SHOREHAM-WADING RIVER CENTRAL SCHOOL DISTRICT

250B Route 25A, Shoreham, New York 11786 ~ (631-821-8100)

Dr. Steven Cohen, Superintendent of Schools
BOARD OF EDUCATION
Regular Public Meeting Agenda DRAFT*
February 10, 2015

* NOTE:

This is a tentative or draft agenda. Any item on this agenda is subject to change by addition or deletion until it
is approved by the Board of Education.
The Shoreham-Wading River Central School District Board of Education is the authorized agency responsible for setting
educational policy in the District. It consists of seven members who each serve three-year terms and receive no salary
or other financial compensation.
The meetings, except for Executive Sessions, are held before the public. The Board of Education may convene to
Executive Session immediately after opening the meeting. At the end of the Executive Session, the Board of Education
will re-convene to the Regular Meeting.
Arrival and departure times of the Board of Education members shall be noted in the minutes and within the order of
events.
A maximum of half hour will be allocated for agenda items Statements of Residents with a three minute limit per
individual. Each speaker must be a resident of the District. Residents wishing to make comments or raise questions
shall state their name and address. Public discussion is prohibited on matters relating to staff and students at which their
reputation, privacy, or rights to due process or the rights of others to due process, could be in some way violated.
Residents will be permitted to participate in Board of Education discussion and agenda item Discussion, however
Board of Education members will speak first. Each resident will be limited to one input with a two minute maximum. A
time limit for residents discussion will be no more than 10 minutes unless a majority of the Board wants to extend the
time due to the nature of the topic. Residents will address the Board and not each other during this discussion.
Each Board Member voting on a motion shall be permitted to state the reason for doing so and the statement shall be
noted in the minutes.
The public, in its comments, will refrain from making any direct references to student or staff members. Such references
to individual students or staff members are inappropriate in a public forum and should instead be conducted in private
conversation with an appropriate member of the staff.
PUBLIC SESSION AGENDA
(For the possible purpose of considering a motion to enter Executive Session)
Time:
Place:

6:45 PM
District Office Board Room
ADJOURN TO EXECUTIVE SESSION
(If needed and subject to Board approval)

Time:
Place:

6:45 PM
District Office Board Room
RESUME TO PUBLIC SESSION - AGENDA

Time:
Place:

7:00 PM
High School Library

CALL TO ORDER AND PLEDGE OF ALLEGIANCE

II

APPROVAL OF AGENDA

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III

STATEMENTS FROM RESIDENTS

IV

STUDENT/STAFF RECOGNITION
a. Suffolk County Math Tournament winners
b. High School Student Perfect PSAT score
c. Middle School Teacher - NYS Master Teacher Program
d. Professional Staff Appreciation

OLD BUSINESS

VI

REPORTS AND REVIEWS

a. SWR Curriculum and Instruction: Supporting Academic Excellence and Success for All Students
b. Superintendents Report

VII

VOTES AND RESOLUTIONS

a. Approval of minutes
* January 13, 2015

#1415-126

b.

CPSE / CSE and 504 Meeting Summary Memo dated January 21, 2015 and February 4, 2015

c.

Financials December 2014

d.

Authorization for Eagle Scout Project

e.

Policies SECOND READING

7242 Student Directory Information

7222 Credential Options for Students with Disabilities

f.

Resolutions:

Revision to Resolution #1415-104 (Appoint Poll Workers for Capital Projects Bond Vote):
WHEREAS, on December 9, 2014, the Board of Education of the Shoreham-Wading River Central School
District adopted Resolution #1415-104 which approved the poll workers at the Capital Projects Bond Vote on
January 13, 2015 to be compensated at a rate of $8.25/per hour; and
WHEREAS, effective December 31, 2014, the New York State minimum wage was increased to $8.75;
therefore
RESOLVED, the Board of Education of the Shoreham-Wading River Central School District hereby approves a
revision to Resolution #1415-104 adopted on December 9, 2014 to compensate the poll workers for the Capital
Projects Bond Vote on January 13, 2015 at a rate of $8.75 per hour.

