PAPER I COMPUTER FUNDAMENTALS AND OFFICE AUTOMATION

( with effect from the academic year 2002 2003 )

Lectures / week : 3 periods
University Exam : 3 Hrs

University Exam. Marks : 100

UNIT I
An Overview of Computer System : Parts of a Computer The Processor , Memory , Input and
Output devices , Storage , and Software.
Types of Computers : Super Computers , Mini Computers , Work stations, Micro / Personal
Computers Desktop models, Laptop Computers , Handheld computers.
Input Devices : The Keyboard , The mouse, The track ball, Scanner.
Output Devices : Monitors CRT monitors , Flat Panel Monitors ; PC projectors , Sound
Systems ; Hard copy devices Dot matrix printers , Ink Jet Printers , Laser Printers , Plotters.
UNIT II Processing Data : Data representation, and Data processing in a computer , Connecting
computer to other devices , Serial and Parallel ports , SCSI , MIDI , and other specialized
expansion ports, Expansion slots and boards.
Storing Information in a Computer : Magnetic Disks hard disk , Floppy disk, Optical Storage
devices CDROM , DVD ROM , CD Recordable , CD Rewritable.
Operating System Basics : Introduction , The functions of an operating system The user
interface , Running programs, Managing files, Managing hardware.
PC Operating Systems : Microsoft Windows XP , Windows 2000 , UNIX / LINUX , MS-DOS.
UNIT III
Office Automation : Organization of an Office, Nature of Office work , The definition and need
for office automation.
Document Preparation : Word processing , Various office equipment that help in document
preparation, Introduction to document storage and retrieval .
Communication Systems : Communication requirements in an office , Voice communication
Telephone, Intercom ; Data Communication LANs and WANs. Decision Support Systems :
Introduction , Spread sheet , Graphics .
Integrated Office Systems : Introduction , Work station , Communication , Office automation
organization and management , How to manage innovations in the Office, Benefits of office
automation.
UNIT IV
Introduction to MS Office Applications : Starting an Application , Creating , Opening, and
Saving documents, Printing an office document.
MS Word : Introduction , Entering and editing text , Formatting text and pages, Creating tables ,
Special Word techniques Printing envelopes, using mail merge, using object linking and
embedding feature.
MS Publisher : Introduction , Creating letter heads, Business cards, Greeting cards , and banners.
MS Excel : Introduction , Entering data and formulae, Structuring the Work sheet, Formatting the
sheet, Using Excel charts.

UNIT V
MS Power Point : Introduction , Building a presentation , Outlining the presentation , Creating
the text and chart slides , Formatting charts, Customizing a presentation, Drawing on slides ,
Creating slide shows.
MS Access : Introduction , Creating Databases, Tables , and Forms; Working with records ,
Using Queries , Creating reports.
MS Outlook : Introduction , Reading and Sending messages, Managing the mail box, Keeping a
contacts list, Scheduling tasks and Meetings.
TEXT BOOKS :
1. Peter Norton , Introduction to Computers , 4th Edition , Tata McGraw Hill , 2001 .
2. Baja K K , Office Automation , MacMillan India Ltd, 1996.
3. Steve Sagman, Microsoft Office XP for Windows , Pearson Education Asia , 2002.
4. Jennifer Fulton, Microsoft Office 2000 Cheat Sheet, Prentice-Hall of India, 1999.
REFERENCE BOOKS :
1. Leon A and Leon M, Computers for Everyone , Leon Vikas , 2001 .
2. Turban E, Rainer R K , and Potter R E , Introduction to Information Technology , John
Wiley & Sons , 2000.
3. Windows XP Home Edition Complete , BPB Publications, 2001.
4. Raghav Bahl , Exploring Microsoft Office XP , Cyber Tech, 2001 .
5. Sanjay Saxena , MS Office 2000 for Everyone, Vikas Publishing , 2001.
6. Leon A and Leon M, Introduction to Computers with MS-Office 2000, Tata McGraw
Hill , 2002.
7. Laurie Ulrich, Teach Yourself Microsoft Office 2000 in 21 Days, Tech Media , 2002.
PRACTICAL I:OFFICE AUTOMATION LABORATORY
Practicals / week : 3 periods
Sessional Marks : 10
University Exam : 3 Hrs
University Exam. Marks : 40
The experiments are based on the syllabi of the theory paper Computer Fundamentals and
Office Automation and are as given below :
1. MS Word 2002
-8 assignments
2. MS Publisher 2002
-4 assignments
3. MS Excel 2002
-6 assignments
4. MS Power Point 2002
-6 assignments
5. MS Access 2002
-8 assignments
6. MS Outlook 2002
-4 assignments