Practice Inter-Project Invoice

Practice - Interproject Billing
Distribution
R12 Project Billing Fundamentals
D47866GC10
Ownership
The Job Title is responsible for ensuring that this document is necessary, that it reflects actual
practice, and that it supports corporate policy.
Copyright 2007, Oracle. All rights reserved.

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Overview
In this practice, you will create the interproject billing flow.
Instructor Note: If you want to use current periods, check the budget periods in the source project
Feasibility Study. For example, if the period of the budget is between 1999-2005, and youre
creating a new project from the Feasibility Project between 2007-2008, then you must make sure
that the PA and GL periods have been created until 2013 in Oracle General Ledger. Or else, use a
period in the past. For example, use a Project Start Date of 01-JAN-2006 and a Project Finish
Date of 31-DEC-2006.
Assumptions
Replace XX with the number that your instructor has assigned.

You must have access to an Oracle Application Vision database or comparable training or
test instance at your site on which to complete this practice.
Tasks
Note: The instructor needs to verify that the current period is open in Oracle Purchasing, Oracle
Payables, and Oracle General Ledger.
A customer issues a contract to a company who then divides the work across two different
divisions. Because the customer is going to receive only one invoice from the company, and both
divisions want to manage their own projects, the provider project costs will be internally interproject billed to the primary (receiver) project, and then optionally billed to the external
customer.
Create and Modify a Receiver Project
First create the receiver project by copying the Feasibility Study project:
Field Name
Value
Project Number
XX-Receiver1
Project Name
XX-Receiver1
Project Manager
Marlin, Ms. Amy
Customer
Imaging Innovations, Inc.
Project Start Date
Todays Date
Project Finish Date
One year from today
Organization
Services-East

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Product
Product 1
Imaging Innovation, Inc, the customer on the project is the external customer. The
receiver project bills this customer after collecting the costs.
Specify that Task 3.0 can receive inter-project invoice. Confirm that the project status is Active
Create and Modify a Provider Project
You will now create the provider project by copying the T,SFL2 Template that the instructor
created in a previous guided demonstration.
Field Name
Value
Project Number
XX-Provider1
Project Name
XX-Provider1
Project Manager
Heather, Ms. Emily
Project Administrator
Gray, Mr. Donald R
Industry Sector
State and Local Governments
Funding Source
State or Local
Product
Product 1
Project Start Date
Todays Date
Project Completion Date
One Year from today
Customer Name
Internal-Vision Services
Internal-Vision Services is the internal customer collecting the inter-project costs.

Specify your XX-Receiver1 project as the internal project and Task 3.0 that this project will bill.
Change the project status to Active
Enter an Agreement and Fund the Provider Project
The next step is to fund the provider project with an agreement from the internal customer.
Field Name
Value
Customer
Customer Name
Customer Number
Agreement Region
Number
XXPO-INT
Type
Purchase Orders
Currency
USD

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Amount
150,000.00
Revenue Hard Limit
Yes (enable the check box)
Invoice Hard Limit
Terms
30 Net
Expiration Date
Leave Blank
Description
(Enter any description you wish)
Administrator
Marlin, Ms. Amy
Creation Date
Today's Date (view only)
Organization
Services-West
Reference
Leave Blank (view only)
Fund your project by entering the following data:

Project Number
XX-Provider1
Task Number
Leave Blank
Date Allocated
Todays Date
Funding
Amount
150,000.00
Funding
Classification
Original
Enter a Revenue Budget

After you have funded the provider project, you can enter the revenue budget and create a budget
baseline.
Field Name
Value
Project Number
XX-Provider1
Budget Type
Approved Revenue Budget
Enter the following data in the Draft Budget region of the Budgets window:
Field Name
Value
Version Name
V1 - Revenue Budget for XX-Provider1
Entry Method
Project at Completion
Submit the budget and create a budget baseline.