#1415-127

Suffolk County Board of Elections Contract:

RESOLVED, that the Board of Education of the Shoreham-Wading River Central School District hereby
approves an agreement between the District and Suffolk County Board of Elections to use the ShorehamWading River High School and the Albert G. Prodell Middle School as polling sites for primary elections, general
elections, and special elections during the 2015 and 2016 calendar years at a fee of $75.00 per election/per
site. The Superintendent and District Clerk are authorized to sign this contract and thereby signify the Boards
acceptance to the agreement.

#1415-128

CSEA Memorandum of Agreement Amendment(s) to the CSEA Salary Schedule:

WHEREAS, a Memorandum of Agreement was fully executed by the CSEA President and the Superintendent
of Schools, therefore
BE IT RESOLVED, that the Board of Education of the Shoreham-Wading River Central School District hereby
ratifies the attached Memorandum of Agreement dated February 10, 2015, between the District and ShorehamWading River Civil Service Employees Association (CSEA) regarding the amendment(s) to the CSEA Salary
Schedule.

#1415-129

Establishment of Employee Benefit Accrued Liability Reserve (EBALR) Fund: (Included in 12/19/14 Update)
WHEREAS, the New York State Office of Comptroller, Division of Local Government and School Accountability,
has issued a bulletin entitled, Accounting for Compensated Absences Updated and Clarified, dated December
2008, which discusses funding for compensated absences as it applies to the General Municipal Law Section 6p, Employee Benefit Accrued Liability Reserve Fund (EBALR); and

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WHEREAS, on March 24, 2009, the Board of Education of the Shoreham-Wading River Central School District,
by Resolution #0809-160, discontinued the EBALR fund as of June 30, 2009, provided however that the Board
retained such amount in the EBALR fund as was necessary to satisfy any and all liabilities incurred and accrued
against it; and
WHEREAS, per the audited financial statements dated June 30, 2014, it has been determined that the liability
for certain accrued employee benefit payments due to employees upon termination of the employees service,
has increased based on current contractual salaries and increases in employees accrued leave balances,
resulting in an additional long term liability; and
WHEREAS, the District has determined that it is prudent to establish a new EBALR fund to finance the
additional liability for accrued leave time and benefits due to District employees upon termination of the
employees service as heretofore determined; therefore
BE IT RESOLVED, that the Board of Education of the Shoreham-Wading River Central School District hereby
establishes an EBALR fund to finance certain accrued employee benefit payments due to employees upon
termination of the employees service, defined to mean the cash payment of the monetary value of accrued and
accumulated but unused and unpaid sick leave, personal leave, holiday leave, vacation time, time allowances
granted in lieu of overtime compensation and any other forms of payment for accrued but unliquidated time
earned by and payable to District employees upon termination of service, as authorized by the applicable
collective bargaining agreements and General Municipal Law Section 6-p(1)(b); and
BE IT FURTHER RESOLVED that the Board of Education of the Shoreham-Wading River Central School
District has determined to fund the EBALR from budgetary appropriations and other funds that may be legally
appropriated.
#1415-130

Authorization of Budgetary Transfer(s):

WHEREAS, on March 4, 2014, the Board of Education of the Shoreham-Wading River Central School District
adopted Resolution #1314-159 which authorized $401,923.35 to be transferred from the General Fund to the
Capital Fund to fund the emergency replacement of the High School C Wing Roof; and
WHEREAS, the roof replacement project has been completed at a total cost of $256,813.49, leaving a balance
of $145,109.86; and
WHEREAS, the balance of $145,109.86 for the High School C Wing Roof Replacement project is available to
be transferred back to the General Fund; therefore
BE IT RESOLVED, that the Board of Education of the Shoreham-Wading River Central School District
authorizes the appropriation in the 2014-2015 school year of $145,109.86 from the Capital Fund back to the
General Fund.

