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SPECIFICATIONFOR SUPPLY OF
3)(a)
If the tender is submitted at TTPS and the tenderer is having permanent
earnest money deposit with Tuticorin Thermal Power Station for an amount as
mentioned in this Specification and not forfeited, the proof for the same shall be
placed in the outer cover or Envelope A along with the other separate sealed
covers containing technical bid (Envelope A)and Price bid(Envelope B).
3)(b) If
the
tender is submitted at TNEB Head Quarters/Chennai (Chief
Engineer/Mechanical/Thermal Power Station/Tuticorin) and the tenderer is having
permanent earnest money deposit with TUTICORIN THERMAL POWER STATION
for an amount as mentioned in this Specification and not forfeited, the proof for the
same shall be placed in the outer cover or Envelope A along with the other
separate sealed covers containing technical bid (Envelope A)and Price bid(Envelope
B).
4)(1)TENDERERS
ARE
REQUESTED TO NOTE AND
ABIDE BY THE
FOLLOWING INSTRUCTIONS CAREFULLY.
The prospective bidders against this tender may submit their offer either at
the Office of the Chief Engineer (Spares Division)/Tuticorin Thermal Power
Station,
Tuticorin-628
004
(or)
at
the
Office
of
the
Chief
Engineer/Mechanical/Thermal Stations, 3rd Floor, NPKRR Maaligai, TNEB
Head Quarters, 144, Anna Salai, Chennai 600 002.
THE TWO PART TENDER (ie) Envelope 'A'- TECHNICAL and Envelope 'B'PRICE BID should be addressed to and put in a sealed overall envelope super
scribing the enquiry specification CE / TTPS - 1130-S with details of materials and
due date of tender opening.
The first envelope, called ENVELOPE- 'A' shall contain.
(a) Documentary evidence in proof of Bid Qualification Requirement.
(b)
(c)
(d)
(e)
THIS ENVELOPE - A SHOULD NOT CONTAIN ANY "PRICE BID" & THE OFFER
WILL BE REJECTED IF THE PRICE BID IS FOUND IN THE ENVELOPE - A.
(4) (2) The second envelope called ENVELOPE - B shall contain all the price bids.
(4) (3) The OVERALL ENVELOPE shall contain
a)
COVER 'A' ( TECHNO COMMERCIAL BID called ENVELOPE A)
b)
COVER 'B' ( PRICE BID)
c) Demand Draft or Banker's Cheque for payment of EMD or proof
of permanent EMD at TTPS/i(A copy of permanent EMD issued by
TNEB at TTPS) or proof of exemption from EMD along with
undertaking in Rs.80/- stamped paper ( as per the format
enclosed) shall be kept in overall envelope or in cover 'A'
4) (4) Bidders should normally quote for the stipulated technical
specifications. However, where the tenderer is confident of giving his own design, in
addition, will quote for the alternative design also with detailed write up to show
how his design will fulfill the technical requirements of the Board. The technical
offer for the alternative shall also be in Envelope - A and the price bid for the
alternative shall also be in Envelope - B.
4)
(5) The outer cover containing Envelope A & B should be addressed to the
Chief Engineer/TTPS/Tuticorin-628 004, if the Tender is submitted at
TTPS (or) to the Chief Engineer/Mechanical/Thermal Stations, NPKRR
Maaligai, 3rd Floor/144, Anna Salai, Chennai 628 002, if the Tender is
submitted at Chennai Super scribing the enquiry specn.No.CE/TTPS-1130-S
with details of materials and the due date of tender opening. The outer cover shall
be sealed.
4)
(6) It shall be sent to reach the Chief Engineer/TTPS/Tuticorin-628 004.
or Chief Engineer/Mechanical/Thermal Stations, NPKRR Maaligai, 3rd Floor/
144, Anna Salai, Chennai 600 002 before the notified time and date for
receipt of the tender. The overall envelope shall be individual sealed,
superscribed and addressed as in the specification.
4)
(7) If the tenderer choose to hand over the offer in person, the offer should
be handed over either to the Executive Assistant to Superintending Engineer/
Purchase & Administration/Tuticorin Thermal Power Station/Tuticorin
628 004 (if submitted at TTPS) (or) to the Executive Assistant to Chief
Engineer/Mechanical/Thermal Stations/TNEB Head Quarters/Chennai
600 002 (if submitted at Chennai).
-34)
(8) No tender given in person, shall be received after the notified time and
date for the receipt of the tender. The tenders received by post after the notified
time and date for the receipt of tender, will be returned by Registered post with
acknowledgement due.
