Upstream Marine Notice 2014/04

To

Cc
From
Date
Re

SBU Upstream Marine Authorities

All Marine Vessel Contract Owners
Marine Advisors & Operations Advisors
Decision Support Centers
Logistics Managers
Operations Managers & Superintendents
HES Managers, Superintendents and Advisors
MCP & FE Project Managers
D&C Manager & Superintendents
MSRE OE SBU Process Sponsors & Advisors
CSC - Manager, Offshore Marine Transportation Group, CSC Houston
Approved by Ken Riley, GM SCM (Upstream Capability) / Global MSRE OE Process Sponsor
Endorsed: Tim Coombs, GM Offshore and Marine Terminals (Chevron Shipping Co. LLC)
Alan Adamson, Upstream Marine Manager, Chevron Upstream Marine Authority
15th Aug 2014 for implementation valid from 1st Jan 2015
Chevron Upstream (CU) Joint OVMSA verification & Assessment (JOVA) Protocol
Amendment to Upstream Marine Standard

Applicable Standard:
References:

U&G OE Marine Safety, Reliability & Efficiency (MSRE) Process Ver. 3.0 14th Nov 2012
Global Upstream Marine Standard 1.2 - Scope (MSRE OE Process v3.0)
Global Upstream Marine Standard 4.4 Upstream Marine Risk Management Process
Corp OE CHESM Process (March 2014) Ref 1.1

CU Marine Notice Governance

Marine Notices are used by Chevron Upstream (CU) to clarify technical or operational requirements contained within
the U&G Standardized OE marine process (MSRE) v3.0. Reference should be made to the Upstream Marine Process
Management Manual 2.2. This Upstream Marine Notice is valid globally in all SBUs and projects and is approved and
authorized by the CU Marine Process Sponsor and Process Advisor. Additional cross functional approval and
endorsement is provided by the GM, Offshore and Marine Terminals (CSC, Ran Ramon).

1. Notice Scope
This Notice applies to all Operators of OVID scope vessels as included in the scope of the Global Upstream Marine
Standard (v 3.0 dated 14 Nov 2012).

One Upstream Marine Standard | One risk management process | Zero incidents

Upstream Marine Notice 2014/04

15th Aug 2014

Page 2 of 4
Chevron Upstream Marine Standard (Revision 3.0 issued 14th Nov 2012) is hereby amended as follows:Add the following text:

4.7

Joint OVMSA Verification & Assessment (JOVA) Protocol

OVMSA (Offshore Vessel Management and Self Assessment) is an internationally recognized specialist marine risk
management system developed and managed by Oil Companies International Marine Forum (OCIMF), London.
OCIMF is a voluntary association of Oil Companies and has held consultative status at the IMO since 1971. The
OVMSA system focusses on best practice and continual improvement concepts for offshore vessel Operators.
A Chevron internal protocol entitled Joint OVMSA Verification & Assessment or (JOVA) is used by Chevron to
verify an Operators OVMSA assessment as published by Operators in the OVID system. Operators shall ensure that
Chevron is granted access to their published Self Assessments within the OVID system. SBU Upstream Marine
Authorities are required to communicate these requirements of this Protocol to all applicable Contractors upon receipt
of this Marine Notice. The 7 key marine expectations have been or shall be communicated to all applicable in-service
or prospective marine contractors.
The OVMSA questions & stages are primarily designed to assess the effectiveness of an Operators management
controls by sampling the effectiveness of the safety management systems in their office and on aboard their vessels.
JOVA is an objective data driven assessment which reflects the joint assessment made during the Verification
Assessment; it does not include subjective comments or opinion and does not state acceptability or otherwise.
Observations from any JOVA shall be assessed and managed internally either within SBUs by the Upstream Marine
Authorities (in partnership with the contract owner) or the central Upstream Offshore Assessment team. The vessel
Operator is responsible for developing a post Assessment action plan and the role of the JOVA process is to provide
guidance to that plan in a collaborative manner. The JOVA Process is NOT an Audit process.
The following verification Assessment requirements for internal Joint OVMSA Verification & Assessment (JOVA) are
valid from 01 Jan 2015:
1.1
1.2

1.3

1.4

1.5

1.6
1.7
1.8
1.9

A central OVMSA Verification support team provides support to SBUs. This team will provide Independent
Assessors to lead the JOVA process and guide the reporting and engagement efforts within SBUs.
A comprehensive Joint OVMSA Verification Assessment plan shall be generated by a Lead Assessor in
consultation with the SBU Upstream Marine Authority (or delegate) and contract Owner prior to the Assessment
taking place. The Assessment plan shall consider numbers of vessels (by contractor) deployed and risk exposures.
The Assessments shall focus in the initial phase on highest risk vessel Operators.
The Joint Verification & Assessment activities shall be managed by an appropriately qualified Lead Assessor and
may be supported by other SBU representative(s) using either a Chevron in-house or contracted marine advisors
or the SBU Upstream Marine Authority.
Any Verification Assessor assigned to a JOVA Assessment shall meet the minimum level of qualification,
experience and competence. The Offshore Marine Assurance Manager shall approve deployment of Assessor/s as
part of the pre-inspection plan 1.2. All Assessors shall receive appropriate quality assurance / ISO/ ISM Lead
Assessor training and SBU business and supplier familiarization.
It is recommended that as a minimum the JOVA shall take place with a 2 (two) person SME team over a 2-3 day
period although this period will vary depending upon vessel Operator type, assets deployed, location, makeup of
verification team and operational complexity of contracted vessels.
The Central Upstream Assessment support team shall maintain a register and annual assessment plan which shall
be shared with the Upstream Marine Risk Network members at regular intervals.
Metrics tracking the effectiveness of the JOVA process shall be defined and records maintained.
Upon completion of a Joint Verification Assessment, the Lead Assessor shall publish a JOVA Report and share
the report with a) Contract owner and b) SBU Upstream Marine Authority and c) CHESM representative.
The JOVA Summary Report shall be forwarded to the Operator following the conclusion of the Assessment.

