Recommended Chart of Accounts for Restaurant Operators

Notes assume use of QuickBooks

Developed by Central Coast Food & Beverage v 10.11

Balance Sheet Accounts

Account

Checking Account

Bank

Payroll Checking Account

Bank

Accounts Receiveable

Accounts Receivable

Cash on Hand

Other Current Asset

Cash Drawer(s)

Other Current Asset

Petty Cash

Other Current Asset

Tip Float Account

Other Current Asset

Employee Advances

Other Current Asset

Inventories

Other Current Asset

Food Inventory

Other Current Asset

Alcohol Inventory

Other Current Asset

NA Beverage Inventory

Other Current Asset

Undeposited Funds

Other Current Asset

Fixed Assets

Fixed Asset

Deposits

Other Asset

Rents

Other Asset

Utilities

Other Asset

Prepaid Expenses

Other Asset

Workers Comp Insurance

Other Asset

Liability Insurance

Other Asset

Other PrePaid Expenses

Other Asset

Accounts Payable

Accounts Payable

Customer Deposits

Other Current Liability

Gift Certificates

Other Current Liability

GC Redeemed

Other Current Liability

GC Sold

Other Current Liability

Payroll Liabilities

Notes

Type

We advise operators to maintain a separate bank account for

payroll.

Use for parties or events

Other Current Liability

Federal 941 Taxes

Other Current Liability

FICA & Social Security

Other Current Liability

State Taxes

Other Current Liability

Local Taxes

Other Current Liability

Sales Tax Payable

Other Current Liability

Notes Payable

Long Term Liability

Bank Notes

Long Term Liability

Investor Notes

Long Term Liability

Owners Equity
Opening Bal Equity

Equity

Owners Draw

Equity

Add'l Paid In Capital

Equity

These accounts are used when the owner infuses additional

capital into the business or even for something as simple as
taking money from their pocket to start a cash drawer. Owner's
draws should be used for cash/checks to the owner or a
personal expense.

Developed by Central Coast Food and Beverage previously known as Sacramento Food and Beverage

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Recommended Chart of Accounts for Restaurant Operators

Notes assume use of QuickBooks
Developed by Central Coast Food & Beverage v 10.11
Account

Type

Notes

Revenue
Food & Beverage Sales

Income

Alcohol Sales

Income

NA Bev Sales

Income

Food & Beverage Purchases

Food Purchases

Cost of Goods Sold

Alcohol Purchases

Cost of Goods Sold

NA Bev Purchases

Cost of Goods Sold

TO GO & Paper Supplies

Cost of Goods Sold

Income & Expense Accounts

Occupancy Expense
Rent/Mortgage Interest

Expense

Insurance on Building

Expense

Property Services

Expense

Pest Control

Expense

Security/Alarm Services

Expense

Janitorial

Expense

Building Repair & Maintanance

Expense

Property Taxes

Expense

Utilties

Expense

Electric & Gas

Expense

Water & Sewer

Expense

Disposal Services

Expense

Use the TO GO Supplies account ONLY if it is a MAJOR % of

your sales, otherwise use the account in the expenses under
Operating Expenses/Miscellaneous/To Go Supplies

Labor Expenses
Management Wages

Expense

Management Benefits

Expense

Health Insurance

Expense

Meals & Discounts

Expense

Other Mgmt Benefits

Expense

Employee Wages
Front of the House

Expense
Expense

Bartender

Expense

Bussers

Expense

Host/Hostess

Expense

Waitstaff

Expense

Back of the House

Expense

Chefs

Expense

Cooks & Prep

Expense

Dishwashers

Expense

Employee Benefits

Employee wages, along with their accrued payroll liabilities

should be appropriated to the correct labor category.

Expense

Health Insurance

Expense

Meals & Discounts

Expense

Other Employee Benefits

Expense

Developed by Central Coast Food and Beverage previously known as Sacramento Food and Beverage

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Recommended Chart of Accounts for Restaurant Operators

Notes assume use of QuickBooks
Developed by Central Coast Food & Beverage v 10.11
Account

Type

Notes

Operating Expenses

Income & Expense Accounts

Sales Adjustments

Expense

Food & Beverage Comps

Expense

Customer Discounts

Expense

Bad Debt/Walkout

Expense

Cash Over/Short

Expense

Credit Card Fees & Discounts

Expense

Liability Insurance

Expense

Business Lisc & Permits

Expense

Corporate Taxes

Expense

Equipment Expenses

Expense

Repair & Maintenance

Expense

Equipment Lease

Expense

Smallwares Purchase

Expense

Glassware & Flatware

Expense

Marketing Expenses

Expense

Media Advertising

Expense

Promotions & Events

Expense

Miscellaneous Expenses

Expense

Chemicals & HK Supplies

Expense

Linens, Laundry & Uniforms

Expense

Resturant Dcor

Expense

Menus & Drink Lists

Expense

Payroll Service Fees

Expense

TO GO & Paper Supplies

Expense

Overhead Expenses

Expense

Auto Expenses

Expense

Lease Payments/Interest on Auto

Expense
Loan
Taxes & Registraion

Expense

Repair & Maintenance

Expense

Gas & Operating Expense

Expense

Employee Reimbursment for Business

ExpenseUse
Professional Fees

Expense

Accounting Fees

Expense

Bookkeeping/Admin Fees

Expense

Consultant Fees

Expense

Legal Fees

Expense

Tax Preparation Fees

Expense

Developed by Central Coast Food and Beverage previously known as Sacramento Food and Beverage

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Recommended Chart of Accounts for Restaurant Operators

Notes assume use of QuickBooks
Developed by Central Coast Food & Beverage v 10.11

Income & Expense Accounts

Account

Type

Music & Entertainment

Expense

Telephone & Mobile Phones

Expense

Internet Services

Expense

Travel & Entertainment

Expense

Dues & Subscriptions

Expense

Office Supplies

Expense

Bank Fees

Expense

Penalties & Finance Charges

Expense

Postage & Mailing

Expense

Interest on Business Debtload

Other Expense

Depreciation

Other Expense

Auto

Other Expense

Building

Other Expense

FF&E

Other Expense

Leasehold Improv

Other Expense

Officers Salaries

Other Expense

Officers Health Insurance

Other Expense

Notes

Use the "Other Expense" category so you can produce P & L's
both with and without these categories

Developed by Central Coast Food and Beverage previously known as Sacramento Food and Beverage

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