OPENING OF TENDER:
4)
(9) At the time and date notified for opening of tenders, the overall Envelope
and Envelope 'A' will be opened. Payment of EMD, Proof of permanent EMD or proof
of exemption from EMD along with undertaking in stamped paper ( as per the
format enclosed) can be kept inside overall envelope or in cover 'A'. If the
payment of EMD as above is not kept inside either overall envelope or in cover 'A'
the bids will be summarily rejected.
4)
(10). If any of the bidders indicate the price in the envelope-A the bid will not
be read out and rejected. Envelope-B shall not be opened at the time of opening of
Envelope - A but will be authenticated in the covers by the officers Authorised to
open the bids. Envelope-B so authenticated will be kept under the safe
custody of the empowered officer to open the tenders.
4)
(11) The opening of Envelope-B of the tenders will be intimated
separately to the eligible tenderers whose technical bids are found suitable to our
requirement.
4) (12)
SPECIAL NOTE:
While submitting the tenders if the two part system is not followed strictly as
mentioned above the tenders will not be opened and the tenders returned to the
Tenderer concerned.
1.
2.
3.
4.
-45.
The guaranteed technical particulars should be submitted without fail.
6. The deviation indicated in schedule C1 & C2 will only be taken for
consideration. Any other deviation mentioned elsewhere will be ignored
and it will be construed that the offer is as per Specification.
5) BID QUALIFICATION REQUIREMENT:
1.
Manufacturer of Valves only can participate in this tender and the valid evidence for the
same should be enclosed along with the offer.
2.
The tenderer should have supplied previously Group Protection Valves to any one of the
210 MW or above Thermal Power Station of State / Central Government organizations,
PSU in India for a value of not less than Rs.6.50 Lakhs in a single order.
3.
The Annual Turnover of the tenderer shall not be less than Rs. 26.00 Lakhs during any
one of the previous 3 financial years. ( 2007-08, 2008-09, 2009-10)
4.
-----------------------------
DETAILS
Scope
-6SECTION-II
INSTRUCTIONS TO TENDERERS - GENERAL
1. Tenders in duplicate super scribed on the outer cover as "Tender against
Specification for the supply of HP HEATER GROUP PROTECTION VALVE,
Due on 23.07.2010 14.30 HOURS" suitably filling the specification No.,Name of
equipment / materials and due date and complete with the schedules are
invited for supply to the destination T.T.P.S. in Tamil Nadu.
2.
The tenders should be sent in 2 PART TRIPLE COVER. The tender offer
should
be
addressed
to the Chief Engineer/(Spares Division)
/TTPS/Tuticorin-628 004 or Chief Engineer/ Mechanical/Thermal
Stations, NPKRR Maaligai, 3rd Floor/144, Anna Salai, Chennai 600 002
and put in a sealed cover . Receipt for having paid
the EARNEST MONEY
DEPOSIT/DEMAND DRAFT/copy of PEMD / proof of exemption from EMD along
with undertaking
(as prescribed in Clause-4 below) shall be kept either in
overall envelope(or) in Cover-A and should be addressed to:The Chief Engineer,
(Spares Division),
Tuticorin Thermal power station,
Tuticorin-628 004. (If the tender is submitted at TTPS)
(or)
Chief Engineer/Mechanical,
Thermal Stations/TNEB,
NPKRR Maaligai,3rd Floor,
144, Anna Salai, Chennai 600 002. (If the Tender is submitted at
Chennai)
If the tenderer has any doubt about the meaning of any portion of this
Specification, he should at once
submit particulars
thereof to the
Superintending Engineer/P&A, Tuticorin Thermal Power Station, Tuticorin
- 628 004 in writing in order that any doubts may be cleared before
the submission of his tender.
4.
EARNEST MONEY DEPOSIT:
4.1. Tenderer should pay an Earnest Money Deposit as indicated against
E.M.D. elsewhere in this specification.
4.2.
P.E.M.D
Rs 10,00,000/Rs 20,00,000/Rs 50,00,000/-
are exempted from payment of Earnest Money Deposit provided they should
have adequate PEMD according to the total tendered value of the tender. THEY
SHOULD ENCLOSE THE COPY OF THE PEMD CERTIFICATE ISSUED BY TTPS.
THE ORIGINAL PEMD CERTIFICATE SHOULD BE PRODUCED
FOR
VERIFICATION WITHIN 15
DAYS
ON
DEMAND BY THE TNEB IF
WARRANTED.
