Complete US IT Recruitment Process

RECRUITMENT PROCESS
Requirement Received

Via email
Over Phone

If received over email :

Check if a proper Requisition form is received, if not create a Requisition
form(preferably use the abridged form).
Allocate job order sequence #.
If the Requisition form is
s prepared send it for review to ensure all details are
correct.
If over the Phone
Create a Requisition form (preferably use the abridged form).
Allocate job order sequence #.
If the Requisition form is prepared send it for review to ensure all details are
correct.
Allocation of Task

Review work load of the recruiter.

Allocate new job orders to recruiters. Also give a copy of job
requisition form to the recruiter.
Update Job Allocation Report (which has recruiters name) and file a
copy for personal records.

Search Phase

Ask recruiter to identify the keywords or if required, fine tune the

search parameters.

Reviewing Selected Profiles

Recruiters will upload profiles and requisition form in a common folder.



Review selected profiles of each recruiter.

Provide feedback (if any) to the recruiter.
Update the submission list (for that job order)
Review the documents required for the submission.

Review checklist
Ensure skill sets match.
Rates are close to the rates specified by the client.
Candidate should
uld be either located near the clients location or is willing to
work at clients location.
Good communication skills.
Get the Rate confirmation over email from the candidate / employer of
H1Bcandidates.
submission
Client wise details of documents required for sub
Direct Client
Formatted CV in J-Squad
Squad letterhead.
Logic Solutions
Candidates profile form
Resume in MS Word format
Personal feedback can be included in the covering letter.
Approval or Rejection of a profile

Interview feedback of all p

profiles
rofiles should be updated in the submission
list.
A month-wise
wise and client
client-wise
wise interview list should be maintained

Tax Terms

Contract
Contract- W2 Will be working as a contract WW
2employee for the company.
Contract to hire -W2 Will be working as a contract WW
2employee for the company with the option to hire
hire.

Full-time
Will be working as a full-time W-2
2 employee for
the company.
Contract
Contract- Independent Will be working as a contract
1099employee for the company.
Contract to Hire - Independent Will be working as a
contract 1099employee for the company with the option to hire.
Contract
Contract- Corp-to-Corp Will be working on contract with
or through another corporation.
Contract to Hire - Corp-to-Corp Will be working on
contract with or through another corporation with the option to
hire.
TN Visa for temporary workers authorized under schedule
2 of NAFTA.

Employment Types :

1.

Contract - Corp-to-Corp
Corp
Definition: Corp-to-Corp
Corp the client, a corporation, pays to the business
entity of US Citizen or Green Card Holder, which is organized as a
corporation, for the services rendered. In other words any employment
where the contact is between two (2) companies is called Corp
Corp--to-Corp.
Corp employment contract can happen in 2 cases.
Corp-to-Corp
Case I: Any U.S. Citizen or any Green Card Holder can incorporate a
company. Usually, people register a company to avail the tax benefits or
save tax. This is a complicated set
set-up process. The person incorporating
orporating the
company (Company A) can be the sole worker of the company and can take
up employment with another company, a client (Company B). The
client(Company B) will make the payment for the services rendered by the

consultan tto the corporation that the consultant owns. The consultant can
then draw salary from his own company and pay tax. The client in this case
is not liable to pay any tax on behalf of the consultant.
Case II: This can also happen when a client company hires a consultant
with H1B
B VISA. H1 is works permit VISA for all professionals who are neither
US citizen nor Green card holder. In this case the consultant has an
employer in the US,a registered corporation. This company allows the
consultant to work for another company, a client
client,, but the contract is signed
between the employer company and the client. The consultant is a full time
employee of his own company but a consultant with the client company.
Payment Terms: In this scenario the client company pays to the
consultants company
any directly and does not deduct any tax, as payment of
tax is the liability of the corporation rendering services.
2.

Contract Independent (1099)

Definition: This is actually sole proprietorship concern also called
Independent. In other words a sole proprietorship is an unincorporated
business that is owned by one individual. It is the simplest form of business
organization to start and maintain. The business has no existence other than
the owner. Its liabilities are the owners personal liabilit
liabilities.
Payment Terms: In this scenario(1099) the client company pays directly to
the independent contractor and does not withhold any tax.

