
Worksite Learning Instructors (WBL) must be provided with a coordination period for each
25 students enrolled in internships.
SCHOOL
Ballard
Cleveland
Franklin
Garfield
Hale
Ingraham
Rainier Beach
Roosevelt
Chief Sealth
West Seattle
City Campus
Middle College
Nova
South Lake
The Center School
Middle Schools
Broadview-Thomson
Denny
Eckstein
Madison
TOTAL 201415
PCP Allocation
68
2014-15
PCP
1.40
1.20
1.10
1.00
1.10
1.00
0.40
1.50
1.00
0.90
0.30
0.10
0.10
0.10
0.30
0.10
0.10
0.15
0.15
12.0
Carry Forwards
Weighted Staffing Standard (WSS) Allocation
WSS carry forward can ONLY be used for staffing needs. The requested amount will be removed from
the current year school budget. No forms are required, but Principals are encouraged to work with
their Budget Analyst to determine the amount to carry forward. Schools are responsible for ensuring
that once the carry forward is approved, all current year expenditures are covered. Any overages will
be deducted in October at the time of final WSS adjustments. If no amount is carried forward during
the spring budget development process, any unused portion at the end of the current year (August 31)
may come forward during the normal October school budget adjustments period.
Self-Help
A portion of your unused available balances in Self Help cost centers can be brought forward during the
budget development process toward staff and non-staff items provided you retain a balance in the
current year to cover all estimated expenditures anticipated in the current year. If you wish to carry
forward self help funds for use in September or October, please submit your written request to your
budget analyst by August 31st. If no written request is received, the district will automatically carry
forward approximately fifty (50) percent of the self-help available balances. Please work with your
Budget Analyst to determine the amount that should be brought forward in advance of the usual
October carry forward and budget adjustments process. The remaining 50% available balance in the
current year will be carried forward once the prior year accounts have been closed (usually October).
Grants
Program managers are responsible for making sure all grant funds, including PTA grants, are expended
within the approved grant period. If funds are to be carried forward, the program manager should
provide the reason(s) for this request and submit the request to Kevin Corrigan, Director of Grants &
Strategic Partnerships, who will contact the appropriate funding agency for approval as required.
Title I and LAP grant funds do NOT carry forward and all efforts should be made to use the allocations
within the year received.
Sub Reimbursement
A portion of your unused available balances in Sub Reimbursement, like Self Help, can be brought
forward during the budget development process toward staff and non-staff items provided you retain a
balance in the current year to cover all estimated expenditures anticipated in the current year. If you
wish to carry forward substitute reimbursement funds for use in September or October, please submit
your written request to your budget analyst by August 31st. If no written request is received, substitute
reimbursement funds will carry forward in the normal, October budget adjustments and carry forward
period.
69
Budgeting Central Staffing and Services
Staff
To purchase central staff and services, schools may use WSS discretionary dollars, self help and
grants. Schools should refer to Title I and LAP rules, for information on allowable Title I and LAP
expenditure. For information on other grants, contact the Grants Department.
Changes in state reporting rules make it necessary to budget technology, professional
development, and curriculum support in separate fund centers. Work with your Budget Analyst if
you need help determining the correct budget coding.
Guidelines for Purchasing Central Staff
Use the Purchased Service Cost Table on the following page to determine the cost of
commonly used central positions. If the central position you wish to purchase is not on the
list, contact your Budget Analyst for assistance.
FTE positions funded with Title I, LAP, and WSS discretionary funds are budgeted at average
cost. Self-Help and other grant funded positions need to be budgeted at actual cost, if
known. If you know the name of a current district employee who will fill the position, you can
contact your Budget Analyst to estimate the actual cost for a position. If you do not know
who will fill your position, use the average cost.
During the budget development process, schools must identify the central service positions
they plan to purchase in the coming fiscal year. Central departments may not be able to
accommodate requests that occur after budget development. Work with the appropriate
manager to determine staffing needs.
Designating a purchased service position in the budget process acts as a final commitment of
funds for that service.
Guidelines for Purchasing Central Non-Staff
All Facilities Services (movers, grounds, maintenance, custodial and security services) are
budgeted under commitment item 0710 District Services.
All Publishing Services (IKON copying/printing, large print jobs, laminating, bindings) are
budgeted under commitment item 0510 District Printing.
All Child Nutrition Services (catering) are budgeted under commitment item 0590 District
Supplies and Equipment.
70
2014-2015 Purchased Central Services

Job Code
Position Title
Commitment
Item
Average Compensation for

1.0 FTE including benefits
Restrictions
1730
Nurse*
24701730
$92,508
Additional school based increments of minimum

.1 FTE may be purchased.
For amounts less than .1 please budget a reserve
in extra time. Work with Health Services.
1705
6380
Elementary Teacher
Instrumental
Music*
Family Support
Worker
23101705
39106380
$89,195
$63,868
The Visual and Performing Arts (VPA) Dept

provides elementary instrumental music
instruction for one, day per week or .1 FTE in
each elementary and K-8 school.
Additional school based increments of minimum
.1 FTE may be purchased. Work with VPA Dept.
These positions are staffed in schools but report
to FSW Program.
Additional minimum .5 increments may be
purchased.
1765
6547
6548
School-Based
Professional Dev
Coach*
24001765
Computer Support
Analyst I
204 Day
39806547
Network Analyst I
204 Day
39806548
$101,111
$60,743
Work with FSW Program Manager.

This position should be staffed in your building
budget, in state activity code 31.
Work with Instructional Services & Budget
Analyst.
Position is staffed in school.
Work with Dept. of Technology Services.
$62,027
Budget in state activity 32.

6647
Network Analyst I
260 Day
39806647
$80,124

7799
Hourly Tech Support
30597799
Hourly rates:
st
1 year $17.09
nd
2 year $18.52
rd
3 year $19.94
th
4 year $21.36
th
5 + year $22.79

May work a maximum of 19 hours a week.
*Elementary & K8 schools must add $1,501 to the cost of these positions to cover the cost of the Elementary
K8 Collaboration stipends required by the collective bargaining agreement
71
English Language Learners and International Program

Contacts
Director
Veronica Gallardo
252-0074
International Education Administrator

Karen Kodama
252-0191
ELL Coaches
Ellen Barrett
Teresa Boone
Carol Wente
Malgorzata Stone
Beth Roodhouse
252-0233
252-0065
252-0958
252-0691
252-0162
Consulting Teachers
Nancy Burke
252-0077
Data Analyst
Miguel Castro
252-0076
Translation and Interpretation/Family Advocate

Narcita Eugenio
252-0773
Migrant Education
Mariella Galvez
Teresita Bazan
252-0165
252-0395
Refugee School Impact Grant Coordinator/ELL Exited Student Coordinator

Kai Chan
252-0068
Budgeting English Language Learners School Plan

ELL and IP Staff
Certificated staff positions are preloaded in school budgets through the WSS process. Baseline
certificated staffing averages are as follows:
Level 1 and 2 Performance Management schools:

ELL Elementary Service School Ratio = 1 to 50
ELL Secondary Service School Ratio = 1 to 35
Level 3, 4, and 5 Performance Management schools:

ELL Elementary Service School Ratio = 1 to 70
ELL Secondary Service School Ratio = 1 to 45
72
Additional Staff Considerations
All schools that move from level 1 or 2 to levels 3, 4, and 5 will have an automatic waiver their first
year to maintain the lower staffing ratio (1:50 and 1:35). They will have the option to submit a
waiver the second year if their ELL population consists of 25% or higher Level 1 students.
Other schools with 25% or higher of level 1 or 2 students may request a waiver through the bilingual
relief funds as outlined on page 98, item 8, of the SEA/SPS contract.
Collaborative teacher positions are allocated through the central ELL Department - they do not
appear in school budgets.
Classified staff positions are allocated through the central ELL Department they do not appear in
school budgets. The SEA/SPS Instructional Assistant contract ratio is set at 1 to 35 for all ELL service
schools.
ELL funds may not be used for salaries of general education teachers, nurses, librarians, counselors,
administrators, or house administrators.
Non-Staff
ELL textual materials funds will be preloaded into school budgets. (Commitment item 5601)
Funds for classified extra time for translations and interpretations will be preloaded in your school
budgets. (Commitment item 3062/4012)
Funds for ELL certificated staff professional development activities will be centrally managed they
do not appear in school budgets.
Textual (curricular) materials must be for ELL classrooms.
ELL funds may not be used for Department Stipends, nor General Education supplies or activities
(examples: basic school supplies such as pencils, paper, or art supplies; or basic education
activities such as field trips or bus transportation).
Form
The ELL School Plan Form is a state and federal compliance requirement for ELL & International
Programs budgets. (Form can be found in the Forms Section of the Budget Instructions)
Use of Your English Language Learners School Plan

State and federal funds generated by ELL (English Language Learner) students may only be expended to
provide supplemental education services for eligible ELL students. The provision includes funds and
positions delivered through the Weighted Staffing Standards (WSS) allocation process.
ELL students are general education students first. Any supplementary support provided by bilingual
dollars is in addition to the students basic education entitlement. Therefore, ELL funded students
must receive resource support comparable to general education support, plus specialized services,
supplies, and equipment necessary to ensure academic and social English language development.
State reporting and audit requirements prohibit the use of ELL funds for salaries of basic education
employees, including but not limited to general education teachers, nurses, librarians, counselors,
administrators, and house administrators.
Non-Staff
WSS allocates $10 per student for ELL certificated staff professional development activities (such
as extra time, workshop subs, and workshop registrations). These funds will be managed
73
centrally. They will be used to provide high quality professional development opportunities for
all ELL staff four times during the academic year as well as during the summer.
WSS allocates funds for instructional (curricular) materials for ELL classrooms:
$10 per student at ELL Center Schools
$1,250 per BOC classroom.
ELL non-staff funds cannot be used for basic school supplies (i.e., paper, pencils, crayons,
rulers, art paper, etc) WAC 28A.180.080
WSS allocates funds for translation/interpretation services and community outreach.

Translation/ Interpretation cost guidelines are as follows.
Per school allocations for translation and interpretation will be determined on actual
student enrollment. Cost centers will be determined prior to the beginning of the school
year. These funds will be used to host ongoing family and community events where we
share information regarding ELL program changes and seek family input. They will also
be used for IEP meetings, parent/guardian conferences, and other necessary meetings
that occur beyond the school day.
Each school site that has ELL students will have funds preloaded into the school budget. Below
are the options for translation and interpretation. When the extra time charges are reported in
the online time record, please be sure to choose one item from the list below and record it in
the free text column. This will allow secretaries to override the cost center.
ELL event
ELL parent/family school night
IEP or ELL parent/guardian meeting; only if student is an ELL student
Class Size Overages
Staffs whose caseload exceeds contractually negotiated levels are eligible for overage pay.
Those staff must maintain monthly records of each student served as evidence of overages.
Payment of overages because of local service delivery models is the responsibility of the building
unless written agreement is reached between building staff, central Bilingual Administration and
SEA.
Payment of overages caused by central departments is the responsibility of central offices.
Bilingual Relief Fund
$300,000 (commonly referred to as DSU funds) will be preloaded in central ELL Department. The
purpose of the fund is to alleviate problems beyond regular baseline staffing in the area of
Bilingual self-contained classrooms and to provide assistance when related services personnel
have excessive caseloads. The Direct Service Unit (DSU) Committee review requests and make
recommendations for expenditure of funds. For further details about DSU funds, go to
http://www.seattlewea.org/static_content/cbacert.pdf (page 99 of 157 or 91 on the printed
page).
Program Changes
Requests for changes to the ELL program budget must be made in writing to the Program Director,
Veronica Gallardo.
74
Grants Funded through the Families & Education Levy (FEL)