NOTE : 1
The tenderer who had made a permanent Earnest Money Deposit with the Board
can participate in the tender (inclusive of supply, works, and service contract)
finalized at Head Quarters without paying separate EMD subject to the limit
mentioned above. Tenderer may also remit at their request, separate PEMD as
-8stipulated in 1 and 2 of clause 4.4 above with each of the Chief Engineer of
Distribution Regions/ Thermal and Hydro and other Power Project / stations and
participate in all the tenders floated by the respective Chief Engineers with whom
PEMD is paid without paying separate EMD for each and every tender
subject to the limits mentioned above. They shall submit tender in the Region /
Project / Hydro / Thermal / Other Generating station quoting the PEMD paid by
them only at the same Region / Project / Hydro / Thermal / Other Generating
Station. However to participate in the tenders finalized by the field officers below
the level of CEs, Separate EMD has to be remitted with the concerned field offer.
NOTE : 2
The PEMD can not be withdrawn by the Tenderers WITHIN 3 YEARS from
the date of deposit under any circumstances.
EXEMPTION FROM PAYMENT OF EARNEST MONEY DEPOSIT:
Full exemption is given from payment of EMD to:
(i)
Small Scale Industries registered within the state of Tamil Nadu.(ie)
The Small Scale Industrial Units located within the State and
registered with the Tamil Nadu Small Industries Development
corporation or the National Small Industries Corporation or holding
permanent Registration certificate from the District Industries
Canters of Directorate of Industries and Commerce in respect of those
items for which the Registration Certificate has been obtained.
(ii)
Departments of the Government of Tamil Nadu and undertakings and
Corporations owned by Government of Tamil Nadu.
(iii) Labour contract Co - operative Societies.
(iv) Tiny Industries classified under S.S.I registered within the State of
Tamil Nadu and registration certificate issued by Department of
Industries and commerce, Government of Tamil Nadu.
(v)
Small Scale Industrial Units situated in States other than Tamil Nadu
registered in their respective States or registered with National Small
Industries Corporation (NSIC) in respect of items manufactured by them. SSI
Units registered in Other States shall enclose copy of Acknowledgement
issued for Memorandum Part II along with required undertaking duly filled in
the prescribed format furnished in Section 'F' ( Page No.32) in Rs 80/- Stamp
paper.
THE TENDERERS WHO ARE EXEMPTED* FROM PAYMENT OF EMD
SHOULD ATTACH A COPY OF THE REGISTRATION CERTIFICATE, ALONG
WITH AN UNDERTAKING IN A NON-JUDICIAL Rs 80/-STAMP
PAPER,FAILING WHICH THEIR OFFER WILL BE REJECTED.
(vi)
SSI unit having provisional Registration certificate are not eligible for
exemption from payment of EMD.
NOTE:
1.
In respect of Labour Contract Co - operative Societies, who are
exempted from payment of EMD, only 90% of the bills are to be admitted
initially and the balance 10% is to be paid after satisfactory completion of
contract. Undertakings / Corporations and Departments of Central and other
state Government Departments shall have to pay EMD and SD.
-92. The tenderers other than foreign tenderers / SSI Units/ State
Government Public Sector Undertakings who are exempted from payment
of EMD should furnish an undertaking on a non - judicial stamp paper of
appropriate value to pay an amount equivalent to EMD in case of non fulfillment of the conditions stipulated in the contract.
3.
4.
4.6.
If on opening the outer cover and cover - A, it is found that the Cash
receipt/Demand Draft/ Pay Order/ Banker's Cheque/ Pay slips proof for
PEMD/ Proof for exemption with undertaking has not been furnished,
then the Tender will be summarily rejected.
4.7. Tenders accompanied by Part Earnest Money Deposit will not be
considered.
4.8. The successful tenderer in whose favour the order is issued, should on
Demand to pay, in addition to EMD paid, the Security Deposit, if any
called for by the Board. If the successful tenderer either fails to remit
this SD Amount or backs out of his tender bid, the EMD remitted by him
will be forfeited.
4.9. In the case of unsuccessful tenderers the EMD will be refunded to them on
application to the superintending
Engineer/P&A /TTPS or Chief
Engineer/Mechanical/Thermal Stations/Chennai after intimation is sent to
them of the rejection/non-acceptance of their tender.
4.10. The EMD/Security Deposit paid by the tenderers will not carry any
interest.
5.0 (a)
The
Tenders will be opened at the office
of the Executive
Engineer /Spares Division, Tuticorin Thermal Power station, Tuticorin628004. at 2.15 P.M. on the due date in the presence of tenderers who
may desire to be present.
5.0(b)
The Tenders submitted at Head Quarters/TNEB/Chennai will be opened
at the office of the Chief Engineer/Mechanical/Thermal Stations, TNEB,
NPKRRR Maaligai,3rd Floor, 144, Anna Salai, Chennai 600 002 at 2.15 P.M.
on the due date in the presence of tenderers who may desire to
be
present.
