WEST BENGAL STATE ELECTRICITY DISTRIBUTION COMPANY LIMITED

GENERAL MANAGER (F&A) INTERNAL AUDIT

VIDYUT BHAVAN, BLOCK-B, 3rd FLOOR,
DJ- BLOCK, SALTLAKE CITY, SECTOR-II,
KOLKATA-700091
Website:
www.wbsedcl.in

REQUEST FOR PROPOSAL

WEST BENGAL STATE ELECTRICITY DISTRIBUTION COMPANY LIMITED
GENERAL MANAGER (F&A) INTERNAL AUDIT
VIDYUT BHAVAN, BLOCK-B, 3rd FLOOR,
DJ- BLOCK, SALTLAKE CITY, SECTOR-II,
KOLKATA-700091
Website: www.wbsedcl.in

In accordance to the advertisement published in the newspaper for engagement of

the professional firms to conduct Internal Audit of our company, please submit your
response as per the following terms and conditions in the prescribed format
enclosed as RFP-1 and RFP-2. (Click here for the advertisement published).
Also highlight the following details along with the RFP-1: PARTNERS DETAILS ALO NG WITH DEDICATED CORE TEAM.
QUALIFICATION AND EXPERIENC E OF KEY PERSONNEL OF THE
FIRM IN POWER S ECTOR/ UTILITIES / OTHER ORGANIZATIONS
TURNOVER OF THE PROFESSIONAL FIRM DURING THE
IMMEDIATELY PREVIOUS THR EE FINANC IAL YEARS .
MAJOR ASSIGNMENTS/ ACHIEVEMENTS OF THE FIRM.
USP OF THE FIRM.

The Request for Proposal must be submitted within 9th February- 2012 up-to 2.00
PM from the date of publication at the following address:The General Manager (F&A) Internal Audit, Vidyut Bhavan, Block-B, 3RD Floor,
Salt Lake City, Sector-II, Kolkata-700091.
The envelope should be marked Outsourced Internal Auditor EmpanelmentPlease Refer- General Information.

Technical cum Commercial Bid and Professional fees cum Service Bid shall be sealed
in two separate envelopes. Both these sealed envelopes shall bear distinct identification
with regard to the type of bid i.e. for the Technical cum Commercial Bid the envelope
should be marked as OUTSOURCED INTERNAL AUDITOR EMPANELMENT, PART1 and for the Professional fees cum Service Bid the envelope must be marked as
OUTSOURCED INTERNAL AUDITOR EMPANELMENT, PART-2
These two sealed envelopes shall then be kept in a third envelope and superscripted as

Outsourced Internal Auditor Empanelment.

The outer cover should be

addressed to the issuing authority of this enquiry and shall also bear the name and
address of the sender.
Part 2 containing Professional Fees cum Service Bid will be kept in a safe custody. It
will be opened after completion of Technical cum Commercial Bid (Part 2) evaluation of
all the proposals received. We will not open the Professional Fees cum Service Bid of
technically disqualified firms. No revision of prices as quoted will be entertained
thereafter.
The fees shall be quoted as per enclosed RFP-2 only. Quotations not submitted as
WEST BENGAL STATE ELECTRICITY DISTRIBUTION COMPANY LIMITED

A) GENERAL INFORMATION

per RFP-2 will be rejected. Please fill in all the columns of RFP-2.
Important dates: Submission of RFP-1&2: within 9th February 2012 up-to 2.00 PM.
Opening of Part-1 i.e. Technical cum Commercial Bid: on 14/02/2012 at 11.00 AM. at
Seminar Hall -1, Vidyut Bhavan, 7th Floor, Salt Lake City, Kolkata -91. The Firms who
will submit their proposal can send one authorized representative at the time of
opening of Technical cum Commercial Bid. No expenses in this regard will be paid by
the WBSEDCL.
Opening of Part-2 i.e. Professional fees cum Service Bid:

After opening of the

technical bid Professional Fees cum Service Bid will be opened under intimation to the
technically qualified firms.
Incomplete RFPs / Improper RFPs will be summarily rejected.

REQUEST FOR PROPOSAL

(PLEASE FILL THE FOLLOWING RFP-1 AND PRINT IN A-4 SIZE PAPER

Name of the Firm

Address of the
Firm
(Head office)
Address of the
Branch Office
(if any)
Nature of the
Firm
CA /CWA/
Engineers /

WEST BENGAL STATE ELECTRICITY DISTRIBUTION COMPANY LIMITED

IT/LLP etc

Experience in

OVERALL

POWER

IT/ IS

OTHER

Internal Audit

INTERNAL AUDIT

SECTOR/

AUDITS/ENERGY

(NO. OF

EXPERIENCE

UTILITIES

AUDITS

YEARS)

(NO. OF YEARS)

(NO. OF

(NO. OF YEARS)

YEARS)

No. of Partners

Total No. of Partners and other

(working)

Key personnel

(As on 31.12.2011)

No. of Qualified Personnel

No. of Semi-Qualified Personnel

ANNUAL TURNOVER OF THE FIRM

No. of working Partners during the

immediately preceding three financial years

FINANACIAL
YEAR

AMOUNT

FINANACIAL YEAR

No. of Working
partners in the firm

(in ` lakhs)

2010-11

2010-11

2009-10

2009-10

2008-09

2008-09

 Documents to be submitted with RFP - 1:1.

