Start tally :The five parts in tally 9.

0
1 priducat info
2 current state
3 tally menu
4 butten bar
5 calculator
1 prodcat info :At the top parts of tally screen you grt the folling general
particulares
1 copyright note :The copy right note tally solution pvt ltd 1988 to 2006
show
Web size ;The prodect info left size tally screen www solution . com
User version :User version single user and multi user
Tally logo :The production info on the center tally logo
2 current states :the currents state all current matter in the current
state
at the left part in the tally you get in the flowing inforation about
currcnt working states

current period :show the current period 1 years change the three type in
current period
1 click the current period and change
2 click f2 period button and change period
3 prees alt + f2 change the period
Current date :change the three type in current date
1 click the current date and change
2 click f2 date button and change date
3 prees f2 change the date
Active company :The active company show the bold word top in the
party select the last company in active company
Selected company :Select company on down in active company in
sampl latter
Tally menu ;At right part in tally in tally menu open the tally menu
option
1 double click in the option
2 press red charter in key board
3 select the the arrow key and enter then

3 butted bar :at the right size in tally in batten bar

4 calculator :at down part in tally in calculator active in calculator
press ctrl + n
type the number and press +,-,*,/ and type the again number and enter
the ans next line
type the select * form ledger and enter then hide the current state and
tally menu
show the bar press esc
task bar :tally hide the full screen con not the task bar the mouse
pointer on the title and hold and dreg the up size show the task bas
close the tally :press esc the quit menu apper press enter and y close
the tally and press esc and n can not tally

Create a new company :Press alt +f3 the company menu apper select create company and enter
then the company creation screen apper

Name field :- type the company name and enter then

Milling name :- type the company shotcut name and enter
Exp ram & company , R . C
Address :- type the full address and enter then
Cuntery :- select the cuntery and enter then
State :- select the state and enter then
Pen code :- type the pin code and enter then
Telephon number :- type the telephon number and enter then
Email address :- type the email address and enter then
Currency symble :- type the currency in Indian RS
Maintain :-the company maintain list apper
Accounts only
Accountes with inventory
Select one option and enter then
Finanacial years form :- type the date in start on company
Books beging form :- type the date on start on book entry
Tally vavlt password :- type the password and enter then
Repat :- type the again password in same

Select company :- press alt +f3 the company list menu apper select the
select company and enter then the company list menu apper select the
company and enter then
Shot company :- active company and selected company hide on shot
company
Alter :- select the alter and enter then the active and select company list
menu apper select one company and enter then the company create
screen apper change the company and enter then
Delete company :- select the alter and enter then the company create
screen apper prss alt +d delete the company

ACCOUNTS MASTER :The accounts master group and ledger

Group
Ledger
Group :- the 28 group in tally the can not delete
Use of group :- use of group create new ledger
Create group :- select accounts info and enter then the accounts info
menu apper select group and enter then the group menu apper select
create in single group and enter then
The group create screen apper the name fileld type the child name and
enter then

The under list group select preants group and enter then
Display group :- show the all group in display list select the group and
enter then the group menu apper select display and ener then
Alter group :- the alter option change and delete group select the group
and enter then the group menu apper select the alter and ener then the
group list apper select group and enter then change and delete group
Ledger :- the ledger satify the voucher the two voucher in tally
Can not delete 1 cash 2 profit and lose
Create the new ledger :- select accounts info and enter then the
accounts info menu apper select ledger and enter then the ledger menu
apper select create in single group and enter then
The ledger create screen apper the name field type the name and enter
then
The unde list group select the group and enter then
Display ledger :- show the all ledger in display list select the ledger and
enter then the ledger menu apper select display and enter then

Alter ledger :- the alter option change and delete ledger select the
ledger and enter then the ledger menu apper select the alter and enter
then the ledger list apper select ledger and enter then change and delete
ledger

CHART OF ACCOUNTS :The accounts include four parts in group and ledger
1 Labilities
2 Assets
3 Income
4 Expences
1 Liabilities :-