5.0(c) The Tenderer or his one Authorised representative only shall be permitted to
participate in
the tender opening. The tenderer or his authorised
representative can be present for opening of the bids at the place where he
has submitted the bid.
Tenders received after the due date and time will be summarily rejected.
8.
9.
Those who have satisfied the BID QUALIFICATION REQUREMENT must quote
10.
11.
12.
2)
Not accompanied by the requisite Earnest Money Deposit or proof of
permanent EMD or proof of exemption from EMD and the proof for
satisfying the Bid Qualification Requirement (BQR).
3)
Not properly signed by the tenderer.
4)
-115)
7)
8)
9)
10)
6)
11)
12)
13)
14)
13.
The Tenderer should enclose with the tender a copy of PAN &TIN or a copy
of Sales Tax Clearance for the previous year from the appropriate
authority in the prescribed forms. In the case of proprietor or partnership
Firm, it should be necessary to produce the certificates mentioned for the
proprietor or proprietors and for each of the partners as the case may be.
14.
The Tenderer who is an Industrial Company should clearly state in his tender
whether the company is potentially sick Industrial Company or a
sick
Industrial Company in terms of Section 23 or section 15 of this
sick Industrial Company, Act, 1985. Failure to supply this information will
make the tender liable for rejection.
15.
PAST PERFORMACE
The intending tenderers shall furnish the details of various supply orders /
work contracts executed by them for the past three years as on the date
Of Tendering in the Performa as per "Schedule-D" enclosed to the Tender
specification and also proof for having manufacture the tendered item and for
their satisfactory performance. The details furnished by the tenderers shall
be in complete shape and if it is found that any information is found omitted,
suppressed, incomplete or incorrect, the same will be taken note of while
dealing with the Tenderers in future. Tenders furnished by the tenderers
without these accompanying details of their past performance are liable for
rejection.
16.
The purchaser reserves the right to request for any additional information and
also reserves the right to reject the proposal of any bidder, if in the opinion of
the purchaser, the qualification data is incomplete or the bidder is found not
qualified to satisfactorily perform the contract.
-1217.
The Board will not be responsible for any postal delay in receipt of the tender
Specification by the bidders if it is sent by post as well as in receipt of
quotations from the bidder within the stipulated date and time
18.
VALIDITY:
The tenderer shall keep the offer open for 180 DAYS from the date of
opening of tender. The offer with lower validity period is liable for rejection.
All information in the bid shall be in ENGLISH only. Errors and other changes
shall be attested by the persons signing the bid.
************
-13SECTION III
COMMERCIAL
1.0
PRICE:
1.1
1.2
The prices should be for delivery F.O.R. (Destination), T.T.P.S in Tamil Nadu
inclusive of freight and insurance. The ED and ST, octroi applicable shall be
indicated separately. In addition, the Ex-works price should also be indicated
separately. The prices should include excise duty, all state and Central
Taxes, Octroi, packing and forwarding and freight and insurance Erection
Testing and Commissioning charges and these elements cost should be
indicated separately. The rates ruling on the date of tendering shall be
specified. A
format for price schedule is given in Schedule 'A'. No
increase in price will be admissible on any grounds. The quoted price shall
include cost of materials
with split up details like customs duty, ED, Sales
Tax, Service Tax,
Forwarding, Packing, Freight, Transit Insurance
charges, etc., and cost of
works furnished separately. The CENVAT
Scheme as per prevailing Govt.
Policies shall be taken into consideration
while quoting the price. Any benefits
availed during the contract period
due to change in Govt. policy for the above
shall be passed on to TNEB.
1.3
The extra on Excise duty and Sales Tax applicable will be paid extra.
Separate proof towards excise duty and sales tax on the price variation
element need
not be made.
It is the responsibility of the tenderer to make sure about the correct
rates of duty / tax leviable on the materials at the time of tendering.
If the rates assumed by the Tenderers are less than the current rates
prevailing at the time of tendering, the Board will not be responsible for the
mistake. If the rates assumed are higher than current rates prevailing at
the time of tendering, the difference will be to the credit of the Board.
1.4
1.5.
The tenderer should quote their rates taking into account the E.D relief
available to them on account of duty paid for procurement of raw materials
under MODVAT scheme.
1.6
It may also be noted that for the equipments supplied in time as per the
delivery schedule or in advance of the scheduled date of delivery, the price
variation will be allowed as per the applicable price variation formula subject
to a maximum ceiling of 10% will be delivery and the price variation which
is advantageous to the Board will be allowed.
2.0.
SALES TAX:
2.1
The VAT will be paid extra as applicable. The amount of VAT and
percentage payable shall be indicated separately in the tender offer. VAT is
not applicable to freight and insurance charges. The Board has been registered
as a dealer, both under Central Sales Tax Act 1956 and Chennai General Sales
2.3
2.4.
