DEBRE MARKOS UNIVERSITY DEPARTMENT OF

IFORMATION TECHNOLOGY

Chapter one
Project proposal
Contents
Chapter one......................................................................................................................................1
Project proposal...............................................................................................................................1
1.

Introduction..............................................................................................................................1

1.1. Background...............................................................................................................................2
1.3.Objective of the problem...........................................................................................................3
1.3.1.General objective................................................................................................................3
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DEBRE MARKOS UNIVERSITY DEPARTMENT OF

IFORMATION TECHNOLOGY
1.3.2. Specific objective..............................................................................................................3
1.4. Scope of the project..................................................................................................................3
1.5.Alternative solution...................................................................................................................4
1.6.

Feasibility study....................................................................................................................4

1.6.1Economical feasibility.........................................................................................................4
1.6.2.Operational Feasibility........................................................................................................5
1.6.3.Technical Feasibility...........................................................................................................5
1.6.4.Schedule feasibility.............................................................................................................6
1.7.Proposed solution.......................................................................................................................6
1.8.Methodology..............................................................................................................................7
1.9. Specification for hard ware and soft ware................................................................................7
1.10. Significant of the study...........................................................................................................8
2.

Overall cost estimation.............................................................................................................8

2.1. Schedule.................................................................................................................................10

1.Introduction
Throughout history, people have had disputes and have needed some means to settle their
disputes. As civil societies develop, they need an orderly system of conflict resolution. One
system that developed in "Ethiopia" cultures is the "law court" or court of law. In Ethiopia, those
early law courts developed a "body of law" called the common law, which defined both the rights
of the people and the government and the duties people own each other and their government.
The debre markos high court is one of the only and oldest court located in the Estern part of the
city. The court examines multiple cases of individuals coming from different part of the country.
In our propose system we will develop web application for east Gojjam high court.
Now a day the court is uses a partial computerized recording system and besides to that they
records customer record by MSExcel but this is not effective to facilitate their work. Therefore
developing this system has great advantage. For example if we take one system in this court we
develop a system using php which tells the appointment date of customer when they enter case
number. This system facilitates their work and effectively shows the appointment of plaintiff or
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DEBRE MARKOS UNIVERSITY DEPARTMENT OF

IFORMATION TECHNOLOGY
defendant. So developing computerizing recording system of the court has such advantage like
easily searching and generates reports.

1.1. Background
The year 1934 e.c was conspicuous(visible) for the continuation of the administrative reforms
which aimed at the modernization of the country. The medieval system of taxation and the toll
gate were abolished; legal reforms introduced education and public health improved. During this
period Ethiopia has experienced in modern constitution .to apply the constitution there were an
idea of sharing the governmental power in to legislative, executive and judiciary. The judiciary
system of Ethiopia is also divided in to different levels to facilitate the judiciary system all over
the country state were given power to serve their people giving a fair decision among these state
Debre markos is one of them.
1.2.

Statement of the problem

The currently used manual file system is not reliable depending on:- The East Gojjam high court
have many problem it need high amount of time and human power, Luck of security the file
stores in different area may attacked by different insects like rat, tedious and time consuming to
find the file and Because of the work load and the capacity of the organization. This type file
system cannot be efficient to serve the user. The data used by this organization need to be
maintained at time if necessary but the manual file system is not easily to maintain the data
because of time consuming.The organization work on same secured process which need access
control but the currently used system does not have high security to protect from an authorized
access data. The expected solution for this web based application is the only choice.

1.3.Objective of the problem

1.3.1.General objective
The main objective of this Project is to develop a web based application court management
system in to the East Gojjam high court.
1.3.2. Specific objective
When the project finish the new system will solve the following:Debre Markos High Court management System
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DEBRE MARKOS UNIVERSITY DEPARTMENT OF

IFORMATION TECHNOLOGY
Data collection of the organization of the high court.
Enabling the employee in the court to be familiar with developing software as well as it
makes the client to be user of the result behind the technology.
database design
implement of the system
testing

Enabling the court functionality to be effective

Study the existing system of the organization
Giving traing to the users about the new system how it work

1.4. Scope of the project

The scope of the project is highly focused on the court management system and client problem.
Providing a well organized report consisting all of the necessary information about each
individual customer.
Searching of data easily by using case number.
Storing data for longer time.
Delete of unnecessary records (if necessary).
Register of records
Update of customers records

1.5. Alternative solution

Some of the alternative solution will be to working the system and manage the court
management system are listed below:1. desktop application
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DEBRE MARKOS UNIVERSITY DEPARTMENT OF

IFORMATION TECHNOLOGY
2. web based application
3. semi automation
4. full automation
Desktop application:-all tasks are applicable on the desktop like window-XP. Desktop
application is easily understand for the user to uses different services. Also for the
designer will easily develop and easily maintain and install and test error etc.

1.6. Feasibility study

Feasibility study is designed to determined wither or not the project is feasible on some aspects
like: economically, operationally, technically and schedule is feasible. The feasibility study
concerned on the determination and description of court record system how the project feasible
on these aspects.

1.6.1. Economical feasibility

I have found that the web based application assumption is economically feasible because here we
have suggested with multiple computers to be used the implement the new system.
So the new system used to reduce the amount of paper used for recording file.

