Edited text

Pgcm 11

Organization should be as lean and thin as possible with bare minimum

of personal on company roll up to junior level.

All supervisors to down below will be temporary for project duration

only to be recruited locally from 100km radius.

BLOCK

AREA
(sq.m.)

PERSONNEL

SENIOR
120/BLOCK EXECUTIVES

100

80

WHITE
COLLARED
WORKERS
BLUE
COLLARED
WORKERS

NOS

REMARKS

10

10
Bungalows

100

Individual
House

300

Individual
House

INPUT/COMMUNICATION REQUIRETMENT AND FLOW

As discussed above the breakdown in an organization can be categorized

precisely under four departments namely,
Planning and Infrastructure department,
Finance and Marketing department,
Quality department and
Execution department.

The functions of all the above departments are explained elaborately below:

PLANNING AND INFRASTRUCTURE DEPARTMENT:

The Planning team would work on the Layout, Town Planning and
Connectivity.
The Infrastructure team would ensure that the basic infrastructure like
Water and Electricity is made available to the units.
The intention to club these two divisions is based on logical
interpretation of the basic tenets on which the two teams work,
A coordinative effort between these two divisions will ensure that the
product is ready for the execution team to deliver.

FINANCE AND MARKETING DEPARTMENT:

The team will work around the year to ensure that the required cash
flow is maintained and also to ensure that the work doesnt get
affected due to the inherent issues of managing the project.
Employees in the Manager level will ensure that the required books
are to do the book keeping and also execute the plans of the General
Managers.
The General Managers are to ensure that the plans are made keeping
in mind the vision and direction set by the project manager.

QUALITY DEPARTMENT
The Quality Team will have a structure as follows: Quality Control
Plays a very vital role in a project. Hence, it would be critical to have
a Quality Team member involved in every critical aspect of the
project.
A team member would be involved in the Planning and
Infrastructure, one team member in Architecture and one in
Execution.
A team member of the cadre of an AGM would ensure that the
Managers who look after the individual portfolios execute the plans
according to the vision and direction of the Program Manager.

EXECUTION DEPARTMENT
The primary thing that has to be realized is that execution is a very
critical team for the success of the organization.
This team has to be closely monitored and should also be given
enough flexibility to allow intelligent deviations from the plan and
also should be flexible enough to incorporate the changing conditions
in the environment.
Thus it is very clear from the flow chart that in the field of construction there is no
Unidirectional flow of orders or communication it is a must that for an efficient
project there is a must that all should know about what happenings around them
so as that the problem can be discussed and hurdles are overcome.
5

CONCLUSIONS
The structure proposed for the organization of the knowledge based on the
Document, Processes, Elements and Basic Materials trees for a small building
company has enabled the relation to be made among Materials, services and
Suppliers. A real example was used based on the quality document obtained from
one company. Later, other documents used by the company may be included.
This will allow for the registration of the experiences. The Organized and
integrated knowledge originated from a classification structure can work as a
professional habilitation/updating tool, capable of integrating the knowledge of the
area under consideration. Moreover it can contribute to the strengthening of the
technical history of the company and work as a channel to disseminate this
knowledge of its collaborations.

The Recommendations include:

Ensuring the early involvement of the key project team member that have
expert knowledge so that an appropriate level of client satisfaction and
value can be defined.
Establishing of subcontractor a supplier relationship by selecting teams
based on value rather than lowest price.

 Managing the project parameters of cost schedule, quality and H&S in

unison.
Working together as a team to agree mutual goals and devise dispute
resolution mechanisms.
Developing and monitoring continuous improvement program.
Developing and implementing sound risk management processes.
Dealing with the risks and rewards by using modem commercial
arrangements such as collaborative contract forms target cost and open
book accounting.
Using non adversarial forms of contract ensuring that contractual
relationships are appropriate for expected project objectives.
Using cost plus and design and build forms on contract underemphasizing
the use of management contracting as well as traditional forms of
contracting.
Mobilizing and developing people in order to ensure employee satisfaction
through integrated teams.

BIBLOGRAPHY:
Chapter on Organization Management Koontz Odoneal MacGraw Hill
publications
Report of the Committee on the Placing and Management of Contracts
for Building and Civil Engineering Works - Banwell, H.

Modeling the Construction Process Using Plans of Work - Hughes, W

NAME
REG. No.
Course No.
Course Title
Assignment No.
Date of Dispatch
Last date of receipt
Of Assignment at SODE office

Ajaykumar Madhubhai Sojitra

214-08-11-12287-2161
PGCM 11
Principles and Practices of Management

Client

Consultant

Constructor

Needs

Design and

Management

Subcontractor

Suppliers

Fabrication

Parts

Studies

production

Use

Site

Capacity

Construction

Material
Production

PROJECT
MANAGER

TECHNICAL TEAM

Operatio
ns Head

Construc
tion
Head

Project
Control
head

ADMINISTRATIVE
TEAM

Service
Head

Marke
ting
Head

Financ
e
Head

Edited pgcm 14

Particular

Quantity

Rate

Per

Amount
Rs.
Ps.

Rs.

Ps.

4 bags

280

00

Bag

1120

00

0.56 cu.m

700

00

Cu.m

392

00

Material :
Cement
Sand

Labour :
Head Mason

Nos

200

00

Day

100

00

Mason

10 Nos

170

00

Day

1700

00

Male Mazdoor

6 Nos

160

00

Day

960

00

Female Mazdoor

4 Nos

160

00

Day

640

00

Bhisti

01 Nos

165

00

Day

165

00

L.S

L.S

L.S

L.S

200

00

Total =

5277

00

Contingencies,
T&P etc