Documente Academic
Documente Profesional
Documente Cultură
Workforce
Planning
Clarity. Simplicity.
Expertise.
vemoworkforce.com
2008 Vemo, Inc. All rights reserved.
Agenda
Defining workforce planning
What are the key metrics of strategic workforce
planning?
What data do I need?
How do I segment my workforce and prioritize
investment in the right jobs?
How do I forecast my future need for talent and conduct
gap analysis?
What does a gap plan look like and how do I improve
talent management?
About Vemo contact info for further inquiries
vemoworkforce.com
2008 Vemo, Inc. All rights reserved.
Strategic
Workforce
Planning
Definitions, Overview and
Examples
vemoworkforce.com
2008 Vemo, Inc. All rights reserved.
DESCRIPTION
Supply-Based
Integrates Viewpoints
Strategy-Oriented
Forward-Looking
Enables Proactive
Behavior
Highlights future gaps in talent that we can start addressing today (number,
location and capability)
Guides Talent
Management
Determine what work can be done at lower cost with low risk (contingency
and outsourcing), and what work does not need to be done at all
vemoworkforce.com
2008 Vemo, Inc. All rights reserved.
Help control unplanned talent costs and highlight issues that limit
employee productivity
vemoworkforce.com
2008 Vemo, Inc. All rights reserved.
Comprehensive
ComprehensiveWorkforce
WorkforceData
Data
Talent
TalentDemand
Demand
Talent Supply
Talent Supply
The
Thetypes
typesand
andcriticality
criticalityofofpositions
positionsrequired
required
to
achieve
business
priorities
to achieve business priorities
Strategic
Strategicstaffing
staffingmodel
modelincorporating
incorporating
qualitative
and
quantitative
qualitative and quantitativedemand
demanddrivers
drivers
The
Thenumber
numberofofpeople
peoplerequired
requiredinineach
each
position
positionand
andwhen
when
Criticality to Business
vemoworkforce.com
2008 Vemo, Inc. All rights reserved.
Strategic Hiring /
Proactive Sourcing /
Effectiveness
Maintenance Hiring /
On Demand Sourcing /
Efficiency
Non
NonCore
Coreroles
rolesare
arenot
not
critical
to
any
business
critical to any business
strategies
strategiesand
andmay
maybe
be
opportunity
for
cost
opportunity for cost
savings
savings
Hiring Avoidance /
Efficiency
HR Impact Metrics
Time to fill
Cost per hire
Candidate experience/brand
Compliance
Hiring manager satisfaction
Functional Performance/Potential
Metrics
Forced ranking
Multi-rater feedback
Talent review
Assessments
Overall bench strength
Percent turnover
Type of turnover
Retention investments vs. turnover
Retention of high performers
vemoworkforce.com
2008 Vemo, Inc. All rights reserved.
Strategic Measures
Hiring and retaining
critical talent to achieve
business results
Talent investment
model: on strategy and
on budget
Size & criticality of gaps
Build vs. buy decisionmaking
8
Strategic
Workforce
Planning
What are key metrics?
What data do I need?
vemoworkforce.com
2008 Vemo, Inc. All rights reserved.
Who
Focus on highest levels, but available to all levels of department owners
What
Historical workforce trending and projection
Why
Are we growing on plan?
vemoworkforce.com
2008 Vemo, Inc. All rights reserved.
Undesirable Turnover
Who
Executives
What
Configured view of turnover
of critical roles and critical
resources with drill down to
employee names
Why
What is the turnover thats
hurting the business and do
we care about everything
else?
Quickly yields where there
need to be management
action plans (e.g. reasons why
and retention plan)