Partnership Deed and Certificate of Practice (COP) of all the Partners.

2.

Return of Income Tax for the financial years 2008-09, 2009-10 & 2010-11.

3.

Copies of Appointment Letters where Internal Audit was conducted by the

firms.

4.

Copy of the Service Tax Registration Certificate.

5.

An affidavit to the extent that No criminal proceedings are pending w.r.t to

the firm/partner in any court of law in India or before any disciplinary
committee of ICAI/ICWAI / ICSI or any other professional institutes.
RFP-2
REQUEST FOR PROPOSAL

(PLEASE FILL THE FOLLOWING RFP-2 AND PRINT IN A-4 SIZE PAPER)

Key
Professionals

Description of
Services to be
provided

Qualification &
Experience in power
utilities

Professional
Fees per
Man-day
(in `)

Daily
Allowances
(in `)

Partner

(Overall
coordination, &
planning, team
leadership,
reporting,
liaison
with
Project
Administrator
& Supervising
officer.)

Sufficient expertise in the area

of Internal Audit planning,
execution and reporting.
(please
provide
the
qualification and experience
of each partner)

(quote the
amount)

(quote the amount

for stay audits
only). (Refer
point-8 of
Professional Fees
& Other terms)*

WEST BENGAL STATE ELECTRICITY DISTRIBUTION COMPANY LIMITED

Sl.
No.

(please
provide
information
of each
partner)

Audit Team
Leader

Team
member

WEST BENGAL STATE ELECTRICITY DISTRIBUTION COMPANY LIMITED

(Audit
Assistant)

(Responsibility
to lead the audit
teams in the
field, planning
and execution
of the audits,
discussion with
head of office.)

Qualified
Chartered
Accountant
/
Cost
Accountant/
Graduate
Engineer/
Certified
Information System Auditor
(CISA) / Certified Internal
Auditor (CIA) / Company
Secretary (CS)/ Graduates in
Law / Post Graduates in HR With

Minimum
5
years
experience in Internal
audit/IT/IS/Energy Audit
Experience in procurement
audit desirable and
Ability to lead the team and
interact with senior level
Public Sector officials.
Field level audit Inter CA/Inter ICWA / Inter
(including visits CS/Diploma in Engineering /
to
various persons
with
graduation
units).
(Science
/
Commerce/
Management) and having
experience
in
Internal
Auditing for 5 years.

(quote the
amount)

(quote the amount

for stay audits).
(Refer point-8 of
Professional Fees
& Other Terms)*

(quote the
amount)

(quote the amount

for stay audit
only). (Refer
point-8 of
Professional Fees
& Other Terms)*

N.B. Since it is a process based audit, the firms will have to deploy manpower possessing the respective skill sets.
E.g. for Human Resource Audit, the firm will have to deploy their team having adequate qualifications for
conducting HR Audit like Post graduates in HR with experience as shown above.

(B) Specific Terms and Conditions:- To perform professional services in Internal

Audit for West Bengal State Electricity Distribution Company Limited (WBSEDCL),
which may be modified time to time by mutual discussion only: TENURE OF ENGAGEMENT:The engagement of the firm will be effective from the date of the agreement and will be for
the Financial Year 2012-13 & 2013 -14 with a condition that the engagement may be
terminated by without assigning any reason at any point of time & by serving one calendar
months notice from either side.

 PROFESSIONAL FEES AND OTHER TERMS:1. Professional Fees shall be payable on the basis of actual Man days worked. The estimated
man days for conducting Audits at each unit will be provided by the Head of Internal
Audit, WBSEDCL at the commencement of each audit. Actual Mandays may vary up to +/10% from the estimated man-days on a case to case basis. The Partners of the Firm may visit
the Auditee place for a maximum of 10% of the total Mandays w.r.t. each audit. The team
composition will be of one Team Leader & Two Members.
2. Service Tax at prevailing rates will be paid over and above the Professional Fee as
mentioned above & for that purpose professional firm have to provide service tax
registration Number.
3. In addition to the above, the firms has to furnish one photo copy of his service tax
registration certificate along with the bill and photo copy of the challans in Form No. GAR-7
i.r.o. payment of service tax to the government account during the last month along with
each bill.
4. Paying authority shall verify the photocopy of the service tax registration certificate and
the challans in Form No. GAR-7 prior to releasing the payment.
5. No separate Daily allowances will be paid in respect of offices (Auditee) within 50 K.M.s
of the Auditors office & its Branch office.