#1415-131

Authorization of a Deposit Payment for Natural Helpers Retreat:

RESOLVED, that the Board of Education of the Shoreham-Wading River Central School District hereby
approves a non-refundable deposit of $850.00 to Camp Alvernia to reserve space for the Districts Natural
Helpers Retreat from December 5 7, 2015.

#1415-132

Rejection of Proposals Received for a Construction Management Consultant: (included in 1/16/15 Update)
WHEREAS, a request for proposals was advertised for a Construction Management Consultant in our two (2)
official newspapers, and opened on November 14, 2014 at 11:00 AM; and
WHEREAS, specifications were mailed to four (4) vendors and proposals were received from two (2) vendors;
and
WHEREAS, such proposals have been reviewed by the Assistant Superintendent for Finance and Operations
and Director of Facilities III; and
WHEREAS, the Assistant Superintendent for Finance and Operations and Director of Facilities III have made a
determination to reject all the proposals received as they are not in the best financial interest of the District;
therefore
BE IT RESOLVED that the Board of Education of the Shoreham-Wading River Central School District rejects all
proposals received in response to the request for proposals for a Construction Management Consultant.

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#1415-133

Used Bucket Truck Bid Award:

WHEREAS, a request for bids was advertised for a Used Bucket Truck in our two (2) official newspapers, and
opened on January 23, 2015 at 11:00 AM; and
WHEREAS, bids were received from four vendors; and
WHEREAS, such bids have been reviewed by the Assistant Superintendent for Finance and Operations,
Director of Facilities III and the Purchasing Agent; and
WHEREAS, the Assistant Superintendent for Finance and Operations, Director of Facilities III and the
Purchasing Agent have recommended award to the lowest responsible vendor meeting the specifications;
therefore
BE IT RESOLVED, that the Board of Education of the Shoreham-Wading River Central School District awards
the bid for a Used Bucket Truck at a fee of $45,900.00 for a 2008 Ford F-550 4x2 to the following vendor:
Altec Nueco

Birmingham, Alabama
BE IT FURTHER RESOLVED, that the President of the Board is authorized to sign a contract associated with
said bid award.
#1415-134

Approval of Vendor for Replacement of District Data Network Storage Device and Backup Power Supply:

WHEREAS, on October 2, 2012 the voters of the Shoreham-Wading River Central School District authorized a
District-Wide Technology Upgrade proposition which included upgrades; and
WHEREAS, the Districts Director of Technology has reviewed quotes from vendor(s) included in awarded New
York State OGS Contract #PT64100, PT62398 and PT64524 for replacement of District data network storage
device; and
WHEREAS, the Districts Director of Technology has reviewed quotes from vendors included in awarded New
York State OGS Contract #PT63990 for backup power supply; and
WHEREAS, the Districts Director of Technology has found the vendor(s) to be in compliance with
specifications for upgrades; and
WHEREAS, the Districts Director of Technology has selected from the above awarded New York State OGS
contracts the following vendor for the replacement of District data network storage device at a cost of
$48,328.88 and backup power supply at a cost of $4,462.70:
CSDNET
Bayport, New York
BE IT RESOLVED, the Board of Education of the Shoreham-Wading River Central School District approves a
total expenditure of $52,791.58 for replacement of District data network storage device and backup power
supply to: CSDNET and authorizes the Purchasing Agent to prepare purchase orders for same; and
BE IT FURTHER RESOLVED, that the President of the Board is authorized to sign a contract associated with
said bid awards.
#1415-135

Declaration of Obsolete Equipment:

WHEREAS, the Board of Education of the Shoreham-Wading River Central School District hereby classifies the
below list of items as being obsolete, irreparable, no longer in use, and / or of no monetary value; therefore
BE IT RESOLVED, the Board of Education of the Shoreham-Wading River Central School District approves the
below list of items to be disposed of in accordance with District Policy #5250.
ITEM
Choral Risers