vemoworkforce.com
2008 Vemo, Inc. All rights reserved.
vemoworkforce.com
2008 Vemo, Inc. All rights reserved.
vemoworkforce.com
2008 Vemo, Inc. All rights reserved.
vemoworkforce.com
2008 Vemo, Inc. All rights reserved.
Even if gap is 0
today, it needs to
be measured at
forecast/future
time frame
Projected
Turnover &
Mobility
Performance
Upgrading
Demand
What are critical
positions
Where
How many
When
vemoworkforce.com
2008 Vemo, Inc. All rights reserved.
Supply
How many do we
have
Do we have the
right people
Gap includes:
Growth
Turnover
Net Internal Mobility
Performance Upgrading
Requirements
vemoworkforce.com
2008 Vemo, Inc. All rights reserved.
Workforce Plan
Output
Demand / Supply
Talent Management
Performance Measures
Talent Reviews (Dir and VP)
Custom performance metrics
(e.g., Sales Quota attainment)
Recruitment metrics
Workforce Demographics
Supply/Capability of current
employees mapped against
Demand Analysis
Key
Quantitative
Qualitative
vemoworkforce.com
2008 Vemo, Inc. All rights reserved.
Outputs
Management
Action Plans
Page 17
Strategic
Workforce
Planning
Segmentation Model
vemoworkforce.com
2008 Vemo, Inc. All rights reserved.
Criticality to Business
vemoworkforce.com
2008 Vemo, Inc. All rights reserved.
Strategic Hiring /
Proactive Sourcing /
Effectiveness
Maintenance Hiring /
On Demand Sourcing /
Efficiency
Non
NonCore
Coreroles
rolesare
arenot
not
critical
to
any
business
critical to any business
strategies
strategiesand
andmay
maybe
be
opportunity
for
cost
opportunity for cost
savings
savings
Hiring Avoidance /
Efficiency
19
Focus/Measure
Staffing
Approach
Hiring
Turnover
Effectiveness
Grow or build
Proactive
sourcing and
external
acquisitions
Critical
Criticaltotoall
allbusiness
businessstrategies
strategiesororcritical
criticaltotodriving
drivinglong-term
long-termcompetitive
competitiveadvantage
advantage
Creating
Creatingnew
newvalue
valuefor
forthe
theorganization,
organization,differentiation
differentiationand
andinnovation
innovation(Competitive
(Competitive
Advantage)
Advantage)
Day
Daytotoday
dayactivities
activitiesfrequently
frequentlyfocused
focusedon
onlonger
longerterm
termtime
timehorizons
horizons working
workingon
onbusiness
business
problems
3-5
years
out
problems 3-5 years out
Typically
Typicallypopulated
populatedby
by
Business
Businessleaders
leadersresponsible
responsiblefor
forchange/transformation/new
change/transformation/newpriorities
priorities
Individual
Individualcontributors
contributorswith
withhighly
highlydifferentiated
differentiatedskills
skillswho
whowill
willhelp
helpdrive
drivefuture
futuregrowth
growthofof
organization
organization
vemoworkforce.com
2008 Vemo, Inc. All rights reserved.
20
Focus/Measure
Staffing
Approach
Hiring
Turnover
Effectiveness
Grow in line
with revenue OR
Protect/Retain
Proactive
sourcing
(external and
internal)
Bad; creates
immediate risks
of jeopardizing
key priorities
Critical
Criticaltotospecific
specificbusiness
businesspriorities,
priorities,objectives
objectivesororinitiatives
initiatives
Day
Daytotoday
dayactivities
activitiesfrequently
frequentlyfocused
focusedon
onthe
the12-18
12-18month
monthhorizon,
horizon,working
workingon
ondriving
drivingkey
key
results
resultsfor
forcurrent
currentorornext
nextfiscal
fiscalyear;
year;business
businessresults
resultsatatrisk
riskififdo
donot
nothave
haveenough
enoughororthe
the
right
righttalent
talentininthese
thesepositions
positions
Have
Havecritical
criticalorordifferentiated
differentiatedskills
skillsthat
thathelp
helpdrive
driveachievement
achievementofofspecific
specificinitiatives
initiativesand
and
objectives,
or
who
deliver
the
brand
promise
to
the
marketplace
through
customer-facing
objectives, or who deliver the brand promise to the marketplace through customer-facing
activities
activities
Business
Businessleaders
leadersand
andDirectors
Directorsfocusing
focusingononcustomer
customerfacing
facingpriorities
priorities&&SLT
SLTlevel
levelobjectives
objectives
Individual
Individualcontributors
contributorsfocusing
focusingononcustomers
customersand/or
and/orkey
keyrevenue
revenueenablers
enablers(found
(foundacross
acrossorganization
organization
with
higher
concentration
in
revenue
centers
than
cost
centers)
with higher concentration in revenue centers than cost centers)
vemoworkforce.com
2008 Vemo, Inc. All rights reserved.
21
Focus/Measure
Staffing
Approach
Hiring
Turnover
Productivity /
Efficiency
Hold steady or
sometimes
manage
attrition
Maintenance/
hire as needed
Can be neutral if
not excessive
Most
Mostofofthe
theworkforce
workforceisisininthis
thissegment.
segment.