2.5.
2.6.
ii)
Certified that the transaction in which the sales tax has been claimed
as been/will be included in the return submitted/to be submitted to
the sales tax authorities tax claimed from the purchaser has
been/will be paid to sales tax authorities.
Certified that the goods on which the sales tax has been charged has
not been exempted under C.S.T.Act or the rules made there under
and the charges on account of sales tax on these goods are correct,
under provisions of relevant Act or rules made there under.
-15-
iii)
iv)
3.0
3.1
EXISE DUTY:
It is the responsibility of the tenderer to make sure about the correct rates of
duty leviable on the materials at the time of tendering. If the rates assumed
by the Tenderer are less than the current rates prevailing at the time of
tendering, the Board will not be responsible for the mistake. If the rates
assumed by the tenderer are higher than the current rates prevailing at the
time of tendering, The Excise Duty Prevailing at the time of tendering will only
be paid.
3.2
Any increase in Excise duty consequent to the suppliers coming into different
duty slab during the execution of the contract shall be to the suppliers
account. No claim for increase in the above respect will be admitted. Any
variation in the Excise duty due to statutory variation within the contract
delivery date shall be considered.
3.3
3.4
3.5
3.6
4.0
INSURANCE:
Contracting firms shall arrange insurance for the equipment and all its
accessories being supplied by them, through any of the Nationalised Insurance
Companies. The equipment shall be insured to cover transport (from Ware
house) and 60 days storage risk at site. The damages, if any, during transit
will be reported within 30 days of receipt of materials. It will be the
responsibility of the supplier to replace the defective / damaged materials and
make good the shortages and other losses in transit, free of cost, lodge and
recover claim from Insurance, Underwriters / Carriers.
-16-
5.0
The equipment and all its accessories shall be securely packed and
dispatched, freight paid, duly insured, at supplier's risk and cost. The packing may
be in accordance with the manufacturer's standard practice. The supplier is
responsible for ascertaining the facilities that exist for Road transport to site. Each
package shall be clearly marked and contain detailed packing list, such as gross
weight, net weight etc., The supplier is solely responsible for any loss or damage
during transport. The dispatch of materials shall be one after the approval of test
certificates by the Board.
The Equipments / Materials shall be UNLOADED
site by the SUPPLIER at free of cost.
6.0
PAYMENT:
1.
2.
Payments for the supplies will be made by Cheque on any one of the
Nationalised Banks/ Scheduled Banks approved by Reserve Bank of India, in
Tamil Nadu. The Bank charges involved in making the payment will be to the
account of the Tenderer.
6.3
I.
95% of the inclusive price (Including Sales Tax) of the materials of each
consignment will be paid within a reasonable time after receipt of
materials and submission of bills with required documents.
II.
For materials delivered beyond the delivery period:
95% of the inclusive price (Including Sales Tax) of the materials after
deducting the appropriate amount of L.D of each consignment will be paid
within a reasonable time after receipt of materials and submission of bills with
required documents.
Balance 5% payment will be paid within a reasonable time after completion of
the execution of the contract and after closure of the purchase order.
For the delayed payments, if any, Board will not pay any interest on
any account.
-17-
6.4
95%/90% payments will be made only after the approval of the test
certificates and on receipt of the supplier's bills in duplicate, duly certified
by the
consignee. If the supplier dispatches materials without prior
approval of competent authority and if any demurrage or wharfage or
both are incurred by the purchaser they will be debited from the
supplier.
The bills for payment will be passed only after the approval / acceptance
of
the following.
1)
Security deposit for 5% of value of order.
3)
Copy of IT PAN/ TIN or Latest Sales Tax Clearance Certificate.
4)
Performance Bank Guarantee for 10% value of the order
5)
Guarantee & Test Certificate
6)
Supply of manuals, Spares as stipulated in Section 5 Technical.
6.5
The Supplier should dispatch only after getting dispatch instruction from the
consignee Superintending Engineer. If the supplier dispatches the
materials without the prior approval of the purchaser, then the purchaser
shall not be
responsible for any demurrage of wharf age or both and
only the supplier should bear any expenditure arising out of such unapproved
dispatches.
7.0
SECURITY DEPOSIT:
7.1
The successful tenderer will have to furnish Security Deposit for 5% of the
total accepted value of the contract. which to be paid in demand draft if the
value of the PO is upto 10 Lakhs and if the PO value is more than 10 Lakhs
by Banker's Cheque/ DD/Irrevocable Bank Guarantee in Rs.80/- Stamp paper
covering the delivery period.