Tangible benefits:- are items which can be quantified in monetary terms and with certainty
such as equipment, salary of staff/personnel, and materials (hardware and software)
The tangible benefit estimated about 10,000 birr.
Intangible benefit are items for which a value cannot be precisely determined and where the
value may be the result of subjective judgment such as how much money is saved by completing
a project earlier.
Increase flexibility and speed of the system
Minimization of data redundancy
Error reduction that is occurs in the recording system.
Employee satisfaction
Improve of employee moral

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DEBRE MARKOS UNIVERSITY DEPARTMENT OF

IFORMATION TECHNOLOGY
This intangible benefit estimated about 5,000 birr.
To wind up(close) the project has a benefit of 15,000 birr benefit. The total estimated cost for
Developing this project is 19555 birr.
Therefore when the tangible and intangible benefit with the total project cost the project is
economically feasible because 19,555- 15,000=4,555 birr of net benefit estimated.
1.6.2. Operational Feasibility
The purpose of the operational feasibility is to gain understanding of which the proposed system
will likely solve debre markos high court problems.
o Their will have high customers data record security.
o It will give more satisfaction to the employee and customers of the organization
o It will be fast to do the tasks or the operation
In the manual system there is no secure data that means when one client or customer needs to
know the appointment date it was observed by the other but not in the new system .the new
will helps to avoid this action.
In the new system the data can observed only by the owner of the case(file) it is not observed
by other people that means it is secure to access. Hence this operational feasibility is feasible.

1.6.3.Technical Feasibility
This is concerned with specifying equipment and software that will successfully satisfy the user
requirement. The technical needs of the system may vary considerably, but might include:
- The facility to produce outputs in a given time
- Response time under certain conditions.
- Ability to process a certain volume of transaction at particular speed.
The employees of the organization need training to easily access and store customer information
in the new system. The proposed system put in consideration on supplying the adequate
performance by any means as possible including select the best combination of hardware and
software. Hence the technical feasibility is feasible.

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DEBRE MARKOS UNIVERSITY DEPARTMENT OF

IFORMATION TECHNOLOGY

1.6.4. Schedule feasibility

Time evaluation is the most important consideration in the development of project. The time
schedule required for the developed of this project is very important since more development
time effect machine time, cost and cause delay in the development of other system.

1.7. Proposed solution

I select a web based application to solve the problem of the organization of East Gojjam high
court.
Web based application:-all tasks are applicable on the network like windows server-8. For the
sake of having satisfactory system we are going to develop software which is well designed web
based application (data base) that has greater positive impact according to time, labor cost,
storage space and security.
The role of data base according to the labors cost once the data base is developed the only labor
that is needed is one who is operating the database. And the role of the database according to
storage space compared to the manual one the space that the develop database offer is
unambiguously preferable because the system hard disk can possibility store large amount of
data rather than the manual system.
The role of data base according to security since the database is only designed to be accessed by
authorized users who will have their own password and user name and the role of the data base
according to time currently since the existing recording system of debre markos high court is
manual based it takes great amount of time which in turn delay other kind of operation so the
data base that I will develop will reduce unneeded time.

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DEBRE MARKOS UNIVERSITY DEPARTMENT OF

IFORMATION TECHNOLOGY
1.8. Methodology
1. Overview:- we tried to interview the organization manager of the East Gojjam high court
and employees to give information when the organization was started (opened), what type of
system they uses and we are try to ask what problem can occur in their organization.

2. Observation:-we observe the organization work place to have a business oriented

perception. We observed the sated data and the manual system of the organization. This
methodology is easily to understand the work flow of the organization.

3. Document analyses:-the business records like the printed paper or organizational form
(sample) were the source of our project specially to design the interface of the new system the
project. Like background of the court organization system, court recording system structure and
different form of the organization. I can get more information than other methodologys.

1.9. Specification for hard ware and soft ware

Hard ware
Flash: - used to holding backup data and
Personal computer:-: - used to do a project
Projector: - used to present the project

Software
Apache :used to store wamp,php and others.
Wampserver: used to store the information
MS Word 2007:- used to write the document of the project
Php: used to design, coding, and the interfaces of the for(GUI)
Window-7: - it is the system of the computer that we used

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DEBRE MARKOS UNIVERSITY DEPARTMENT OF

IFORMATION TECHNOLOGY
1.10. Significant of the study
After this system is developed it will give the following benefits to the court organization.
Reduce error time required in managing the data of thousands of clients
Improves recording, updating and retrieving customer document.
Providing timely information /service for clients/employees.
Improve customer satisfaction
Decrease data redundancy
Increase security
Increase speed to generate fast and easy report
Reduce the human power needed for searching purpose
High security for costumers and other employees.

3. Overall cost estimation

For Hardware
Item

quantity

Price

Flash(8GB)

150.00birr

Projector
1
Personal computer
1
Total
19,165.00birr

2000.00birr
9000.00birr

For Software
Item

quantity

Unit price

Total

1
1

40.00birr
50.00birr

40.00birr
50.00birr

MS Word 2007
Html/php/webserver/css

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DEBRE MARKOS UNIVERSITY DEPARTMENT OF

IFORMATION TECHNOLOGY

Total cost = 40.00birr

Table 1.2

Other
Item
Communication
Statitionary
Transportation
Total

price
20.00birr
60.00birr
10.00birr
90.00birr

Table 1.3

2.1 schedule
Table 1.4

Month

Task Name

march

April

May

June

week

week

week

week

1 2 3

Title
selection
Proposal
Writing
Analysis
Phase
Design
Phase
Implementation
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DEBRE MARKOS UNIVERSITY DEPARTMENT OF

IFORMATION TECHNOLOGY
Presentation

End of chapter one

Going to chapter two----

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