VOUCHER ENTRY :The accounts voucher the document in in completes detalils of

accounts transaction are recorded
Open the accounts voucher :Select the accounts voucher on main menu
And enter then the accounts voucher createn screen apper
1 Voucher no :- the left top party in the vocher number
2 Vocher name :- the left top party in the vocher name

3 Vocher date :- the top right party in the vocher name change the
date and enter
4 Date

:- type the date in this entry

5 Particuler :- type the detile in paticuler colam

6 LF :-

type the entry page no in this book

7 Amounts Dr :- type the amounts payment dr size the dr size by size

8 Amounts Cr :- type the amounts out the company cr size the cr size
to size
9

Narration :- type the detlie

10 Accect :- press enter and enter then

1 Contra :- open the the contra voucher click F4 funcation key and
click f4 contra butten the contra voucher create screen apper
Entry rule :- the first entry CR and second entry DR
To record transfer of funds between cash and bank accounts
LEDGER :- two ledger in contra voucher cash , bank accounts
Cash :- in tally
Any bank name :- bank accounts

ENTRY :1 5000 cash withdrawn form bank of India so the entre

Date
2/6/2009
,,,,,,,,,,,,,

particular
bank of India
cash a/c

lf

amounts dr

amounts cr

----------5000

5000
---------

2 , 20000 cash withdrawn form bank of broda so the entre

Date
2/7/2009
,,,,,,,,,,,,,

particular
bank of broda
cash a/c

lf

amounts dr

amounts cr

----------20000

20000
---------

3, 50000 cash deposited PNB so the entre

Date
2/8/2009
,,,,,,,,,,,,,

particular

lf

amounts dr

cash a/c
PNB

---------50000

amounts cr
50000
---------

5 , cash deposited 4000 to PNB and 1000 SBBJ so the entre

Date

particular

lf

amounts dr

amounts cr

2/9/2009

cash a/c

12

----------

5000

,,,,,,,,,,,,,
,,,,,,,,,,,,

PNB
SBBJ

4000
1000

---------------------

AND
Date

particular

lf

amounts dr

amounts cr

2/9/2009

cash a/c

12

----------

4000

,,,,,,,,,,,,,

PNB

4000

-----------

&
Date

particular

lf

amounts dr

amounts cr

2/9/2009

cash a/c

12

----------

1000

,,,,,,,,,,,,

SBBJ

1000

-----------

6 , cash withdrawn form 3000 bank of India and 2000 sbbj so the
entre
Date
2/6/2009
,,,,,,,,,,,,,

particular
bank of India
cash a/c

lf

amounts dr

amounts cr

----------3000

3000
---------

&

Date
2/6/2009
,,,,,,,,,,,,,

particular

lf

amounts dr

amounts cr

sbbj
cash a/c

----------2000

2000
---------

7 cash withdrawn form 3000 bank of India and deposited sbbj so the
entre
Date

particular

2/6/2009
,,,,,,,,,,,,,

bank of india
sbbj

lf
99

amounts dr

amounts cr

----------3000

3000
---------

2 PAYMENT :- open the the payment voucher click F5 funcation key

and click f5 payments butten the payments voucher create screen
apper
To record payments of money by cash cheque and bank
Entry rule :- the first entry DR and second entry DR and CR
LEDGER :Cash :- in tally
Purcher :- Purcher A/c