Enter Timecard Transactions
Enter pre-approved time card batches:
Field Name
Value
Batch
XX-TB-IP
Ending Date
This Sundays Date


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Class
Timecards
Field Name
Value
Employee Name
Heather, Ms. Emily
Organization
Services-West
Expnd Ending Date
This Sundays Date
In the Expenditure Items region, enter the following data:

Date
Project
Task
No.
Number
Expnd Type
Assignment
Name
Work Type
UOM
Qty
Todays
Date
XX-Provider1
Professional
Unscheduled
Commercial
CustomerBillable
Hours
10
Tomorrow
s Date
XX-Provider1
Professional
Unscheduled
Commercial
CustomerBillable
Hours
10
Day after
tomorrow
s Date
XX-Provider1
Professional
Unscheduled
Commercial
CustomerBillable
Hours
10
Two days
after
tomorrow
s Date
XX-Provider1
Professional
Unscheduled
Commercial
CustomerBillable
Hours
10
Note: If you are entering the expenditure batch on a Friday, then for two expenditure lines
you may have to enter the same dates, because you cant have an expenditure item with an
ending date beyond Sunday the Ending Date of the expenditure batch, when the accrue
through date for revenue is this Sundays date.
Submit and release the expenditure batch
Run Cost Distribution
Run the request named PRC: Distribute Labor Costs for your expenditure batch with these
parameters
Field
Value
Expenditure Batch
XX-TB-IP
Project Number
XX-Provider1

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Accrue Revenue and Generate Draft AR Invoice

Run the request named PRC: Submit Project Streamline Processes for your provider project
with these parameters:
Field
Value
Streamline Option
RI: Revenue - Invoice
Project Number
XX-Provider1
Through Date
This Sundays Date
Adjusting Revenue Run
No
Release Draft Revenue
Yes
Exclude New Transactions for Invoice
No
Delete Only Unapproved Invoice
No
Invoice Date
This Sundays Date
Invoice Generation Option
Exclude Retention Invoices
Review the Draft AR Invoice

Review the lines for the draft invoice. Then approve and release the invoice with the following
information:
Field
Value
AR Invoice Number
XX-IP-1
Invoice Date
This Sundays Date
Interface the Invoice to Oracle Receivables
Students stop here and wait for the instructor to perform the steps
to interface the invoice to Oracle Receivables.
Run the request named PRC: Submit Interface Streamline Processes with these parameters
Field
Value
Streamline Option
XI: Interface Draft Invoice to AR
Set of Books Currency
USD
Students start here once the interface processing is complete.

View the Invoice in Oracle Accounts Receivable
Change Responsibility to Receivables, Vision Services (USA). Review invoice from your
provider project

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Process the AP Invoice in Oracle Payables

Change Responsibility to Payables, Vision Services (USA)
Students stop here and wait for the instructor to perform the
processing steps in Oracle Payables.
Run the request named Payables Open Interface Workflow with the following parameters
Field
Value
Source
Oracle Projects Inter-Project Invoices
Group
Leave Blank
Run the request named Payables Open Interface Import with the following parameters:
Field
Value
Source
Group
Leave Blank
Hold Name
Leave Blank
Hold Reason
Leave Blank
GL Date
Leave Blank
Purge
No
Summarize Report
No
Students start here once the processing is complete.

Find your invoice (XX-IP-1). Verify the account distributions and calculate tax. Validate the
invoice and create accounting for the invoice
Interface the AP Invoice to Oracle Projects:
Change Responsibility back to Projects, Vision Services (USA). Run the request named PRC:
Interface Supplier Costs for your receiver project with the following parameters:
Field
Value
Project Number
XX-Receiver1
Batch Name
Leave Blank
Through GL Date
Leave Blank
Through Transaction Date
Leave Blank
Interface Supplier Invoices
Yes
Interface Receipt Accruals
No

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Interface AP Discounts
No
Review the output for the AUD: Supplier Costs Interface Audit request. Next, find the
expenditure items for your XX-Receiver1 project. Finally, drill back to the Oracle Accounts
Payable invoice from expenditure inquiry.

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Solution - Interproject Billing

Create and Modify a Receiver Project
Note: The instructor needs to verify that the current period is open in Oracle Purchasing, Oracle
Payables, and Oracle General Ledger.
In this step, create the receiver project by copying the Feasibility Study project.
1.
Responsibility = Projects, Vision Services (USA)
2.
Navigate to the Find Projects window:
3.
4.
(N) Projects
Find the Feasibility Study project
Select Projects in the Search For field
Select Feasibility Study from the list of values in the Project Number field
(B) Find
Copy the Feasibility Study project to create a new project
Select the Feasibility Study project
(B) Copy To
Field Name
Value
Project Number
XX-Receiver1
Project Name
XX-Receiver1
Project Manager
Marlin, Ms. Amy
Customer
Imaging Innovations, Inc.
Project Start Date
Todays Date
Project Finish Date
One year from today
Organization
Services-East
Product
Product 1

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(B) OK
Imaging Innovation, Inc, the customer on the project is the external customer. The
receiver project bills this customer after collecting the costs.
5.
Specify that Task 3.0 can receive inter-project invoice
Select your new receiver project
(B) Open
In the Options region, select Tasks
(B) Detail
Select Task 3.0
(B) Options
Double-click the Task Detail option
Verify that the Receive Inter-Project Invoices checkbox is enabled

For this project, the check box is already enabled. Your project was copied from the
Feasibility Study project where the check box is enabled for Task 3.0.