WEST BENGAL STATE ELECTRICITY DISTRIBUTION COMPANY LIMITED

6. Travel Entitlement beyond 50 kms:- (Annex with the RFP-2)-

TA will be reimbursed on the following modes:

A. For TA : (1)Journeys made by train:
Team members: AC-THREE TIER, Audit Team Leader: - AC-TWO TIER.
Sr. Partner/Partner: AC-FIRST CLASS.

(2)Journeys made by Bus:If the route is not served by rail:Amount will be reimbursed as per actual fare subject to production of photocopy of the
tickets/ ticket Nos.
7. Travel Entitlement within 50 kms:A. For TA: (1) Journeys made by train:- To be paid on actual basis on submission of
ticket No and / or Photocopy of the tickets.
B. For TA: (1) Journeys made by Bus (Non- AC):- To be paid on actual basis on
submission of ticket No and / or Photocopy of the tickets.
*8. Daily Allowance within West Bengal during Stay Audit (including Lodging, Boarding
& Other Incidental Expenses):- To be quoted as per format (Table: - Page- 5)

 PRICE MATCHING :As more than one professional firm will be shortlisted, options to provide the service
at the L1 price (both Professional fees and Daily allowances) will be given to other
firms ( L2, L3 ..).
PERFORMANCE STANDARDS:Professional firm should perform the Services with the highest standards of professional
and ethical competence and integrity.
Professional firm should furnish Audit Reports to the GM (F&A)- IA (Project Administrator)
with an executive summary of the critical issues/ finding that requires attention of the senior
management. The report should be structured in a manner giving the observations/
weaknesses, the implications, suggestions for improvement and the management
comments. The status of the actions taken by the management on the recommendations of
the previous report should also be provided.
CONFIDENTIALITY:During the tenure of this engagement and within two years after its expiration, professional
firm should not disclose any proprietary or confidential information relating to the Services,
this engagement or the WBSEDCLs business or operations without the prior written

WEST BENGAL STATE ELECTRICITY DISTRIBUTION COMPANY LIMITED

consent from the Authorities of WBSEDCL.

ASSIGNMENT:Professional firm will not be able to assign any part of the services as contained in this
engagement to a third party and Associates without the WBSEDCLs prior written consent.
OTHER CONDITIONS: Professional firm as the Internal Auditor of WBSEDCL will not render an attestation or
assurance report or assurance report opinion under this engagement, but the services
may include:
(a) An audit, review or examination of financial statements in accordance with generally
accepted accounting standards,
(b) An examination of prospective financial statements in accordance with applicable
professional standards or
(c) A review to detect fraud or illegal acts. Services will include preparation of Reports
relating to the effectiveness of internal controls. The Services may also include any
procedures to test compliance with the laws or regulations as may be applicable from
time to time.

 Non-Solicitation of Personnel: - During the tenure of this engagement and for F.Y.2012-13
and F.Y.2013-14, following its termination for any reason, the professional firm will not
solicit for employment, or hire, any WBSEDCLS present personnel involved in the
performance of the Services, except as otherwise agreed in writing by THE WBSEDCL.
In addition, without the prior written consent of WBSEDCL, professional firm will not
solicit for a position on its Board of Directors, nor hire, any present professional
employee of WBSEDCL, if such solicitation, hiring or employment may impair the
independence of WBSEDCL under ANY other law, regulation, rule, listing requirement
or professional standard governing the independence of accountants. Without limiting
the foregoing, the Internal Auditors agrees not to solicit, hire or employ, without the
prior written consent of WBSEDCL, any present professional employee of WBSEDCL.
WBSEDCL reserves the right to accept / reject any or all the RFPs without assigning
any reason whatsoever. WBSEDCL also does not bind itself to accept the lowest
quotation.
PENALTY:The Professional Firm should submit the Internal Audit Report within 15(fifteen) days
from the scheduled date of completion of Audit. If there is a delay in submission of
Internal Audit Report Penalty shall be imposed on the Professional Firm @ %( half
percent) per week of delay subject to a maximum of 10% (ten percent) of the
WEST BENGAL STATE ELECTRICITY DISTRIBUTION COMPANY LIMITED

professional fees w.r.t. each Audit.

DISPUTE RESOLUTION:I. Applicable Law: This engagement shall be governed by and construed in accordance
with the laws of India.
II. Notwithstanding the parties agreement to arbitrate as set forth in this Engagement,
either party may bring a claim limited solely to injunctive relief to enforce its rights with
respect to the use or protection of (1) its confidential or proprietary information or
materials, (2) its names, trademarks, service marks or logos, or (3) the Reports, as
applicable, solely in the courts located in India, at KOLKATA.
III. Any dispute or claim arising out of or relating to the Services, this engagement or any
other services provided by professional firm shall be resolved. Arbitration shall take
place in India, at KOLKATA. Judgment on any arbitration award may be entered in
court of Law at Kolkata only.

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