SCHOOL/DEPT
Middle School

QTY
7

MAKE/MODEL
Unknown

SERIAL #
Unknown

Football Helmets

Athletics

15

Various

N/A

TAG/INV #
SWR Tag #
2163-2169
N/A

Football Shoulder

Athletics

Various

N/A

N/A

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REASON
Damaged safety hazard
Rejected during the reconditioning process, no
longer usable
Rejected during the re-

Pads

#1415-136

conditioning process, no
longer usable

Donation(s):
RESOLVED, that the Board of Education of the Shoreham-Wading River Central School District accepts the
following donation(s) and, if necessary, approves the appropriate budget line(s) to be increased by that amount:
1.

To Miller Avenue Elementary School from Miller Avenue PTO:

a.
Check #2123 in the amount of $4,950.00 to fund an Arts-in-Education Program entitled
iGame 4 on February 9-13, 2015 and to be processed through Code A2110.4900.11.0001.
b.

2.

#1415-137

Check #2133 in the amount of $1,500.00 to fund a presentation entitled The Jester Jim Show
on March 2, 2015 and to be processed through Code A2110.4900.11.0001.

To Albert G. Prodell Middle School from Middle School PTO:

a.
Check #1229 in the amount of $367.49 to purchase rewards for Random Acts of Kindness
Week and to be processed through Code A2110.5010.13.0000.
b.

Check #1226 in the amount of $13,740.00 to purchase 30 iPad Airs, including necessary
accessories, warranties and a storage cart and to be processed through Code
A2630.2000.05.0000.

c.

Check #1227 in the amount of $6,436.35 to purchase 30 iPad Airs, including necessary
accessories, warranties and a storage cart and to be processed through Code
A2630.2000.05.0000.

Wildcat Athletic Club (WAC) Donation(s):

RESOLVED, that the Board of Education of the Shoreham-Wading River Central School District accepts the
following donation(s) and, if necessary, approves the appropriate budget line(s) to be increased by that amount:
1. To Shoreham-Wading River Central School District from Wildcat Athletic Club (WAC):
Twenty-five (25) sideline chairs valued of $2,532.53.

#1415-138

BOCES Agreement for Acquisition and Installation of Networked Copiers, Related Software and Other Services:

WHEREAS, the District (District) and the Board of Cooperative Educational Services, First Supervisory District
of Suffolk County (BOCES), desire, pursuant to Section 109-b and Section 119-o of the General Municipal Law,
and Section 1950(4)(aa) of the Education Law, to undertake a Technology Project consisting of the acquisition
and installation of networked copiers, and other services as indicated in said Technology Project, and
WHEREAS, the cost of the Administrative Technology Project #SWR-41-011315-2014-2019 // Xerox
Networked Copiers is $482,848.62 to be paid in equal installments over a five-year period from April 2015
through April 2020.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Education of the Shoreham-Wading River Central
School District as follows:
The President of the Board of Education and the Superintendent of Schools are hereby authorized, on behalf of
the District, to execute and deliver the Eastern Suffolk BOCES Multi-Year Service Agreement; the execution
thereof by the President of the Board of Education and Superintendent of Schools to constitute conclusive
evidence of such approval.
The officers, employees and agents of the District are hereby authorized and directed for and in the name and
on behalf of the District to do all acts and things required or provided for by the provisions of the Eastern Suffolk
BOCES Multi-Year Service Agreement, including all acts and things necessary to ensure the payments due
thereunder, and deliver all additional certificates, instruments and documents, to pay for such fees, charges and
expenses and to do all such further acts and things as may be necessary or, in the opinion of the officers,
employee or agent acting, desirable and proper to effect the purpose of the foregoing resolution and to cause
compliance by the District with all of the terms, covenants and provisions of the Eastern Suffolk BOCES MultiYear Service Agreement, binding upon the District.
VIII