Any Bank :- Bank accounts

Any Name :- Direct expence
1 , Cash purcher 2000 rs

Date
2/4/2009
,,,,,,,,,,,,,

particular
purcher a/c
cash a/c

lf
98
,

amounts dr
2000
-----------

amounts cr
-----------2000

2 , Purcher 50000 to pay bank of India

Date

particular

lf

amounts dr

amounts cr

2/4/2009
,,,,,,,,,,,,,

purcher a/c
bank of india

91
,

50000
-----------

-----------50000

3 , salary paid to rajesh by ch. No 786467 by bank of India

Date

particular

2/5/2009
,,,,,,,,,,,,,

rajesh a/c
bank of india

lf

amounts dr

91
,

50000
-----------

5 , Salary paid to mohan by cash 13000

amounts cr
-----------50000

Date

particular

lf

amounts dr

2/6/2009
,,,,,,,,,,,,,

mohan a/c
cash

97
,

13000
-----------

amounts cr
-----------50000

6 , Salary paid 2000 to mohan , 5000 to raju , 20000 to hari , 9000 to

naresh
Date

particular

lf

amounts dr

2/7/2009
2/7/2009
2/7/2009
2/7/2009
,,,,,,,,,,,,,

mohan a/c
raju a/c
hari a/c
naresh a/c
cash

90
30
80
94
,

2000
5000
20000
9000
-----------

amounts cr
--------------------------------------------36000

3 , RECEIPT :- open the the receipt voucher click F6 funcation key

and click f6 receipt butten the receipt voucher create screen apper
To record receipts of money by cash cheque and bank
Entry rule :- the first entry CR and second entry DR and CR
LEDGER :-

Cash :- in tally
Sales:- Sales A/C
Any Bank: - Bank accounts
Any Name :- Direct income
1 , Receipt cash sales 2000
Date

particular

2/4/2009
,,,,,,,,,,,,,

sales a/c
cash a/c

lf

amounts dr

amounts cr

------------2000

2000
-----------

lf

amounts dr

amounts cr

------------7000

7000
-----------

amounts dr

amounts cr

91

2 , Receipt cash sales 7000

Date

particular

2/8/2009
,,,,,,,,,,,,,

sales a/c
cash a/c

61

3 , Receipt cash by mohan 5400

Date

particular

lf

2/9/2009
,,,,,,,,,,,,,

mohan a/c
cash a/c

81
,

------------5400

5400
-----------

4 JOURNAL :- open the the journal voucher click F7 funcation key

and click f7 journal butten the journal voucher create screen apper
To record the adjustment entry non cash accounts
Entry rule :-the first entry DR and second entry DR and CR
LEDGER :Cash :- in tally
Sales:- Sales A/c
purcher :- purcher a/c
lose :-

indirect expence

capital :- capital a/c

drawing :- capital a/c
1 , lose by rate 20000
Date

particular

lf

amounts dr

2/5/2009
,,,,,,,,,,,,,

lose by rate
pur a/c

88
,

20000
-----------

2 , lose by fire 600000

amounts cr
20000

Date

particular

2/8/2009
,,,,,,,,,,,,,

lose by fire
pur a/c

lf

amounts dr

85
,

600000
-----------

amounts cr
---------600000

3 , capital a/c 700000

Date

particular

lf

2/9/2009
,,,,,,,,,,,,,

cash a/c
capital a/c

75

amounts dr
700000
,
-----------

amounts cr
----------600000

4, home expence 656000

Date
2/10/2009
,,,,,,,,,,,,,

particular
drawing a/c
capital a/c

lf

amounts dr

amounts cr

67

656000
-----------

----------656000

6 SALES :- open the the sales voucher click F8 function key and
click f8 sales batten the sales voucher create screen apper
to record the non cash sales enter
entry rule :- the first entry DR and second enrty CR

LEDGER :sales:- sales a/c

any name

sundry debaters

1 , sales 2000 to mohan

Date

particular

lf

amounts dr

2/8/2009
,,,,,,,,,,,,,

mohana/c
sales a/c

57
,

2000
-----------

lf

amounts dr

67

5000
-----------

amounts cr
----------2000

2 , sales 5000 to naresh

Date
2/10/2009
,,,,,,,,,,,,,

particular
naresh a/c
sales a/c

amounts cr
----------5000

7 PURCHER :- open the the purcher voucher click F9 function key

and click f9 purcher batten the purcher voucher create screen
apper
to record the non cash cash enter

entry rule :- the first entry CR and second entry DR

LEDGER :purcher:- purcher a/c
any name

sundry credits

1 , pur 3000 by rajesh

Date
2/11/2009
,,,,,,,,,,,,,

particular
naresh a/c
purcher a/c

lf

amounts dr

amounts cr

69
,

----------3000

3000
-----------

lf

amounts dr

amounts cr

37
,

----------20000

20000
-----------

2 , pur 20000 by umesh

Date
2/10/2009
,,,,,,,,,,,,,

particular
umesh a/c
purcher a/c

8 7 DEBIT NOTE :- open the the debit note voucher click alt +F8
debit note function key and click f8 debit note batten the debit note
voucher create screen apper
To record the debit note purcher return