3.

Contract W2
Definition: This is the simplest option of all other options. There is no need
of book keeping as is the case other options like Corp
Corp-to-Corp
Corp and 1099. In
this case the wages of the contractor are subject to the same tax
withholdings as a regular employee of the client. In such cases the liability of
depositing tax is with the employing company. The ap
approximate
proximate percentage
of benefits and taxes is about 12.5 to 15% percent in some cases.
Conclusion

A 1099 employee is in most cases a temporary employee (technically, not

even an "employee"). Because they are not permanent, they do not need to
complete a W-4
4 or have the employer withhold taxes. They are responsible
for paying their taxes directly to the IRS. The IRS requires that the employer
report the earnings paid on a form 1099. The IRS would rather put the
burden of tax withholding on the employer and ttherefore
herefore has fairly stringent
rules regarding when someone can be considered a 1099 employee.
Corp-to-Corp Indicates that the employer would prefer to deal directly with
another corporation. The main reason for this preference is to avoid some of
the potential
ntial liability that might exist in dealing with an independent
contractor on a 1099 basis. This would include corporations dealing directly
with other corporations or corporations dealing with individuals who have
incorporated.
A W-2
2 employee is an employe
employee whose taxes are withheld by the employer
and the earnings are reported to the IRS at the year-end
end via a W-2.
W
The W-2
employee completes a form W
W-4 at the beginning of their employment to
instruct the employer on how to withhold taxes. This eliminates any possible
pos
issues that may arise with the IRS regarding employment status.
Important: Keeping in mind the above details we must now understand
the contract fees payable under different work authorizations. Lets assume
that the client agrees to pay the contractor $ 60per hour. The chart below
explains the final payment and deductions, if any, as applicable and also
shows the net amount that is finally paid to the contractor under each
employment authorization type.
Corp-to-Corp
Clie Deducti Contrac
nt
ons
tor
$
Nil
$ 60
60

Independent
Clie Deducti
nt
ons
$
Nil
60

Employment Definitions :

(1099)
Contrac
tor
$ 60

W2
Clie
nt
$
60

Deducti
ons
12.5 to
15% of
$ 60

Contact
ors
$ 60
deducti
on

1099 Employee A 1099 employee is in most cases a temporary

employee (technically, not even an "employee"). Because they are not
permanent, they do not need to complete a W
W-4
4 or have the employer
withhold taxes. They are responsible for paying their taxes directly to the
IRS. The IRS requires that the employer report the earnings paid on a form
1099. The IRS would rather put the burden of tax withholding on the
employer and therefore has fairly stringent rules regarding when someone
can be considered a 1099 employee.
.
Corp-to-Corp Indicates that the employer would prefer to deal directly
with another corporation. The main reason for this preference is to avoid
some of the potential liability that might exist in dealing with an independent
contractor on a 1099 basis. This wo
would
uld include corporations dealing directly
with other corporations or corporations dealing with individuals who have
incorporated.
EB-1 Employment-based
based immigration category for aliens of extra ordinary
ability.
EB-2 Employment-based
based immigration catego
category for aliens with advanced
degrees or exceptional ability.
EB-3 Employment-based
based immigration category for aliens with bachelor's
degrees. Most immigrants become residents through this category.
H-1B Visa for temporary skilled workers (sponsored).
H-4 Visa for family members of H
H-1B Visa holder.
Independent The employer is willing to hire a temporary employee on
either a 1099 or W-2
2 Basis.
The IRS classifications of workers are independent contractors or employees
according to the "common law" s
standard. The common law standard holds
that if an employer controls and directs, or has the right to tell a worker
how, when, and where to work, then the worker is an "employee". A worker
free from such direction and control can be classified as an "independent".
"independen
J-1 Visa for doctors and researcher usually tied to some sort of research
grant or exchange program.

J-2 Visa for the spouse of an JJ-1 Visa holder.