7.2
The Security Deposit will be repaid to the supplier only if the contract is
completed to the satisfaction of the purchaser. If the purchaser incur any
loss or damages on account of breach of any of the clauses or any other
amount arising out of the contract becomes payable by the supplier to the
purchaser, then the purchaser will in addition to such other dues that he shall
have under the law, appropriate the whole or part of the security deposit and
such amount that is appropriated will not be refunded to the supplier.
-18-
7.3
The successful tenderer will have to furnish the Security Deposit within
15 days from the date of receipt of P.O. failing which their E.M.D / PEMD
would be forfeited and the PO would be cancelled. The SD will not carry
any interest. If there is any delay in furnishing the SD, which is accepted
by
the Board, a penal interest of 22% will be levied for the delay in
furnishing the S.D.
8.0
DELIVERY:
The materials shall be supplied WITHIN 2 Months from the date of receipt
of confirmed order.
9.0
LOSS OR DAMAGE:
9.1
External damages and / or shortages that are prima facie, the results of
rough handling in transit or due to defective packing will be intimated within
one month from the date of receipt of the materials at site. Internal defects,
damages or shortages of integral parts which cannot ordinarily be detected on
a superficial visual examinational, though due to bad handling in transit or
defective packing, would be intimated within 2 months from the date of
receipt of materials.
In either case, the defective materials shall be
replaced / rectified by the supplier, free of cost.
9.2
If during the period of supply, it is found that goods already supplied are
defective in material or workmanship or do not conform to specification or
unsuitable for the purpose for which they are purchased, then it will be open
to the purchaser either to reject the goods or repudiate the entire contract
and claim such loss that the purchaser may suffer on that account or require
the supplier to replace the defective goods free of cost.
9.3
9.4 In the event of supplies being received damaged or short at the destination
stations, the cost of such materials, excise duty and sales tax (if payable) and
other charges payable thereof will be paid only proportionate to the value of
materials received in good condition unless the damaged goods or short
supplies are made good free of cost by the suppliers.
9.5
For all legal purposes, the materials shall be deemed to pass into the Board's
ownership at the destination Stores, where they are delivered and accepted.
-19-
-20-
or delayed by reasons of any war, hostility, acts of public enemy, acts of civil
commotion, strikes, lockouts, sabotages, fires, floods, explosions, epidemics,
quarantine restrictions or other acts of God (herein after referred to as
eventualities) then, provided notice of the happening of any such eventuality is
given by the tenderer to the Board within 15 days from the date of occurrence
thereof, neither party shall, by reasons of such eventuality, be entitled
to
terminate this contract nor shall have any claim for damages
against the other
in respect of such non-performance or delay in performance
and
deliveries
under this contract, shall be resumed as soon as practicable
after
such
eventuality has come to an end or ceased to exist.
11.2 Provided that if the performance in whole or part by the supplier on any
obligation under this contract is prevented or delayed by reasons of any
eventuality for a period exceeding 60 days, the Board may at its option
terminate this contract by a notice in writing.
12.0 GUARANTEE:
12.1 The entire equipments should be guaranteed for satisfactory
operation atleast for a period of 12 months from the date of commissioning
or 18 months from the date of receipt of materials/equipment completed at
site in good condition. However the overall period shall be limited to 24
months from date of receipt of materials at site in good condition. The
certificate in triplicate may be enclosed with invoice or sent in advance. If
during the above period any of the equipment / materials supplied by you are
found defective in materials or workmanship, the same shall be rectified or
replaced by you at destination free of charge. The defective equipment /
materials will have to be taken back at your own cost and risk.
12.2 Any defects noticed during this period shall be rectified free of cost to the
Board within two months from the date of intimation of failure. Irrespective
of number of failures and repairs the suppliers are responsible for free
replacement of the defective material till the same serves a continuous
period of 12 months from the date of commissioning.
12.3 The incidental expenses, transport and freight charges for the replacement
of
defective materials within the guarantee period may also be borne
by the
supplier till such time it serves a continuous period of 12
months as said above.
12.4 The tenderers shall guarantee among other things, for the following:
1)Quality and strength of materials used.
2)Safe electrical and mechanical stresses on all parts of the equipments
under all specified conditions.
3)Performance figures given by the tenderers in the schedule of
Guaranteed technical particulars.
-21-
The test certificates in triplicate for the materials furnishing the results of the
tests as per latest issue of ISS shall be forwarded and got approved before
the materials are dispatched. In addition to the tests called for in the
specification, the purchaser reserves the right of having such tests as he
desires carried out at his own expenses to satisfy himself that the materials
conform to the requirements of this specification. The materials may be
rejected if the test results are not satisfactory. The type test certificates
(Photostat Copies) as per latest ISS / International Standards such as IEC
shall be furnished with the tender for reference.