Contacts
Director, Grants & Strategic Partnerships
Kevin Corrigan
252-0222
kgcorrigan@seattleschools.org
252-0059
mlyee@seattleschools.org
Cost Analyst
Min Yee
Overview
Schools are eligible to apply directly to the City of Seattle Office for Education (OFE) for grants
(requests for investments) funded through the Families & Education Levy (FEL). The middle and
high school application period has ended for the remainder of this FEL cycle, which continues
through the 2018-2019 school year. Elementary schools will be selected at a rate of
approximately four (4) per year for the remainder of the FEL cycle. All application dates and
school eligibility requirements are at the discretion of the Citys Office for Education. Eligibility
is based on free/reduced lunch percentages, percentage of ELL students, Title I status, and/or
school segmentation level. Complete information can be found at the OFE website:
http://www.seattle.gov/neighborhoods/education/
Budgeting
Schools develop their own budgets for submission to the OFE for consideration. Schools
should contact their budget analyst or the Office of Grants and Fiscal Compliance if they require
help developing their budget. Please note the following when completing the budget for your
application:
Salaries
Staff should be budgeted using actual salary, including TRI, benefits, medical, sick leave,
substitute time, and applicable stipends. If a proposed position does not currently exist at your
school, use the average salary rate. Please work with your Budget Analyst to calculate full costs
for positions.
Stipends
To the extent known, you must budget all applicable stipends. A special note regarding two of
the possible stipends:
K-8 Collaboration Stipend
Per the collective bargaining agreement, all non-supervisory certificated staff,

working at an elementary or K-8 school, will receive a collaboration stipend. Total
cost for these stipends including benefits is $1,263 plus applicable benefits. This
stipend has been accounted for in WSS allocated staff; however, when using
discretionary WSS, Title I, LAP, Self Help or any other grant funds, you must ensure
you have budgeted for this stipend.
75
Level 1 Retention Stipends
Schools will be responsible for Level 1 Retention Stipends for teachers funded by the
FEL grant. These stipends are $2,000 plus applicable benefits. Schools may not know
if a teacher is eligible for this stipend until they are selected. In these cases, schools
should pay these stipends from their earned FEL performance pay. Please note that
Level 2 stipends are no longer awarded.
76
Full Day Kindergarten

Contact
Manager, Accounting Services
Kathie Technow
252-0274
katechnow@seattleschools.org
Overview
Seattle Public Schools offers full-day kindergarten, which provides young learners the time they need to
engage in learning and build the social and academic skills they need to support learning throughout
their education. Research shows that children participating in developmentally appropriate, full-day
kindergarten make greater gains both socially and academically.
However, Washington State only funds half day kindergarten. To make full day kindergarten available at
all Seattle Schools, the district must recover the costs for the non-funded portion of the kindergarten
day by charging families a fee.
Full Day Kindergarten Program Participation Fee

The fee for full day kindergarten in the 2014-15, school year will be $2,870; however, this may change
pending decisions by the Washington State Legislature. This can be paid in 10 monthly installments of
$287 a month. Payments are due monthly by the 1st of each month from Sept. 1, 2014 through June 1,
2015. You may also pay in one lump sum or prepay in advance.
Seattle Public Schools offers convenient automatic monthly payments direct from your bank account on
the 5th of each school month. We are asking all families to sign up for this program, using the
Authorization Agreement for Direct Payments form (ACH direct bank withdrawal). All enrolled
kindergarten students will receive enrollment forms and instructions by mail in July 2014. For any
payment question, please call the districts Accounting Department at (206) 252-0275 or
email.FullDayK@seattleschools.org
Automatic bank withdrawal (ACH) is the most convenient and cost effective payment process for both
parents and the district and is the preferred payment method. However, if it is not possible, payment
can be made by checks or credit card (via www.PayPams.com).
Parents/Guardians are responsible for the monthly payment, payable by the first of each month, if not
fully paid. Parents/Guardians will not be invoiced monthly. However, a quarterly statement will be sent
to the primary mailing address. Accounts that are 90 days overdue will be sent to collection, whereupon
collection fees of twenty percent (20%) and interest will be assessed.
The Full Day Kindergarten program participation fee is only waived for:
All kindergarten students enrolled at the elementary schools that are fully funded by the State.
See the current list on the Full Day Kindergarten School Plan Matrix.
Students that have applied and received approval by the Nutrition Services Department for
Free/Reduced priced lunch (FRPL). The waiver will become effective the month of application
approval . (Note: approved applications may be subsequently denied on Nutrition Services
audit). For confidentiality reasons, applicants must sign a consent form to share eligibility
information with the Accounting Department to attend full day kindergarten at no charge. It is
important to send in your complete FRPL application with disclosure consent signature on the
77
annual form for school year 2014-15 in a timely manner to begin your waiver as soon as
possible. New school year 2014-2015 FRPL applications are available in August.
Special education students whose Individualized Education Program (IEP) minutes are greater
than a half day.
Students of active duty military personnel assigned to government housing in Seattle.
Students who are required by the district to repeat the kindergarten year.
Unfortunately, the district cannot offer scholarships; and no fee discount or waiver is provided unless a
student meets the above specific requirements.
If a student is transferred from a school with Full Day Kindergarten (FDK) Fees to another school with
FDK Fees, there will be no change in payments. However, if a student transfers from a school with FDK
Fees to a school without FDK Fees, no further payments will be collected beginning the month following
their transfer. Likewise, if a student transfers from a No-Fee Full Day Kindergarten to a FDK Fees
program, collections will begin the month following the transfer.
For a list of frequently asked questions about full day kindergarten program log on to:
http://bit.ly/kindergartenfees . If you have any questions, please call the Accounting Department (206)
252-0275 or email FullDayK@SeattleSchools.org.
Half-Day Kindergarten
Students can opt to enroll for half-day program participation, which is free of charge. Most schools can
accommodate kindergarten students who choose to attend for half of the program day. Please
coordinate with your schools principal if you are interested in half-day participation only. Please also
notify, in writing, the districts Accounting Department at: Seattle Public Schools, Accounting
Department, PO Box 34165, MS 33-343, Seattle, WA 98124-1165.
Students participating in a language immersion program must attend full day kindergarten and accept
the full day kindergarten program fees. Note: There is a linked school or non-language immersion class
at each school offering language immersion. Students assigned to John Stanford or McDonald may
access a fee-free half-day kindergarten program at B.F. Day. Students assigned to Concord or Beacon Hill
may access a fee-free half-day kindergarten program in the non-language immersion classroom.
Other Available School Funds Associated with Kindergarten

Schools with the Fee Funded Full Day Kindergarten classes will also receive PCP and supply dollars to be
used for the Kindergarten program. This will be placed into a special cost center: _ _ X7927410.
PTSA or other groups may raise funds to pay for special supplies, teaching aids, field trips, tutors,
teaching specialists, other hourly staff, or other enhancements to the Kindergarten program. Their
donations should be sent with a letter indicating how it should be used to the Seattle Public Schools
Cashier at Mail Stop 33-343, P.O. Box 34165, Seattle, WA 98124-1165. The associated revenue capacity
will be placed into a special cost center for tracking: 1000 _ _ X7927460. These donations, if not used
within the year donated, will be carried forward to the following year in the same cost center.
78
Grant Process
Contacts
Director, Grants & Strategic Partnerships
Kevin Corrigan
206-252-0222 kgcorrigan@seattleschools.org
Cost Analyst
Min Yee
206-252-0059 mlyee@seattleschools.org
Staff
As possible, please budget staff at actual salary, including TRI, benefits, medical, sick leave substitute
time, and applicable stipends. If a proposed staff member is not currently employed in a similar position
in the District, use an average salary rate. Please work with your Budget Analyst to calculate full costs
for positions.
Non-Staff
Budget only items that have been approved by the grantor.
Work with your budget analyst to ensure indirect costs have been budgeted correctly. Indirect costs
must be charged against all grants regardless of size unless prohibited by the grantor. (NOTE: PTA/PTSA
grants are exempt from indirect costs) The Indirect Cost Rate changes annually and runs on a
September 1-August 31 cycle. The rate for the 2014-15 school year is 4.70%
Forms
Request for Advance Commitment to Expend Grant Funds This form is used to request permission to
expend grant dollars prior to the receipt of a formal commitment from a funding agency such as a
PTA/PTSA donation for a position(s). Submit to the Grants and Fiscal Compliance office. PLEASE NOTE:
This form must be signed and received BEFORE approval can be given. Only the Principal can make/sign
this request. In lieu of a signature, an email from the principal will be sufficient. Included on this form is
the schools commitment as to how the expense will be covered if funding should not materialize or is
rescinded by the funder after a position has been staffed or an expense has been incurred. Approval for
requests without this information will be significantly delayed.
In an effort to streamline, coordinate and strengthen the Districts grant procurement capabilities,
Seattle Public Schools has implemented the following grant process and guidelines.
Reasons for Implementation
To gauge and increase the Districts ability to maximize grant funding for core academic goals and
objectives.
To reduce the number of grants for programs existing beyond the Districts core mission that cannot
be sustained beyond the grant period.
To eliminate multiple grants written for the same funding. (The only exception is when there are
grant competitions that allow multiple awards within a single school district.)
79
To determine the need to contract with outside grant writers for the purpose of developing a
comprehensive and successful proposal.
To make certain that grant applications submitted to funders meet the high quality standards of
Seattle Public Schools and its staff.
To make certain that if a funder requires a cash match, the amount of the cash match is clearly
defined and the match funding source is identified. In the case of an in-kind match, it is critical
that employee time, District space and/or materials/supplies are available and do not present an
undue burden on the District, department, program or school.
Competitive and/or New Grants

All competitive grants and/or new grants/grant proposals (over $10,000) for which managers, principals,
teachers or other staff or their representatives (including parent and community organizations) would
like to apply must receive prior approval.
Approval(s) required depend on the following thresholds:
Amount
Approval
Grants up to $100,000
Grants $100,000 to $250,000
Grants Above $250,000
Grants of District-Wide Consequence,

Potentially Controversial and/or of Unusual
Size
Assistant Superintendent of Teaching & Learning

Seattle Public Schools Board of Directors*
Assistant Superintendent of Business & Finance
Superintendent and/or Assistant Superintendent of
Business & Finance
*Acceptance of all grants above $250,000 requires the approval of the Seattle Public Schools Board of Directors.
All Intent to Apply forms must initially be routed through the Office of Grants & Fiscal Compliance
regardless of size or consequence. Note: Included in this review are any requests for District
participation in grant applications developed by outside partnerships or groups, and which may require
the completion of a Memorandum of Understanding (MOU) or Agreement (MOA).
When departments or schools are developing their grants applications, the appropriate Education
Director(s) or Director of Schools should be involved in that process. Other central personnel will be
included as deemed necessary. Grants will be reviewed in light of their support of the Districts Strategic
Plan. Note: The Office of Grants and Fiscal Compliance must approve all final grant applications.
Non-Competitive and Continuing Grants

It is the responsibility of the program manager to submit completed grant applications on a timely
manner. Program managers bear the primary responsibility for their grant, i.e., program compliance,
appropriate use of funds, report mandates and end-of-the-grant year deadlines. The Office of Grants
and Fiscal Compliance will assist as needed and requested.
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Program managers are responsible for making sure funds are expended. If funds are to be carried
forward, the program manager should provide the reason(s) for this request and submit the request to
Kevin Corrigan, Director of Grants & Strategic Partnerships, who will contact the appropriate funding
agency for approval as required.
Occasionally State and Federal grants require documented Board approval before grant submission.
Program Managers, working in tandem with the Office of Grants & Fiscal Compliance, are responsible
for completing a Board Action Request to be submitted to the appropriate office for processing. All
grants with requests higher than a $250,000 total must have Board approval prior to submission.
Process for Grant Intent to Apply Forms
Obtain an Intent to Apply (ITA) form posted on the Grants & Fiscal Compliance website or in the
Forms Section of this book: http://inside.seattleschools.org/area/grants/index.dxml
Fill out the ITA and obtain approval signatures from the school principal or department manager.
Fax to (206)252-0016 or deliver it to the Office of Grants & Fiscal Compliance (JSCEE, Office 3454).
District mail: MS 33-182
The Office of Grants & Fiscal Compliance will email the date by which the proposal will be reviewed.
If the request is approved, you will be advised of the editing due date. The final proposal is due to
the Office of Grants & Fiscal Compliance for editing by this date. The date is usually 10 days before
the proposal is due.
If a District-level signature is required, the signature page and budget are also due to the Office of
Grants & Fiscal Compliance ten to fourteen (10-14) days before the proposal due date. The Office of
Grants & Fiscal Compliance will obtain appropriate District signatures.
Completed proposals will be edited by the Office of Grants & Fiscal Compliance as required.
Each school is responsible for submitting their final proposal to the funder. The only exception to
this is noted in the next bullet below. Make an extra copy for the Office of Grants & Fiscal
Compliance We are required to keep a copy of all awarded grants.
District-wide grants or grants submitted by a central department should be submitted through the
Office of Grants & Fiscal Compliance. Grants to State and Federal governmental agencies must be
submitted by the Office of Grants & Fiscal Compliance regardless of who is applying (i.e., school or
central office).
When awards are received, submit a Grant Award Notification (GAN) form to the Office of Grants &
Fiscal Compliance along with the award check (when a check is issued), detailed line-by-line budget,
and the copy of the final grant application. The Office of Grants & Fiscal Compliance will log the
award, then send the GAN & check to Grants Accounting. Grants Accounting will deposit the check,
assign a fund code/fund center and notify both the grant manager and the appropriate budget
analyst. (Please note that budget analysts are not permitted to budget the award until the above
steps have been completed.) The grant application will be filed as the official District copy.
When required, schedule the preparation of a follow-up report. This report will assess the success
of the program and is critical to receiving additional funding. Put the due date on your calendar so
you wont forget!
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Post Grant Award Activity

In order to enter a grant award or revenue producing agreement into the Districts FAST system, the
following steps need to be taken:
The Office of Grants & Fiscal Compliance will need a signed grant award document, interagency
agreement or letter of intent to fund. This must be received from an authorized representative of
the funding organization.
At minimum, the above documentation must include the following items:
Name of the funding agency and funding agency contact.

