EMPLOYMENT OPPORTUNITY

(RE-ADVERTISED)
1.0

BACKGROUND

The Public Procurement Regulatory Authority (PPRA) is a regulatory body

established under the Public Procurement Act No. 7 of 2011. The Authority is
charged with regulatory functions and vested with oversight powers and
responsibilities on all public procurement activities of all public bodies in the
mainland Tanzania. Objectives of PPRA is to ensure the application of fair,
competitive, transparent, non discriminatory and value for money procurement
standards and practices, harmonize the procurement systems in Tanzania
between the local and central governments, set standards for the public
procurement systems in Tanzania, monitor compliance of procuring entities and
build procurement capacity in the country.
PPRA is hereby inviting applications from qualified and experienced
Tanzanians to fill in the vacant re-advertised positions described below:2.0

TITLE: MANAGER, PUBLIC RELATIONS 1 POSITION

2.1

Reports to: Director, Legal and Public Affairs

2.2

Duties and Responsibilities

The duties and responsibilities of the Manager, Public Relations shall be to:i)

Plan, develop and implement media programmes and campaigns

designed to keep the public informed about public procurement issues
and the Authoritys activities in general;

ii)

Maintain favorable public image of the Authority;

iii)

Establish research methodologies for data gathering to measure public

opinion and determine whether public expectations are met;

iv)

Carry out communication research and analysis and provide quality

advice to the Authority;

v)

Design, write and edit public information/ communication materials for

public awareness;
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vi)

Coordinate
activities of Tanzania Procurement Journal including
supervision of materials collection for publication, editing and follow-up
printing process to the printer;

vii)

Plan, organize and implement activities that are intended to promote the
Authoritys products;

viii)

Write news releases, brief the media, deal with the press inquiries and
organize press events;

ix)

To coordinate preparation of sectional budget and monitor and report

expenditures thereof;

x)

Monitor sectional activities and coordinate preparation of the quarterly

and annual progress report of the section;

xi)

Carry out performance appraisal of staff of the section and report the
same to the Director;

xii)

Ensure preparation and implementation of operational manuals of the

section; and

xiii)

Perform any other duties as may be assigned by the Director of Legal and
Public Affairs.

2.3

Qualifications and Experience

2.3.1 Holder of this position must have:

Bachelor Degree or Advanced Diploma either in Journalism, Mass

Communication, Marketing, Marketing and Advertisement or Social
Sciences with Communication or International Relations; plus
Masters Degree in Mass Communication, Communication Science or
similar fields from any recognized higher learning institution;
ICT application skills.

Added advantage

2.3.2

2.4

Research skills, general knowledge in procurement issues and Desktop

Publishing Software.
Work Experience
Should have a minimum of seven (7) years working experience out of
which three (3) years should be in managerial or leadership position in a
reputable institution and three (3) years in Public Relations /Promotional
or Marketing activities in a reputable organization.
Salary Scale: PPRA 10
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2.5

Terms of Employment: 3 years contract, renewable subject to satisfactory

performance and conduct

3.0

TITLE: ASSISTANT ZONAL MANAGER 3 POSITIONS

(DODOMA, ARUSHA AND MWANZA/MBEYA ZONAL OFFICES)

3.1 Reports to: Manager Zonal Services

3.2 Duties and Responsibilities
The duties and responsibilities of Assistant Zonal Manager shall be to:i)

Supervise staff in the Zonal Office;

ii)

Ensure full and correct application of the PPA and its regulations by
causing to be carried out periodic inspections of records and proceedings
of procuring entities;

iii)

To ensure that contracts are awarded impartially and on merit and the
circumstance in which each contract is awarded or as the case may be,
terminated, do not involve impropriety or irregularity;

iv)

To ensure the implementation of awarded contracts conforms to the

terms thereof;

v)

To monitor the implementation of a system of supporting, checking and

monitoring procurement activities of procuring entities within the
respective zone;

vi)

To advise procuring entities on the correct application of the PPA and its
regulations;

vii)

To monitor the extent of corruption in procuring entities within the

respective zone and advise appropriate measures to be taken;

viii) To coordinate and participate in procurement audits, investigations,

trainings and assessment of the country procurement system, as the case
may be; and
ix)

Carry out any other duty as may be assigned by the Manager of Zonal
Services.

3.3 Qualifications and Experience

3.3.1 Holder of this position must have:

Holder of Bachelor Degree or Advanced Diploma either in Engineering,

Architecture, Law, Materials Management, Procurement and Supply
Chain or Logistics, Quantity Surveying, Business Administration or
Economic Planning or related fields with proven specialization in
procurement; plus
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Masters Degree in similar fields from any recognized higher learning

institution;

Be registered by appropriate professional body for all candidates with

professional bodies; and

ICT application skills.

3.3.2 Work Experience

Should have a minimum of six (6) years in procurement related activities

in a reputable institution out of which two (2) years should be in a senior
position on the similar position.