Does
Doesnot
notcreate
createsignificant
significantnew
newvalue
valuefor
forcompany
companyorordirectly
directlyresponsible
responsiblefor
fordelivering
deliveringkey
key
results,
but
may
support
the
work
done
by
Strategic
or
Key
roles
results, but may support the work done by Strategic or Key roles
No
Nocompetitive
competitiveadvantage
advantagederived
derivedfrom
fromdoing
doingthis
thiswork
workextraordinarily
extraordinarilywell
wellbut
butimpact
impactifif
work
workdone
donepoorlypoorly-must
mustmeet
meetthreshold
thresholdstandards
standardsfor
forindustry
industrygroup
group
Can
Canoften
oftenbe
beaaskilled
skilledworkforce,
workforce,but
butthe
theskills
skillsmay
maynot
notbe
bedirectly
directlylinked
linkedtotodifferentiating
differentiating
your
yourorganization
organizationininthe
themarketplace
marketplace
Look
Lookfor
forproductivity
productivitygains,
gains,such
suchasaseliminating
eliminatingredundancies,
redundancies,spans
spansofofcontrol,
control,overtime,
overtime,
time
to
productivity,
etc.
time to productivity, etc.
vemoworkforce.com
2008 Vemo, Inc. All rights reserved.
22
Non
NonCore
Coresupport
support
day
dayto
today
dayoperations
operations
but
are
not
but are notkey
key
drivers
of
the
drivers of the
business
businessplan
plan
Focus/Measure
Staffing
Hiring
Turnover
Streamlining,
Efficiency
Manage
Attrition,
Outsource,
Redeploy
Avoidance unless
can make
business case
Often good if
talent not redeployable
Non
NonCore
Coreroles
rolescan
canrepresent
representareas
areasfor
forstreamlining
streamliningand
andcost
costreduction
reduction(especially
(especiallytotofund
fund
investments
investmentsininStrategic
Strategicand
andKey
Keyroles)
roles)and
andatatminimum
minimumare
aretypically
typicallynot
notroles
rolesthat
thatrequire
require
new
investment
new investment
Periodically
Periodicallyexamine
examineififstill
stillneed
needtotodo
dothis
thiswork
work often
oftenwant
wanttotomanage
manageattrition
attrition
Can
Canseek
seekefficiency
efficiencygains
gainswithin
withinthe
thepopulation
populationwithout
withoutrisking
riskingorganizational
organizationalobjectives
objectives(e.g.,
(e.g.,
outsourcing
outsourcingofoftransactional
transactionalactivities)
activities)
Can
Cansometimes
sometimesrepresent
representwork
workactivities
activitiesthat
thatwere
wereonce
onceimportant
importantorornecessary
necessarybut
butare
arenow
now
obsolete
obsolete
Non
Nondifferentiated
differentiatedororgeneric
genericskills
skills- -can
canbe
bedelivered
deliveredthrough
throughflexible/variable
flexible/variablework
work
arrangements
arrangements
vemoworkforce.com
2008 Vemo, Inc. All rights reserved.
23
Strategic
Workforce
Planning
Demand, Supply & Gap
Analysis
vemoworkforce.com
2008 Vemo, Inc. All rights reserved.
Why
Who
Planning by talent
investment instead of
headcount
Planning based on
segmentation
Demand forecasting by
summing probability of
multiple outcomes
About 1 in 10 organizations
(typically government,
healthcare and/or engineering)
says is important
Competency inventory
What if modeling
vemoworkforce.com
2008 Vemo, Inc. All rights reserved.
25
Practical considerations
vemoworkforce.com
2008 Vemo, Inc. All rights reserved.
26
Shift Investment
Surplus Headcount?