Job seeker Candidate looking to better their employment opportunities.
There are three types of Job Seekers:

Announced are Job Seekers that are ready to work in 30 days and
appear on the Hot-list.
list.

Passive Public are those Job Seekers that are not actively looking
lookin
for a job but would entertain the right opportunity. Passive Public Job
seeker names display on the Hot
Hot-list,
list, but they will be on the passive
list.

Passive Confidential are those Job Seekers that do not want anyone
to know who they are. Job Seekers can cho
chose to be confidential and
they will show up in the passive list as a confidential candidate.
candidate

Negotiation Skills :
Introduction
Negotiation is something that we do all the time and is not only used for
business purposes. For example, we use it in our soci
social
al lives perhaps for
deciding a time to meet, or where to go on a rainy day.
Negotiation is usually considered as a compromise to settle an argument or
issue to benefit ourselves as much as possible.
Communication is always the link that will be used to negotiate the
issue/argument whether it is face
face-to-face,
face, on the telephone or in writing.
Remember, negotiation is not always between two people: it can involve
several members from two parties.
There are many reasons why you may want to negotiate and there
ther are
several ways to approach it. The following is a few things that you may want
to consider.

Why Negotiate?
If your reason for negotiation is seen as 'beating' the opposition, it is known
as 'Distributive negotiation'. This way, you must be prepared to use
persuasive tactics and you may not end up with maximum benefit. This is
because your agreement is not being directed to a certain compromise and
both parties are looking for a different outcome.
Should you feel your negotiation is much more 'friendly
'friendly'' with both parties
aiming to reach agreement, it is known as 'Integrative negotiation'. This way
usually brings an outcome where you will both benefit highly.
Negotiation, in a business context, can be used for selling, purchasing, staff
(e.g. contracts),, borrowing (e.g. loans) and transactions, along with
anything else that you feel are applicable for your business.

Planning and How to Negotiate

Negotiate:
Pre-Negotiation
Before you decide to negotiate, it is a good idea to prepare. What is it
exactly that you want to negotiate? Set out your objectives (e.g. I want
more time to pay off the loan). You have to take into account how it will
benefit the other party by offering some sort of reward or incentive
(explained later).
What is involved (money,
ney, sales, time, conditions, discounts, terms, etc)?
Know your extremes: how much extra can you afford to give to settle an
agreement? Although you are not aiming to give out the maximum, it is
worth knowing so that you will not go out of your limits.
Know
ow what your opposition is trying to achieve by their negotiation. This is
useful information that could be used to your benefit and may well be used
to reach a final agreement.
Consider what is valuable to your business, not the costs. You may end up

losing
ing something in the negotiation that is more valuable to your business
than money. It could be a reliable client or your company reputation.
Negotiating:
It is important that you approach the other party directly to make an
appointment to negotiate should it be in person, writing or by phone (not
through a phone operator, receptionist, assistant etc) as this will allow you
to set the agenda in advance, and improve the prospects of the other party
preparing sufficiently enough to make a decision on the day. Try to be fairly
open about your reason for contact or they may lose interest instantly and
not follow up on the appointment. Save all your comments for the actual
appointment- don't give away anything that will give them a chance to
prepare too thoroughly:
y: it's not war, but it is business!
So, it's time to negotiate and you've prepared well. What else must you
have? Two things: confidence and power. Your power will come from your
ability to influence. For example, you may be the buyer (but not always a
strong
trong position), or have something that the other party wants, or you may
be able to give an intention to penalize if the other party fails to meet the
agreement (as is the way with construction). As briefly mentioned above,
you may be able to give a rewar
reward
d or an incentive. For example, you may be
selling kitchen knives and as part of the package you are giving a knife
sharpener and a storage unit away free as an incentive.
It is always important that you keep the negotiation in your control: this can
mean within your price range, your delivery time or your profit margin. If
you fail to do so, you will end up on the wrong side of the agreement, and
with nothing more out of the deal other than maintaining trading
relationships.
When negotiating, aim as high as you feel necessary in order to gain the
best deal for yourself. The other party may bring this down but it is a good
tactic, as it is always easier to play down than to gain.
Make sure that you remain flexible throughout the negotiation in case the
opposition
position decides to change the direction of the agreement (they may want
different incentives or even change their objectives). This is where your
preparation comes to good use: knowing your limits and the other party's

needs. If you're a quick thinker the

then
n you've got an advantage. You'll need to
turn it around quickly if things start to go against you without putting your
objectives at risk.
Confidence comes from knowing your business, your product, what its
worth, and being able to communicate this well to the other party: these
people are almost impossible to get the better of, as some of you will know
only too well.

