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AUSTRIA TRADING
TONER & INK DISTRIBUTOR/REMANUFACTURER
DATE
TO
FROM
:
ROMEO V. AUSTRIA
GM/President
RE
BRANCH REPORTING
This is to inform you that RVA Trading have newly hired Branch
Accountant in the person of MR. AURELIO D. CRUZIN, CPA. In
connection with this, all transactions and requests should be
forwarded to rvabranch@yahoo.com.
Communication with him
would be through yahoo messenger id, rvabranch@yahoo.com also.
The schedule of submission of reports are as follows:
a. Every 16th of the month (covering 1 15 of the same month)
b. Every 1st day of the month (covering dates from 16 30/31
of the previous month)
Required reports are as follows:
1.
2.
3.
4.
5.
Sales Report
Collection Report
Lists of Printer Deployment
Petty Cash Expenses every 2nd day of the month
Summary of Checks Issued (if any)
September 5, 2012
MR. ARIEL D. CRUZIN
OIC-Accounting Head
RVA TRADING
1997 M. Reyes St., cor. Macabulos Street
Bangkal, Makati City
Dear Mr. Cruzin,
Good Day!!!
This is to inform you regarding your submitted Lists of Paid
Vouchers that need immediate post-audit to avoid any discrepancies
in the future.
Stated below are audit findings required to
accomplished by your office:
Voucher # Payee
Remarks/Findings
Amount
2611
Armak Tape
Acctg. Head
9,000.00
-No
Receipt
attached
-Acknowledgement
Receipt is not
acceptable because the supplier is a
VAT-Registered supplier.
2794
Golden Arches Devt
1,675.00
-letter of
quotation to Golden Arches
Corporation
was not duly signed by RVA
-No Official Receipt
attached
-Acknowledgement
receipt is not acceptable
Because the check was in the
name of the
Company.
2898
attached
5,125.00
-Acknowledgement
receipt is not
Acceptable because the check
was in the
received by one
Callejo.
2920
Lasergem Enterprises
Receipt attached
-No
Official
Sales
Invoice
attached
2948
Cash/Union Bank Banawe
Acknowledgement attached or
2,100.00
-No
deposited
bank account.
2947
Cash/CJ Phils.
Acknowledgement attached or
7,075.00
deposited
bank account.
3029
Cash/HMC Inc.
attached or
-No
2,750.00
deposited
bank account.
3032
Cash/Stanger Phils. Inc
Acknowledgement attached or
deposited
bank account.
-No
Acknowledgement
-No
Voucher # Payee
Remarks/Findings
Amount
3251
attached
4,775.00
2400.00
A. Magsaysay Inc.
3323
Cash/Francis Hagad
attached for
In the above stated audit findings, we have noticed that most of the
claimant who signed in the Check Vouchers are RVA Employees, like
Rolando Villacorte; Vernald Ramirez; Joemar Manrique; Ireneo A.
Laroza; Alicia Palma; Neil Santilla; Rosalyn Sison and Eduardo
Cerbo. Are these mentioned employees have an authorization from
the Clients? In this case, we are requiring your department to make
an immediate action on this audit findings within (7) seven working
days upon receipt hereof unless otherwise we will recommend to
the management to make an appropriate action regarding this
matter.
For strict compliance.
LEONISA T. SANTOS, CPA
Audit Head
Noted by:
ROMEO V. AUSTRIA
CLIENT
Kintetsu World Express (Phils) Inc.
Total Past Due Accounts
216,916.42
---------------------------P
216,916.42
=================
252,270.00
63,333.36
345,347.32
---------------------------P 1,374,028.34
=================
P
65,100.00
97,836.66
---------------------------P
221,722.34
=================
52,841.58
---------------------------P
52,841.58
=================
P
---------------------------P
100,574.00
=================
VERGARA
Sales Department
Dear President Austria,
Good Day!!!
This is to update you regarding our Accounts Receivable
amounting to Php 7,992,521.67 covering the period December 2011
downward as per report submitted by Credit & Collection
Department. Part of the said past due accounts of our clients are
under the supervision/control of MR. ANGELO SUBALDO c/o JUDE
VERGARA, Sales Agent Sales Department amounting to Php
53,200.00 breakdown per client are as follows:
CLIENT
Toyo Construction
Total Past Due Accounts
53,200.00
---------------------------P
53,200.00
=================