Amount of the award.
Start and end dates of the award (program period) and/or budget period.
Identity of the designated manager assigned responsibility for the implementation of
the award.
Contract number or award reference number, if applicable.
Type of grant (reimbursable/advanced funded).
For reimbursable grants, the frequency and dates that the District needs to submit
invoices under the award.
Copy of the authorized/approved line item budget.
Copy of any other terms and conditions associated with the implementation and
operation of the award.
Once received, the Office of Grants & Fiscal Compliance will request Grants Accounting to establish
the appropriate fund and accounting codes to enter the award into the FAST system, i.e., Initial Fund
Code Request.
Once the fund and accounting codes have been established, the Office of Grants & Fiscal
Compliance will distribute a copy of the Initial Grant Fund Activity Code and accompanying
documents to the designated/assigned District program manager and budget analyst.
The Office of Grants & Fiscal Compliance will log the award on its Grant Inventory, post it on our
Inside Seattle Public Schools Web Site
And establish/create an official grant award file to retain all official correspondence related to this
award.
82
Health Services Program Budget Guidelines

Contacts
Manager, Student Health Services
Katie Johnson, DNP, RN-BC, NCSN
252-0752
KHJohnson@seattleschools.org
Administrative Secretary
Libby Simeon
252-0750
easimeon@seattleschools.org
Staff
Medically Fragile Sites: Schools designated as medically fragile sites will have full time nurses. Floating nurses
are centrally budgeted to provide coverage for nurses at medically fragile sites when they are absent.
SpEd / 504 Support: Nurses provided through Special Education or Section 504 (i.e based on individual student
need) are assigned on a case by case basis as indicated in the IEP.
WSS Allocations: Please view your schools WSS school allocations in the 2014-15 Health Services Nurse
Allocation Table . NOTE: Allocations will be available after confirmed enrollment information is received.
WSS Nurse Allocations are centrally budgeted and do not appear on your WSS Allocations Page.
Building Buy Ups: Additional nurse time may be purchased in .1 FTE increments to augment the WSS allocation.
Principals should work with their budget analyst to determine the exact amount to budget. If a school has
limited additional resources, it might consider having the nurse work extra time to support students rather than
adding FTE.
Non-Staff Requirements
Camp and Other Field Trips: Budget additional nurse time (cert extra time - 2062) for camp and/or field trips, if
needed based on consultation with the school nurse. If additional nursing time is needed to provide coverage
for camp and/or field trips (i.e. a student with diabetes, some seizure disorders, etc), the school is responsible
for covering the additional cost. This cost should be planned for in the school's budget as Student Health
Services will not provide funding for these additional expenditures. Check with your school nurse to determine if
a nurse is needed at camp or field trips.
Immunization Compliance: During the budget process, Student Health Services encourages principals and their
staffs to ensure sufficient resources are in place to support full immunization compliance for the coming school
year.
Supplies for Health Needs at Schools: It is recommended each school set aside $1 per student for required
consumable, first aid/ health room supplies to ensure they are available to the general student body. Health
Services will continue to support nursing durable medical equipment (such as vision screens, stethoscopes etc).
Some special needs classrooms require additional supplies such as gloves, diapers, etc. Please work with your
Special Education Supervisor to determine if central Special Education funding can be used for these costs.
83
Labor Relations Guidelines, Process and Description

Contacts
Assistant Superintendent for Human Resources
Paul Apostle
252-0377
paapostle@seattleschools.org
Labor/Employee Relations Director

Terry Meisenberg
252-0294
tjmeisenburg@seattleschools.org
Director of Human Resource Operations

Dan Dizon
252-0367
dsdizon@seattleschools.org
Employment Manager
Dana DeJarnatt
252-0372
ddejarnatt@seattleschools.org
Labor/Employee Relations Managers

Denise Williams-Saunders
Sue Means
Elaine Williams
252-0385
252-0028
252-0290
dewilliamssa@seattleschools.org
sumeans@seattleschools.org
elwilliams@seattleschools.org
As you consider your budget & staffing for next year, make sure your decisions take into account any
collective bargaining agreement provisions that impact such decisions. To further assist you, we have
cited areas where there is important contract language for your awareness and review. Certain excerpts
from the labor agreement have been cited and we have noted, where appropriate, the Article and
Section numbers to assist you in looking at the contract provision in its entirety. We have also
highlighted via bold text, certain pivotal contract language.
Staff
Article IX, Section D.3 of the Collective Bargaining Agreement (CBA) requires that the District maintain
an average SPS building ratio of students to full time equivalent teachers (General Education*) of no
more than:
26:1 for grades K-3
28:1 for grades 4-6 (when grade 6 is conducted using an elementary model)
32:1 for grades 6-12 (when grade 6 is conducted using a secondary model)
150:1 daily limit for core classes in grades 6-12 (when grade 6 is conducted using a
secondary model)
Class size for non-core classes will be limited by space, safety, equipment needs, ability to
supervise and effective instruction. If non-core classes have been incorporated into an
integrated/cluster curriculum, the above limits apply.
When using a block or modified schedule in a secondary school, apply a weekly limit of
150:1.
These limits would not necessarily hold when staff have, through their decision making process, adopted
a whole school model that results in a variation in curriculum, instructional methods and staff
organization.
If the limits established by the CBA are exceeded, notify the appropriate Executive Director to address
the problem; the preferred solution is to reduce class size, but individual teachers will be compensated
for any days after October 1st during which he/she has an overload.
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* Staffing levels vary based on service models for Special Education and Bilingual Education classes.
Secondary Course Preparations

Contract language provides schools flexibility with prep limitations granted the arrangement is mutually
agreed upon and documented.
A reasonable workload maximum for secondary teachers is considered no more than
three (3) different curriculum course preparations in no more than two (2) subject
fields. The principal may make variations to these conditions per mutual agreement
with affected staff. The agreement must be documented and placed on file at the
school for future reference. You may document this agreement in an email to the
employee and/or use the Multiple Preps Agreement form to document the agreement
each semester/year as appropriate. Refer to the 2013-15 Collective Bargaining
Agreement Article IX, Section B, or contact your Labor Relations Manager for more
information.
Note: Course work in programs such as CTE may be compromised with budget limitations, which may
have a direct impact on the integrity of the CTE program. Please work through the CTE office in regard
to the number of courses taught as it relates to prep periods for sustainability.
Compliance with 2014-15 Office Staffing Minimums

Hiring Hourly Classified Staff If Office Staffing Minimums are NOT MET
Schools will be held to the limitations set forth in the 2006-09 SPS/SEA MOU regarding Specified
Classified Hourly Work in Seattle Public Schools as follows:
Hourly Elementary School Assistants
Hourly Playground/Lunch Supervisors
up to a total of two hours per day

Hourly Parent/Tutor/Volunteer Coordinators
Combined amount may not exceed an annual total

of $3,700 exclusive of benefits (Annual Flexibility
Amount)
may be hired only from the $3,700 Annual

Flexibility Amount
Schools/programs not meeting the Office Staffing Minimums may annually employ classified hourly
employees for a maximum of one consecutive three-month period to meet administrative peakload/additional work needs for which no budgeted regular FTE position has been allocated. Classified
hourly peak-load employees shall be assigned to one peak-load job code regardless of the classified
hourly job titles in which they are working.
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Hiring Hourly Classified Staff If Office Staffing Minimums are MET

Schools may hire hourly employees as follows:
up to a total of 25 hours per week (per school), but

at a maximum of 19 hours per week per individual
Individual Hourly Playground/Lunch
Supervisors may be hired to work up to a total
of 19 hours per week
maximum of 25 hours per week per school
up to a total of 19 hours (per school) per week

Parent Volunteer Coordinators may be hired
to work up to a total of 19 hours per week.
maximum of 19 hours per week per school
Hourly Tutors
up to a total of 17 hours per week

Hourly Tutor guidelines apply equally to
schools that either meet, or do not meet, the
2014-2015 Office Staffing Minimums.
No one tutor may work more than 17 hours
per week.
A schools total annual utilization of Hourly
Tutors shall not exceed the Gold Book cost of a
.5 FTE Instructional Assistant (including
benefits) which is $24,494.
This limitation does not include the annual
expenditures for tutors working in the Sound
Partners or similar tutor program that SPS and
SEA agree are exempt.
Sound Partner Tutors

no maximum limit on hours per week

up to a total of 10 hours per week (per school) as
office support
Hourly Elementary School Assistants may be
hired to work up to a total of 10 hours per
week as office support.
Classified hourly employees may be hired for a maximum of one consecutive three- month period to
meet administrative peak-load/additional work needs for which no budgeted regular FTE position has
been allocated. Classified hourly peak-load employees shall be assigned to one peak-load job code
regardless of the classified hourly job titles in which they are working.
Classified Hourly Hire Summary Form and Packet please log into the Human Resources School
Leaders or Central Leaders fusion page(s) to find the link to Hourly Hiring Process in the list of folders
with forms and information. The SPS Human Resources Office maintains the hourly salary schedule.
86
Forms
Statement of Assurance Form: Certifies involvement by staff and parents. All schools must send in this
form with their staffing submittal to Human Resources.
Stakeholder Identification Form: Submit to appropriate Education Director if there is an unresolved
budget process concern.
Please consult the Staffing Guidelines in the Human Resources School Leaders or Central Leaders fusion
page(s) for specific information and processes related to hourly staff.
Use of Classified Hourly/Tutor Employees

Based on a Memorandum of Understanding between Seattle Public Schools and the Seattle Education
Association regarding Specified Classified Hourly Work in Seattle Public Schools, there are limits to the
use of hourly staff and recommended office staffing thresholds for elementary schools.
Classified hourly employees are defined as SPS employees who are compensated in the form of
hourly pay only. They receive no additional benefits or other forms of compensation, except
that regular part-time employees may work as hourly employees above their regular schedules.
An individual classified hourly employee working in the job titles listed above may not work
more than 19 hours per week, but one hourly worker may provide services in more than one
classified hourly job title as long as the school meets both its staffing minimum and all the
classified hourly limitations described above.
As a part of the 2014 spring budgeting and staffing process, schools will submit the hourly
employee staffing that they intend to utilize for the 2014-2015 school year. Executive Directors
shall review this information to ensure that it complies with the SPS-SEA agreements. (Please
consult the HR Staffing Guide for specific information and processes.)
87
Title I & LAP Site Based Budget Guidelines

Contacts
Supervisor, Title I- LAP
Michael Stone
252-0192
mastone@seattleschools.org
252-0313
252-0064
ajolsen@seattleschools.org
jehughes@seattleschools.org
252-0223
shenderson@seattleschools.org
Consulting Teachers
Andrew Olsen
John Hughes
Title I Coordinator, Budget Office

Sim Henderson
Staffing
MAY NOT be used for nurses, librarians, counselors, administrators, house administrators and general classroom
teachers (one exception is secondary teachers who teach supplemental intervention courses to students who
are simultaneously enrolled in a CORE literacy or math course). See LAP & Title I Purchasing Guides in the
Budget Instructions for items that can be purchased with these grants.
Non-Staff
Funds can be used for supplies and other items requested by the school including membership,
registrations, transportation, classified extra time, and certificated extra time.
Use for supplemental instructional materials.
Use for professional development.
Forms
Building Level Learning Assistance Program plans are required at final budget submission.
Other
Only supplement, not supplant (replace) dollars from other sources.