PERSONNEL
As per Personnel Recommendations for:

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APPOINTMENTS:

Per Diem Substitute Teacher(s); Regular Substitute(s); Home Instruction Staff;

Curriculum Writing Staff; Co-Curricular Staff; Coach(es); Chaperone(s); Scorer(s);
Timer(s); Special Education Aide(s); Substitute Support Staff; Community Programs
Staff

APPROVALS:

HS Guidance Counselor(s) Summer Hours; Maternity/FMLA Leave(s);

RESIGNATIONS:

Reading Support Staff; Coach(es)

IX

COMMUNICATIONS
a. BOCES Executive Briefing Dinner February 25, 2015 (6:30 PM 8:00 PM)
b. BOCES Suffolk Region PTA Dinner March 18, 2015 (7:00 PM)

DISCUSSION
a. Athletic Equipment
b. Proposal to Establish a Club for Best Buddies Program

XI

ADDITIONAL COMMENTS FROM RESIDENTS

ADJOURN TO EXECUTIVE SESSION

(If needed and subject to Board approval)

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SHOREHAM-WADCVG RIVER HIGH SCHOOL

250A Route 25A. Sboreham, New York 11786

(63 1) 821-8265: Fax (631) 821-2428
Mark Passamonle, Director

Health, Physical Education and Athletics

VL

To:

Steven Cohen. Ph. D., Superintendent of Schools

From:

Mark Passamonle, Director of Health. Physical Education, and Athletics Jlfff

Date:

January 20,2015

Re:

Eagle Scout Project

Attached is a description of an Eagle Scout Project Proposal from Ryan Ledda, a

freshmen at SWR. Ryan will outline his project to the Board ofEducation at the January
27, 2015 meeting. Ryan would like district approval before consulting the Cutinella
family on the project. Given that the capital project will involve the installation ofa turf
field, Ryan has several location options to bo considered for the memorial.

Please contact me if you have further questions. Thank you.

SHOREHAM-WADING RIVER CENTRAL SCHOOL DISTRICT

250B Route 25A, Shoreham, New York 11786-2192
Website: www.swrschools.orct

(631)821-8100
(631)929-3001 (fax)

email: boe&swr.k12.ny.us

Steven Cohen, Ph.D.

Lou Curra

Interim Asst. Supt. for Human Resources

Superintendent of Schools

Alan Meinster

Glen Arcuri

Asst. Supt. for Curriculum, Instruction and Assessment

Asst. Supt. for Finance and Operations

Angelo Andreotti

Charles Althoff

Director of Student Services

Director of Facilities III

MEMORANDUM

TO:

Board of Education

FROM:

Janice Seus, District Clerk

DATE:

January 15, 2015

RE:

Polic(ies) - Second Reading

Hi

The below policies were submitted for a First Reading on January 13, 2015 and are being submitted for a
Second Reading on January 27, 2015:
#7242 Student Directory Information
#7222 Diploma and/or Credential Options for Students with Disabilities
Thank you.

Function: January 27, 2015 Board Meeting

Board of Education
William J. McGrath. President - John Zukowski, i 'ice President
Sean Benin. Trustee ~-Jack Costas. Trustee - Michael Fucito. Trustee - Richard Pluschau. Trustee - Robert Rose. Trustee

Julie Davis Lutz, Ph.D.

Eastern Suffolk

Chief Operating Officer

201 Sunrise Highway
Patchogue, NY 11772
Voice: (631) 687-3001
Fax: (631)289-2529
E-mail: jlutz@esboces.org

BOCES
Educational Services That Transform Lives

MEMORANDUM

TO:

Superintendents of Schools, Eastern Suffolk BOCES

FROM:

Julie Davis Lutz, Ph.D.