One Upstream Marine Standard | One risk management process | Zero incidents

Upstream Marine Notice 2014/04

15th Aug 2014

Page 3 of 4
1.10 Results of all Verification Assessments and formal JOVA Report shall be recorded in the Chevron internal OVIS
(Offshore Vessel Information System) database. Verification Assessments shall be conducted to align with SBU
CHESM process requirements and information shared through the OVIS & CHESM databases. Findings and
follow-up activities shall be made available to CHESM Advisors. The JOVA protocol complements CHESM and
is more comprehensive in the area of vessel ship management effectiveness including process safety risk. This
process shall be used to integrate and reduce duplication of effort at the SBU level to assist marine contractors.
1.11 Depending on the associated risk and quality of assessment. An agreed period of re-review (either 1, 2 or 3 years)
shall be determined by the central Assessment team following a review.
Joint OVMSA Verification & Assessment (JOVA) Process Steps

Step 1

Step 6
Communicate
lessons to UC
Upstream
Marine Risk
Network

Assessment in
SBU with
assistance of
UC Marine
Team

Step 2
Joint Review in
local Operator
(DOC holder)
office

Base Data: Vessel

Operator
Published
OVMSA - OCIMF
OVID Database

Step 5

Step 3

Share with
CHESM OE
Process as
datapoint

Conclude, report
and agree
Review period
(1,2 or 3 years)

Step 4
Operator
develops plan &
reviewed and
uploaded in
OVIS

Schedule of Joint Assessments

The Offshore Assurance Manager (Upstream Capability), in co-operation with the SBU Upstream Marine Authority,
shall determine the number and type of Contractors in use in their SBU. As part of the Annual MSRE Continual
Improvement Plan (CIP), an assessment shall be used to determine a number of JOVA Assessments to be completed in
a given calendar year within the SBU. The assessment shall be made based upon fleet size, total spend and overall risk
profile based upon factors such as

Incident history in previous periods within any Chevron area/SBU

Operational history in other Chevron areas of operation.
Port State control (PSC) detention history of given fleet vessels
Level of maturity of Operators management systems
Overall need for support
Best practice sharing in Marine Risk Network
Company directives or management policies
Specific requests for an assessment from an individual Ship-owner or Operator

One Upstream Marine Standard | One risk management process | Zero incidents

Upstream Marine Notice 2014/04

15th Aug 2014

Page 4 of 4
As a guide, the following MINIMUM number of JOVA Assessments shall be conducted annually within each SBU:No of OVID Operators registered in OVID with
published OVMSAs and operating in Area of
Operations
0-6
7-15
16-20+
Table 1: JOVA Minimums (each SBU)

Minimum No. of JOVA Assessments in SBU

(PA) required
2
3
5

The above Table 1 is indicative only. Individual SBUs may elect to conduct more Assessments based upon their risk,
fleet or overall contractor performance level and need. Each SBU is able to call-in a JOVA Assessment upon request
based upon operational circumstances or at the request of management. Any JOVA (Joint Verification & Assessment)
exercise may only be conducted using the protocol detailed above.
As part of ongoing capability building and development of marine verification skills, Assessors shall lead engagement
opportunities in any visited SBU including arranging activities such as:- Engagement with SBU MSRE Sponsors and
Advisors, training for marine operational personnel in the correct use of OVIS and promotion of the Chevron Upstream
Seven Key Expectations. The aim is that the process shall drive sharing of marine risk management best practices with
internal personnel and the MSRE CoP.
End of amendment text

Please contact this office with any questions relating to this Upstream Marine Notice and procedure. Please
disseminate this CU Marine Notice accordingly and ensure all Contract Owners and other relevant marine personnel in
your SBU are provided access to it.
Regards,

Alan Adamson
Upstream Marine Manager
Chevron Upstream Marine Authority | Global MSRE OE Process Advisor
Chevron Upstream
Upstream Capability
Alan.Adamson@chevron.com
Chevron Upstream is fully committed to Operational Excellence in maritime safety, reliability and efficiency (MSRE) and the global
Upstream Marine Standard. Please use the contact details above at any time for guidance or advice relating to maritime safety,
operational standards or compliance issues. Chevron Upstream (CU) fully support use of OVID the Offshore Vessel Inspection
Database (OCIMF) and require Operators use OVMSA, Offshore Vessel Management and Self Assessment (OCIMF)

One Upstream Marine Standard | One risk management process | Zero incidents