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INTRODUCTION
PowerPoint is a powerful yet fun way to create professional presentations using a

computer.
It is a part of Microsoft Office, creates and plays presentations. A presentation is something a
speaker makes to an audience, typically using a computer and LCD projector to display material
in a lecture hall or auditorium. PowerPoint works a lot like Microsoft Word, and the assumption
here is that you are familiar with Word.

Opening Microsoft PowerPoint

To open Microsoft PowerPoint:
Double click on the Microsoft PowerPoint shortcut on the desktop
OR
Click on the Start menu, click on Programs, and click on Microsoft PowerPoint.

Touring the Work Area

Lets begin by getting oriented to Microsoft PowerPoints interface.

Microsoft Office
Ribbon

Outline
Pane

Slide
Pane
Notes
Pane

The slide pane is in the center. This is where you click to add and edit content in each slide.

The outline pane allows you to move easily between slides in your slideshow by clicking
on the slide that you want to view or edit.

The notes pane is below the slide pane. You can type presentation notes associated with the
slide in this area. Later you can print the notes pages to assist during a presentation. The notes
pane is not visible to slide show viewers.

The Microsoft Office Ribbon is above the main work area. The content and choices shown on
the ribbon change depending on which tab is active and what tasks you are performing.

Creating a New Presentation From Design Template

1. Click on the Microsoft Office Button

and click new.

2. A new window will appear with several categories of templates to choose from. Click on
the template style that you wish to use and click the Create button. This will allow us to
easily a consistent background and style to our presentation.
3. Slides will be added automatically to your slide presentation. Instructions will
be included on each slide explaining how to add content to your slideshow.

Navigating Around a Presentation

When you first create a presentation, PowerPoint starts you out on the title slide of the
presentation.
Viewing a specific slide
To view or edit a specific slide in your presentation, simply click on the slide in the Outline
Pane. The slide will then appear in your work area and will be ready to edit.

Adding Text and Clip Art to a

Slide

Text areas

Clip Art area

Text boxes and clip are the basic slide elements necessary for creating a professional looking
presentation. Your template has provided you with these basic design elements for each slide,
but you will need to change them or add more of them to create your presentation.

Adding and editing text

1. Click on the text area of the slide.
2. Start typing.
3. When typing in a bulleted list area, press the Enter key on your keyboard to
create another bulleted line.

Adding or changing clip art

1. Click in the clip art area. The clip art gallery will appear.
2. Type a keyword into the clipart gallery search box and click on Go.
3. Click on the desired clip art that appears in the gallery to insert it into your slide.

Inserting additional text boxes

1. On the Insert tab, in the Text group click on Text Box.
2. The cursor will turn into what looks like an upside down t. Click on the slide and
drag the mouse diagonally on the slide to create a new text box of whatever size and
shape you need and release the mouse button.
3. Click on the new text box to begin typing text into it.

Inserting additional clip art

1. On the Insert tab, in the Illustrations group click on Clip Art.
2. The clip art gallery will open in the task pane. Type in a keyword and click on Go.
3. Click on the art that you would like to include in your slide. The art will appear in your
slide and you can drag it with the mouse to wherever you would like it to appear on the
slide.
Be aware that you can limit your search to a particular collection or a particular
media file type.

Moving and Resizing Text Boxes and Clip Art

Resizing Clip Art
Resizing Text Boxes
1. Click on the clip art.
1. Click on the text box.
2. Click and drag on one of the circle
2. Notice circles appear around the outside
handles to resize the object.
of the clip art. They are called handles.
Click and drag inward or outward at a
diagonal on the corner handle to resize the
object.
Moving Clip Art
Click in the middle of the clip art and
drag it to the desired location.

Moving Text Boxes

1. Click on the text box.
2. When the border appears around the text
box, click and drag on it to move the box.

Formatting text
To format text, first you have to select it and then you make your modifications.
Selecting text to format

Click and drag over the text with your

cursor. OR

to format a whole text box at once, click on a text box, then click on the border that
appears around the text box.
You can hover your mouse over most formatting options to see a preview of how
that option will look in the slide before actually applying it.

Using PowerPoints Formatting Options

After selecting the text to be changed, select the desired options on the Home tab.

Typeface

Emphasis Buttons
Bold, Italic, Underlined

Font Size

Font Color

Horizontal Text
Alignment Buttons

Undoing Accidental Changes

Remember, you can always undo accidental changes using the Undo button.

Running Spell Check

It is always advisable to run spell check before presenting. Misspellings can be very
embarrassing for the presenter and distracting for the viewers.
To spell check your presentation:

Click on the spell check

group. OR

button on the Review tab in the Proofing

Press the F7 key on the keyboard.