-Obsolete/Non-Core Roles
- Oversupply of specific role
- Right levels of Role
Right Locations?
- Close to Customers
- Close to Other Strategic Talent
Right Locations?
- Lower cost Locations
Appropriate Comp?
-Median/Lower Benchmark
-- General Benchmark
- Non $ retention effort
vemoworkforce.com
2008 Vemo, Inc. All rights reserved.
Appropriate Comp?
- Appropriate to Benchmark
- Specific Benchmark
- Retention Incentive
Opportunity to Reduce
Overhead?
27
Appropriate Value
Proposition?
Why
Who
Predicting risk of
turnover/drivers of
retention
About 4 of 5 organizations
says important but do not
understand how, or if they
have data to do so
Government/military
organizations throughout
world have worked on this
all systems have limitations
vemoworkforce.com
2008 Vemo, Inc. All rights reserved.
28
Voluntary attrition
Retirement
Mobility (transfer from role internally) / redeployments / redeployable
vemoworkforce.com
2008 Vemo, Inc. All rights reserved.
29
Recruitment
Recruitment
Plan
Plan
Assess
Assess
Acquire
Acquire
Develop
Develop
Reward
Reward &
&
Retain
Retain
Transition
Transition &
&
Redeploy
Redeploy
Segmentation
Segmentationand
andthe
theright
rightmetrics/analytics
metrics/analyticsallow
allowan
anorganization
organizationto
to
transform
its
approach
to
talent
management
and
construct
a
targeted
transform its approach to talent management and construct a targetedaction
action
plan
for
each
business
area
plan for each business area
Create
Createaarecruiting
recruitingplan
planthat
thatisisfocused
focusedon
onadding
addingthe
theright
righttalent
talenttotodrive
drivethe
thebusiness.
business. Move
Move
away
awayfrom
fromprevalent
prevalentand
andharmful
harmfulpractices
practicesofofautomatically
automaticallybackfilling
backfillingororhiring
hiringtotobudget
budget
Assess
Assessififright
rightpeople
peopleininright
rightjobs
jobsand
andkey
keyretention
retentionrisks
risksfor
forcritical
criticalroles
rolesand
andresources
resources
Recognize
Recognizefuture
futuregaps
gapssufficiently
sufficientlyininadvance
advancetotomake
makequality
qualitydecisions
decisionsabout
aboutacquiring,
acquiring,
developing
developingororleasing
leasingtalent
talent
Align
Alignrewards
rewardsand
andretention
retentionpractices
practiceswith
withbusiness
businesscriticality
criticalityofofworkforce
workforce
Proactively
Proactivelyidentify
identifyroles
rolesfor
forwhich
whichyou
youwill
willno
nolonger
longerneed
needthe
thetalent
talentthen
thenyou
youcan
canmaximize
maximize
opportunities
opportunitiestotoredeploy
redeployinto
intomore
morebusiness
businesscritical
criticalroles
roles
vemoworkforce.com
2008 Vemo, Inc. All rights reserved.
30
Strategic
Workforce
Planning
Thank You!
About Vemo
vemoworkforce.com
2008 Vemo, Inc. All rights reserved.
About Vemo
OUR SERVICES
? Enterprise Workforce
Planning (Direct Access)
? Getting Started Workforce
Planning as a Service
Aggregate
Aggregateand
andunify
unify
workforce
data
workforce datato
to
develop
metrics
and
develop metrics and
performance
performanceindicators
indicators
Build
Buildaacomprehensive,
comprehensive,
forward-looking
forward-lookingtalent
talent
forecast
forecast
Better
Betterconnect
connecttalent
talent
management
management
programs
programsto
tobusiness
business
needs
needs
vemoworkforce.com
2008 Vemo, Inc. All rights reserved.
32
HRMS
HRMS
Talent
TalentManagement
Management
Vemo
Vemo
Analytics
Analytics
Financials
Financials/ /Budgets
Budgets
vemoworkforce.com
2008 Vemo, Inc. All rights reserved.
33
Vemo
Vemo
Planning
Planning
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2008 Vemo, Inc. All rights reserved.
34