Services Procurement Complex Services

01/29/08

This document shows the Complex PO creation, the Work Confirmation from supplier,
and the invoice and payment processing.
PO is created from Sourcing or from Buyer Work Center.
Supplier creates Work Confirmation from iSupplier Portal.
Note: Complex Services PO are created and viewed from Buyer Work Center.
First the list of steps executed. Then, the same steps with the screenshots illustrating the
sample.
The buyer creates the PO from Buyer Work Center or build from Sourcing document.
Once the PO is created and approved, supplier can view and enter the work confirmation.
A. Steps executed in this process:
1. Create a supplier and suplier site if not in the system yet.
2. Create Complex Services PO or use the one from Sourcing.
In this case, creating the Complex Services from Buyer Work Center.
Choose Document Style Complex Services PO.
Set Pay on Receipt to Yes.
3. For Lines choose line type Fixed Price Services
Click Update icon to get the fields to enter Complex Services Financing and Retainage
details.
3. Set Accrue at Receipt to Yes
Set Match Approval Level to 3-Way
4. There is a Pay Items sub-tab along with headers, lines and distributions.
Enter Pay Items
Click Actions Split to add lines to the Pay Items for the line 1 and enter the amount for
each type.
5. Enter distributions
6. Click Submit to generate the PO.
7. Log as the supplier to create invoice for advance.
8. Click Finance > Create Invoices
Choose Create Invoice With PO and click GO.
9. Find the PO.
Choose Advanced and Planning to Only

Sample of the search results if exclude the Advances and Financing.

10. Enter the Advanced information.
Invoice is created.
11.Log as the buyer to process the invoice and create payment for Advance.
Go to Payables responsibility > Invoices > Entry > Invoices
Enter PO number and click Find.
12. Click Actions 1. Check Validate. Click OK.
13. Click Actions 1 again. Click Create Accounting and Pay in Full. Check Final radio
button. Click OK.
14. Enter Payment for the invoice.
Enter payment date, payment amount (1000), bank account, payment method.
Click save.
15. Click Actions1.
Choose Create Accounting. Check Final. Click ok.
16. Accounting is created.
17. Log as the supplier to create Work Confirmation for Pay Item (Lump Sum) in
iSupplier responsibility.
Click the PO number link (Purchase Orders).
Click the show PO line details.
See Advance Billed 1,000.00 in the Summary.
18. Create Work Confirmation.
Choose Create Work Confirmation from Actions LOV. Click GO.
19. Choose Pay Item 1 and click Next.
19. Enter Work Confirmation: Requested/Delivered, Progress.
Click Submit.
20. Work Confirmation has been submitted.
Work Confirmation is controlled by AME.
Transaction type key: WCAPPRV
Transaction Type name: Work Confirmation Approval
21. In this scenario, buyer is the approver for the Work Confirmation. Log as the buyer.
Then, submit concurrent process Receiving Transaction Processor.
Before the Receiving Transaction Processor concurrent request.
Running the concurrent request.
After running the concurrent process.
22.Approve the Work Confirmation.
When the buyer accepts the Work Confirmation, the Receiving Transaction Processor will
run again.
Since the PO was set to Pay On Receipt, an invoice is generated.
23. Log as the supplier.
Click the PO number link.
See the summary with the payment of 2000 and the line details.
24. To view Invoices, choose Action View Invoices. Click Go.
25. Create Work Confirmation for Pay Item 2 (Rate).
Check pay item 2. Click Next.
26. Enter the Work Confirmation information and click Submit.

27. Run concurrent request on the buyer side.

This will generate the Work Confirmation Notification to the buyer.
28. Log as the buyer to Approve the Work Confirmation.
29. Log as the supplier to see the PO and create Milestone Work Confirmation.
30 . Run Receiving Transaction Processor on the buyer side.
Log as the buyer to Approve the Work Confirmation.
31. Log as supplier to see the PO.
32. Log as the buyer to release the retainage amount.
Go to Payables responsibility > Invoices > Entry > Invoices.
Enter Type Retainage Release.
33. Click Match.
Enter PO number. Click Find.
34. Select all the lines and click Release.
34. The update is saved, and it returns to Invoice form.
35. Click Actions1
Check Validate and click Go.
36. Choose again Actions1.
Check Create Accounting and check Final. Click Ok
37 . Log as the supplier.
View the receipts for the pay items.
View the Work Confirmation from the Work Confirmation sub-tab.
View Invoices for the Retainage and Pay Items.
B. Screenshots showing the sample of the process:
1. Supplier site is set with Pay on Receipt Yes (for this demo).