Entry rule :-

8 credit note :- open the the credit note voucher click alt +F9 credit
note function key and click f9 credit note batten the credit note
voucher create screen apper
To record the credit note sales return
Discount :- the discount is two type 1 treade discount 2 cash discount
1 treade discount :- the treade discount are normal discount sales and
purcher total value in out the treade discount and normal entry
Exp :- 1 , sales 40000 to 10% treade discount
10/100*40000 = 4000
40000 4000 = 36000
Use entry receipt
Date

particular

2/5/2009
,,,,,,,,,,,,,

cash a/c
sales a/c

lf
37
,

amounts dr
36000
----------

amounts cr
---------36000

Exp :- 1 , purchers 50000 to 10% trade discount

10/100*50000 = 5000
50000 5000 = 45000
Use entry payment
Date

particular

lf

amounts dr

2/7/2009
,,,,,,,,,,,,,

purcher a/c
cash a/c
,

37

45000
----------

amounts cr
---------45000

CASH DISCOUNT :- cash discount in show in voucher entry the cash

discount
1 allow discount :- sales entry
2 receipt discount :- parched entry
The cash discount entry in junral voucher
LEDGER :allow discount :- indirect expense
receipt discount
sales a/c

:- direct income

:- sales a/c

purcher a/c :-

purcher a/c

cash a/c :-

in tally

1 sales 10000 , 20 % discount

20/100*10000 = 2000
10000 2000 = 8000
Date

particular

lf

2/8/2009
,,,,,,,,,,,,,
,,,,,,,,,,,,,

cash a/c
dis allow
sales a/c

32
,

amounts dr
8000
2000
-------

amounts cr
-------------------10000

1 purcher 10000 , 10 % discount

10/100*10000 = 1000
10000 1000 = 9000
Date

particular

lf

amounts dr

2/8/2009
,,,,,,,,,,,,,
,,,,,,,,,,,,,

purcher a/c
dis recipt
cash a/c

32
,

10000
-----------------

amounts cr
---------1000
90000

Trade discount entry in receipt voucher

LEDGER :Cash :- in tally
Sales a/c :-sales a/c
Include the trade discount and cash discount
1 , sales 60000 10% trade discount 20 % cash discount
10/100*60000 = 6000
60000 6000 = 54000
Date

particular

2/9/2009
,,,,,,,,,,,,,

sales a/c
cash a/c

Cash discount :200/100*54000 = 10800

54000 10800 = 43200

lf
37
,

amounts dr

amounts cr

---------54000

54000
--------

Date

particular

lf

amounts dr

2/8/2009
,,,,,,,,,,,,,
,,,,,,,,,,,,,

cash a/c
dis allow
sales a/c

32
,

432000
10800
-------

amounts cr
-----------------54000

Inventory :- the inventory info detile in entry sales item and purcher
item
Active inventory press alt + f3 the company menu apper select alter
And enter then the company menu apper select company and enter then
The company alterion screen apper
The maintain filed select accounts with inventory and enter then
The company main menu in inventory info select inventory info
And enter then the inventory info menu apper
UNIT :- select unit and enter then the unit menu apper select create and
enter then
The unit create screen appear the symble name filed type unit name
and enter then the the formal name type full name and enter then
Display :- select unit and enter then the unit menu apper select display
and enter then the unit menu apper
Alter :- select the unit and enter then unit menu appear select alter and
enter then change the unit and delete press alt + d