Target those students who are at risk of not making adequate progress. Use data, including the OSPI report
card, for planning. For example, if 32 4th graders did not meet standard in math on the MSP, consider how
to budget your Title I dollars to provide extra math support to these students as 5th graders, and/or to
improve math achievement overall at your school.
The Districts Grants & Fiscal Compliance department and your Budget Analyst need to approve all Title I &
LAP items. Please contact your Title I Supervisor or Consulting Teachers, listed above, regarding any
desired program changes.
Parent Component funds cannot be used for the sole benefit of adults (such as ESL classes or books for
parents to learn English). Activities must be for the purpose of increasing parent involvement in their
childrens education.
88
SUBJECTS
TAUGHT/
CONTENT AREAS
Targeted Supplemental instruction to rank ordered students identified through

district or state assessment of these Learning Assistance Program (LAP) approved
subjects for students in PreSchool to Grade 12: Reading, mathematics, and
readiness within these content areas.
CERTIFICATED
STAFF
Certificated Extra time for an extended day, Saturday or summer program

model.
Full-time homeroom teacher
Counselor
Librarian
Administrative staff
Psychologist
Credit retrieval can ONLY cover those courses which a student has failed and must
th
th
be an 11 or 12 grader by credit. CANNOT be CORE replacement (ie. Third year
options such as Financial Algebra, Applied Mathematics, or CTE options for math.)
Speech/Language Therapist
Nurse
Supplemental courses in addition to core instruction
Special Education teachers
Head Teacher
Workshop/Overload Subs
th
A building MUST support all students in grades Kindergarten 4 Grade who are
below grade level in reading with LAP dollars first.
Extended day, Saturday or summer program Credit Retrieval for failed courses
th
th
for11 and 12 graders who are at risk to not graduate.
CLASSIFIED STAFF
and HOURLY
TUTORS
Teaching any other subjects or areas.
To work specifically with Targeted Rank Ordered students in an extended day or

year model.
Extra time for Instructional Assistant (IA) positions/hours; only LAP approved
subjects.
Hourly Tutors; contracted by the school to provide supplemental
instruction/intervention in Subjects Taught/Content Areas above in an extended
day, Saturday or summer program model.
89
Any of these support-staff positions:

Serving Special Education minutes.
Secretaries/clerical/office support.
Nurse/health room staff.
Family support workers.
Any staff teaching non-approved subjects.
STUDENT
LEARNING
MATERIALS &
SUPPLIES
Supplemental instructional materials for programs for targeted students.
Consumables that are part of districtadopted curriculum.

Materials to assess LAP student achievement (i.e. after-school remedial or
supplemental services).
OTHER
Assessment materials that are part of districtadopted curriculum.
Computer software or hardware that directly supports the specific learning needs of
struggling students. These items must be for the purpose of student achievement,
and be part of scientific research-based programs which are not already provided by
the district for standard learning opportunities.
Adding computers to a lab.
Supplies essential to supplemental programs in the C-SIP for targeted LAP students.
Supplies that are part of the learning

program during the regular school day.
SUPPLIES
BILINGUAL
SUPPORT
Additional core materials needed due to

increased enrollment.
Software not directly tied to supplemental

programs.
Food for students.

Copier supplies and paper for activities specified in the C-SIP for targeted LAP
students
Supplies that are part of the learning program

during the regular school day.
Extra time for bilingual staff to translate documents or interpret conversations/

presentations for targeted students families included in C-SIP.
Regular work hours.
Publishing documents related to LAP program in multiple languages (see Other

Supplies Yes and No details, above).
See Other Supplies Yes and No details,

above.
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PROFESSIONAL
DEVELOPMENT
PARENT / FAMILY
INVOLVEMENT
(Must be at least 1%
of schools total LAP
allocation)
Professional development for certificated and classified staff that focuses on the needs
of diverse student populations, specific literacy and mathematics content and
instructional strategies, and the use of student work to guide effective instruction.
Any topics other than the LAPapproved subjects (i.e. autism, bilingual
immersion, discipline, social skills,
music, art).
Outreach activities and support for parents of participating students
Parent involvement activities (i.e. LAP family information night)
Food for meetings that dont

specifically target parents.
Presenters topics must directly pertain
to the schoolwide plan/C-SIP.
91
WSS Mitigation Procedures

Contact
Assistant Superintendent, Teaching and Learning
Michael Tolley
252-0017
mftolley@seattleschools.org
Overview
Schools are eligible to apply for mitigation funds twice a year.
Schools can apply for funds to mitigate school or program needs that are not funded by the standard WSS
model. To apply, submit a completed Mitigation Request Form to the Assistant Budget Manager, Annette
Baker by March 7, 2014. The form should detail the funds needed, the anticipated use of the funds
(positions funded or other use), the reasons funds are needed and the impact on the school if funds are not
provided. The total funds available for program mitigation are limited so it is likely that not all requests will
be fulfilled.
After October enrollment counts have been evaluated, potential staff increases and decreases at schools will
be determined. At this time a second mitigation pool will be available to reduce the number of staff
decreases that are enforced at schools. Schools will be notified of the anticipated changes and may apply
for mitigation for staff losses from this pool.
Criteria
The mitigation funds available are not expected to be sufficient to satisfy all requests for mitigation. Standard
criteria will be used to evaluate all requests received in order to allocate the available funds. The criteria to be
used in evaluating the requests are:
Limiting the number of unavoidable splits to two grades per elementary classroom
Support small secondary schools in meeting student graduation requirements
Provide academic and administrative core requirements not addressed by the WSS model, due to unique
characteristics of the school
Submission Process
Requests for mitigation should be submitted to the Annette Baker by 5:00pm on March 7, 2014 using the linked
Mitigation Request Form. Principals should contact their Executive Director of Schools regarding their request
to discuss the appropriateness of their request.
Decision Process
The Executive Directors of Schools and the WSS Committee will meet to review the requests and first round
decisions will be announced by March 14, 2014. Some requests will be put on hold and revisited in the spring
after analysis of open enrollment.
Form
The Mitigation Request Form is located in the Budget Instructions in the Forms section.
92
School Office Staffing Plan

Contacts
Labor/Employee Relations Director
Terry Meisenberg
252-0294
tjmeisenburg@seattleschools.org
252-0367
dsdizon@seattleschools.org
252-0372
ddejarnatt@seattleschools.org
252-0385
252-0028
252-0290
dewilliamssa@seattleschools.org
sumeans@seattleschools.org
elwilliams@seattleschools.org
Director of Human Resource Operations

Dan Dizon
Employment Manager
Dana DeJarnatt
Labor/Employee Relations Managers

Denise Williams-Saunders
Sue Means
Elaine Williams
Addressing Office Workload in the Budget and Staffing Process

An Office Staffing Plan is required if any of the following changes occur:
An office staff reduction (in FTE or days) is planned for the following year
A reorganization that adds work to an office is planned for the following year
Office staff consider the current level of staffing to be insufficient
The supervisor and all potentially impacted employees (those facing reduction and those remaining) will
work collaboratively to identify the potential workload impacts and to discuss possible ways of
minimizing those impacts. This may include prioritization, efficiencies, elimination of some assignments,
redistribution of work, time allocations for duties, and any other ways of realizing optimal workloads
and office efficiency.
The Office Staffing Plan should be documented on the Office Staffing Plan Form and if mutually
agreeable, signed by all impacted employees.
In the event that an agreement is not reached, any office staff member may develop an alternative
Office Staffing Plan. The alternative Office Staffing Plan may be signed by all staff that contributed to its
development.
The Office Staffing Plan (and any alternative Office Staffing Plans) should be submitted to the Building
Leadership Team (BLT) for review. The BLT will consider the plan(s) using the same decision-making
processes as other budget proposals.
The Office Staffing Plan that is finally approved by the school, or developed by the manager in an
administrative (non-school) office, shall be submitted centrally with the budget to your Human
Resources Analyst at the time of your Budget Arena appointment.
93
In the event that any of the office staff object to the Office Staffing Plan submitted by the school or
department, they may complete the Stakeholder Identification of Budget Process Concern Form and
send the completed paperwork to their regional Executive Director of Schools, with a copy to SEA. The
staff at Central Office will send the completed paperwork to the Assistant Superintendent for Business &
Finance, the Assistant Superintendent for Teaching & Learning, or parallel decision-maker in the
organization, with a copy to SEA.
The Office Staffing Plans and Stakeholder Identification of Budget Process Concern Forms shall be
reviewed by the regional Executive Director of Schools. The Executive Director shall consider the impact
of the proposed budget on the remaining employees, the school, and the District and may approve or
deny the plan submitted by the school.
List of School Office Positions (Job Code and Job Title)

High School
Job Code
15006063
15006115
15006113
15006151
15006492
15006493
15006652
15006319
15006326
15006566
Job Title
Administrative Secretary HS
Assistant Secretary HS
Assistant Secretary HS
Attendance Specialist HS
Fiscal Specialist HS
HS Data Registration Specialist
HS Data Registration Specialist
Library Assistant II
Workdays
260
222
260
203
203
222
222
222
260
203
Job Title
Administrative Secretary MS
Assistant Secretary MS
Assistant Secretary MS
Attendance Specialist MS
Data Registrar
Data Registrar
Data Registrar
Fiscal Specialist MS
Workdays
260
203
222
203
220
203
222
260
203
Middle School
Job Code
15006061
15020155
15006117
15006150
15006493
15006321
15006318
15006320
15006658
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Elementary Schools and K-8 Schools

Job Code
15006057
15006321
15006332
15020129
15006564
Job Title
Administrative Secretary Elementary
MS Data Registration Spec
Elementary School Assistant
Fiscal Clerk-Elementary
Library Assistant
Workdays
222
203
203
203
203
Alternative Schools; K-8 & Secondary with a School Principal

Job Code
15006062
15006060
15006118
15006321
15006318
15006326
15006658
Job Title
Administrative Secretary Alternative
Administrative Secretary Alternative Secondary
Assistant Secretary Alternative
MS Data Registration
MS Data Registration
HS Data Registration
Fiscal Specialists-MS
Workdays
260
222
203
203
222
260
203
Description of School Office Positions

Administrative Secretary HS: In addition to serving as the confidential secretary to the Principal, this
position handles payroll, ensures substitute staff are in place each day, does paperwork and computer
input for personnel matters and evaluations, and coordinates other office staff. The position shares the
responsibility with her/his principal for maintaining day-to-day operations of the building in terms of
communication, safety and greeting and serving all constituent groups, including the general public.
Administrative Secretary MS and Assistant Secretary MS: Provides coverage for attendance,
general secretarial support to assigned administrator(s); maintains student records and documents;
receipt and safekeeping of money and provides back-up when the school nurse is not present. These
positions also provide coverage for summer tasks which need to be accomplished; mailing and receiving
of transcripts and student records, mailings regarding opening of school, assisting families new to the
city/community in finding information about schools, and providing office coverage so 260 day
employees can take vacation.
Administrative Secretary Elementary & K-8: Performs secretarial duties for the administrator,
processes staff payroll, maintains student demographic and enrollment data, moves the school waitlist,
maintains student hard-copy files, ensures substitute staff are in place as needed, provides customer
service and tracks attendance. In addition, the position manages fiscal/budget accounting/banking
95
duties, helps with the opening of school, assists with safety and provides back-up when the school nurse
is not present.
Assistant Secretary HS: Provides back-up to the Administrative Secretary and serves as the secretary
to the other administrators in the building. Traditionally, this position does the athletic paperwork, and
works with other staff to maintain and monitor students eligibility to participate in school sports and
related events.
Attendance Specialist HS: Tracks and records student attendance and complies with all state
requirements regarding truancy. The Becca Law mandates that schools track student truancy, inform
parents/guardians via mailings, report on student attendance and track court agreements. This position
assists school administrators with student disciplinary paperwork and mails notifications to
parents/guardians.
Attendance Specialist MS: Monitors student attendance and/or compliance with District, local and
State regulations; maintains attendance and disciplinary files, processes legal documents; represents the
District in attendance related proceedings; ensures compliance with District, State and Federal
attendance policies; and works with parents to ensure appropriate student placement.
Counseling Secretary: Manages student hard-copy files and provides clerical support to school
counselors. This includes mailing transcripts for college and other applications (including the NCAA)
during the school year. This position maintains students test scores (SAT and ACT) and is responsible for
organizing and mailing the mid-quarter progress reports.
Data Registrar: Coordinates and maintains student database to support enrollment, assists school
administration in master schedule planning and maintenance, prepares various bulletins and lists, prints
and mails report cards, and student schedules, processes handles changes and other course and credit
issues for students/staff.
HS Data Registration Specialist: Maintains school enrollment details (including student database)
and advises and assists the school administration in master schedule planning and maintenance. This
position also prints and mails report cards and schedules, handles schedule changes, and other course
and credit issues for students/staff.
Elementary School Assistant: Tracks daily attendance, assists with tracking of truancy and discipline,
assists in the main office with clerical and customer service. Additionally provides supervision for bus
loading and unloading, student recesses and lunches, and generally assists Administrative Secretary with
office duties and may serve as his/her back-up during absences.
Fiscal Clerk Elementary: Receives monies, pays bills, orders supplies and processes paperwork for
expenditures; tracks transactions online and produces school fiscal reports; serves as a resource to
explain state laws and district guidelines regarding area of responsibility.
96
Fiscal Specialist HS: Manages the various funds used by high schools. Extra days (flexible) are needed
to facilitate closing of books at the end of the year (except the ASB account which is open during the
summer months), ordering/receiving supplies and materials for the next school year and providing
banking services as needed.
Fiscal Specialist MS: Maintains, records, updates and reconciles fiscal accounts associated with
maintaining the stockroom for the school.
Library Assistant I and Library Assistant II: Provides assistance to students and other users of the
library resources. Assists the librarian with daily operations, identifies resources for students and
teachers utilizing on-line and library resources, and serve as a resource to distribute, explain and/or
operate library media equipment.
97
Staffing Partial FTE

