Montalvo Employment Opportunity

Job Title:

Human Resources & Accounting Specialist (Full-time, exempt)

Montalvo is seeking an energetic and experienced Human Resources and Accounting Specialist to
join out dynamic staff. The Specialist is a solo, HR generalist, responsible for the daily administration
of the human resources support functions for the organization which has 40 year-round full- and
part-time staff, and 15-20 additional on-call and seasonal staff, along with 15-25 interns annually. The
Specialist is also responsible for the administration of AP and related accounting support to the staff
accountant. Reporting to the Director of Finance and Operations, this position is a key member of our
administrative staff, in both functional and advisory roles.
Responsibilities include, but are not limited to:
Identifies legal requirements and government reporting regulations affecting human
resources functions and ensures policies, procedures, and reporting are in compliance.
Manages the recruiting, interviewing, testing, and selection of employees to fill vacant
positions. Recruits, interviews, orients and schedules interns for all programs.
Plans and conducts new employee and intern orientation to foster positive attitude toward
organization goals.
Administers benefits programs such as life, health, dental and disability insurances, pension
plans, vacation, sick leave, leave of absence, and employee assistance.
Keeps records of benefits plans participation such as insurance and pension plan, personnel
transactions such as hires, promotions, transfers, performance reviews, and terminations, and
employee and volunteer statistics for government reporting.
Administer organizations semi-monthly payroll; prepare and transmit payroll through ADP.
AP entry of pre-coded and approved invoices using Financial Edge accounting software.
Prepare weekly AP requirement reports and cash runs.
Prepare monthly employee benefit allocation and accrued vacation journal entries.
Run project financial reports to support staff throughout the organization.
Maintain personnel and accounting files, including filing of general ledger journal vouchers,
cash receipts and accounts payable documentation, and other miscellaneous filings.
Coordinates management training in interviewing, hiring, terminations, promotions,
supervision, performance review, safety, and sexual harassment.
Advises management in appropriate resolution of employee relations issues.
Administers performance review program to ensure effectiveness, compliance, and equity
within organization.
Advises on salary administration program to ensure compliance and equity within
organization.
Plan, coordinate and host employee and volunteer recognition activities.
Promote volunteer and internship program in community by attending career and internship
fairs.
Assist with the coordination of staffing of major arts center events.
Complete special projects and miscellaneous assignments as required.
The ideal candidate will have the following qualifications:
2-4 years of relevant experience and proven ability with human resources administration,
accounting systems, databases and Microsoft Office programs required (Excel, Word,
Outlook). PHR or SHRM certification preferred.
BA/BS in Human Resources, Business Administration or related field preferred.
Experience with Blackbaud Financial Edge software preferred but not required.

Accounting Associate, page 2

Experience with ADP Payroll System preferred but not required.

Excellent verbal and written communication skills.
Ability to work in a collaborative team environment, and with all organizational constituents.
Demonstrated competencies in the areas of recruitment and selection, employee relations,
classification and compensation, benefits administration, and non-profit administration
practices, trends, and guidelines practices.
Flexible, patient, friendly personality; Professional and courteous attitude; Ability to handle
multiple tasks and projects, and rapidly changing priorities with grace; Keen attention to
detail.
Proven experience in dealing with confidential information required.
Background check and fingerprint clearance required to serve as CORI.
Ability to multi-task and work independently and make sound decisions, without close
supervision.
A passion for local history and the arts is essential.

Working Conditions & Physical Tasks:

Typical office environment; requires the ability to remain seated at a computer work station for extended
periods. Some job functions may be performed outdoors. Some local travel necessary; valid drivers license
and access to own vehicle required. Must occasionally lift/carry supplies weighing up to 30 lbs. May need to
stand or bend to perform program support tasks. Position may require some evening/weekend availability.
Background check clearance required.
Salary: Commensurate with experience; Montalvo offers a comprehensive benefits package that
includes medical, dental and vision insurance; FSA; and 401(K) retirement plan.
To apply, submit a cover letter highlighting your experience relevant to the position, along with your
resume and salary requirements as pdf file attachments to Human Resources via email at
hr@montalvoarts.org. No phone calls about the position, please. Applications will be screened for
qualifications and experience. Not all applicants who meet the minimum qualifications will be offered
an interview. Incomplete application packets may not be considered. Interviews will begin midJanuary; position is available after February 1.
For more detailed information about Montalvo Arts Center visit our website at montalvoarts.org.

Montalvo Arts Center is an Equal Opportunity Employer. Applicants who contribute to the diversity
of our organization are encouraged to apply.

Posted 12/30/14