Documente Academic
Documente Profesional
Documente Cultură
Table of Contents
Introduction ....................................................................................................................................3
Starting the Program .....................................................................................................................3
Exploring the User Interface.........................................................................................................3
Customizing the Quick Access Toolbar......................................................................................4
Exploring the Ribbon ..................................................................................................................5
Using Dialog Box Launchers .................................................................................................5
Minimizing and Expanding the Ribbon .................................................................................5
Exploring the Backstage View ....................................................................................................6
Creating, Saving, and Closing a Document .................................................................................6
Using Save As .............................................................................................................................8
Closing a Document and Exiting Word ......................................................................................8
Opening an Existing Document ....................................................................................................9
Editing a Document .......................................................................................................................9
Selecting Text............................................................................................................................10
Deleting Text.............................................................................................................................10
Copying and Moving Text ........................................................................................................10
Using Undo and Redo ...............................................................................................................11
Formatting a Document ..............................................................................................................11
Live Preview .............................................................................................................................11
Mini Toolbar .............................................................................................................................11
Formatting Characters ...............................................................................................................12
Changing the Font ................................................................................................................12
Changing the Font Size ........................................................................................................13
Changing the Font Style .......................................................................................................13
Changing the Font Color and Highlighting Text .................................................................13
Copying Character Formatting .............................................................................................14
Clearing Formats ..................................................................................................................14
Formatting Paragraphs ..............................................................................................................14
Aligning Paragraphs .............................................................................................................15
Modifying Line and Paragraph Spacing...............................................................................15
Indenting Paragraphs ............................................................................................................16
For additional Microsoft Office handouts, visit http://www.calstatela.edu/its/docs/office.php.
For video tutorials, visit http://www.youtube.com/mycsula.
Introduction
Microsoft Word 2010 is a word-processing program that can be used to create professionallooking documents such as reports, resumes, letters, memos, and newsletters. Word 2010
includes many powerful tools that can be used to easily format and edit documents as well as
collaborate with others. In addition, Word 2010 includes many desktop publishing features that
can be used to enhance the appearance of documents so that they are visually appealing and easy
to read. This handout provides an overview of the Word 2010 user interface and covers how to
perform basic tasks such as creating a new document, saving, editing, formatting, printing, and
getting help.
Element
Description
Title bar
Minimize, Restore
Down/Maximize,
and Close buttons
Quick Access
toolbar
Ribbon
Document window
Insertion point
Navigation pane
Scroll bars
Status bar
View Shortcuts
toolbar
Zoom Level button
and Zoom slider
NOTE: Clicking the Customize Quick Access Toolbar arrow on the Quick Access toolbar displays a
list of additional commands and options that can be used to customize the toolbar (see Figure 2).
Microsoft Word 2010 Part 1: Introduction to Word
Tab
Description
File tab
Home tab
Insert tab
Page Layout tab
References tab
Mailings tab
Review tab
View tab
Using Save As
The Save As command can be used to save a document in a different location, with a different
file name, or in a different file format.
To use the Save As command:
1. Click the File tab on the Ribbon, and then click Save As. The Save As dialog box opens.
2. To save the document in a different location, select the desired location in the Navigation
pane.
3. To save the document with a different file name, enter the desired name in the File name
box.
4. To save the document in a different file format, click the Save as type arrow and select
the desired file format from the list.
5. Click the Save button.
Editing a Document
Most documents require some editing. After creating a document, you may want to add or
remove text, or move text from one place to another. This section provides information about
some of the common tasks you will perform in Word 2010 such as selecting, deleting, copying,
and moving text; and undoing and redoing changes.
Selecting Text
In order to perform tasks such as copying or moving text, you must first select the text. You can
use the mouse, the keyboard, or the selection area (an invisible area in the documents left
margin) to make a selection (see Table 3). Selected text appears highlighted on the screen.
Table 3 Text Selection Methods
Action
Method
To select a word
To select a sentence
To select a line
To select a paragraph
Deleting Text
There may be times when you need to remove text from a document. You can use the Backspace
key or the Delete key to delete one character at a time. The Backspace key removes the character
to the left of the insertion point, and the Delete key removes the character to the right of the
insertion point. You can also select and delete a word, sentence, paragraph, or block of text.
To delete text:
1. Select the text you want to delete.
2. Press the Delete key.
4. On the Home tab, in the Clipboard group, click the Paste button
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To move text:
1. Select the text you want to move.
2. On the Home tab, in the Clipboard group, click the Cut button
press Ctrl+X.
3. Position the insertion point where you want to paste the text.
4. On the Home tab, in the Clipboard group, click the Paste button
Formatting a Document
Word 2010 includes a number of features that can be used to easily format a document.
Formatting enhances the appearance of the document and makes it look professional.
Live Preview
The Live Preview feature allows you to try out different styles, effects, and colors to visualize
their effects before applying them. As you move the mouse pointer over the thumbnail images or
list items in the galleries, the formatting displayed in the body of the document temporarily
changes. When you finish previewing the styles, click to select your preferred option.
Mini Toolbar
The Mini toolbar contains frequently used formatting commands and appears in a semitransparent mode whenever text is selected. Moving the mouse pointer over the toolbar activates
it and makes the options available for use (see Figure 8). Most of the formatting options on the
Mini toolbar are discussed in the following sections.
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Formatting Characters
Character formatting enhances the appearance of text, and includes font, font size, font color, and
font styles. Character formatting can be applied using the commands in the Font group on the
Home tab (see Figure 9 and Table 4).