Contacts
Budget Analysts
Cheryl Klinker
Denise McElhinney
Patricia Roe
Sara Dumlao
Sherry Johnson
252-0096
252-0831
252-0240
252-0244
252-0246
cklinker@seattleschools.org
dmcleese@seattleschools.org
pmroe@seattlschools.org
sadumlao@seattleschools.org
shjohnson@seattleschools.org
Overview
During budget development and other WSS adjustment periods, schools sometimes find themselves left
with partial FTEs due to enrollment and funding changes. Once official enrollment numbers are
provided, the Budget Office adjusts the budget accordingly. This prompts the school and Human
Resources to make quick staffing decisions.
Certificated Positions
General Education:
In cases where the school receives additional FTE schools can:
Determine if any appropriate staff member can increase their contract.
Elementary Increase in increments of 0.5 FTE
Secondary Increase in increments of 0.2 FTE
Create a PCR to advertise and hire the vacant FTE.
Request a vacant position sub.
Secondary ONLY Hold to compensate for overages.
Dollar value of unused FTE will offset overage payments to staff who teach more
students in sections beyond contractual limits.
Secondary ONLY - Convert 0.2 FTE to supplemental compensation for staff who teach an additional
General Ed section beyond the contractual limit. (Form: found in the FORMS section. Must be
submitted to Employment/Labor Relations and Budget Analyst)
Determine if conversion of the FTE to another type of position is permitted and if so, request a
waiver.
WSS waiver is required if conversion goes outside the WSS Allocation model.
SEA waiver is required if conversion violates the CBA (collective bargaining agreement).
Upon WSS and SEA approvals, the waiver can be processed.
Special Education and ELL:

In cases where the school receives additional FTE schools can:
Determine if any appropriate staff member can increase their contract.
Elementary Increase in increments of 0.2 FTE
Secondary Increase in increments of 0.2 FTE
98
Create a PCR to advertise and hire the vacant FTE.

Request a vacant position sub.
Hold to compensate for overages.
Dollar value of unused FTE will offset overage payments to staff who teach more students
beyond contractual limits.
Determine if conversion of the FTE to another type of position is permitted and if so, request a
waiver.
Before beginning the waiver process, the Directors of ELL and Special Education must
approve the request to convert the FTE.
WSS waiver required if conversion goes outside the WSS Allocation model.
SEA waiver required if conversion violates the CBA (collective bargaining agreement).
Upon written Department Approvals, WSS and SEA approvals, the waiver can be processed
and the FTE converted.
Once the FTE is converted, the new position can be advertised.
In ALL cases where the school experiences decreased FTE schools can:
Review school budget with your budget analyst to determine the possibility of buying up the
reduced FTE to a usable level.
Ask staff members if anyone would voluntarily displace themselves or reduce their contract.
If there are no volunteers, the least senior employee may be displaced.
During the Spring Budget Development process, a school may request to not fill a vacant partial FTE for
either of the following two reasons:
A future staffing adjustment is anticipated based upon historical enrollment data.
A full-year partial FTE can be converted to twice the FTE for one semester.
To request either of these actions, the Partial FTE Position Request form must be signed and submitted
to your Budget Analyst during the Budget Development process. It will confirm the decision to hold the
allocation with the understanding that neither a sub nor overages will be allowed against that allocation.
The form can be found in the FORMS section of the Budget Instructions.
Classified Positions
Classified positions can only be adjusted in increments of 0.5 FTE. During the Spring Budget
Development process and summer/fall adjustments, school classified staff will be allocated in 1.0 FTE or
0.5 FTE increments. When using discretionary budgets, schools must fund classified positions in
increments of 0.5 FTE to align with the SAEOP CBA: Seattle Association of Educational Office Personnel
(SAEOP) 2013-2015 Contract, Article VII: Section D: Staff Adjustments and Displacements, pg 46, Partial
displacement in the form of a reduction in work hours and/or work year must leave the employee at .5
FTE or greater in the assignment. Please refer to the contract for further information.
99
Elementary & K-8 Commonly Used Fund Centers & Commitment Items - General Fund
This sheet is a guide to the most commonly used cost centers & commitment items; this is not an exhaustive list.
For questions, please contact your budget analyst.
Note: - - refers to the funding organization code of your site (i.e. BA = Bagley, PA= Pathfinder)
Cost Center Title
Cost Ctr Nbr CI Number
Library
- - A0122010
5602
5603
Library Materials
Periodicals
CI Name
Principal
- - A0123010
2072
30597358
30597357
3062
5100
5200
Cert Supplemental Comp

Office Helper
Volunteer Coordinator
Classified Extra/Overtime
Supplies
Postage
Notes
PASS cell phone allowance

also appropriate in - - A01 27 010
for administrative/office staff
for office/admin purposes
Counseling
- - A0124010
5100
Supplies
Pupil Safety
- - A0125010
20220606
30597356
3062
Safety Patrol Stipend

Playground/Lunchroom Supervisor
in lieu of safety stipends or hourly positions
Health/Nurse
- - A0126010
5100
Supplies
Teaching
- - A0127010
0510
0590
0702
0710
2022xxxx
2043
2062
3043
30597352
30597357
30597362
3062
5100
5601
5605
5606
7011
7012
7013
7020
7120
8110
8120
District Printing
school copying costs; publishing services jobs
District Suppl/Equip
nutrition services catering
Transportation-District
buses for after school activities
District Services
for maintenance work in your building
Teaching Stipends
ALL stipends belong in sub-org "A"
Cert Workshop Subs
non PD time only
Cert Extra Time
non PD time only
Classified Workshop Subs
non PD time only
Hourly Tutors
Sound Patners Tutors
non PD time only ; also for class. BLT member's x-time
Supplies
classroom/teaching (consumable learning materials)
DO NOT CODE HERE; use - - A01 33 010
Textual Materials
PC Software & Licenses
Minor Equipment (under $5,00DO NOT CODE HERE; use - - A01 32 010
Registrations
non PD only
Field Trip Admissions
Conference Costs
non PD only
Chartered Buses
for field trips
Contractual Services
non PD only
within 24-hour period (non PD only)
Local Travel
overnight, over 24-hour period (non PD only)
Extended Travel
Extracurricular
- - A0128010
20220420
Intramural Stipend Elementary
Professional
Development
- Instructional
- - A0131010
2043
2062
3043
3062
7011
7013
7120
8110
8120
Cert Workshop Subs

Cert Extra Time
Registrations
Conference Costs
Local Travel
Extended Travel
Instructional
Techonlogy
- - A0132010
30597799
5605
5606
College Tech SPS

(non curricular only)
Minor equipment (under $5K)
Curriculum
- - A0133010
20220504
5601
5605
Elementary Curriculum Stipend

Textual Materials
for curriculum materials (non-consumable)
instructional software (incl. annual licensing)
for counseling purposes
for health room
100
PD
PD
PD
PD
PD
PD
PD
PD
PD
only
only
only
only
only
only
only
only (within 24-hour period)
only (overnight, over 24-hour period )
Elementary & K-8 Commonly Used Fund Centers & Commitment Items - General Fund
Note: - - refers to the funding organization code of your site (i.e. BA = Bagley, PA= Pathfinder)
Cost Center Title
Cost Ctr Nbr CI Number
CI Name
Notes
Spec Ed Preschool
Teaching
- - S21273A0
2062
Cert Extra Time
for IEP writing time at 30 hrs per FTE
Spec Ed Regular
Teaching
- - S21273R0
2062
Cert Extra Time
Spec Ed Preschool
Curriculum
- - S21333A0
5601
Textual Materials
Special Ed curriculum materials only
Spec Ed Regular
Curriculum
- - S21333R0
5601
Textual Materials
Bilingual Teaching
- - T6527010
3062
Bilingual IA after school translations/interpretations
Bilingual Curriculum
- - T6533010
5601
Textual Materials
Bilingual curriculum materials only
Self Help General
- - X7927450
2062
30597352
30597362
3062
5100
Cert Extra Time

Hourly Tutors
Sound Partner Tutors
Supplies
Sub Reimbursement
- - X0127400
2062
3062
5100
Cert Extra Time

Supplies
sub reimbursement pay

BLT decision-approved
General Rules for Spending

Baseline
Fund 1000
The control level (spending capacity) for all Cost Centers with SubOrg A is combined which allows spending
in lines without budget and allows overspending in lines with budget as long as there is a positive balance
("bottom line") for the combined Cost Centers in SubOrg A.
Grants: City,
State, Federal,
Private & PTA
Funds 1C01,
1A28, 1F66,
etc.
The control level (spending capacity) for each Cost Center in each Grant Fund is for each group of
commitment lines with the same major object (first digit, i.e. all the 5100, 5601 and 5900 line budgets add up
together because they all start with a "5") as long as there is a positive balance ("bottom line") in the major
object and the Cost Center as a whole.
Essential Reports
ZFAV
ZFFTE
ZFPLAN
ZFACT
S_KI4_38000034
ZFPOSITION_FTE
ZFASB
ZFBDGET
Summary of Budget & FTE

Detail of FTE and Budget
Detail of NonStaff Budget
Budget Detail by Commitment Item
Index of Commitment Items
Summary of Position and FTE
ASB Overview with Drilldown
Nonstaff Budget Transfers
Overview: Drill down for detail

Select Staff & NonStaff display
Select NonStaff display
Details by Commitment Item
for position numbers, funding and employee IDs
For school use, Fund 1000, Suborgs A & X
101
ASB (Associated Student Body)

Fund
70 - -
Activity
1000 series
Activity Name
General Student Includes activities that affect the general membership of the ASB; primarily general
revenue producing activities and unallocated monies.
Body
2000 series
Athletics
Includes the activities that comprise the athletic programs of the ASB
3000 series
Classes
Includes those ASB activities whose membership is comprised of students affiliated with
a general school system classification (for example, senior class).
4000 series
Clubs
ASB groups whose membership meets criteria as defined by the activity group. All clubs
must have a club constitiution and bylaws & be District approved.
6000 series
Private
Private monies are voluntary donations that are identified as donations at the time of
collection. Requires PRIOR approval before collections.
Commonly Used ASB Commitment Items

5100
5900
5930
7011
Supplies
Other supplies
Food
Registrations & Dues
7012
7020
7041
7120

Chartered Buses
7172
7440
Purchases of District Services

Building Rental
Commercial Printing
Personal Services
8110
8120
Local Travel
Extended Travel
Special Notes
SAEOP and PARAPRO classified staff Professional Development:
Please use the following cost centers to pay your SAEOP and PARAPRO classified staff for Professional Development. The maximum
number of hours allowed per employee is equivalent to 8 workdays (the number of hours in an employee's regular workday). The paid
activity shall be by mutual agreement between the employee and his or her supervisor. Time should be reported on-line and submitted
no later than June 1. If overtime activities are used, the maximum amount of pay and hours may not exceed the pay and hours
equivalent to eight (8) regular work days in each school year.
Principal's Office
Counseling
Attendance
9600123010
9600124010
9600125010
Teaching
Special Ed
Comp Ed
9600127010
9602127010
9605127010
Bilingual
Family Support Worker
Central Office
9606527010
9607924010
9609713010
Negotiated Extra Days for Librarians:
Report with on-line entry only using earnings code 2220 for reporting these "Certificated Negotiated Days" additional hours.
Do not use the earnings code 2211 ("Certificated Extra Time per diem") for this time.
Coding to Correct Commitment Item:
All expenditures should be coded to the applicable Commitment Item regardless of budget availability on that particular line item.
Budget controls are set at total nonstaff items, not individual commitment items.
102
Secondary & Alt. Schls Commonly Used Fund Centers & Commitment Items - General Fund
Note: - - refers to the funding organization code of your site (i.e. MC= McClure, BD= Ballard)
Cost Center Title