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6.
Close the Task Details, Task Options, and Tasks windows and return to the Projects,
Templates window
Confirm that the project status is Active

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7.
Close the open windows and return to the Navigator
Create and Modify a Provider Project

You will now create the provider project by copying the T,SFL2 Template that the instructor
created in a previous guided demonstration.
8.
Navigate to the Find Projects window:
9.
(N) Projects
Find the T,SFL2 project template
Select Templates in the Search for field
Select T,SFL2 from the list of values in the Number field
(B) Find
10. Copy the T,SFL2 project template to create a new project
Select the T,SFL2 project template
(B) Copy To
Field Name
Value
Project Number
XX-Provider1
Project Name
XX-Provider1
Project Manager
Heather, Ms. Emily
Project Administrator
Gray, Mr. Donald R
Industry Sector
State and Local Governments
Funding Source
State or Local
Product
Product 1
Project Start Date
Todays date
Project Completion Date
One year from today
Customer Name

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(B) OK
Internal-Vision Services is the internal customer collecting the inter-project costs.
11. Specify your XX-Receiver1 project, Task 3.0, as the internal project and task that the
provider project will bill.
Select your new provider project
(B) Open
In the Options region, select Customers and Contacts
(B) Detail
Enable the Bill Another Project check box
Enter XX-Receiver1 in the Receiver Project field

The system populates Task 3.0 in the Receiver Task field.

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(B) OK
(I) Save
12. Change the project status to Active
(B) Change Status
Select Active
(B) OK
(I) Save
13. Close the open windows and return to the Navigator

Enter an Agreement and Fund the Provider Project
The next step is to fund the provider project with an agreement from the internal customer.
14. Navigate to the Agreement window:

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(N) Billing > Agreements
15. Create an agreement by entering the following data:

Field Name
Value
Customer
Customer Name
Customer Number
1187 (Accept default Value)
Agreement Region
Operating Unit
Vision Services
Number
XXPO-INT
Type
Purchase Orders
Currency
USD
Amount
150,000.00
Revenue Hard Limit
Invoice Hard Limit
Terms
30 Net
Expiration Date
Leave Blank
Description
(Enter any description you wish)
Administrator
Marlin, Ms. Amy
Creation Date
Today's Date (view only)
Organization
Services-West
16. (I) Save

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17. (B) Funding

18. Fund your project by entering the following data:
Project Number
XX-Provider1
Task Number
Leave Blank
Date Allocated
Todays Date
Funding
Amount
150,000.00
Funding
Classification
Original
19. (I) Save

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20. Close the Fund Projects and Agreement windows and return to the Navigator
Enter a Revenue Budget
After you have funded the provider project, you can enter the revenue budget and create a budget
baseline.
21. Navigate to the Budgets window:
(N) Budgets
22. In the Budgets window enter the following data:

Field Name
Value
Project Number
XX-Provider1
Budget Type
Approved Revenue Budget
23. (B) Find Draft

24. Enter the following data in the Draft Budget region of the Budgets window:
Field Name
Value
Version Name
V1 - Revenue Budget for XX-Provider1
Change Reason
Leave Blank
Description
Leave Blank
Entry Method
Project at Completion

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25. (I) Save

26. Enter a budget line
(B) Details
In the Revenue field, enter 150,000.00
(I) Save

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Close the Budget Lines window
27. (B) Submit

28. (B) Baseline

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29. Close the Budgets window and return to the Navigator

Enter Timecard Transactions
30. Navigate to the Expenditure Batches window
(N) Expenditures: Pre Approved Batches > Enter
31. Enter the following expenditure batch information:

Field Name
Value
Operating Unit
Vision Services
Batch
XX-TB-IP
Ending Date
This Sundays Date
Class
Timecards
Description
Timecards
32. (B) Expenditures

33. Enter the following data in the Expenditures region:
Field Name
Value

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Employee Name
Heather, Ms. Emily
Organization
Services-West
Expnd Ending Date
This Sundays Date
34. In the Expenditure Items region, enter the following data:

Date
Project
Number
Task
No.
Expnd Type
Assignment
Name
Work Type
UOM
Qty
Todays
Date
XX-Provider1
2.0
Professional
Unscheduled
Commercial
CustomerBillable
Hours
10
Tomorro
ws Date
XX-Provider1
2.0
Professional
Unscheduled
Commercial
CustomerBillable
Hours
10
Day after
tomorrow
s date
XX-Provider1
2.0
Professional
Unscheduled
Commercial
CustomerBillable
Hours
10
Two days
after
tomorrow
s date
XX-Provider1
2.0
Professional
Unscheduled
Commercial
CustomerBillable
Hours
10
Note: If you are entering the expenditure batch on a Friday, then for two expenditure lines
you may have to enter the same dates, because you cant have an expenditure item with an
ending date beyond Sunday the Ending Date of the expenditure batch.
35. (I) Save

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36. Close the Expenditures window

37. (B) Submit
38. (B) Release

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39. Close the Expenditure Batches window

Run Cost Distribution
40. Navigate to the Submit a New Request window
(M) View > Requests
(B) Submit a New Request
41. Select to run a Single Request

42. (B) OK
Field
Value
Name
PRC: Distribute Labor Costs
Operating Unit
Vision Services
43. Define the parameters for the process

Field
Value
Expenditure Batch
XX-TB-IP
Project Number
XX-Provider1
44. (B) OK

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45. (B) Submit

46. (B) No in the Decision dialog box
47. (B) Find
48. Wait for the process to finish
Accrue Revenue and Generate Draft AR Invoice
49. (B) Submit a New Request
51. (B) OK
Field
Value
Name
PRC: Submit Project Streamline Processes
Operating Unit
Vision Services

Field
Streamline Option
Value
RI: Revenue - Invoice

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Project Number
XX-Provider1
Through Date
This Sundays Date
Adjusting Revenue Run
No
Release Draft Revenue
Yes
Exclude New Transactions for Invoice
No
Delete Only Unapproved Invoice
No
Invoice Date
This Sundays Date
Invoice Generation Option
Exclude Retention Invoices
53. (B) OK
54. (B) Submit
56. (B) Refresh Data
57. Wait for the processes to finish.
58. Close the Submit Requests window
Review the Draft AR Invoice
59. Navigate to the Invoice Summary window:
(N) Billing > Invoice Review
60. Review the draft invoice


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Select Vision Services as your operating unit
Enter your provider project number (XX-Provider1) in the Project Number field
(B) Find
(B) Lines
Review the information on the Invoice Lines window
Close the Invoice Lines window and return to the Invoice Summary window
61. Approve and release the invoice
(B) Approve 1
(I) Save
In the Invoice Summary (Vision Services) window, click the Release button.
(B) Release
Field
Value

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AR Invoice Number
XX-IP-1
Invoice Date
This Sundays Date
(B) OK
(I) Save
62. When finished, close the Invoice Summary and Find Invoices windows and return to the
navigator
Interface the Invoice to Oracle Receivables
Students stop here and wait for the instructor to perform the steps
to interface the invoice to Oracle Receivables.
(M) View > Requests

65. (B) OK
Field
Value
Name
PRC: Submit Interface Streamline Processes
Operating Unit
Vision Services

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Field
Streamline Option
Value
XI: Interface Draft Invoice to AR
67. (B) OK
68. (B) Submit

70. (B) Find
71. Wait for the all of the requests to finish

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72. Close the output page and Requests window and return to the navigator

View the Invoice in Oracle Accounts Receivable
73. Change Responsibility:
(M) File > Switch Responsibility
Select Receivables, Vision Services (USA)
(B) OK
74. Navigate to the Transactions window:
(N) Transactions > Transactions
75. Review invoice from your provider project
Select F11 on your keyboard.
Enter XX-IP1 in the Number field
Enter your XX-Provider1 project number in the Reference field
Select CTRL-F11 on your keyboard to execute the query
Review the invoice

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When you are finished reviewing the invoice, close the Transactions window and return
to the Navigator
Process the AP Invoice in Oracle Payables

76. Change Responsibility:
Select Payables, Vision Services (USA)
(B) OK
Students stop here and wait for the instructor to perform the
processing steps in Oracle Payables.
(M) View > Requests

79. (B) OK

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Field
Value
Name
Payables Open Interface Workflow
Operating Unit
Vision Services

Field
Value
Source
Group
Leave Blank
81. (B) OK
82. (B) Submit
84. (B) Find
86. (B) Submit a New Request
88. (B) OK
Field
Name
Value
Payables Open Interface Import

Field
Value
Operating Unit
Vision Services
Source
Group
Leave Blank
Batch Name
N/A

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Hold Name
Leave Blank
Hold Reason
Leave Blank
GL Date
Leave Blank
Purge
No
Summarize Report
No
90. (B) OK
91. (B) Submit
93. (B) Refresh Data
95. Close the output page and Requests window

96. Navigate to the Invoices window:
(N) Invoices > Entry > Invoices
97. Find your invoice
Select F11 on your keyboard.
Enter XX-IP-1 in the Invoice Number field.
Select CTRL-F11 on your keyboard to execute the query.