2. Create Complex Services PO or use the one from Sourcing.

In this case, creating the Complex Services from Buyer Work Center.
Choose Document Style Complex Services PO.
Set Pay on Receipt to Yes.

3. For Lines choose line type Fixed Price Services

Click Update icon to get the fields to enter Complex Services Financing and Retainage
details.

3. Set Accrue at Receipt to Yes

Set Match Approval Level to 3-Way

4. There is a Pay Items sub-tab along with headers, lines and distributions.
Enter Pay Items.

Click Actions Split to add lines to the Pay Items for the line 1 and enter the amount for
each type.

5. Enter distributions

6. Click Submit to generate the PO.

7. Log as the supplier to create invoice for advance.

8. Click Finance > Create Invoices

Choose Create Invoice With PO and click GO.

9. Find the PO.

Choose Advanced and Planning to Only

Sample of the search results if exclude the Advances and Financing.

10. Enter the Advanced information.

Invoice is created.

11.Log as the buyer to process the invoice and create payment for Advance.
Go to Payables responsibility > Invoices > Entry > Invoices
Enter PO number and click Find.

12. Click Actions 1. Check Validate. Click OK.

13. Click Actions 1 again. Click Create Accounting and Pay in Full. Check Final radio
button. Click OK.

14. Enter Payment for the invoice.

Enter payment date, payment amount (1000), bank account, payment method.
Click save.

15. Click Actions1.

Choose Create Accounting. Check Final. Click ok.

16. Accounting is created.

17. Log as the supplier to create Work Confirmation for Pay Item (Lump Sum) in
iSupplier responsibility.

Click the PO number link (Purchase Orders).

Click the show PO line details.
See Advance Billed 1,000.00 in the Summary.

18. Create Work Confirmation.

Choose Create Work Confirmation from Actions LOV. Click GO.

19. Choose Pay Item 1 and click Next.

19. Enter Work Confirmation: Requested/Delivered, Progress.

Click Submit.

20. Work Confirmation has been submitted.

Work Confirmation is controlled by AME.

Transaction type key: WCAPPRV

Transaction Type name: Work Confirmation Approval

21. In this scenario, buyer is the approver for the Work Confirmation. Log as the buyer.
Then, submit concurrent process Receiving Transaction Processor.

Before the Receiving Transaction Processor concurrent request.

Running the concurrent request.

After running the concurrent process.

22.Approve the Work Confirmation.

When the buyer accepts the Work Confirmation, the Receiving Transaction Processor will
run again.
Since the PO was set to Pay On Receipt, an invoice is generated.

23. Log as the supplier.

Click the PO number link.
See the summary with the payment of 2000 and the line details.

24. To view Invoices, choose Action View Invoices. Click Go.

25. Create Work Confirmation for Pay Item 2 (Rate).

Check pay item 2. Click Next.

26. Enter the Work Confirmation information and click Submit.

27. Run concurrent request on the buyer side.

This will generate the Work Confirmation Notification to the buyer.

28. Log as the buyer to Approve the Work Confirmation.

29. Log as the supplier to see the PO and create Milestone Work Confirmation.

30 . Run Receiving Transaction Processor on the buyer side.

Log as the buyer to Approve the Work Confirmation.

31. Log as supplier to see the PO.

32. Log as the buyer to release the retainage amount.

Go to Payables responsibility > Invoices > Entry > Invoices.
Enter Type Retainage Release.

33. Click Match.

Enter PO number. Click Find.

34. Select all the lines and click Release.

34. The update is saved, and it returns to Invoice form.

35. Click Actions1

Check Validate and click Go.

36. Choose again Actions1.

Check Create Accounting and check Final. Click Ok.

37 . Log as the supplier.

View the receipts for the pay items.

View the Work Confirmation from the Work Confirmation sub-tab.

View Invoices for the Retainage and Pay Items.