24.0 RESPONSIBILITY:
The tenderer is responsible for safe delivery of the materials at the
destination stores. The tenderer should include and provide for packing and
secured protection of the materials so as to avoid damages or loss in transit.
25.0 MAXIMUM WEIGHTS AND DIMENSIONS OF PACKINGS:
The supplier is responsible to make sure about the facilities that exist for
Road and Rail transport to site, the maximum packages which can be
conveyed by the railways and crane lift available at the destination railway
station. The supplier is also responsible for any loss or damage during
transport and storage for 60 days.
Each case or package should be clearly marked and should contain detailed
packing list.
26.0 INSPECTION:
The accredited representatives of the purchaser shall have access to the
supplier's or sub-vendor's works at any time during working hours, for the
purpose of inspecting the manufacture of the materials and for testing the
selected samples form the materials covered by this specification. The
supplier or the sub-vendor shall provide facilities for the above. Tenderers are
requested to furnish in their tenders the exact location of their factory with
detailed address to enable inspection by Board if considered necessary.
27.0 COMPLETENESS OF TENDER:
The tender should be complete with all details of illustrative and descriptive
literature and drawings. The tenderers shall furnish the complete technical
details of the equipment. Information regarding the country of manufacture
or origin of materials used in the manufacturer of the articles should be
furnished. The tenderer should include all minor accessories eventhough not
specifically mentioned in this specification but which are essential for the
completeness of the materials ordered. The tenderer shall not be eligible for
any extra charges in respect of such minor accessories though not included in
the tender.
-24-
28.0 INTERCHANGEABILITY:
All similar parts and removable parts of similar items shall be interchangeable
with each other.
29.0 QUANTITIES:
The purchaser reserves the right to revise the quantity at the time of placing
the order and ordering more materials during the tendency of the order at
the accepted rates.
30.0 CLIMATIC CONDITIONS:
The materials are for use in T.T.P.S, Tamil Nadu and should be satisfactory
for operation under tropical conditions in Tuticorin.
1)
2)
3)
4)
5)
6)
7)
8)
9)
All the materials shall be of best class and capable of satisfactory operation
in the tropics with humid atmospheric condition. Unless otherwise specified,
they shall conform to the requirements of appropriate Indian Standards.
Where these are not available, IEC and American / British Standards shall be
followed.
The equipments should be designed to facilitate inspection and repairs and to
ensure satisfactory operation under sudden variations of load and voltage as
may be met with under atmospheric conditions prevailing at site and under
working conditions in the system including those due to faulty synchronizing
and short circuits within the rating of the apparatus.
The design shall incorporate every reasonable precautions and provisions for
the safety of all those concerned in the operation and maintenance of
equipment. All the equipments should operate without undue vibration and
with the least practicable amount of noise.
33.0 RECOVERIES OF DUES:
The Board is empowered:
1)
2)
**************
-26-
SECTION IV FORMATS
SPECN. NO/CE/TTPS - 1130-S.
SCHEDULE 'A'
(To be filled in by the Tenderer)
Sl.
No.
Description
Company Seal:
FOR (D) **
Unit Price in Rs.
PRICE IN
Rs.
Qty.
Unit Total
Excise
Sales
in Metres
(including
ExDuty in Tax in
*P&F F*I
ED,
Works % And
% and
Forwarding
Amount Amount
And F&I)
Signature :
Designation:
Company :
Date
:
-27-
Sl.No.
Company Seal:
Description
Qty.
in
No.
Before
From the Date of Receipt
of Purchase Order.
Signature :
Designation:
Company :
Date
:
-28-
CLAUSE NO.
DEVIATION
The tenderer hereby certify that the above mentioned are the only deviations from
the technical Specifications and confirms to the specification in all other aspects.
Company Seal:
Signature :
Designation:
Company :
Date
:
-29-
CLAUSE NO.
DEVIATION
The tenderer hereby certify that the above mentioned are the only deviations from
the Commercial terms of the Specification.
Company Seal:
Signature :
Designation:
Company :
Date
:
-30-
Sl.No.
1
Name &
Address of
the
Organization
2
Company Seal:
PO No.
& Date
Qty.
Value of
Order in
Rs.
Lakhs
5
Schedule
Actual
Date of
Date of
Completion Completion
of Order.
of Order.
6
7
Signature :
Designation:
Company
Date
-31-
:
:
the
above
Specification
together
with
the
accompanying
Specification.
In accordance with security deposit clause, Section III, of the Specification we
agree to furnish security to the extent of 5% of the total value of the contract.
In accordance with performance guarantee clause Section III of the Specification,
we agree to furnish performance guarantee to the extent of 10% of the total value
of the contract.