Stok item :- select the stok item and enter then the stok item menu
apper select create and enter then
The stok item create screen apper the name filed type the stok item
name and enter then the unit name filed select unit and enter then
Display :- select stok item and enter then the stok item menu apper
select display and enter then the stok item menu apper
Alter :- select the stok item and enter then the stok item menu appear
select alter and enter then change the stok item and delete press alt + d
Detal the entry
1 , Sales 20000 makaa
Qty :- 200 kg
Rate :- 100
Entry receipt
Date

particular

2/4/2009

sales a/c

Makaa 200 100

,,,,,,,,,,,,,
cash a/c

lf
61
20000
,

amounts dr

amounts cr

-------------

20000

20000

-----------

2 , Sales 200000 rice

Qty :- 1000 kg
Rate :- 200
Date

particular

lf

2/6/2009

sales a/c

81

rice 1000 200

,,,,,,,,,,,,,
cash a/c

amounts dr
-------------

200000
,

200000

amounts cr
200000
-----------

2 , purcher1000 water
Qty :- 100 kg
Rate :- 10
Use of payment entry
Date

particular

lf

2/6/2009

purcher a/c

85

water 100 10
,,,,,,,,,,,,,
cash a/c

amounts dr
1000

amounts cr
-----------

1000
,

3 sales 50000 to mohan the item joo

Qty :- 5000 kg
Rate :- 10
The use entry sales voucher

-----------

1000

Date
2/7/2009
,,,,,,,,,,,,

particular
mohan a/c
sales a/c

lf

amounts dr

85

50000

-----------

amounts cr
----------50000

Joo 5000 10 50000

3 purcher 40000 by rajesh the item gold

Qty :- 400 kg
Rate :- 100
Use of purcher entry
Date
2/8/2009
,,,,,,,,,,,,

particular
rajesh a/c

lf

amounts dr

amounts cr

85

-----------

40000

400000

----------

purcher a/c
,
gold 400 100 400000

Print the voucher :- open the voucher go up and down press

Page up , page down and click print button the printy menu apper press
enter and enter then
The save dialog box apper type the name in save box and click save
button
Connect the print out put the voucher on page

SINGLE MODE VOUCHER ENTRY

Click 12 configuration butten select voucher entry the configuration
menu apper type yes use single mode for payment / receipt /contra and
enter then
The contra / payment / receipt single mode entry
Contra :1 CONTRA :- open the the contra voucher click F4 funcation key and
click f4 contra butten the contra voucher create screen apper
The first account in DR size and second amount in CR size
The opuget same double entry
2 PAYMENT :- open the the payment voucher click F5 funcation key
and click f5 payments butten the payments voucher create screen
apper

To record payments of money by cash cheque and bank

Entry rule :- the first entry CR and the second entry DR
The opuget same double entry
3 , RECEIPT :- open the the receipt voucher click F6 funcation key
and click f6 receipt butten the receipt voucher create screen apper
To record receipts of money by cash cheque and bank
The first entry CR and second entry DR
The opuget same double entry

ACCOUNTS VOUCHER LIST

The voucher list show the four type
1 , voucher register
2 , day book
3 , group voucher
5 , ledger
1 , voucher register :- the voucher register show select the display and
enter then the display menu apper

Select the accounts books and enter then the accounts voucher menu
apper
Select the journal register and enter then the voucher register apper
2 day books :- like voucher register day book also list of voucher select
display and enter then the display menu apper select day book and enter
then
The day book menu apper detailed day book click f1 detailed buttan
Group list :- group voucher show the list of voucher
:- like voucher register day book also list of voucher select display and
enter then the display menu apper select day book and enter then the day
book menu apper select group voucher
Click f12configrantion butten the confi menu apper to get group voucher
Configrantion screen apper select all voucher select voucher show
entry
The detailed group click f1 detailed buttan
Ledger list :- select display and enter then the display menu apper
Select accounts book and enter then the accounts book menu apper select
ledger and enter then the ledger menu apper select ledger accounts and
enter then
Click f12configrantion butten the confi menu apper to get group voucher

Configrantion screen apper select all voucher select voucher show

entry
The detailed group click f1 detailed buttan
GODOWNS
The godowns in stok item , stok nthe item in defrance place detile the
item
Click F12 configuration the confi menu apper select inventory info and
enter then the inventory master menu apper type yes in use address for
godowns