Editing a Presentation
Adding Slides
If you want to add additional slides to the ones already included in the template:
Click on New Slide on the Slides group of the Home tab. A new slide will be created
after your currently selected slide.
By default, the new slide has a heading area with a bulleted list area below it. This is the most
commonly used slide layout. To select a different slide layout, simply click on the arrow below
New Slide and choose from the list of slide styles.

Rearranging Slides
In the Outline Pane, click and drag the slide to the desired location. A vertical gray line
will appear between the slides. This will help you know where you are dropping the
slide.

Deleting Slides
1. Rightclick on the slide in the Outline Pane that you wish to delete.
2. From the list of options that appears, click on Delete.

Adding Transitions and Effects

Changing Transitions
A transition refers to how the previous slide changes to the next slide. The new slide can zoom
in from the side, come down from the top, unfold like horizontal blinds or appear in any
number of other ways.
To change the default transition style for your slide presentation:
1. Click on the Animations tab.
2. In the Transition to This Slide group you will notice several predesigned options
available. It also allows you to change other transitional effects individually.
Hovering your mouse over an option to show a preview of that option on your slide.
3. Click an option to apply it to the current slide.
4. Click Apply to All to apply the transition to all of the slides in your presentation. It is
recommended that you use the same transition throughout your presentation, as this
will give your presentation a uniform appearance.

Viewing a Presentation
To view your presentation:
1. Click on the Slide Show tab.
2. In the Start Slide Show group, choose From Beginning to view the show from the
beginning.
OR
Click From the Currently Selected Slide to view the presentation from the current slide
onward.
You can also start viewing your slideshow by pressing the F5 key on your keyboard.

You can navigate through the slides by doing any of the following:
Clicking your mouse
Pressing the space bar
Using the arrow keys
To end the slide show, press the escape (ESC) key.

Printing a Presentation
Click the Microsoft Office Button

and hover over Print.

Click on Print and a dialog box will appear.

Click on the Print What drop down menu.
PowerPoint gives you four print options:
1. Slides One slide per page
2. Handout Two to nine slides per page.
Choose with the Slides per page drop
down menu
3. Notes Pages One slide
presentation notes per page

with

4. Outline View Textual outline of your

presentation
Print What:

Slides per page

Saving a Presentation
To save a slide presentation:
1. Click on the Microsoft Office Button

and click Save As.

2. In the File name: field, type the name of the presentation.

3. Click on the Save in: drop down menu and choose where you would like the
presentation saved.
4. Click on the Save button.

Opening an Existing Presentation

To open an existing slide presentation
1. Open PowerPoint.
2. Click on the Microsoft Office Button

and click Open.

3. Locate the saved file and click on it.

4. Click on the Open button.

The Help Menu

Accessing Microsoft PowerPoints Help Feature
If you have a question about PowerPoint that you need answered right away, you might want
to consult Microsoft PowerPoint 2007s built in help feature. You can access this feature in
PowerPoint by pressing the F1 key on your computer keyboard. From there you can click on a
help topic or search for one using PowerPoints help search box located near the top of the
PowerPoint Help window.

Help
Search
Box

Help
Topics

APPLICATIONS OF MS POWERPOINT
Presentations
o

You can use PowerPoint to enhance presentations. PowerPoint allows you to

draw diagrams using a library of shapes and connectors. It can create a variety
of graphs, including bar graphs, pie charts and line graphs, from your data.
PowerPoint comes with a library of clip art and audio files which you can also

include. PowerPoint can be used to make animated slides. You can share your
presentation via a projector or over the Internet.

Tutorials
o

PowerPoint can be used to make tutorials and worksheets for educational or

training contexts. Instead of slides, these can be printed onto paper and given
to individual students to study or work from. A tutorial on a piece of software
could use screenshots of various menus combined with text and graphic
elements indicating what each one does. A simple vocabulary worksheet
might use photographs or clip art of various objects for students to label with
their names.

Games
o

PowerPoint can be used to create games -- useful in a classroom situation with

younger learners. For a quiz game, a presentation could use a set of question
slides followed by the answers. A whiteboard can be used as the projection
screen, allowing the teacher to draw or write onto a virtual gameboard.
Timing and animations mean that racing games are possible, where students
have to find an answer before the animations finishes.

Animation
o

Animation needn't be confined to presentations. You can use PowerPoint to

make animations that are interesting in their own right. PowerPoint's
animation features allow you to make individual elements move around the
screen in a variety of different ways. You can create animations from your
own drawings, imported into PowerPoint; or you can animate elements from
the clip art library. PowerPoint allows you to add effects, sound and music to
your animation.

Posters
o

Informative notices and posters can be created in PowerPoint. Clip art or

custom graphics can be used to illustrate topics or give instruction. Diagrams
can indicate systems or procedures that need to be followed. Graphs and
charts can be used to illustrate concepts such as wastage of supplies, energy
consumption of appliances or changes in performance, helping to give people
context and background for instructions that might otherwise seem arbitrary.