Agreement in Negotiation
Negotiation:

Once you have come to a final agreement, it is important that you have it
down in writing along with both pa
parties'
rties' signature: this is not always possible
or practical. Before it is signed, or formally ordered, it is wise not to say
anything about the terms agreed because your next sentence could break
the agreement: the best sales
sales-people never over sell - well, not until they
have to!
If it is a sale/purchase that you are making, then officially, it isn't a sale until
you/they have actually ordered the product/service. Usually, this will be an
Order Form (we have one in our free business software). In most other
negotiations, one party sending a letter and fax to the other in which the
agreement is outlined (to a sufficient degree) will form a legal basis.
If the other party then amends the conditions in the agreement in writing to
you, those amended terms then become part of the agreement, UNLESS you
disagree in writing, and so on

Summary
We use negotiation in everything we do but you have to be sure that it is
done in the best way possible to achieve maximum benefit. The most
important part is planning: pre
preparing
paring well will give you an advantage when
negotiating.

Only use the knowledge and experience you need to achieve your objective:
having the business owner negotiating the supply of pencils is over-kill,
over
and
leaves you little room to power
power-bargain with the
he same supply company when
you want them to supply you with, say, colour photo
photo-copiers.
Have confidence and be sure that you can keep control at all times. Aim
highly, but don't underestimate the opposition. They too may have just read
the same advice. Iff you're selling something, be persuasive and offer some
incentive to keep the customer interested.
Don't close an agreement until you are happy. This could be difficult if you
have been put in a 'corner' but this would perhaps be an effect of poor
preparation.

Strings to Search Resumes :

site:linkedin.com (inurl:in OR inurl:pub) -intitle:directory
intitle:directory openview
(intitle:"resume for" | intitle:"resume of") seibel -inanchor:apply
inanchor:apply inanchor:submit -inanchor:sample
inanchor:sample -intitle:how -intitle:write
Normal search: (intitle:"resume
ntitle:"resume for" | intitle:"resume of") seibel inanchor:apply -inanchor:submit
inanchor:submit -inanchor:sample -intitle:how
intitle:how -intitle:write
Boolean Search : (resume | cv | vitae | homepage) openview -jobs
jobs -apply submit -required -wanted
wanted -template -wizard -free -write -sample
sample
File Search : ~resume (filetype:pdf | filetype:doc | filetype:rtf | filetype:htm
| filetype:html) openview -jobs -apply -submit -required -wanted
wanted -write
sample
Title Url - CV Logic : (intitle:"curriculum vitae" | inurl:vitae | intitle:vitae)
openview -about -jobs -inanchor:apply
inanchor:apply -inanchor:submit

Portal Logic linkedin.com : site:linkedin.com (inurl:in OR inurl:pub) intitle:directory openview

Portal Logic craigslist.org : site:craigslist.org inurl:res openview
loadrunner expert filetype:doc iin resume
J8JME6XHTMJK

Sample Format of Requirement:

Hi
Greetings
Please let me know if you are available for the below requirement.
Job Title: Oracle Developer
Primary
Oracle Developer
Skills:
Secondary
Skills:

Rate:

Open

Duration:

6 months

Location:

Colorado Springs, CO
Oracle Developer
Location: Colorado Springs, CO
Length: 6 months
Interview: Phone
Position Responsibilities:
Application development and support for internally developed
financial system. Documentation/System Analyst for new
development projects to meet business requirement changes.
Position may require extended hours during peak processing
periods.