Name
Description
Font list
Font Size list
Grow Font button
Shrink Font button
Change Case button
Clear Formatting button
Bold button
Italic button
Underline button
Strikethrough button
Subscript button
Superscript button
Text Effects button
Text Highlight Color button
Font Color button
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NOTE: Font sizes are not listed in increments of one point. If a desired font size is not listed in
the Font Size list, click in the Font Size box and enter the desired font size.
NOTE: To select a different color, click the Font Color arrow and select the desired color from
the color palette (see Figure 10).
To highlight text:
1. Select the text you want to highlight.
2. On the Home tab, in the Font group, click the Text Highlight Color button
NOTE: To select a different color, click the Text Highlight Color arrow and select the desired
color from the color palette (see Figure 11).
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. The
Clearing Formats
You can use the Clear Formatting command to remove formatting and styles from selected text
or the entire document.
To clear formats:
1. Select the text that contains the formatting you want to clear.
2. On the Home tab, in the Font group, click the Clear Formatting button
Formatting Paragraphs
Paragraph formatting refers to the layout of a paragraph on the page. You can change a
paragraphs indentation, alignment, and line spacing, as well as the space before and after it.
Paragraph formatting can be applied using the commands in the Paragraph group on the Home
tab (see Figure 12).
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NOTE: To display or hide formatting marks such as spaces, tabs, and paragraph marks, click the
Show/Hide button
Aligning Paragraphs
Paragraph alignment refers to the position of each line of text in a paragraph between the left and
right margins. The Paragraph group on the Home tab contains four alignment commands that can
be used to quickly change the alignment of a paragraph (see Table 5).
Table 5 Alignment Commands
Name
Description
To align a paragraph:
1. Select the paragraph you want to align.
2. On the Home tab, in the Paragraph group, click the desired alignment button.
, and select the desired line spacing from the list (see Figure 13).
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Indenting Paragraphs
Indenting a paragraph refers to moving it away from the left, the right, or both margins. The
Paragraph group on the Home tab contains two commands that can be used to increase or
decrease the left indent of a paragraph in half-inch increments.
To change the left indent of a paragraph:
1. Position the insertion point in the paragraph you want to indent.
2. On the Home tab, in the Paragraph group, do one of the following:
Click the Increase Indent button
NOTE: If you want to indent a different amount, click the dialog box launcher
in the Paragraph
group to open the Paragraph dialog box, and then specify the desired values in the Indentation section
on the Indents and Spacing tab.
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3.
4.
5.
6.
7.
button
, and select the desired
style from the Multilevel List
gallery (see Figure 16).
Type the text for the first list item.
Press the Enter key to add the next
list item.
Continue creating the list of items
that are all at the same level.
To change the list level, do one of
the following:
Press the Tab key to demote the
list level.
Press Shift+Tab to promote the
list level.
To end the list, position the insertion
point at the end of the last list item,
press the Enter key, and then press
the Delete key.
Figure 16 Multilevel List Gallery
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to add bullets.
to add numbers.
NOTE: If the numbering sequence is incorrect, right-click the list item, and then select
Restart at 1 or Continue Numbering from the shortcut menu.
Applying Styles
Word 2010 has several types of predefined Quick Styles that you can use to easily format a
document. Quick Styles apply a combination of character formatting (such as font, font size, and
font color) and paragraph formatting (such as line spacing). The Quick Styles gallery, located in
the Styles group on the Home tab, provides a quick way of previewing and applying styles to
selected text (see Figure 17). You can also apply styles using the Styles pane (see Figure 19).
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Name
Description
Draft button
Figure 20 View Shortcuts Toolbar, Zoom Level Button, and Zoom Slider
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2. Under Zoom to, select the desired magnification level. A preview appears in the Preview
box.
3. Click the OK button.
NOTE: You can also adjust the magnification of a document by using the Zoom slider located at
the right end of the Status bar (see Figure 20). You can drag the Zoom slider to the left or
right, or click the Zoom Out
or Zoom In
button on either side of the slider to change the
percentage incrementally.
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Previewing a Document
Before printing a document, you can preview it to see how each page will look when printed.
Print preview automatically displays on the Print tab in the Backstage view (see Figure 24).
Whenever you make a change to a print-related setting, the preview is automatically updated.
To preview a document:
1. Click the File tab on the Ribbon, and then click Print. Or, press Ctrl+P. The Print tab
displays, with print settings in the center pane and a preview of the document in the right
pane (see Figure 24).
2. To view each page, click the Next Page
or Previous Page
arrow in the lower-left
corner of the Preview pane.
3. To adjust the magnification, drag the Zoom slider in the lower-right corner of the
Preview pane.
4. When finished, click any tab on the Ribbon to exit the Backstage view.
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Printing a Document
When you are ready to print a document, you can quickly print one copy of the entire document
using the current printer, or you can change the default print settings before you print the
document.
To print a document:
1. Click the File tab on the Ribbon, and then click Print. Or, press Ctrl+P. The Print tab
displays, with print settings in the center pane and a preview of the document in the right
pane (see Figure 24).
NOTE: You can skip step 2 if you do not want to change any of the print settings.
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Getting Help
You can use the Word Help system to get assistance on any Word topic or task. This system is a
combination of tools and files that were stored on your computer when Word 2010 was installed.
If your computer is connected to the Internet, you can also access resources from Office.com.
To get help:
1. Click the Microsoft Word Help button
located at the right end of the Ribbon. Or,
press the F1 key. The Word Help window opens displaying a list of general help topics
(see Figure 26).
NOTE: You can also click the Help button
in the upper-right corner of an open dialog box
to display topics related to the functions of that dialog box in the Word Help window.
3. To find help on a specific topic, type a word or phrase related to the topic in the Search
box, and then press the Enter key. The search results display in the window.
4. To access online help, click the Offline button in the lower-right corner of the window,
and select Show content from Office.com from the menu (see Figure 27).
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