Error information to be written hereIR RELIEF v2.

1 ##
Data Entry and Validation modules for Summary List of Sales and Purchases (
SLSP)
(c)2002
WHAT IS RELIEF?
RELIEF stands for the Reconciliation of Listings for Enforcement. The RELIEF S
ystem is a
tool created by the Philippine's Bureau of Internal Revenue to capture the mon
thly summary
of sales, purchases and importations required to be submitted by VAT-registere
d taxpayers
on a quarterly basis in magnetic form based on a prescribed electronic format.
The
consolidation and matching of information with other externally sourced data w
ill
detect underdeclaration of revenues/overdeclaration of expenses resulting in g
reater tax
potential.
PC REQUIREMENTS
It needs a PC with at least:
- Pentium I - 166 mHz processor or higher
- 32mb RAM
- Enabled 3.5" disk drive
- SVGA monitor capable of at least 800x600 or 1024x768 resolution
- Windows 95 operating system (Windows 98 recommended)
MAIN FEATURES
- Data maintenance of Sales, Purchases and Importations
- Data import / export capability across multiple PCs
- Purging and Archiving facility
- Database back-up and recovery facility
- Reports generation
VERSION HISTORY
Version 2.1
- FTP fixes
- Added new RDO
- Fix validations
Version 2.0
- Clean Special Character
- Unarchived Utility
- Relaxable 12% computation of output tax
Version 1.2
Import / Export capability across multiple PCs
Editable VAT
Report Preview
Printing Option
Chronological Order for entries at Importation (Import Entry No. or Assessme
nt Date)
- Alphabetical Order for generated Sales and Purchases entries
- Gross Taxable field included in the Sales and Purchases
- Relaxable 10% computation of output tax
- Folder / directory names with spaces acceptable in Validation
-

Version 1.0

- Initial release
INSTALLATION PROCEDURE
Note: Prior to installation of the program, it is recommended to close all act
ive
applications (i.e. Office Shortcut Bar)to avoid conflicts on sharing of
dll
files with other Microsoft applications.
Using the 4 diskettes - After inserting the Disk 1 of the RELIEF installer in
your floppy
drive, select RUN from the Taskbar Start Menu then type A:\SETUP.EXE, pr
ess the
Enter key and follow the prompts. The installed components will be locat
ed in a
folder called bir_rlf in your computer's root directory (for example: C:
).
Using the downloaded file from the web - Execute (double-click) the file downl
oaded from
the web to install or update an existing copy :
- relief_VX.X.exe - Full installer with release version <X.X>
ACTIVATION / USAGE
You can access the RELIEF Data Entry System and Validation modules via the BIR
Relief
folder in your Programs menu. If you want to create shortcuts on your desktop
for the Data
Entry and Validation modules, locate the 'BIRRLF.EXE' and 'VALRLF.EXE' files f
ound inside
BIR_RLF folder.
FREQUENTLY ASKED QUESTIONS
Q1. What is needed to resolve errors occurring during the usage of the system?
A1. Make sure that there is only one session of RELIEF active at all times. Cl
ose all
RELIEF sessions and re-activate again.
A1. Make sure that a clean copy of the installer disk is in hand. Get the late
st copy from
a nearest RDO or RDC or download from the BIR website at www.bir.gov.ph.
Q2. Is it possible to use the system for more than one company in a single pc?
(For accounting and law firms taking charge of transactions of numerous
companies.)
A2. Yes. Create new folder/s in your root directory. Rename the folder/s with
the company
name for identification purposes. Copy all the contents of the folder BI
R_RLF and
paste into each of the newly created folders. Then create shortcuts for
the
BIRRLF.EXE file found in each folder and paste them to your desktop. It
is also
recommended to rename these files affixing them with the name of the com
pany
(for example: ABC_company_DataEntry). Make sure that Owner Information a
re
changed/updated for newly created folders.
Q3. How can the user resolve the error "The Input Tax/Output Tax must be equiv
alent to

10% of the transaction" that occurs during validation?

A3. If this is the only error, the user could ignore this error and proceed to
submitting
the summary lists since the RDO has the updated validation module. The u
ser could
also request for a copy of the URLFVALID.EXE file from the RDO to update
their
RELIEF Validation module. They only need to decompress the file in the r
oot
directory of their PC.
Q4. What is the prescribed screen resolution for the user to view all availabl
e
options/buttons after selecting a type of transaction?
A4. Check the settings of the screen display(desktop) by going to the Control
Panel then
go to Display and adjust the screen setting to 800x600 or 1024x768 resol
ution.
Q5. Can the user submit their summary list using their own extract program?
A5. The user may use their own extract program provided that their system has
the ability
to convert the database files into comma delimited text files. Have thei
r IT
department develop a script within their database program to do this. Pl
ease refer
to the prescribed templates / file formats available at RDO or they can
download the
technical annexes from the BIR website.
A5. User can also submit using the excel format as long as it conforms with th
e BIR file
format under RMC 24-2002. Ask their RDO for a copy of the Excel template
s for their
guidance.
Q6. Where can the users get the RELIEF installer, technical annexes and job-ai
ds?
A6. They can get copies from the RDO or RDC.
A6. If they have access to the internet, access the BIR webpage then go to BIR
FORMS.
Click on the 2550Q form to go to the location of the downloadable instal
lers,
annexes and job-aids.
Q7. How can the user successfully validate a generated file (.DAT) if upon cli
cking the
Validate File button, a BIR System Message stating "Command contains unr
ecognized
phrase/keyword. Error Number: 36" appeared?
A7. The user must make sure that the generated file is not located inside a fo
lder where
the foldername contain spaces. User can rename the folder wherein blank
spaces are
replaced with underscores.
A7. The user can get the update patch from your RDO or from the web to update
their
Validation module.
Q8. Is the RELIEF program free of charge?
A8. Yes.

Q9. How will the user remove or uninstall the RELIEF program from the computer
?
A9. Select RUN from the Taskbar Start Menu then type C:\BIR_RLF\SETUP\SETUP.EX
E, press the
Enter key and follow the prompts.
Q10. For users who will submit using the Excel
formula for
computations? Users always encounter the
ils." error
during validation.
A10. All computations in the Excel format must
decimal
places. (for example: L3=J3*K3 - it must

format, what is the prescribed

"Header not equal to total deta
be rounded off to the nearest 2
be L3=round(J3*K3,2))

Q11. In case of detailed explanations for questions, where can the user seek h
elp?
A11. User can get in touch with the BIR Contact Center at 9818888 or email at
contact_us@cctr.bir.gov.ph or Taxpayer Service Section of their RDO or co
ntact the
BIR Helpdesk at 926-9630, 981-7050 to 51, 925-2015-17 or email at hdeskno
@bir.gov.ph.
END OF FILE
- vte -