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98. Verify the account distributions and calculate tax
(B) All Distributions
Scroll to the right to verify project information
Verify that the recoverable and non-recoverable tax has a description of CA Sales Tax
Verify that your invoice total is equal to the distribution total

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Close the Distributions window and return to the Invoices window
99. Validate the invoice
(B) Actions...1
Enable the Validate check box
(B) OK

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100.Create accounting for the invoice
(B) Actions...1
Enable the Create Accounting check box
Select the Final option

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(B) OK
(B) OK in the Note window

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Close the Invoices window and return to the Navigator
Interface the AP Invoice to Oracle Projects:

101.Change Responsibility:
Select Projects, Vision Services (USA)
(B) OK
102.Navigate to the Submit a New Request window
(M) View > Requests
103.Select to run a Single Request

104.(B) OK
Field
Name
Value
PRC: Interface Supplier Costs

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Operating Unit
Vision Services
105.Define the parameters for the process

Field
Value
Project Number
XX-Receiver1
Batch Name
Leave Blank
Through GL Date
Leave Blank
Through Transaction Date
Leave Blank
Interface Supplier Invoices
Yes
Interface Receipt Accruals
No
Interface AP Discounts
No
106.(B) OK
107.(B) Submit
108.(B) No in the Decision dialog box
109.(B) Find
110.Wait for the processes to finish
111. Review the audit report
Select AUD: Supplier Costs Interface Audit
(B) View Output
Review the report


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112.When finished, close the open windows and return to the Navigator
113.Navigate to the Find Project Expenditure Items window:
(N) Expenditures > Expenditure Inquiry > Project
114.Select your XX-Receiver1 project from the list of values in the Project Number field
115.(B) Find

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116.Drill back to view the invoice in Oracle Accounts Payable
(B) Item Details
Select AP Invoice
(B) OK
(B) Invoice Workbench

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117.Close the open windows and return to the Navigator when finished.

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Practice - Interproject Billing

Copyright 2007, Oracle. All rights reserved.

Practice - Interproject Billing

Practice - Interproject Billing

Replace XX with the number that your instructor has assigned.

Marlin, Ms. Amy

Imaging Innovations, Inc.

Project Start Date

Project Finish Date

One year from today

Copyright 2007, Oracle. All rights reserved.

Practice - Interproject Billing

Heather, Ms. Emily

Gray, Mr. Donald R

State and Local Governments

Project Start Date

Project Completion Date

One Year from today

Internal-Vision Services is the internal customer collecting the inter-project costs.

Practice - Interproject Billing

Revenue Hard Limit

Yes (enable the check box)

Invoice Hard Limit

Yes (enable the check box)

(Enter any description you wish)

Marlin, Ms. Amy

Today's Date (view only)

Leave Blank (view only)

Fund your project by entering the following data:

Enter a Revenue Budget

Approved Revenue Budget

V1 - Revenue Budget for XX-Provider1

Submit the budget and create a budget baseline.

This Sundays Date

Practice - Interproject Billing

Heather, Ms. Emily

Expnd Ending Date

This Sundays Date

In the Expenditure Items region, enter the following data:

Copyright 2007, Oracle. All rights reserved.

Practice - Interproject Billing

Accrue Revenue and Generate Draft AR Invoice

RI: Revenue - Invoice

This Sundays Date

Adjusting Revenue Run

Release Draft Revenue

Exclude New Transactions for Invoice

Delete Only Unapproved Invoice

This Sundays Date

Invoice Generation Option

Exclude Retention Invoices

Review the Draft AR Invoice

This Sundays Date

Interface the Invoice to Oracle Receivables

XI: Interface Draft Invoice to AR

Set of Books Currency

Students start here once the interface processing is complete.

Practice - Interproject Billing

Process the AP Invoice in Oracle Payables

Oracle Projects Inter-Project Invoices

Oracle Projects Inter-Project Invoices

Students start here once the processing is complete.

Through Transaction Date