Description:

Required Skills & Experience:

Oracle 10 and above
Data Warehousing/s
Warehousing/star
tar schema 5 years experience
Oracle database development & performance tuning (8 yrs)
PL SQL development & performance tuning (8 yrs)
Oracle ELT methodology experience
UNIX shell scripting experience (5 yrs)
Communications skills; ability to convert business problem
into a technical solution
Desired Skills & Experience
Financial systems background
Reporting experience, Hyperion preferred
Process documentation

Sample Rate Conformation Mail Format:

Hi John,
It was nice talking to you.
As per our discussion the rate has to be finalized for your consultant
(Consultant Name here) for SQL Server DBA position located at East
Hanover, NJ is $90/hr On Corp
Corp-Corp
Corp Basis (All inclusive). Please send me
a confirmation mail to confirm the rate.

Interview Questions for a Recruiter:

Q. What is Recruiting, Explain Briefly the Recruitment Life Cycle?
Q. What are the various Tax Terms in Us recruiting? Could you
explain them?
Q. Who is a client?
Q. Who is a vendor?
Q. What is Work Authorization; define Various Visa Statuses
available in US
Q. What are the most important points that a recruiter should keep
in mind:
Q. How important is knowing various Technologies in IT, and how is
it going to help in Recruiting?
Q. How can the recruitment be done without the help of a vendor? If
the vendor is involved than what are the risks associated?
Q. Why most of the reputed c
companies
ompanies do not consider or avoid C2C
people while marketing recruitment?
Q. What are the important points that you follow to judge the quality
of a candidate?
Q. What is a Background check and why it is done?

Q. What are the steps that you take to s

source
ource a candidate if you
dont find in the Job Portals?
Q. List various Job portals you are familiar with?
Q. Explain the Resume Screening Process on any of the Job Portal
you wish?
Q. What is required to become a good recruiter? What made you to
opt for Technical Recruiting?

USA with their respective Time Zones:

There are four Time Zones are there in USA
1.
2.
3.
4.

Pacific Timezone (PST Pacific Standard Time)

Mountain Timezone (MST Mountain Standard Time)
Central Timezone (CST Central Standard Time)
Eastern Timezone (EST Eastern Standard Time)

US States Abbreviations & Short forms :

State/possession

Abbreviation

ALABAMA

AL

ALASKA

AK

AMERICAN SAMOA

AS

ARIZONA

AZ

ARKANSAS

AR

CALIFORNIA

CA

COLORADO

CO

CONNECTICUT

CT

DELAWARE

DE

DISTRICT OF COLUMBIA

DC

FEDERATED STATES OF MICRONESIA

FM

FLORIDA

FL

GEORGIA

GA

GUAM

GU

HAWAII

HI

IDAHO

ID

ILLINOIS

IL

INDIANA

IN

IOWA

IA

KANSAS

KS

KENTUCKY

KY

LOUISIANA

LA

MAINE

ME

MARSHALL ISLANDS

MH

MARYLAND

MD

MASSACHUSETTS

MA

MICHIGAN

MI

MINNESOTA

MN

MISSISSIPPI

MS

MISSOURI

MO

MONTANA

MT

NEBRASKA

NE

NEVADA

NV

NEW HAMPSHIRE

NH

NEW JERSEY

NJ

NEW MEXICO

NM

NEW YORK

NY

NORTH CAROLINA

NC

NORTH DAKOTA

ND

NORTHERN MARIANA ISLANDS

MP

OHIO

OH

OKLAHOMA

OK

OREGON

OR

PALAU

PW

PENNSYLVANIA

PA

PUERTO RICO

PR

RHODE ISLAND

RI

SOUTH CAROLINA

SC

SOUTH DAKOTA

SD

TENNESSEE

TN

TEXAS

TX

UTAH

UT

VERMONT

VT

VIRGIN ISLANDS

VI

VIRGINIA

VA

WASHINGTON

WA

WEST VIRGINIA

WV

WISCONSIN

WI

WYOMING

WY
Military "State"

Abbreviation

Armed Forces Africa

AE

Armed Forces Americas

(except Canada)

AA

Armed Forces Canada

AE

Armed Forces Europe

AE

Armed Forces Middle East

AE

Armed Forces Pacific

AP