Our company is not a potentially Sick Industrial Company or a Sick Industrial
Company in terms of Section 23 or Section 15 of the Sick Industrial Companies
(Special Provisions) Act 1985.
Yours faithfully,
Place
:
Date
:
Company Seal:
Signature :
Designation:
Company :
-32-
SCHEDULE 'F'
UNDERTAKING IN LIEU OF E.M.D.
(To be furnished in non-judicial stamp paper of value not less than Rs.80.00)
THIS
DEED OF UNDERTAKING EXECUTED
AT.................ON
THIS
THE .......... DAY OF .................... ONE THOUSAND NINE HUNDRED NINETY BY
M/s. ........................................ hereafter called "Tenderer" (Which expression
shall where the context so admits mean and include their Agents,
Representatives, Successors-in-office and Assigns).
TO AND IN FAVOUR OF ........................................THE TAMIL
NADU
ELECTRICITY BOARD, a Body Corporate constituted under the Electricity
(Supply) Act, 1948 (Central Act LIV of 1948) having its office at TTPS,
Tuticorin-628004, herein called the "BOARD" (which expression shall where the
context so admits mean and include its successors in office and Assings.)
WHEREAS THE tenderer is required to pay Earnest Money Deposit
Rs.
.................
for
participation
in
the
tender
for
of .................................. in terms of Specification No. ..............
of
supply
2)
3)
-33-
ii)
used
SIGNATURE
NAME IN BLOCK LETTERS
SEAL OF THE COMPANY
IN THE PRESENCE OF WITNESSES:
1) Signature
Name & Address
2) Signature
Name & Address
***
***
***
- 34 -
***
SCHEDULE - G
UNDERTAKING TOWARDS JURISDICTION OF LEGAL PROCEEDINGS
This undertaking executed at .............................. on this ...............................
(Date)
......................
(Month)
two
thousand
and
five
by
M/s. ............................................... ............................ Registered under Companies Act,
1956 having its registered office at ..................................... hereinafter called the contractor
(which expression shall where the
context so admits mean and include its succeessors in
office and in favour of Tamil Nadu Electricity Board a body constituted under the Electricity
(Supply) Act, 1948, (CA LIV of 1948) having its registered Office at No.800, Anna Salai, NPKRR
Maaligai, Chennai - 600 002 herein
after called the Purchaser (Which expression shall
where the context so admits means and includes its successors in Office and assigns).
WHEREAS a contract for the supply of............... has been awarded in favour
of the contractor under the Purchase Order No. ................. dated ....................
AND WHEREAS in accordance with terms of the above mentioned Purchase Order,
the contractor has to furnish an undertaking to the effect that no suit or any proceedings in
regard to any matter arising in any respect under this contract shall be instituted in any court
other than in the Madras High Court, Madurai Bench or District Court at Tuticorin or Sub-court
at Tuticorin or at the District Munsif Court at Tuticorin as the case may be.
IN CONSIDERATION of the Board having agreed to accept the undertaking the
contractor hereby undertakes that no suit or any proceedings in regard to any matter arising in
respect of this contract shall be instituted in any Court, save in the Madras High Court, Madurai
Bench or District Court at Tuticorin or Sub-Court at Tuticorin. Or at the District Munsif Court at
TUTICORIN as the case may be. It is agreed that no other court shall have jurisdiction to
entertain any suit or proceedings, even though, part of the cause of action might arise within
their jurisdiction. In case any part of the cause of action might arise within the jurisdiction of
any other Courts in Tamil Nadu, and rest within the jurisdiction of Courts outside the State of
Tamil Nadu, then it is agreed to between the parties that such suits on proceedings shall be
instituted in a Court within the State of Tamilnadu and no other Court outside the State of Tamil
Nadu shall have jurisdiction.
IN WITNESS WHEREOF Thiru............................. of
M/s......................................... hereby put his hand and seal for due observance of the
Undertaking in the presence of the following witnesses.
COMPANY SEAL:
WITNESSES:
1)
2)
SIGNATURE
DESIGNATION
COMPANY
DATE
:
:
:
:
- 1 No.
Specification:
Solenoid Control Valve
Energised Solenoid valve open
Indirect operation
Connecting Voltage
: 220 V
Solenoid Wattage
: 280 W
Material specification
: Body 13 CRM044 (DIN 1.7355)
Specialities:
Electrical position Indicator
2 switches for close- open
Connection:
Inlet
: Butt welding End
OD
: 21.3mm
ID
: 13.3mm
Outlet
OD
ID
: Water
: 265 Bar
: 275 deg.C
2.
Technical Drawing of the offered Valve should be furnished alongwith the offer.
3.