Library
Cost Ctr Nbr

- - A0122010
CI Number
5602
5603
CI Name
Library Materials
Periodicals
Notes
Principal
- - A0123010
2072
30597358
30597357
3062
5100
5200

Office Helper
Supplies
Postage
PASS cell phone allowance
for counseling purposes
also appropriate in - - A0127010

for administrative/office staff
for office/admin purposes
Counseling
- - A0124010
5100
Supplies
Pupil Safety
- - A0125010
20220606
30597356
3062
Safety Patrol Stipend

Playground/Lunchroom Supervisor
in lieu of safety stipends or hourly positions
Health/Nurse
- - A0126010
5100
Supplies
Teaching
- - A0127010
0510
0590
0702
0710
2022xxxx
2043
2062
2072
3043
30597352
30597357
3062
5100
5601
5605
5606
7011
7012
7013
7020
7120
8110
8120
District Printing
school copying costs; publishing services jobs
District Suppl/Equip
nutrition services catering
Transportation-District
buses for after school activities
District Services
for maintenance work in your building
Teaching Stipends
ALL stipends belong in sub-orgs "A"
Cert Workshop Subs
non PD time only
Cert Extra Time
non PD time only
Classified Workshop Subs non PD time only
Hourly Tutors
non PD time only ; also for classified BLT member's extra time
Supplies
classroom/teaching (consumable learning materials)
Textual Materials
Minor Equipment (under $5,0 DO NOT CODE HERE; use - - A01 32 010
Registrations
non PD time only
Field trip Admissions
Conference Costs
non PD time only
Chartered Buses
for field trips
non PD time only
within 24-hour period (non PD only)
Local Travel
overnight, over 24-hour period (non PD only)
Extended Travel
Extracurricular
- - A0128010
2022xxxx
2023
Extra Curricular Stipends

Athletic Stipends
Professional
Development
- Instructional
- - A0131010
2043
2062
3043
3062
7011
7013
7120
8110
8120
Cert Workshop Subs

Cert Extra Time
Registrations
Conference Costs
Local Travel
Extended Travel
Instructional
Techonlogy
- - A0132010
30597799
5605
5606
College Tech SPS

(non curricular only)
Minor equipment (under $5K)
Curriculum
- - A0133010
5601
5605
Textual Materials
for health room
103
PD
PD
PD
PD
PD
PD
PD
PD
PD
only
only
only
only
only
only
only
only (within 24-hour period)
only (overnight, over 24-hour period )
for curriculum materials (non-consumable)

instructional software (incl. annual licensing)
Secondary & Alt. Schls Commonly Used Fund Centers & Commitment Items - General Fund
Note: - - refers to the funding organization code of your site (i.e. MC= McClure, BD= Ballard)
Cost Center Title

Spec Ed Regular
Teaching
Cost Ctr Nbr

- - S21273R0
CI Number
2062
CI Name
Cert Extra Time
Notes
Spec Ed Regular
Curriculum
- - S21333R0
5601
Textual Materials
Bilingual Teaching
- - T6527010
3062
Bilingual IA after school translations/interpretations
Bilingual Curriculum
- - T6533010
5601
Textual Materials
Bilingual curriculum materials only
Self Help General
- - X7927450
2062
30597352
3062
5100
Cert Extra Time

Hourly Tutors
Supplies
Sub Reimbursement
- - X0127400
2062
3062
5100
Cert Extra Time

Supplies

BLT decision-approved
General Rules for Spending

Baseline
Fund 1000
The control level (spending capacity) for Cost Centers with SubOrg A is combined which allows spending in
lines without budget and allows overspending in lines with budget as long as there is a positive balance
("bottom line") for the combined Cost Centers in SubOrg A.
Grants: City, State,

Federal, Private &
PTA
Funds 1C01,
1A28, 1F66,
etc.
The control level (spending capacity) for each Cost Center in each Grant Fund is for each group of
commitment lines with the same major object (first digit, i.e. all the 5100, 5601 and 5900 line budgets add up
together because they all start with a "5") as long as there is a positive balance ("bottom line") major object in
the Cost Center as a whole.
Essential Reports
ZFAV
ZFFTE
ZFPLAN
ZFACT
S_KI4_38000034
ZFPOSITION_FTE
ZFASB
ZFBUDGET
Summary of Budget & FTE

Detail of FTE and Budget
Detail of NonStaff Budget
Budget Detail by Commitment Item
Index of Commitment Items
Summary of Position and FTE
ASB Overview with Drilldown
Nonstaff Budget Transfers
Overview: Drill down for detail

Select Staff & NonStaff display
Select NonStaff display
Detail by Commitment Item
for position numbers, funding and employee IDs
For school use, Fund 1000, Suborgs A & X
104
ASB (Associated Student Body)

Fund
70 - -
2000 series
Activity Name
General
Student Body
Athletics
Description
Includes activities that affect the general membership of the ASB; primarily general revenue
producing activities and unallocated monies.
Includes the activities that comprise the athletic programs of the ASB.
3000 series
Classes
4000 series
Clubs
Includes those ASB activities whose membership is comprised of students affiliated with a
general school system classification (for example, senior class).
ASB groups whose membership meets criteria as defined by the activity group. All clubs
must have a club constitiution and bylaws & be District approved.
6000 series
Private
Activity
1000 series
Private monies are voluntary donations that are identified as donations at the time of
collection. Requires PRIOR approval before collections.
Commonly Used ASB Commitment Items
5100
Supplies
5900
5930
7011
Other supplies
Food
Registrations & Dues
7012
7020
7041
7120
7172
Purchases of District Services
Chartered Buses
Commercial Printing
Personal Services
7440
8110
8120
Building Rental
Local Travel
Extended Travel
Special Notes
SAEOP and PARAPRO classified staff Professional Development:
Please use the following cost centers to pay your SAEOP and PARAPRO classified staff for Professional Development. The maximum
number of hours allowed per employee is equivalent to 8 workdays (the number of hours in an employee's regular workday). The paid
activity shall be by mutual agreement between the employee and his or her supervisor. Time should be reported on-line and submitted
no later than June 1. If overtime activities are used, the maximum amount of pay and hours may not exceed the pay and hours
equivalent to eight (8) regular work days in each school year.
Principal's Office
Counseling
Attendance
9600123010
9600124010
9600125010
Teaching
Special Ed
Comp Ed
9600127010
9602127010
9605127010
Bilingual
Family Support Worker
Central Office
9606527010
9607924010
9609713010
Negotiated Extra Days for Librarians and Secondary Counselors:

Report with on-line entry only using earnings code 2220 for reporting these "Certificated Negotiated Days" additional hours.
Do not use the earnings code 2211 ("Certificated Extra Time per diem") for this time.
Coding to Correct Commitment Item:
All expenditures should be coded to the applicable Commitment Item regardless of budget availability on that particular line item.
Budget controls are set at total nonstaff items, not individual commitment items.
105
Self Help* (Donation Supported Programs) Guidelines

Contacts
System Control Accountant
Judy Otsuji
252-0263
jrotsuji@seattleschools.org
Senior Accounting Supervisor

Barry Tsoi
252-0252
btsoi@seattleschools.org
Budget Analyst
Cheryl Klinker
252-0096
Purpose
Schools use Self-Help contributions to support various programs and to meet classroom needs. These
funds are distinct from the Facilities Department Self-Help Program, whereas they use donated labor
and funds for school facilities improvements. The following information lists steps for budgeting selfhelp or donation supported programs.
General Information
Positions funded by Self-Help funds (fees and/or donations) will be expended at actual salary and TRI
costs. In addition to paying for actual salaries and TRI, Self-Help must also cover benefits, medical, sick
leave substitute costs, and all applicable stipends. This is different from budgeting staff in WSS positions.
Benefits must be covered when budgeting for extra time, overtime, hourly staff, substitutes, etc The
2014-2015 mandatory benefit rates are as follows:
Certificated Employees
Classified Employees
Substitutes/Hourly Employees
20.87%
20.28%
10.48%
Staffing materials from Human Resources will include actual salary information on current staff. The
grant budgeting section of this manual has details on planning for the actual cost of a position. Your
Budget Analyst can also assist you with estimating actual salary costs and related benefits.
The school is responsible for finding additional resources to make up the difference when self-help
contributions do not fully cover the position and/or program expenses.
Payment in Full for the total cost must be in hand or deposited prior to budget development
unless an advanced carry forward has been approved.
If funding for the total cost is not available at the time of budget development, please see
the Grant Guidelines section of the Gold Book to locate the Request for Advance
Commitment to Expend Grant Funds Form. (example PTSA Grants)
Self Help revenue and carryforward amounts are automatically placed in commitment item 5990 (Supply
Reserve) within your Self Help cost center(s). Please work with your Budget Analyst and/or complete a
budget transfer to ensure funds are distributed to the commitment items needed for future
106
expenditures. Schools will be able to transfer non-staff self-help funds in next years budget once the
budget has been loaded in to SAP (usually August).
Self Help Carry Forward Advances

A portion of your unused available balances in Self Help cost centers can be brought forward during
budget development toward staff and non-staff items provided you retain a balance in the current year
to cover all estimated expenditures anticipated in the current year. If you wish to carry forward self
help funds for use in September or October, please submit your written request to your budget analyst
by August 31st. If no written request is received, the district will automatically carry forward
approximately fifty (50) percent of the self-help available balances. Please work with your Budget
Analyst to determine the amount that should be brought forward in advance of the usual October carry
forward process.
Baseline, school based grants, and self-help carry forwards are carried forward once the prior year
accounts have been closed (usually October).
Forms
None required.
Hourly staff are budgeted during the development process but staffed in fall using on-line hourly
hire forms.
PTSA Grants require a Request for Advance Commitment To Expend Grant Funds form see Grants
Section.
* As distinct from the Self-Help program run by the Facilities Department
107
Special Education Guidelines

Contacts
Executive Staff:
Executive Director, Zakiyyah McWilliams
Director, Michaela Clancy
252-0054
252-0809
Regional Supervisors:
Heather Brown
Sherry Studley
Beth Thorson
Jeff Olson
Ryan Richards
Beth Carter
Karla Parks
Northwest
Northeast
Southeast
Central
Southwest
Preschool
Info Management
252-0836
252-0842
252-0262
252-0979
252-0887
252-0845
252-0848
Overview
The following text outlines budget requirements and processes for developing the Special
Education services component of your school-based budget. These guidelines were used to
preload your Weighted Staffing Standards (WSS) generated school budget.
State Reporting and Audit Requirements for Budget Development

Students with disabilities are supported through two funding sources:
- Basic Education entitlement as general education students, and
- Special Education Federal and State entitlement to receive services based on each
eligible students Individualized Education Program (IEP).
Special Education funds generated by students with disabilities may only be expended to
provide educational services for students with Individualized Education Programs (IEPs).
Use of Special Education funds for a special education teacher to teach a general education class
or salaries of basic education employees, including but not limited to, general education
teachers, nurses, librarians, counselors, administrators, and house administrators, is prohibited
by law. Schools that include general education students within special education classrooms
must split fund the classroom teacher based on ratio of general education students in the
classroom. (Ex. A special education inclusive teacher has 120 special education and 30 general
education students during the school day. The teacher should be funded 20% (30/150) on
baseline and 80% (120/150) on special education - same percentage as the student ratio for that
teacher).
Background Information
Private School: A schools WSS special education enrollment count includes private school
students. Schools receive additional special education resources (FTE, IEP writing & textual
materials) based on the number of private school students registered for services.
108
Program Review and Adjustments: All Special Education classroom program services are
reviewed by the special education support team with potential staffing and supply adjustments
for both low and over enrolled classrooms.
Central Department Budget-Related Responsibilities
Classified centrally-based staff positions approved by the Special Education department

needed to ensure Free and Appropriate Public Education (FAPE) for individual students (e.g.,
1:1 Instructional Assistants less building set aside cost of $1000).
Cost of specialist services such as Occupational Therapy, Physical Therapy, Speech/Language
Services, and School Psychologists.
Test kits, protocols and scoring keys/services for all evaluation activities.
Translation services for difficult-to-find languages and signing interpreters for IEP meetings,
evaluations, and document translations if not available at the site.
Class size overages (when caseload exceeds contractually negotiated levels in PRK, SM1g,
SM2, SM3 and SM4 classrooms) caused by Central Special Ed department assignments of
additional students.
Building Budget-Related Responsibilities
Special education FTE is pre-loaded through the WSS process in schools Sub Org S fund
center. These FTEs cannot be used for general education teachers, nurses, librarians,
counselors, administrators or house administrators.
$1000 set aside to share in the payment of 1:1 Instructional Assistants Please complete
form an
Cost for writing and delivering IEPs. These funds are pre-loaded through the WSS process
as 2062 - Certificated Extra Time, calculated by Special Education teacher FTE at 30 hours
per 1.0 FTE.
Budget for special education supplies and materials as identified to assist with implementing
the students IEP services. These funds are NOT considered general supplies and cannot be
moved to commitment item 5100-Supplies. If special equipment, technology or other aids
to support instruction are needed, please contact your Special Education Supervisor.
Do not budget or charge departmental stipends, tutors, other hourly staff, professional
development costs for special education staff (subs, registrations), field trip admissions
and regular supplies in the special education S sub org fund center. These costs must be
paid in the general education baseline sub-org A cost centers.
Buildings with pre-school Special Education programs will receive additional discretionary
dollars for school-wide program support and specifically to support the additional demand
on office staff. This amount will be contingent upon each program model needs.
Compensatory Education when the building has failed to provide services as documented in
the IEP. Building is responsible for these expenses using the buildings baseline
discretionary budget.
Cost of extending centrally funded substitutes (e.g., a 1:1 Instructional Assistant) beyond the
centrally approved period.
Staff positions (e.g., a 1:1 Instructional Assistant) or services/equipment approved by an
IEP team WITHOUT approval of Central Special Education staff, the IEP team is dedicating
building-based dollars for these services/supports.
Class size overages (i.e., caseloads exceeds contractually negotiated levels in PRK, SM1g,
SM2, SM3, SM4 classrooms) due to local service delivery models, unless prior written
109
agreement is reached between building staff, Central Special Education administration,

