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THE UNITED REPUBLIC OF TANZANIA

PRESIDENTS OFFICE
PUBLIC SERVICE RECRUITMENT SECRETARIAT
16th January, 2015

Ref. Na EA.7/96/01/H/30

VACANCIES ANNOUNCEMENT
On behalf of the Business Registrations and Licensing Agency (BRELA)
the Public Service Recruitment Secretariat invites qualified Tanzanians to fill
14 vacant posts in the above public institution.
NB: GENERAL CONDITIONS
i. All applicants must be Citizens of Tanzania and not above 45 years old, however,
should also observe the age limit for each position where indicated.
ii. Applicants must attach an up-to-date current Curriculum Vitae (CV) having reliable
contact postal address, e-mail address and telephone numbers.
iii. Applicants should apply on the strength of the information given in this
advertisement.
iv. The title of the position and institution applied for should be written in the
subject of the application letter and marked on the envelope; short of which
will make the application invalid.
v. Applicants must attach their detailed relevant certified copies of Academic
certificates:
- Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.
- Postgraduate/Degree/Advanced Diploma/Diploma transcripts.
- Form IV and Form VI National Examination Certificates.
- Computer Certificate
- Professional certificates from respective boards
- One recent passport size picture and birth certificate.
vi. FORM IV AND FORM VI RESULTS SLIPS ARE STRICTLY NOT ACCEPTED
vii. Testimonials, Partial transcripts and results slips will not be accepted.
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viii. Presentation of forged academic certificates and other information in the CV


will necessitate to legal action
ix. Applicants for senior positions currently employed in the public service should route
their application letters through their respective employers.
x. Applicants for entry levels currently employed in the Public Service should
not apply, they have to adhere to Government Circular Na. CAC.
45/257/01/D/140 dated 30th November 2010.
xi. Applicants who have/were retired from the Public Service for whatever reason
should not apply.
xii. Applicants should indicate three reputable referees with their reliable contacts.
xiii. Certificates from foreign Universities should be verified by Tanzania
Commission for Universities (TCU)
xiv. Dead line for application is 30th January, 2015 at 3:30 p.m
xv. Applicants with special needs/case (disability) are supposed to indicate
xvi. Women are highly encouraged to apply
xvii. Only short listed candidates will be informed on a date for interview
xviii. Application letters should be written in Swahili or English
xix. APPLICATION LETTERS SHOULD BE POSTED TO THE FOLLOWING
ADDRESS. HAND DELIVERY IS NOT ACCEPTABLE:
Secretary
Public Service Recruitment
Secretariat,
P. O. Box 63100
DAR ES SALAAM.

1.0

OR

Katibu
Sekretarieti ya Ajira
Utumishi wa Umma
S. L. P 63100,
DAR ES SALAAM.

katika

BUSINESS REGISTRATIONS AND LICENSING AGENCY (BRELA)

BRELA is a semi-autonomous Executive Agency under the Ministry of Industry and Trade
(MIT). It was established under the Government Executive Agency Act No. 30 of 1997,
and formally launched on the 3rd December, 1999. The main responsibility of the Agency
is to ensure that businesses operate in accordance with the laid down regulations and
sound commercial principles. Its key functions are registration of companies, both local
and foreign; registration of Business Names; registration of Trade and Service Marks;
Granting of patents and issuing of industrial licensing.