3.4

Salary Scale: PPRA 9

3.5

Terms of Employment: Pensionable

4.0

TITLE: PRINCIPAL PROCUREMENT OFFICER II- 2 POSITIONS

4.1 Reports to:

Manager Monitoring & Evaluation and Manager

Investigation & Anti Corruption.

4.2 Duties and Responsibilities

The duties and responsibilities of Principal Procurement Officer II shall be to:i)

Prepare terms of reference for the consultants for carrying out

procurement audits and investigations and supervise their performance;

ii)

Coordinate and carryout procurement audits in PEs to ensure the

application of fair, competitive, transparent non-discriminatory and
value for money procurement standards and practices;

iii)

Coordinate and carryout investigations on allegations, complaints, and

reported cases of suspected breaches in the application of PPA;

iv)

Review contracts and contracts implementation reports submitted by PEs

and recommend appropriate measures where necessary;

v)

Follow up implementation of audit recommendations or Board

Directives;

vi)

To review procurement audit reports and investigation reports submitted

by auditors and provide comments for improvements;

vii)

Analyse the procurement audit reports and other collected procurement

information and advice on the performance of the public procurement
system including capacity building interventions;

viii)

Prepare guidelines in respect of procurement audits and investigations;

ix)

Assess the compliance of PEs in the application of PPA, Regulations and

Guidelines issued by the Authority and recommend improvement
measures;

x)

Assess the performance of consultants (auditors and investigators) and

recommend appropriate measures to address any weaknesses (If any);

xi)

Advise on policies pertaining to procurement; and

xii)

Perform any other duties assigned from time to time by the supervisor.

4.3 Qualifications and Experience

4.3.1

Holder of this position must have:-

Holder of Bachelor Degree or Advanced Diploma either in Engineering,

Architecture, Law, Materials Management, Procurement and Supply
Chain or Logistics, Quantity Surveying, Business Administration or
Economic Planning or related fields with proven specialization in
procurement; plus

Masters in similar or related fields or equivalent qualification from any

recognized higher learning institution; and

Be registered by appropriate professional body for all candidates with

professional bodies; and

ICT application skills.

4.3.2 Work Experience

Should have a minimum of six (6) years relevant working experience in a

similar position.

4.4

Salary Scale: PPRA 8

4.5

Terms of Employment: Pensionable

5.0

TITLE:
SENIOR PROCUREMENT OFFICER 3 POSITIONS
(DODOMA, ARUSHA AND MWANZA/MBEYA ZONAL OFFICES)

5.1 Reports to: Assistant Zonal Managers

5.2 Duties and Responsibilities
The duties and responsibilities of Senior Procurement Officer shall be to:i)

Prepare audit programmes;

ii)

Review and analyze reports on procurement activities submitted by PEs

to the Authority;

iii)

Review and analyze information on procurement plans submitted by PEs

and recommend improvements where necessary;

iv)

Review and analyze information on tender notices and contracts awards

submitted by the PEs and provide recommendations where necessary;
and

v)

Prepare terms of reference for the consultants for carrying out

procurement audits and investigations and supervise their performance;

vi)

Coordinate and carryout procurement audits in PEs to ensure the

application of fair, competitive, transparent non-discriminatory and
value for money procurement standards and practices;

vii)

Coordinate and carryout investigations on allegations, complaints, and

reported cases of suspected breaches in the application of PPA;

viii)

Review contracts and contracts implementation reports submitted by PEs

and recommend appropriate measures where necessary;

ix)

Follow up implementation of audit recommendations or Board

Directives; and

x)

Perform any other duties assigned from time to time by the supervisor.

5.3 Qualifications
5.3.1 Holder of this position must have:

Holder of Bachelor Degree or Advanced Diploma either in Engineering,

Architecture, Law, Materials Management, Procurement and Supply
Chain or Logistics, Quantity Surveying, Business Administration or
Economic Planning or related fields with proven specialization in
procurement; plus
Masters in similar or related fields or equivalent qualification from any
recognized higher learning institution; and
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Be registered by appropriate professional body for all candidates with

professional bodies; and

ICT application skills.

5.3.2 Work Experience

Should have a minimum of three (3) years relevant working experience in

a similar position.

5.4

Salary Scale: PPRA 7

5.5

Terms of Employment: Pensionable

6.0 TITLE: SENIOR ACCOUNTANT 1 POSITION

6.1 Reports to: Chief Accountant
6.2 Duties and Responsibilities
The duties and responsibilities of the Senior Accountant shall be to:
i)

Prepare periodic financial reports on Revenue and Expenditure in

accordance with financial regulations ;

ii)

To maintain a budgetary control system and report where there is a need

for requesting budget enhancements or reallocation;

iii)

Supervise collection, classification, recording and reconciliation of

accounting data;

iv)

Prepare in accordance with accepted accounting principles, the

consolidated annual accounts of the Authority;

v)

Prepare Budget Performance Reports for compilation in the Quarterly

and Annual Reports;

vi)