Instructional Directors, and Seattle Education Association (SEA).
Budget Requirements
Students who receive special education services are general education students first with
additional services provided to allow the majority of students to be served in schools close to
home in the least restrictive environment (LRE). The attached diagram, Building Blocks of
Specially Designed Instruction, illustrates how services should be delivered to students.
The implementation of a service delivery model began during the 2009-10 year. The movement
toward a full service delivery model will take approximately five (5) years, working in tandem
with the new student assignment system. General budget guidelines are being significantly
altered for 2014-15, please see non staff dollar changes on the page following this chart.
BUILDING BLOCKS of
SPECIALLY DESIGNED INSTRUCTION (SDI)
Specially Designed
Instruction (SDI)
(Child Focused)
% of time SDI in Sp. Ed. Class

% of time SDI
Specially Designed Instruction

(SDI)
(Embedded Instruction)
General Education
(Accommodations and Modification)
% of time SDI in Gen. Ed.
% of time Gen. Ed. with support

% of time in Gen. Ed.
General Education
(High Quality Program)
% of time Gen. Ed. Independent
110
The following table lists the current 2014-15 Special Education service delivery models
and budgeting information related to each. Staffing levels, teacher extra time for IEP
writing, and curriculum materials for students are listed per service model.
Service
Model
Code
SM1
SM1a
SM1c
SM1B
SM1a
SM1b
Special Education Service Delivery

Models
Teachers
per service model
Instructional
Assistants
per service
model
Students
per service
model
Service Model 1
Resource Services (K-5)
Service Model 1a
Resource Services (Middle School)
Service Model 1c
Resource Services (Middle School)
Service Model 1b
Resources Services (K-8 grades 6-8)
Service Model 1a
Resource Services (High School)
Service Model 1b
Resource Services (High School)
1.0 teacher per 18

students*
1.0 IA per 18
students
18
1.0 per 22 students
22
1.0 per 15 students*
15
1.0 per 22 students
22
1.0 per 22 students
22
1.0 per 20 students*
20
Supplies &
Equipment
per service
model
$10 per
student
$10 per
student
$10 per
student
$10 per
student
$10 per
student
$10 per
student
PRK
Developmental Preschool (Half Day

Programs)
1.0
2.0
12 AM
and
12 PM
$575
session
ACS
Access (elementary)
1.0
3.0
10
$425
SM1g
Service Model 1g
Generic (Elementary School)
1.0
1.0
13 Primary
or
14 Intermediate
$425
SM2
Service Model 2
Generic (Secondary)
1.0
1.0
SM2
Service Model 2
Low Incidence A (Elementary)
1.0
1.0
DHH
Deaf/Hard-of-Hearing
1.0
1.0
1.0
2.0
10
1.0
2.0
10
1.0
2.0
1.0
2.0
1.0
2.0
SM3
SM3
SM4
SM4
MedF
SMV
SMDHH
Service Model 3
Behavior Intervention
(Elementary & Middle Schools)
Service Model 3
Behavior Intervention (High
School)
Service Model 4
Low Incidence (Self Contained K12)
Service Model 4
Autism (Inclusion) (Grades K-5)
Medically Fragile
Vision and Deaf/Hard of Hearing:
$1,000
$1,000
$1,000
$1,000
$1,000
$1,000
$1,000
$1,000
Additional services as needed. Work with Supervisor to

determine additional supports
Intensive Service Models

Additional $250 per program will be held centrally, please complete form and alert supervisor for access to funds.
Access programs
Additional $100 will be held centrally, please complete form and alert supervisor for access to funds.
111
SUBJECTS
TAUGHT/
CONTENT AREAS
Supplemental instruction in any of these Title I, Part A-approved subjects for students
in PreSchool to Grade 12: Reading, writing, mathematics, and readiness within
these content areas.
CERTIFICATED
STAFF
th
If LAP funds are supporting kindergarten 4 Grade Reading interventions,

Title I dollars cannot be used to support these programs at Title I
designated buildings.
Non-homeroom certificated staff, for small-group instruction (i.e. teacher assigned

pull-out or push-in groups for remedial or supplemental instruction in one or more
of allowable subject areas).
Staff of programs combined in the school-wide improvement plan as detailed in
the C-SIP; must meet the intents and purposes of each program that is combined
in the C-SIP.
th
If LAP funds are supporting kindergarten 4 Grade Reading interventions, Title I

dollars cannot be used to support these programs at Title I designated buildings.
Adding any of these staff positions for

programs not combined in the school-wide
plan (C-SIP):
Counselor
Psychologist
Nurse
Librarian
CLASSIFIED STAFF
and HOURLY
TUTORS
Staff of programs combined in the school-wide plan as detailed in the C-SIP; must
meet the intents and purposes of each program that is combined in the C-SIP.
Instructional Assistant (IA) positions/hours; only Title I-approved subjects.
instruction/intervention in Subjects Taught/Content Areas above.
Kindergarten Teacher

112
STUDENT
LEARNING
MATERIALS &
SUPPLIES
K-4 supplemental math materials only.

Supplemental instructional materials for programs combined in the school-wide
plan (C-SIP).
Items that are NOT part of the schools core educational program. (i.e. math books
for an after-school program targeted for students at greatest risk of not reaching
academic standards; scientific research-based materials targeted to the specific
learning needs of struggling students).
Materials to assess student achievement for programs combined in the school-wide
program/C-SIP (i.e. after-school remedial or supplemental services).
OTHER
SUPPLIES
BILINGUAL
SUPPORT
Supplies and materials for programs not

combined in the school-wide program/CSIP.
programs.
Supplies essential to supplemental programs combined in the school-wide program

and specified in the C-SIP.

Copier supplies and paper for activities specified in the school-wide plan/C-SIP.
Supplies for programs not combined in the

school-wide program/activities not specified in
the C-SIP; supplies that are part of the learning

presentations for programs combined in the school-wide program/included in C-SIP.
Regular work hours.
Publishing documents related to Title I program in multiple languages (see Other


above.
113
PROFESSIONAL
DEVELOPMENT
Staff training directly related to those programs combined in the school-wide program
and stated in the C-SIP.
All PD must be
reasonable and
necessary.
Training must be one or more of the Title I, Part A-approved subjects: Writing,
mathematics, and readiness within these content areas. (i.e. Data Teams,
Professional Learning Communities, GLAD, Everyday Math).
Includes all instructional staff, both certificated and classified, and hourly tutors.
Training for any program not combined

in the school-wide program/not
specified in the C-SIP.
Any topics other than the Title Iapproved subjects (i.e. autism, bilingual
music, art).
Long-term substitutes may attend building and district PD.

Registration for conferences whose agendas target both the specific learning needs of the
schools struggling students and are allowable subjects, per above (travel, lodging, etc.
where reasonable and necessary, on case-by-case basis, per schools request to SPSs SI
Department).
PARENT / FAMILY
INVOLVEMENT
Extra staff time and materials for increasing parent/family involvement, meeting the
intents and purposes of the programs combined in the school-wide plan/C-SIP.
of schools total
Title I allocation,
whether or not in
improvement)
Must include support for bilingual, migrant, and homeless families.
MISCELLANEOUS
Parent involvement activities (i.e. Title I family math night) must have agenda specifying
Title I, Part A-approved subjects and sign-in sheets identifying who are the staff and who
are the parents. Allowable costs are food; presenters fees (reasonable and necessary);
and, materials can include take-home (consumable) items.
Items included in the school-wide plan that meet the intents and purposes of the
programs combined in the schoolwide program; and, that can be documented in the
plan/C-SIP.
114
Conference costs when the agenda is not

focused on Title I-approved subjects/
programs in the school-wide program and

Field trips; residences; furniture; clothing;
facilities construction.
Title I Site-Based Budgeting Program & Process

Important Note:
Title I: Until final action is taken by congress regarding sequestration
and possible cuts to Title I budgets, allocations to schools could reflect
a decreased allocation for the 2014-2015 school year.
Purpose
To provide academic assistance to students who are failing, or most at risk of failing, to meet the challenging
academic standards of Seattle Public Schools and Washington State.
Progress Expectations
Close the education/achievement gap, to reduce the disproportionality of the children who meet or exceed
the State and Districts levels of proficiency.
Focus on students who are economically disadvantaged, limited English proficient, disabled, migrant, and/or
homeless.
Use District and State data, to determine groups of students or instructional areas where Title I dollars
should be targeted, and to monitor and document program effectiveness.
How Title I, Part A, Funds are Allocated to Schools
Based on the number of students qualifying for free or reduced-price lunch (FRL).
Per-pupil allocations increase as the concentration of FRL increases.
OSPI calculates district allocations; districts determine the formula for distributing their schools per-pupil
allocations.
Considerations for Developing Instructional Programming
Identify, plan for, and implement learning strategies for students who are not meeting the academic
standards, according to state and district data, in any of these Title I, Part A-approved subjects/content
areas: reading, writing, language development, math, and kindergarten readiness.
Hire teachers with multiple categories or endorsements to serve students with learning needs in Title Iapproved subjects. All instructional staff must meet Highly Qualified (HQ) requirements for subjects they
are assigned to teach*.
Purchase supplemental instructional materials that support students to meet standards and grade-level
benchmarks in Title I - approved subjects.
Provide professional development (PD) funds for staff that focus on student learning; implementing new
strategies to increase academic achievement; and reducing disproportionality as specified in schools C-SIPs
(Continuous School Improvement Plans), or the DIP (District Improvement Plan). (In Targeted-Assistance
115
programs, this is only allowable for Title I, Part A-funded staff). Long-Term Substitutes may attend PD for the
staff they are replacing or for unfilled positions.
Key Requirements of Title I ProgramsSchool-Wide and Targeted-Assistance
Compliance with Federal and State regulations