1.1

RECORDS MANAGEMENT ASSISTANT - 10 POSTS


1.1.1 JOB SUMMARY
Responsible to identify, arrange and maintain registries records for legal and nonlegal purposes.
1.1.2 REPORT TO
Senior Records Management Officer
1.1.3 DUTIES AND RESPONSIBILITIES
To prepare file Index/Register, maintain records/ documents in the registry; and
file, dispatch and cross check correspondences;
Maintenance of files including changing file cover, indexing number on the
cover and filing documents by using treasure/green tag.
Filling all incoming correspondences including post registration records such
as Annual return forms, audited Financial statements, debentures, charges,
and other documents for subsequent changes.
Tie Files to the bundles serially according to the registration numbers.
Receiving, sorting and distributing files to respective desk officers and putting
it to respective shelves
Tracing documents and preparing reports
Sorting all incoming and outgoing records and files.
Dispatching files to the action Officer
Control file movements by using control tools such as movement books and
daily mark forms.
Re-shelving files after being auctioned by respective Officers
Recording files into the system by using computers.
Recording and Issuing Certificates.
Cross checking paid and unpaid Annual Returns.
Responsible for the custody of all letters and all attached documents referred
to
To perform any other duties as shall be assigned from time to time by the
Superior.
1.1.4 QUALIFICATION AND EXPERIENCE
Holder of National Form IV/VI with Diploma certificate in records management or
equivalent qualification. Possession of computer knowledge is an added
advantage.

1.1.5 KNOWLEDGE, SKILLS AND ABILITIES


Ability to maintain confidentiality.
Well organized, self-guided and motivated.
Detail oriented and with special attention to accuracy.
Good verbal and written communication skills.
Excellent office computer skills.

REMUNERATION: Salary Scale - BRS 3

1.2

PROCUREMENT OFFICER II - 1 POST


1.2.1 JOB SUMMARY
Responsible for customer service oriented assistance to the Agency in the
procurement of variety of goods and services.
1.2.2 REPORT TO
Senior Procurement Officer
1.2.3 DUTIES AND RESPONSIBILITIES
Maintaining and updating stocks and inventories
To supervise stock movement (in/outflows)
Purchasing processes or supply control of given lines of stocks.
Clearing and forwarding functions.
To make a follow up, keep record and reports all procurement activities
performed by the procurement Agent(s) and various other entities;
Supporting and implementing the function of BRELA Tender Board.
Raises purchase orders when relevant approval has been granted
To promote collaboration between different entities from a variety of specialized
sectors of all procurement activities and facilitate the smooth interplay between
and among all elements of the procurement process;
To prepare quarterly stock checks
To prepare stores layout and location (monthly/quarterly)
To undertake other tasks and responsibilities as directed by the Superiors
1.2.4 QUALIFICATION AND EXPERIENCE
Degree in procurement/logistics, Advanced/ Diploma in Materials Management or
equivalent plus 3 years working experience, computer literacy is essential.

1.2.5 KNOWLEDGE, SKILLS AND ABILITIES


Good communication skills,
Substantial within carrying out actual procurement
Proven commitment to accountability practices.
Knowledge of computers: word processing, database management packages.
Fluent in written and spoken English.
1.2.6 REMUNERATION: Salary Scale - BRS 6

1.3

REGISTRATION ASSISTANT - 3 POSTS


1.3.1 JOB SUMMARY
Perform preliminary registration procedures including receiving and assessing of
the applications.
1.3.2 REPORT TO
Assistant Registrars
1.3.3 DUTIES AND RESPONSIBILITIES
Receiving new applications and opening files.
Assessment of various fees including Registration fees, Annual Returns and
other filing fees.
Processing initial name search for clearance and approvals.
Forwarding all incoming correspondence and new application to the head of
Commercial laws Division for approvals
Issuing or allocating Registration number of incorporation or certificate of
Registration for the new Companies/Business names.
Examining application file for completeness to ensure that all the necessary
documents and processes are followed as per regulations
Stamping and filling in the required fees.
Typing and printing Certificates
Embossing/sealing certified documents including certificates, mortgages and
debentures.
Forwarding processed documents to ARs for approval and signatures on
certificates of Registrations.
Recording and Issuing Certificates.
Supervision of document perusal made by customers
To perform any other duties as might be assigned.

1.3.4 QUALIFICATION AND EXPERIENCE


Holder of Form IV/VI with Diploma in Law, Business Administration, and
possession of computer processing skill is essential.
1.3.5 KNOWLEDGE, SKILLS AND ABILITIES
Well organized, self-guided and motivated to the career.
Detail oriented and with special attention to accuracy.
Strong verbal and written communication skills.
Excellent office computer skills.
1.3.6 REMUNERATION: Salary Scale - BRS 3

X.M. DAUDI
Secretary
Public Service Recruitment Secretariat

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