Propose and ensure implementation of adequate controls that will

safeguard the assets of the Authority;

vii)

Check the accuracy and reliability of accounting data maintained in the

computerized accounting system and encourage adherence to prescribed
accounting policies;

viii)

Ensure proper filling of accounting documents like receipts, invoices,

bank statements, bank reconciliation statements and other accounting
documents;

ix)

Control staff imprests and retirements and ensures that they are issued
and made respectively in accordance to the provisions of the Authoritys
rules and regulations as may be amended from time to time;

x)

Maintain a fixed assets register and ledger including computing and

posting of monthly depreciation value;

xi)

Prepare Payroll and reconcile with Payroll reports produced from

HCMIS by the Ministry on monthly basis;

xii)

Prepare responses to Internal and External Audit queries ;

xiii)

Perform any other duties assigned from time to time by the supervisor.

6.3 Qualifications and Experience

6.3.1 Holder of this position must have:

Bachelor Degree or Advanced Diploma either in Accountancy, Business

Administration or Commerce with specialization in Accountancy; plus

Masters Degree in similar fields from any recognized higher learning

institution;

CPA (T) or equivalent qualification;

ICT application skills; together with

Knowledge of any Accounting Software.

6.3.2 Work Experience

Should have a minimum of three years relevant working experience in a

similar position in a reputable institution.

6.4

Salary Scale: PPRA 7

6.5

Terms of Employment: Pensionable

7.0

TITLE: PERSONAL SECRETARY I 2 POSITIONS (DODOMA AND

COAST ZONAL OFFICES)

7.1 Reports to: Assistant Zonal Managers

7.2 Duties and Responsibilities
The duties and responsibilities of the Personal Secretary I shall be to:
i)

Type letters and other documents;

ii)

Receive visitors, ascertain the nature of their business and relays

information to the concerned officer;

iii)

Maintain a diary of appointments, meetings, occasions/events, and

informs/reminds them before and on due date;

iv)

Handle incoming mails for personal attention of the relevant executive

and ensures that information and correspondences are effectively
circulated and managed;

v)

Move incoming and outgoing files;

vi)

Prepare list of items required by Personal Secretaries;

vii)

Prepare meetings and communicate the information to the concerned

officers;

viii) Take dictation and transcription accordingly;

ix)

Arrange the office of the supported officer appropriately; and

x)

Perform any other duties assigned by the supervisor

7.3 Qualifications and Experience

7.3.1 Holder of this position must have:

Form IV or Form VI Secondary Education Certificate with principal

passes in English and Kiswahili, plus

100/120 w.p.m shorthand in English or Kiswahili and 50 w.p.m.

Typing, tabulation and manuscript stage III,

Secretarial Duties and Office Procedure Stage II or equivalent

qualification from recognized institutions; and

Advanced Computer course certificate.

7.3.2 Work Experience

Should have a minimum of three years relevant working experience in a

similar position in a reputable institution.

7.4

Salary Scale: PPRA 3

7.5

Terms of Employment: Pensionable

8.0 TITLE: OFFICE ASSISTANT II 1 POSITION

8.1 Reports to: Manager Administration and Human Resources
8.2 Duties and Responsibilities
The duties and responsibilities of Office Assistant shall be to:
i)

Move files and other official documents to respective officers and

registry;

ii)

Clean offices and surrounding environment;

iii)

Move furniture and equipment as required;

iv)

Keep safe custody of office property where required and report on

repairs required;

v)

Run office errands;

vi)

Collect and deliver mails and documents;

vii)

Prepare and distribute tea;

viii)

Photocopy documents and letters and distribute to respective

officers/offices; and

ix)

Perform any other duties as may be assigned by the supervisor.

8.3 Qualifications and Experiences

8.3.1 Holder of this position must:Have Secondary Education (Form IV) Certificate and a pass in English and
Kiswahili.
8.4

Salary Scale: PPRA 1

8.5

Terms of Employment: Pensionable

9.0

MODE OF APPLICATION

1. All applicants should be Tanzanian citizen;

2. Application letters should be enclosed with one recent passport size
photograph, copies of birth certificate, computer certificate, CV indicating
names and addresses of three reputable referees with reachable telephone
numbers, certified copies of relevant certificates and academic transcripts;
professional certificates from respective boards. Testimonials, statements of
results and results slips will not be accepted;

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3. Applicants must indicate the position they are applying for, on both the
application letter and marked on the envelope. Applications which do not
indicate the position will be disqualified;
4. Public servants who have qualifications and wish to apply should route
their applications through their employers.
5. Certificates from foreign Universities should be verified by Tanzania
Commission for Universities (TCU)
6. Only shortlisted candidates will be contacted.
7. Applications should be submitted to the address below not later than
Monday, 2nd March, 2015.
The Chief Executive Officer,
Public Procurement Regulatory Authority (PPRA),
PPF Tower, 8th Floor
Ohio Street/Garden Avenue
P. O. Box 49,
DAR ES SALAAM

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