Schools must annually evaluate the Title I program, and be able to demonstrate that targeted students
academic performance has improved, and modify the Title I program as needed.
Funds must:
Only supplement, not supplant dollars from other sources.
Be targeted to benefit those students most at risk of not making adequate yearly progress (per
district/state data).
Be pre-approved by the Districts Grants & Fiscal Compliance department as well as the schools
Budget Analyst.
Title I schools in Steps 2-5 of not meeting Adequate Yearly Progress (AYP) must set aside a minimum of 10%
of their school-based Title 1 allocation for professional development (PD). This PD can be in the form of
instructional coaches or consultants, or, for trainings specifically focused on the schools C-SIP goals in the
allowable subject areas. These funds must be budgeted in state activity code 31.
(NOTE: SPS ensures set-aside compliance at the district level in these same ways.)
Each school must have a C-SIP, approved by the office of Grants & Fiscal Compliance, Strategic Planning
Department and the schools Executive Director (ED).
The C-SIP should include the following items (either with or separate from the C-SIP document):
All required components (10 for School-Wide, 8 for Targeted-Assistance)
Professional development plan
School-Parent Compact, developed with parent participation
Parent involvement plan with all Title I required components, developed with documented parent
participation. Non Family Engagement Action Team (FEAT) schools write the parent involvement
plan separate from the C-SIP.
Copies of all C-SIPs will be posted online at SPSs website. Office of Grants & Fiscal Compliance, Strategic
Planning Department, and EDs will monitor C-SIPs for compliance with the required Title I components as
well as other required elements. They will work with Principals and EDs to bring the schools plans into
compliance while meeting the needs of their targeted students.
A team of building administrators, staff, parents, and community members must develop the plan
components.
Students cannot be excluded because they are eligible for other categorical programs (i.e., a student might
receive bilingual services as well as Title I-funded services).
Use of Title I Parent Involvement Funds (Cost Center xxR5127AZ0)
Federal law requires a minimum of 1% of each districts Title I allocation, most of which goes to schools
specifically for parent involvement.
Program information must be provided to parents in a language that they understand.
Schools submitting a requisition to use parent money need to state how the activity addresses at least one
116
of the allowable uses (see budget documents on the Grants & Fiscal Compliance Website).
If money is used for food or supplies for a parent meeting, schools must submit copies of the following
documents to Grants & Fiscal Compliance:
A flyer or other invitation provided to parents,
The meeting agenda showing an agenda item of student academic achievement in one or more
Title I approved subjects, and
The sign-in sheets indicating which signees were parents and which were staff.
Parent funds cannot be used for the sole benefit of adults (such as ESL classes, citizenship classes, books for
the parent to learn English, supplies for homeless families, etc.). Activities must be for the purpose of
increasing parent involvement in their childrens education.
*Special Education teachers who are providing the graded core instruction in reading, writing or math for students must
be Highly Qualified in these subject areas to teach to provide grades for students. This applies to grades 6-12.
117
SUBJECTS
TAUGHT/
CONTENT AREAS
Targeted Supplemental instruction to rank ordered students identified through

district or state assessment of these Title I, Part A-approved subjects for students in
PreSchool to Grade 12: Reading, writing, mathematics, and readiness within these
content areas.
CERTIFICATED
STAFF
CLASSIFIED STAFF
and HOURLY
TUTORS
th
If LAP funds are supporting kindergarten 4 Grade Reading interventions,

Title I dollars cannot be used to support these programs at Title I designated
buildings.
Non-homeroom certificated staff, for small-group instruction for targeted

students from a rank order list (i.e. teacher assigned pull-out or push-in groups for
remedial or supplemental instruction in one or more of allowable subject areas).
Secondary staff can teach supplemental math or reading courses to targeted
students (i.e. Read 180 or Math Lab Courses).
Adding any of these staff positions for

programs not combined in the school-wide
plan (C-SIP):
To work specifically with Rank Ordered students

Counselor
Psychologist
Nurse
Librarian
Kindergarten Teacher
Instructional Assistant (IA) positions/hours; only Title I-approved subjects.

instruction/intervention in Subjects Taught/Content Areas above.
118
STUDENT
LEARNING
MATERIALS &
SUPPLIES
Supplemental instructional materials for programs for targeted students.

Items that are NOT part of the schools core educational program. (i.e. math books
for an after-school program targeted for students at greatest risk of not reaching
academic standards; scientific research-based materials targeted to the specific
learning needs of struggling students).
Supplies and materials for programs not

combined in the school-wide program/CSIP.
Materials to assess student achievement for programs combined in the C-SIP (i.e.
after-school remedial or supplemental services).
OTHER

programs.
Supplies essential to supplemental programs in the C-SIP for targeted students.

Copier supplies and paper for activities specified in the C-SIP for targeted students
Supplies for programs not combined in the

school-wide program/activities not specified in
the C-SIP; supplies that are part of the learning

presentations for targeted students families included in C-SIP.
Regular work hours.
Publishing documents related to Title I program in multiple languages (see Other


above.
SUPPLIES
BILINGUAL
SUPPORT
119
PROFESSIONAL
DEVELOPMENT
Staff training directly related to those programs for targeted assistant students and
stated in the C-SIP.
All PD must be
reasonable and
necessary
Training must be one or more of the Title I, Part A-approved subjects: Writing,
mathematics, and readiness within these content areas. (i.e. Data Teams,
Professional Learning Communities, GLAD, Everyday Math).
Includes all instructional staff, both certificated and classified, and hourly tutors
funded by Title I.
Registration for conferences whose agendas target both the specific learning needs of the
schools struggling students and are allowable subjects, per above (travel, lodging, etc.
where reasonable and necessary, on case-by-case basis, per schools request to SPSs SI
Department).
PARENT / FAMILY
INVOLVEMENT
Extra staff time and materials for increasing parent/family involvement, meeting the
intents and purposes of the programs combined in the C-SIP for targeted students.
of schools total
Title I allocation,
whether or not in
improvement)
Must include support for bilingual, migrant, and homeless families.
MISCELLANEOUS
Parent involvement activities (i.e. Title I family math night) must have agenda specifying
Title I, Part A-approved subjects and sign-in sheets identifying who are the staff and who
are the parents. Allowable costs are food; presenters fees (reasonable and necessary);
and, materials can include take-home (consumable) items.
Items included in the school-wide plan that meet the intents and purposes of the
programs combined in the schoolwide program; and, that can be documented in the
plan/C-SIP.
120
Training for any program not combined

in the school-wide program/not
Any topics other than the Title Iapproved subjects (i.e. autism, bilingual
music, art).
Conference costs when the agenda is not
focused on Title I-approved subjects/
programs in the school-wide program and

Field trips; residences; furniture; clothing;
facilities construction.
WSS Advance Carry Forward* Guidelines

Contacts
Budget Analysts
Cheryl Klinker
Denise McElhinney
Patricia Roe
Sara Dumlao
Sherry Johnson
252-0096
252-0831
252-0240
252-0244
252-0246
dmcleese@seattleschools.org
pmroe@seattlschools.org
sadumlao@seattleschools.org
shjohnson@seattleschools.org
Staff
Budget for average salary, TRI costs, benefits, medical, and applicable stipends.
Non-Staff
Benefits must be covered when budgeting for extra time, overtime, hourly staff, substitutes, etc. The
2014-2015 Mandatory Benefits Rate are as follows:
Certificated Employees
Classified Employees
Substitutes/Hourly Employees
20.87%
20.28%
10.48%
Other
A WSS Carry Forward Advance can ONLY be used for staffing needs.
Schools are responsible for ensuring that once the carry forward is approved all current year
expenditures are covered. If they are not, the overages will be deducted from their 20% supply
holdback given in October.
The requested Carry Forward amount will be removed from the current year school budget.
Forms
None required.
* As distinct from the Self-Help or Grants Carry Forward.
121
Revised 3-13-14
Weighted Staffing Standards - WSS Waiver Process

Contact
Assistant Budget Manager
Annette Baker
252-0249
ambaker@seattleschools.org
Overview
An approved WSS Waiver is needed to use WSS allocated positions in a manner that differs from WSS
model allocations.
A WSS Waiver will be needed to convert most allocated positions to either other position types
or to discretionary dollars.
A WSS Waiver Request should outline the rationale for the request, be based on data and be
fully funded.
WSS Waiver Requests that violate existing collective bargaining agreement guidelines will also
require a separate SEA Waiver.
WSS Waivers should not be used to request additional FTE or funding.
Rules for Conversion of Allocated Positions

The following rules govern conversions of positions allocated by the Weighted Staffing Standards Model.
The conversion of any position must be fully funded by the conversion or in combination with
discretionary dollars. In other words, the conversion must cover the full cost of the new position
including benefits. Excess funds resulting from conversions that cost less than the original
allocation will be returned to the WSS funding source.
CORE (Administration) Classified Positions:

A WSS Waiver IS required to convert CORE allocated classified positions to either discretionary
dollars or other classified positions, provided this conversion does not violate contractual
guidelines.
CORE (Administration) Certificated positions:

A WSS Waiver IS required for any conversion of a buildings allocated CORE Certificated staffing
positions, i.e. to convert between Assistant Principal/Head Teacher/House Administrator/Dean
of Students/Academic Intervention Specialist positions.
CORE (Teaching) Certificated positions:

A WSS Waiver is NOT required to convert the Certificated CORE Staff allocation into another
Certificated (Non-Administrative) position, i.e. classroom (or reading or math specialists)
teacher, librarian, counselor or nurse.
Revised 3-13-14
Classroom Certificated Positions:
A WSS Waiver IS required to convert Regular education teaching allocations to librarian,

counselor, or nurse but is NOT required for conversions to reading or math specialist positions
as long as the conversion is fully funded and does not violate contractual limits, which includes
class sizes and PCP time calculations.
A WSS Waiver IS required to convert Special Ed or Bilingual (ELL) certificated allocations. The
Special Ed/ELL World Languages Director must indicate approval of the conversion on the WSS
Waiver request form. If the conversion will violate contractual limits, an SEA Waiver is also
required.
A WSS Waiver IS required to convert teaching allocations to positions other than those listed
above.
Procedure for Submitting WSS and SEA Waiver Requests

Required Forms
The WSS Waiver form needs to be completed and submitted to your budget analyst. The form is
available in the Budget Instructions under the Forms section.
The SEA Waiver Request form if required needs to be completed and submitted to your budget
analyst. The form is available in the Budget Instructions under the Forms section.
The Process for Obtaining and Implementing an Approved Waiver
The WSS Waiver Requests (with accompanying approved SEA waivers if applicable) must be
submitted to the Budget Office by close of business on March 7, 2014. Original will be
submitted; copy will be required for the budget analyst and the HR analyst.
The WSS Waiver Requests will be reviewed and approved or denied by the Executive Directors
and the Assistant Superintendant of Teaching and Learning.
Principals, Budget and HR Analysts will be jointly notified by email of the approval/denial of the
schools waiver request by close of business on March 11, 2014.
WSS Waiver Requests will be granted for a one-year period only. (Please submit a new waiver if
you wish to retain a position that was waived and approved last year.)
The Budget Office will compile and maintain a spreadsheet of all waiver requests and outcomes.

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Budget Instructions for

Developing FY 2014-2015 School Budgets

2014-15 School Budget and Staffing

Sign up for SPOT (School Planning Online Tool) used

Budget and staffing instructions online

School Allocations online

SPOT budget and staffing training and workshops

SPOT is available for Schools

WSS and SEA waiver requests due to the Budget Office

Mitigation Requests due to Annette Baker, Budget Office

WSS waiver approvals announced

School Arena Process finalize budget and staffing

Weighted Staffing Standards Changes

New State Activity Codes 31, 32 and 33

State Activity Code 32- Instructional Technology

State Activity Code 33- Curriculum

Curriculum (General Ed)

Special Education Changes

1:1 Instructional Assistant Set-Aside

Weighted Staffing Standards Model 2014-15

ELEMENTARY SCHOOL STAFFING

Elementary Core Office Ratios:

Counselor & Assistant Principal Weighting

Elementary Special Education Teacher Staffing Ratios

Elementary Special Education Instructional Assistant Staffing Ratios

Elementary Bilingual Education Teacher Staffing Ratio

A portion will be retained centrally until fall enrollment adjustments.

MIDDLE SCHOOL STAFFING

Middle School Core Office and Student Support Ratios

Assistant Principal Weighting

Middle School Special Education Teacher Staffing Ratios

Middle School Special Education Instructional Assistant Staffing Ratios

Middle School Bilingual Education Teacher Staffing Ratio

A portion will be retained centrally until fall enrollment adjustments.

HIGH SCHOOL CLASSROOM STAFFING

High School Core Office and Student Support Ratios

Assistant Principal Weighting

High School Special Education Teacher Staffing Ratios

High School Special Education Instructional Assistant Staffing Ratios

High School Bilingual Education Teacher Staffing Ratio

A portion will be retained centrally until fall enrollment adjustments.

K-8 Core Office and Student Support Ratios

Counselor & Assistant Principal Weighting

K-8 Special Education Teacher Staffing Ratios

K-8 Special Education Instructional Assistant Staffing Ratios

K-8 Bilingual Education Instructional Staffing Ratios

A portion will be retained centrally until fall enrollment adjustments.

Core Office and Student Support

A portion will be retained centrally until fall enrollment adjustments.

Preparation - Conference - Planning. A FTE position to cover time spent by teachers

School Staff Costs

Projected Employee Benefits Rates 2014-2015

Commitment Line Item

Average medical for FTE District

For FTE .50 - .99 Medical benefits

Mandatory Benefits FTE Staff

Mandatory Benefits Non Staff

TRI (Time Responsibility

Calculation for Budgeting

Calculate mandatory benefits for

Calculate mandatory benefits for

Average TRI for Certificated nonsupervisory staff is $16,143 per

Mandatory Benefits for FTE employees

Elementary Staff Costs

Contract: Certificated: SAEOP: Paraprofessional: _

School telephone #: Home telephone #_______