DATE:

January 30, 2015

RE:

PTA Dinner - March 18. 2015

The 18th Annual Eastern Suffolk BOCES - Suffolk Region PTA Dinner will be held on
Wednesday, March 18, 2015, at the Bixhorn Technical Center/Bellport Academic Center
in Bellport beginning at 7:00 p.m. Attached you will find the letter of invitation,

directions, and registration form, which were recently mailed to the Suffolk Region PTA
presidents.

As always, you are welcome to attend this dinner along with your Board Members. Feel
free to extend the invitation to your Board of Education. Come see what students in
your district are doing at Eastern Suffolk BOCES.

Please confirm your attendance, as well as the attendance of your Board Members, with
Maria Dell'Aquila at mdellaqu(S)esboces.ora or 687-3041 by Friday, March 13, 2015. If
you or your Board members register through my office, there is no registration fee as
you will be attending as my guest(s).
I look forward to seeing you at the dinner.
Thank you.
JDL/md
Attachments

Shoreham-Wading River High School

250A Route 25A

Shoreham, New York

Dan Holtznian, Principal

MEMORANDUM

TO:

Dr. Steven Cohen, Ph.D., Superintendent of Schools

FROM: DanHoltzman

DATE: February 4, 2015

RE:

Best Buddies

Since the beginning of the 2010-11 school year, Best Buddies; an organization dedicated
to establishing a global volunteer movement that creates opportunities for one-to-one
friendships, integrated employment, and leadership development for people with
intellectual and developmental disabilities has operated on a faculty volunteer basis,
without funding from the district.
Currently, under Mr. Matt Millheiser guidance and leadership, the club has grown in
student involvement and popularity over the years. At any given meeting, 40-50 students
are in attendance working with our students on various games, activities, and social
events.

We are requesting for the 201-16 school year that the club be recognized by and funded
by the district. I have allocated funding for a club advisor in the high school co-curricular
code.

Several club members plan to speak at the February 10, 2015 Board of Education
meeting to speak about the club and answer any questions.
Thank you for your consideration of this request.
DH

SIIOREHAM-WADING RIVER HIGH SCHOOL

250A Route 25A. Slioreham. New York I 1786
(631) 821-8265: Fax (631)821 -2428
Mark Passamonte, Director

Health, Physical Education and Athletics

It

To:

Dr. Steve Cohen, Superintendent

From:

Mark Passamonte, Director of1leaiih. Physical Education, and Athletics Jftf

Date:

January 15. 2015

Re:

Athletic 1lelmel Discussion

I would like to request the use of personal helmets in athletics be included as a discussion

item on an upcoming Board of Education meeting agenda. Currently, all district owned
football helmets and shoulder pads are sent out annually (it is recommended that
reconditioning occur even other year) and reconditioned by a National Operating

Committee on Standards for Athletic Equipment (NOCSAE) approved company

(typically cither Schutt or Riddell based on the lowest bid). All helmets deemed unsafe

are returned to the district stripped of padding and facemasks and are labeled
"REJECTED'". It should be noted that SWR is a member of The New York State Public

High School Athletic Association (NYSPHSAA) which is a member of the National

Federation of State High School Associations (NFHS). Both of these organizations

require protective equipment to be NOCSAE certified including helmets used in football,
lacrosse, baseball and Softball.

As a result of the tragic experience this fall, I have discovered that there are a number of
SWR students that use personal helmets in football, lacrosse, baseball and Softball. The

issue that arises is that personal helmets are nol sent out for annual reconditioning,
specifically in football and lacrosse. For baseball and Softball, the cost of sending out
helmets for reconditioning exceeds the cost of buying new helmets. The issue to address
moving forward as a district is do we require students to only wear district issued/owned
equipment?

Many area Athletic Directors indicate that they face this same hurdle. Football helmets

in good standing can be deemed safe for use through the reconditioning process for up to
9 years. It could be argued that a personal helmet recently purchased is safer than a 9
year old district issued helmet. As for lacrosse, the district does not currently provide